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Rainbow Pre-School
AGM Minutes
11TH July 2023
7.30pm
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Meetng opened at: 7:30pm Rainbow Pre-School, Wickford Memorial Park, Wickford Essex
Present: Sally Baker (Chair), Katie Stratford Zoom (Secretary), Donna Ellis (Pre-School Lead), Michelle Row (Treasurer), Charlotte Murphy, Vicki Gibson, Sara Duckett Zoom, Sarah Jordan, Giselle Williams, Nikita Eaton, Roxanne Sturton, Hannah Hallett, Natasha Berry, Carly Scott, Racheal Champion, Mathew Tilsley and Martin Adams.
Apologies: Claire Marsh and Keely Baker
Sally opened the meeting by thanking everyone for coming and introduced Katie and Sara (ZOOM) to the parents. She gave the attendees some information about the committee; what we do and who we are, as well as detailing that the pre-school cannot run without a committee as it is a legal requirement. Sally explained what the Constitution is and how Rainbow re-adopt it annually at the AGM. She explained about Charity Law and what rules and responsibilities the school, its staff and members abide by. A copy is offered for parents to view along with the minutes from the previous meeting which is passed to a Committee Member for verification. Sally asks parents for a raise of hands if they are happy for us to re-adopt the Constitution. Parents agree.
Sally explains fundraising works at Rainbow and how it benefits the children and school. She explains the roles and responsibilities of the Committee, and has positive news on events held over the year; the Halloween Party, Christmas Bazaar, Cake Sales, Summer Fun Days and lots more ideas in the pipeline for the future. She thanks the Committee and staff for a fantastic team effort and the attendance of all the families who have supported the events.
Fundraising this year has helped to buy;
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Garden Pirate Ship
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Mud Kitchen
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Sensory Room
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New Play Bricks
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Water-play table
Sally goes on to explain that there are new projects that need funding which we call the ‘Wish List’. The items we are hoping to fund for this year are;
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New Kitchen Area/Oven- Cooking with the children
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Outside Tap for water play
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Office- New Computer Equipment
Sally thanked the Aunties and Committee members for their expertise and skills in everything they do. We are all agreed that the children have the best care, and staff are committed to making magic for the children every day at Rainbow.
Treasurer Report-Michelle Row
Current Account
Total Income £137796.26
Total Expenditure £97505.90
Total Balance £40290.36
Fundraising Account Savings
Total Income £5044.72
Total Expenditure £2756.95
Total Balance £2287.77
Pre-School Leaders Report – Donna Ellis
Donna began by explaining that there have been some big changes for staff this year. She explained that Covid hit Rainbow hard, and she couldn’t have done it without the help of her own family. She thanked Liz and her husband David for supporting her when needed. She says the children have really enjoyed all the new things that fundraising has helped to buy. Donna explained that staffing has changed; Maggie has left, Katie will be moving on in July and she wishes them lots of luck. She has welcomed Carla (Deputy), Sara, Rebecca and Barb. We should be welcoming a new member of staff in September also.
Donna thanked the Committee for their ongoing support and hard work. She thanked Sarah Jordan, Sara Duckett and Keely Baker for their help as they will now be stepping down. She also thanked two parents of the school Matt and Ilse Etchells for their support with the summer fete this year. She welcomed parents to look at the children’s brilliant work on the displays and their personal folders.
Donna continued the tradition by finalising with a beautiful poem.
Votes for the Commitee
Sally came to the formality of talking about electing a new committee. Members were elected as follows.
Parents vote for the following Members to remain on the Committee.
Sally Baker – Chair Person
Katie Stratford – Secretary
Charlotte Murphy – Secretary (take over)
Michelle Row- Treasurer
Giselle Williams-General Member
Vicki Gibson-General Member
Sara Duckett- Standing down
Keely Baker – Standing down Sarah Jordan- Standing down Claire Marsh- ?
AOB
No other business. Sally ended the meeting.
RALNBOW PRESCHOOL ICKFORD RECEIPTS AND PAYMEIITS ACCOLIYT FOR THE YEAR ENDED 31 JULY 2023 RECEiYrs Parental Fees Grants and Education Vouchers Fund Taising Donations Sundries Photo Cornmission Interest Received 2023 2022 19.593 104,913 3,903 48 475 42 37 21,262 59,812 4,089 129011 EXPE.sEs Building Repairs & Improvements Wages Pension Costs Staff I'raining Insuranc¢ and Subscriptions Photocopier Fund Raising Costs General Operating Costs Legal Fees Bank Charges 1,316 88.313 836 902 1,786 1.870 2.415 80,767 448 361 1,565 1,950 10,937 248 75 9,048 35 115 106 283 Deficit for Year 22,728 l6,421 (11,540) 27,961 Reserves Brought Forward rescnted b Cash at Bank 38.971 16,167 Cash in Hand 178 254 We have prep bein ed the above Accounts from the books and records provided and certify them to therewit Hill Allen (kf0rd) Ltd Rainbow Pre School
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Ms L Smith
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