Chair Annual Report
Year ending- 30[th] April 2023
Charity No: 1046862
www.cynonvalleypals.co.uk email: cynonvalleypals@aol.com
Status
The organisation is a registered charity which registered 5[th] June 1995 and is governed by a constitution. Under the rules of the constitution the members of the management committee are elected at the AGM.
Management Committee 2022 - 2023
Lisa Walstow- Chair
Lowri Matthews – Chair
Rebecca Shrubb- Treasurer Martyn Vardon - Treasurer
Faye Matthews - Secretary
Paul Shrubb
Rhian Smith
Rebecca Lydon
Laura Painter Katrina Whale Hannah Scobie Camilla Harding Rhian Davies
Principle Address
3, Hillcrest Avenue, Aberaman, Aberdare, CF44 6YH
The Management Committee present it’s report and financial statements for the year ending 30[th] April 2023
We held a full programme of activities this year. In May Half Term of 2022 we held a funday at Daerwynno, a Platinum Jubilee Party and an exclusive session at Parc Play.
For our Summer Playscheme we again tried to keep to similar activities on the same day each week in order to give the children a sense of routine. On Mondays we had Cwm Cycling and family swimming. Tuesdays were our trip days and we visited Longleat, Noah’s Ark, Weston Super Mare, Mountain View Ranch and Plantasia. Wednesdays we enjoyed family lunches and our regular Dragons Den visits. Thursdays were local activities and we visited Daerwynno, Parc Play and enjoyed watching the Lion King at the Wales Millenium Centre. We had multi sports at the Ron Jones Stadium on Fridays. Weekends were busy with Ponty Lido and swimming and inflatables in Aberfan on Sundays.
In September we held a Zipping for PALS fundraiser at Zip World Tower.
During October Half Term we did a cooking session with Cooking Together. We went cycling with Cwm Cycling and enjoyed our family swim session at the Sobell Centre. We had our Halloween party at Dragons Den. We visited Daerwynno for a pumpkin trail. We had our first visit to Egni Activity Centre and went horse riding at Smugglers. We joined StreetWise for an exclusive street dance activity.
We had a busy Christmas period with a trip on the Polar Express in Devon. We saw Santa at Rhondda Heritage Park and enjoyed Christmas Sunday lunch at Mountain Ash Golf Club. We went to the pantomimes at Aberdare Coliseum and New Theatre Cardiff. We had two Christmas parties at Dragons Den. We again entered Tam PALS into the Nos Galan Road Races.
In February Half Term we went cycling with Cwm Cycling and enjoyed our family swim session at the Sobell Centre. We had a Valentines party at Dragons Den. We visited Egni Activity Centre and went horse riding at Smugglers. We again joined StreetWise for an exclusive street dance activity.
At Easter we had a busy two weeks. We went swimming at Aberfan and Sobell Centre. We enjoyed going to Cwm Cycling. We took part in Easter activities at Daerwynno. We had an Easter party at Dragons Den. We enjoyed family meals at Brynffynon. We went horse riding at Smugglers and had an exclusive session at Parc Play. We went surfing to with Surfability at Caswell Bay. Our weekly sessions at Ponty Lido started. We also went to see Hey Duggee at Wales Millenium Centre. We had a washed out visit to Folly Farm but we enjoyed despite the rain.
Throughout the year our regular sessions at Lido Ponty, Coliseum Cinema, Dragons Den and Cwm Cycling continued. We trialed Dragons Den sessions on the first and third Wednesday of the month but due to low numbers it was reduced back to once a month.
Fundraising Nos Galan - £605 Choc Free March - £1730 Zipping for PALS - £719.50 One Lottery – £681.46 Bonus Ball – £1966 Raffles - £869.52 Shaws Fundraiser – £100.54 Vincent’s Zipwire - £450 Nataly Churchill – £1323.05 Donation Tubs – £29.54 Fetes - £143 O’Leary Run - £155 Pens - £10 Clare & Carol Swansea Half Marathon - £1224 PayPal Giving - £1696.53
Grants Awards For All - £10,000.00 Community Fund for Wales - £2,000.00 Magic Little Grants - £500.00 Summer of Fun - £9,502.00 Western Power Holiday Hunger - £2,500.00 Comic Relief - £7,726.00 Trivallis - £5,000.00 Interlink - £1,000.00 Greggs - £500.00
Donations
Aberdare Golf Club - £1675 Amazon Smile - £28.65 Blaengwawr Close - £103 Cerys Hamer - £535.62 Christmas Cards - £80 Crystal Matthews - £125.04 Cwmaman Club - £1000 Kath & Andy - £50 Mr Jones & Mr Furnish - £1000
Shrubbs - £20 Townsends - £90
Future Strategy
We continue to evaluate the services that we provide to our families and are always looking for new ways to meet the needs of the children and the families we support. The focus for next year will be to continue to find ways of working and supporting families, taking in to account the cost-of-living crisis. We need more committee members to help out.
