Annual Report 2024-2025
The financial year began with the last term of a busy year. We took our annual trip to West Wittering beach which was enjoyed by everyone. We continued our system of spending all our time from May half term to October half term solely in the woodland paying a small retainer to the Village Hall. This had not worked as well as in previous years and consequently it would be reviewed for next September.
In June we held a Father’s Day den building morning which was well received. Dads, uncles and grandfathers were welcomed with coffee and croissant before building dens, whittling and exploring the woodland. They left with a goodie bag. This event was a fundraising activity and also built the relationship between the nursery and parents/grandparents and extended family.
The Solstice Party with a barn dance was great fun and raised some helpful funds. The outdoor theatre was a fabulous event although wasn’t quite so successful in raising funds but was an excellent outreach into the community.
During the second half of the summer term we enjoyed our ‘Leaver’s Programme’ taking our older cohort on a weekly adventure to a number of locations including Portsmouth Historic Dockyard, Cowdrey Castle, Easebourne play park and Queen Elizabeth Park.
The Autumn term began with our usual new intake of children and a full compliment of staff. In September we opened our beautiful new bird hide and bug hotel wall, both of which were gifts from the Summer leavers.
From November we returned to our split setting sharing our time between the hall and the woodland.
In November the nursery held its annual bonfire night fundraiser with a good turnout of parents and friends to enjoy the event and raise funds. Following the success of the previous year, at Christmas the parents organised a brilliant raffle with each family contributing a prize.
In the Spring we enjoy a Pancake party with the children and a Mothering Sunday pamper event for mums. Grandmas, aunties and mums came and enjoyed foot and hand massage, nail painting before being treated to afternoon tea with the children. They left with a goodie bag and a small posy of flowers.
The financial year ended with an Easter fun morning.
The staff have continued to commit themselves to the growth and enhancement of the nursery. We work to continue to maintain our reputation, to review our processes and ensure we offer all children in our care the very best start in their development in all areas not simply academic. Our admission policy ensures all children are given equal access to the nursery as long as space allows thereby providing a charity of public benefit.
Grayswaod Nursery Statement of Financial ActNities Year to 31 March 2025 UnstrICted Restrirted Endowment Total Funds Fund5 FndS Funds Prlor Year Funds In¢ome and endowments from Don3tions Gifts and donations 1.374 2,350 3,7211 460 Charitable activltles Pre-school fees lincl Lunche5, unifomi etcl Surrey County Council 8rants for EarW Years Grants- other Gift Aid 55,102 I(.197 1,682 55.102 106,197 2,682 52,423 90.309 8,425 1,564 Note 6 1,000 Otheriradlng actbvities Fundraing Minibu5 hirin8S 7,668 5.951 loo Investment Bank interesr 240 172,723 240 176,073 iio 159,342 3,350 Expendlture on Raising funds Fundraislng Minibus 3.058 2,570 3,058 2.570 2.181 1,331 Charitable activitles Salaries Premises costs Training Forest School Dance classes and supply stsff Craft. materials, equlpment. uniforrn Outings PiA Insurance. websfcei payroll costs Adminlstratlve costs Note 7 136,795 13,053 1,655 75 4.001 6.931 1,844 3,169 2,192 136,795 14.595 1,655 75 4,(XJl 7.516 115,077 13,408 1,542 2,503 4,233 416 1248 2,717 585 3,169 2,192 Other Depreclatlon Bank char8es and sundry costs 2,544 192 178,079 2.544 192 180,21 2.315 95 149,876 2,127 Net lexpendlturellincoffle Transfers between funds -5,356 1,223 -4,133 9.466 Net movement Sn funds -5,356 1,223 -4,133 9,466 Reconclllation of funds Total lunds broughtforward Total funds carried forward 10,182 4,826 10,182 6.049 716 10,182 1,223
