## **- Rainbow Pre School** ## **AGM Minutes 08TH July 2023** ## **7.30pm** ## **Meeting opened at: 7:30pm Rainbow Pre-School, Wickford Memorial Park, Wickford Essex** ## **Present:** **Committee members:** _Sally Baker (Chair), Charlotte Murphy (Secretary), Donna Ellis (Pre-School Lead), Michelle Row (Treasurer), Giselle William, Bethanie Henderson-Bryan, Claire Henderson, Ben Masih and Jess Thornton_ _**Parents:** Rebecca Coverdale, Louise Coverdale, Sue Munday, Laura Munday, Sean Edwards, , Jamie Musgreaves, , Louise Masih, Paris Earl, Charley Kerr, Victoria Babbage, Briony Shaw, Lee Duncan, Emily Duncan, Sarah Winterbone, Sandeep Patel, Matt Tilsley, Rachel Champion, Roxanne Sturton, Renata Hickman and Liz Brown_ **Pre School Staff** _: Angela Lewis, Elaine Marriott, Vicki Cornwell, Patch Wilson , Barbara Beer, Carla Dabbs, Rebecca Morris, Sara Hicklin, Edith Voyce, Lyne Cullis and Sharon Simons._ Sally opened the meeting by thanking everyone for coming and introduced the committee to the parents. She gave the attendees some information about the committee; what we do and who we are, as well as detailing that the pre-school cannot run without a committee as it is a legal requirement. Sally explained what the Constitution is and how Rainbow re-adopt it annually at the AGM. She explained about Charity Law and what rules and responsibilities the school, its staff and members abide by. A copy is offered for parents to view along with the minutes from the previous meeting which is passed to a Committee Member for verification. Sally asks parents for a raise of hands if they are happy for us to re-adopt the Constitution. Parents agree. Sally explains fundraising works at Rainbow and how it benefits the children and school. She explains the roles and responsibilities of the Committee, and has positive news on events held over the year; the Halloween Party, Christmas Bazaar, Cake Sales, Summer Fun Days, Mothers/Fathers day bookmarks and lots more ideas in the pipeline for the future. She thanks the Committee and staff for a fantastic team effort and the attendance of all the families who have supported the events. ## **Fundraising this year has helped to buy;** - Gazebo and pop up tents - Garden toys - Laptop for the office Sally goes on to explain that after 3 years as Chair of the committee and 5 years as a member she would be stepping down. Sally thanked the Aunties and Committee members for their expertise and skills in everything they do. We are all agreed that the children have the best care, and staff are committed to making magic for the children every day at Rainbow. ## **Treasurer Report-Michelle Row** All figures correct as at 30[th] June 2024. Items still to be considered are wages and monthly bills for July when the school financial year ends. ## **Current Account** Total Income £187,741.26 Total Expenditure £141,153.79 Total Balance £46,587.47 ## **Fundraising Account Savings** Total Income £5,774.59 Total Expenditure £2,671.49 Total Balance £3,103.10 ## **Savings Account** Balance £4,704.51 ## **Pre-School Leaders Report – Donna Ellis** Donna began by explaining that it had been a really good year and thanked all her staff for their hard work. She says the children have really enjoyed all the new things that fundraising has helped to buy. Donna explained that staffing has changes; Patch and Vicki are new members of the team. Angela after 19years at the Pre-School has decided to retire. Donna wished her all the luck in her retirement and new adventures and thanked her for her hard work and dedication to the Children. Donna thanked Sally and Michelle for their commitment to the Committee and all their hard work in helping to organise and run the fundraising events. Donna welcomed parents to look at the children’s brilliant work on the displays and their personal folders. Donna continued the tradition by finalising with a beautiful poem. ## **Votes for the Committee** Sally came to the formality of