Risk Review
The management committee has conducted its own review of the major risks to which the charity is exposed and has set out plans to minimize these risks.
Risk 1- The charity’s current committee is small in number and some roles are vacant
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Job descriptions for roles to be circulated
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Training for all committee members to be arranged.
Risk 2- We need more people to help out at and lead in person activities
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Readvertise for a playscheme leader
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Training for all volunteers to be arranged.
Risk 3- Financial stability
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although PALS have a good amount of money in the accounts a lot of this is restricted and can only be used for specific spending.
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fundraising is proving more difficult in the current climate and the number of grants available for have dramatically decreased
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continue to apply for grants as they are available
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continue with fundraising including monthly raffles, fundraising events
Financial Review
The attached accounts were presented by the treasurer. A review of financial practise was carried out. A review of the reserves policy was carried out on October 3[rd] 2023.
Policies Review
A review of all current policies was carried out.
Responsibilities of the Management Committee
The Charity Commission required the Management Committee to prepare financial statements for each financial year. They must ensure that the accounts are prepared and formally approve them, along with the annual report.
This report has been prepared in accordance with the Statement of Recommended Practice (SORP)- Accounting and Reporting by Charity, and has been approved by the Management Committee on October 24th 2023, signed on its behalf by;
Lisa Walstow (Chair)
Lowri Matthews (Chair)
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Cynon Valley PALS Account Summary - Year Ended 30 April 2023
Income
Restricted Funds Unrestricted Funds Total
Fundraising £11,703.14 £11,703.14
Parent Contributions £15,252.34 £15,252.34
Refunds In £1,545.69 £1,545.69
Donations £4,707.31 £4,707.31
Grants
Awards For All £10,000.00 £10,000.00
Community Fund for Wales £2,000.00 £2,000.00
Magic Little Grants £500.00 £500.00
Summer of Fun £9,502.00 £9,502.00
Western Power Holiday Hunger £2,500.00 £2,500.00
Comic Relief £7,726.00 £7,726.00
Trivallis £5,000.00 £5,000.00
Interlink £1,000.00 £1,000.00
Greggs £500.00 £500.00
Total £38,728.00
Interest £87.63
Total Income £72,024.11
Expenditure
Admin £4,251.23
Fundraising £683.50
Trips £19,389.58
Playscheme £26,620.00
Misc £8.99
Family Support £950.10
Refunds £88.00
Publicity £299.04
Total Expenditure £52,290.44
Surplus / Deficit £19,733.67
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Cynon Valley PALS
Accounts 2022 - 2023
Report to the trustees I members of Cynon Valey PALS, chartty number 1046862 on •ccounts the ended 2023. I report to the trustees on my examlnatton of the accounts of Cynon Valley PALS {"the Trusv) for the year ended Aprll 3(kh 2023. As the tharlty trustees of the Twst. you are responslble for Ihe preparatlon of the Kcounts In actord•nce wlth the requirements of the Charltoes Act 20111.the Act"). You consider that the Trust Is ekpmpt from audit lor the year ended April 3 2023 under the Act and is ell8M)le lor kndependent examination. I report in respect of my examination of the Trust's accounts carrled out under section 145 of the 2011 Acl and In carrylng out my examlnatlon, I have fDllowed the applkable Dlrec15ons glven by the Charlty Commisslon under sertion 145(5Mbl of the Act. I hm Compted my examination. I confirm that no materlal matters have come to my attention in conneclion wlth the examlnatton which elves me cause to believe that in, any tounting records were not kept in accordance wlth section 130 of the Act or the account5 do not accord with the accounting records I hknt no c(xKerns and have come across no other matters in COnr10n with the examination to whKh attention should be drawn in order to enable a proper understandin8 Date: Relevant qualtlKation{s) or body Ilf any): Retlred bank clerk Addfe5s". 7, HAlkrest Avenue, Aberaman, Aberdare, CF44 6YH