Grayswood Nursery Balance Sheet as at 31 March 2025 Total Funds Prior Year Funds Fixed Assets Tangible assets Note 11 3,958 5,359 Current Assets Debtors and prepayments Cash at bank and in hand Note 8 603 9,530 10,133 895 14.951 15.846 Liabilities Creditors: amounts falling due within l year Note 9 8,042 11,023 Net 355et or liabilities excluding pension asset or liabiltty 2,091 4,823 Defined benefit pension scheme asset or liability Total net assets 6,049 10,182 The funds of the charity Endowment funds Restricted funds Unrestricted funds Revaluation reserve Pension reserve. Total charity funds 1,223 4,826 10,182 6,049 10,182
Grayswood Nursery School Notestothe Accounts Year to 31 Maich 2025 1. Basis of aration 1.1 Basls of cOuntIng The financlal ststements have been prepared underthe histori£¥l c05t convention with items recognised at cost ortransactlon value unless otherwise stated in the relEvant notes to these accounts. The accounts have l)een prepared In accordance with the Statement of Recomrnended Practlce.. Accounting and Reporting by Charities prep3rTng thelr accounts In accordance wlth the Flnanclal Reportingsiandard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16July 2014 and with the Financial Reporting Stand8rd applicable in the Unlled Klngdom and Republlc of Iland IFRS 1021 and wlth the Charltles Art 2011 The charity constitutes a public benefit entity as defined by FRS 102 1.2 Going concorn The trustees are of the view that funding frorn Surrey County Council and fees charged to parents wlll be sufficlentto cover normal operating costs and on this baslsthe ch3rSty is a golng concern. 1.3 Changes to accountlng •stlmat•s No changes to accountingestimates have occured in the reporting perlod. 2. Aecountln Ikles 2.1 Recognlllon of Incom• Incorne is recogni*d when the charity has entitlementto the funds, any performance conditions attached to the itemlsl of income have been met and11 is probablethat the income will be received and the amount can be rneasured reliabty. Incorne frorn government alld other grants. whether 'capital' 8rants or'revenue. granis. is recognised when ihÈ charity has entitlernent to thefunds, any performance conditions attached to the grants have been met, it is probable thatihe income will be received and the amount can be measured relIaband is not defÈrred. There ha5 been no offsetting of assets and liabilities or income and Èxpenses unless required or permitted by the FR5 102 SORP or FRS 102. The charity has received governrnentgrants in the reporttng period- Surrey County Council fundingforchllrjn attendingthe Nursery. Income from interest, royaltles and dividends.. Thls Is included In the accounts when recelpt Is probable and the amount receivable can be measured 2.2 Expendlture and liabilitiès Liability recognltlon-. Liabilities are recognised where it is rnore likely than not that there is a legal tsr constructive obllgation commlttlngthe charlty to pay out resourtts and the amoLtnt of the obligatlon be measured wlth reasonable certainty Redundancy cost: The charity made no redundancy payments during the reportlnE perlod. Creditors- The charty has creditors which are meaSUd at settlement amounts less any trade dlscounts Provisionslor liabilities.. A liability is measured on recogttition at it5 historical cost and then subsequentty measured at the best estimate of the amount required to 5ettlethe obliga11on at the reportingdate 2.3 Awts Tan8ible fixed assets for use by charity These are capitalised ff they can be used for rnore than one year, ènd cost at least £500. They are valued at cost. The depreciation rates and methods used are disclosed In note 11. Debtors.. Debtors (including trade debtors and loans recelvablel are measured on Inltlal cognItion at settlement amount after any trade d15count5 or amount advanced by the charity. Subsequentlyi they are measured at the cash or other conslderatlon expected to be received.