talking about electing a new committee. Members were elected as follows. Parents voted for the following Members to remain on the Committee. Sally Baker – Standing down from Chair Bethany Henderson-Bryan - Chair Claire Henderson – Co-Chair (take over) Charlotte Murphy – Secretary Michelle Row- Standing down from Treasurer Sue Munday – Treasurer (take over) Giselle Williams - General Member Jess Thornton - General Member Ben Masih - General Member ## **AOB** No other business. Sally ended the meeting. RAINBOW PRESCHOOL WICKFORD RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY 2024 RECEIPTS 2024 2023 Parental Fees Grants and Education Vouchers Fund raising Donations Sundries Photo Conllllission Interest Received 25,472 132,928 3,619 1,039 19,593 104,913 3,903 48 475 42 37 121 130 163 309 129011 EXPENSES Building Repairs & Improvements Wages Pensiori Costs Staff Training ILsuranc¢ alld Subscriptions Photocopier Fiund Raising Costs G¢ll￿al Operatiiig Costs Legal Fees Bank Charges 764 133,583 1,500 1,662 2,124 2,193 536 12,174 235 61 1,316 88,313 836 902 1,786 1,870 10,937 248 75 154 832 106 283 Deficit for Year 8,477 22,728 l6,421 Reserves Brouglit Forward 39,149 resented b Cash at Banlc 47,477 149 38,971 178 Cash ill Hand We have prepared the above Accounts from the books and records provided and certify them to beinac ance re HillAllen (Wickford) Ltd Rainbow Pre Sehool HILL ALLEN (WICKFORD) LTD Office l Riverside Court 24 LA)wer Souih¢nd Road WickfoTd Essex SS 11 8AW Certified Accountants Telephone 01268 761151 officeco hill-all¢R.com Your ref A9421MHIKI' Our ref 29 November 2024 Ms L Smith Rainbow Pre School Highcliffe Playcentre Wickford Memorial Park Rettendon View Essex SSI18JE Dear Ms Smith Accounts for Rainbow Pre School for the year to 31 July 2024 have now been prepared from the information provided and I enclo￿ th¢s¢ for your attention. As NN'ith previous years these are prepared ori a cash basis and take no account of any liabilities oi" receipts outstanding at the end of the year. Income froni par-n￿1 contributions showed an irnprovement whilst funded hours also increased slightly. The group remains dependent on fees for funded hours. Income from other sources remains little changed. Costs remain largely unchanged, with the exception of wages which rose considerably. With continuing increases in National Minimum Wage these are likely to continue to increase each ycar. The changes in emplo)'ers" National Insurance froni next year are unlikely to at.fect you. Overall: whilst income rose by over 25 %, costs increased by 50% leaving a reduced surplus. With tlie raised wages levels it is hoped that additional income will be generated in the curreiit year. If you would like any further Énfonnation or explanations regarding the Accounts, please let me know. Finally. I take this opportunity of enclosing a note of our charges for your kind attention. Yours sincerely Mithael Hogg_ encls HILL ALLEN IWICKFORDI LTD Company Reg. No. 63&)620 Registered OITice= Office l Riverside Court 24 Lower South¢nd Road Wickford Issex SSI 18AW IUINBOW PRKSCllOOL ICKFORD RECEIPTS AND PAYMENTS ACCOUNT FOR T￿1 YEAR ENDED 31 JULY 2024 RECEIPTS Parenta] Fees Grants and Education Vouchers Fund raising Donations Sundries Photo Con)mission Interest Received 2024 2023 25,472 132,928 3,619 1,039 19,593 104,913 3,903 48 475 42 37 121 130 163 309 129011 XPENSES Building Repairs & Improvements Wages Pension c.osts Staff Training Illsurallcc aud SLibscriptions Photocopier Fund Raising Costs Genei'al Operating Costs Lcgal Fecs Bank Charges 764 133,583 1,500 1,662 2,124 2,193 536 12,174 235 61 1,316 88,313 836 902 1,786 1,870 10,937 248 75 154832 106 283 lus Deficit for Year 8,477 39,149 22,728 16,421 Reserves Brought Fornrard 14 resented b Cash at Banli 47,477 149 38,971 178 Cash in Hand £47 We have prepared the above Accounts from the books and records provided and certify them to beinaL ce re Hill Allen (Wickford) Ltd Rainbow Pre SL'hool