- Trustee ex nses and remun•r•tlon. No trustee expenses have been InCurd. None of the trustees have been paid any remunerdtlon or re1Ve(l any other benefitsfrom an employment wlth the charity ora related eThtity-
- Related trangactlong Ouringthe year payments were made lor rent of the woodland to Greennd Forest Adventures Ltd. a CDmpany co-owned bythe Nursery Manager and another employee ol the NursÈry. The have been no other related party tnSactIonS duringthe peiiod. aud Inde nde examirMtÈon and other fln 2025 2024 Independent examlnatioTr fee5 150 150
- Grants R•c•fjvablè 2025 2024 Surw Countycoundl- Inclusion, Special Needs, Training Chapman Trust 1,682 6,425 2,682 8.425 stalf costs are cornprised of 2025 2024 Salaries ènd staff weKare Social security costs Pension contrSbutlons 116.786 15,124 4.88S 136,795 97,569 13.433 4,075 115.077 There a no employees who received employee beneflts of more than É60.0(X) During the reportln8 perlod there were an average of 10 employees12024- 8 ernployee51 2025 2024 Trade debtors Social securfty Costs Prepayments 30 30 573 603 865 895 . Creditors: amounts fa511 due wl 2025 2024 Trade (dItOrS Accruals and deferred Income Taxation and social securilv S13 8,519 1.991 11,023 6,315 1.727 8.042
. Movement of Funds unstriCted Restritted Endowrnent Total Funds Fund5 Fund5 Fund5 8alan as at 1st April 2024 10.182 10,182 Net incominyjloutgoingl resources 5,356 1,223 4,133 Balance as at 31st hrtarch 2015 4,826 1,223 6,049 11. Tanglbl• nxgd assets 11.1 ¢t Vehicle5 Equipment Total At beginningof year 7,550 10,761 18,311 Additions 1.142 1,142 Rev3luat10Tr5 Disposals At end of year 7.550 11.903 19,453 11.2 Depreciation Vehicles 20%SL Equipment 20% SL Total Basls At beginning of year 5,IC8 7,842 12,951 Dlsposals Depreciation 1,510 1,034 2.544 Impairment At end of year 6,619 8,876 15,495 11.3 Net Book Value At beginnin8 of year 2.441 2.919 5.360 Atenij of year 931 3,027 3,958
Independent Examiner's report on the Accounts Grayswood Nursery School- Charity Number 1046722 For the year ended 31 March 2025 Independent Examlnerfs Report I report on the accounts of the charity forthe year ended 31 March 2025. Respective responsibilities of Trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act,, follow the procedures laid down in the General Directions given by the Charity Commission (under Section 14515)Ibl of the Charities Act); and State whether particular matters have come to my attention. Basis of independent examiner's statement: My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fairf view and the report is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the Charities Act,. or to prepare accounts which accord with these accounting records and comply with the accounting requirements of the Charities Act have not been met: or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached, Slgned: Sarah Ward 2 Buttermere Drive Camberley Surreyp GU15 IQU
Independent Examinerfs Findings and Recommendations (This section does notform part of the stotutory opinion above) Findings / Queries l. Greensands Forest Adventure- £350 per month Regular payments are made to Greensands Forest Adventure, understood to relate to woodland rental. No formal invoice or written agreement was available on file. A copy wa5 subsequently provided by K Dean by email dated 1/01/2026. 2. Cash withdrawals- 17/05/2024 and 2410512024 (£250 each) Initially queried by C Snell; breakdown provided on 13/08/2024, 3. Cash withdrawal- 17/08/20241£250) Further information from Kate Dean {9101/2026) confirmed the funds were used for second-hand purchases including a table, chair, and an IBC water tank. The water tank has been identified as premises-related. Cash purchases carry higher risk due to lack of formal documentation. It is recommended that future cash withdrawals are supported by itemised receipts, seller detai15, and authorisation. Personal contributions should be recorded either as reimbursable expenses or voluntary donations. 4. JP Wrlght- payment of £675 on 13/09/2024 Only invoices for £204 and £303 were provided. Kate Dean advised the balance relates to extra grass cutting. Despite requests to the supplier, no further invoice has been supplied. This does not give rise to material concern given the routine nature of this supplier and the explanation provided 5. Other receipts Surrey CC £37.50- no remittance advice. consistent with known funding. Nyoni fees £368.66- spreadsheet shows £382.72; bank figure matches Tapestry. Ticket Tailor- export reconciles to accounts. Greensand Hog Roast £22/06/2024- receipt marked "declined" Pluxee £558.75 - parent donation; no written confirmation. Keystone Homes £250- parent company donation. no written confirmation.
Table l- Summary of Key Transactions Reviewed Date Type Amount Details / Notes Action / Comment 17105/2024 Cash withdrawal £250 Cash withdrawn for nursery Breakdown provided purchases 1310812024; supported 24105/2024 Cash withdrawal £250 Cash withdrawn for nursery Breakdown provided purchases 1310812024; supported 1710812024 Cash withdrawal £250 Purchased Marketplace items: table & chair1£2001, IBC water tank + delivery Water tank identified as Premises- remaining £15 waived by manager; documented via email (£651 13/0912024 Payment-JP Wright Invoice5 held £204 & £303; remaining £168 likely extra grass cutting No invoice,. routine supplier; no concern £675 25/0112024 Receipt- Surrey CC No remittance advice; consistent with known funding £37.50 County Council funding 3010412024 Receipt- Nyoni fees £68.66 Payment received; invoice spreadsheet shows £382.72 Tapestry confirms £368.66; minor discrepancy 22/0612024 Receipt- Greensand Hog Roast N/A Receipt marked "declined" No fLJrther action; noted 12103/2025 Receipt- Pluxee £558.75 Donation from parent (unused childcare credit) No written confirmation; explanation obtained 17103/2025 Receipt- Keystone Home5 No documentation; explanation obtained £250 Donation via parent company Summary Most payments and receipts are well-documented. Queries raised were followed up with the manager, administrator. and bookkeeper, and explanations were provided for items where formal documentation was missing. No evidence of misstatement or misuse of funds was identified.
Recommendations l. Written agreements or invoices Retain formal documentation for all regular payments, e.g., woodland rental. 2. Cash withdrawals Maintain contemporaneous records and receipts, including item descriptions, amounts, dates, seller details, and authorisation. 3. Cash purchases Wherever possible, use bank transfers. For cash purchases, retain proper receipts or written confirmation of payment. 4. HMRC payments Ensure payments match payroll calculations and are paid in the month following processing for easier reconciliation. 5. Donation5 Confirm all donations in writing and record any restrictions on use. 6. Fee5 and income records Ensure invoice/fees spreadsheets are reconciled regularly to Tapestry and bank statements to maintain accuracy and transparency.
Appendix A- Key Financial Queries Reviewed (Summary) Grayswood Nursery School- Year ended 31 March 2025 This appendix summarises the main transactions queried during the independent examination and how they were resolved. It is intended to support trustee oversight and does not replace the charitvs accounting records. Key items reviewed Date Item Amount Outcome 17/05/2024 Cash withdrawal £250 Breakdown provided. used for nursery purchases Breakdown provided; used for nursery purchases Used for second-hand table, chair and water tank; £15 personal contribution waived Invoices for £507 held; balance explained as extra grass cutting No remittance; consistent with funding Spreadsheet error identified. Tapestry agrees to bank Receipt marked declined Parent donation; no written confirmation Parent company donation,. no written confirmation 24/05/2024 Cash withdrawal £250 17/08/2024 Cash withdrawal £250 13/09/2024 JP Wright {grounds) £675 25/01/2024 Surrey CC receipt £37.50 30104/2024 Nyoni fees £368.66 2210612024 Hog roast 12103/2025 Pluxee £558.75 1710312025 Keystone Hornes £250 Main themes arising Cash purchases were legitimate but lacked formal receipts. Some supplier involces were incomplete or missing. Some donations were supported only by verbal or email confirmation.
No evidence was found of incorrect or inappropriate use of funds, but the audit trail for some transactions could be improved. Key recommendations Trustees are asked to ensure that: l. Regular payments (e,g. woodland rental) are supported by written agreements or invoices. 2. Cash withdrawals are supported by clear records and receipts. 3. Donations are confirmed in writing and any restrictions recorded. 4. Fees and income records agree to Tapestry and bank statements. 5. HMRC payments are made in line with payroll calculations and on time.