Oxshott Royals Youth FC Chairman’s AGM Report
2021
This year’s AGM brings to a close another season made challenging by the coronavirus outbreak and the ongoing response to it by the authorities. That said, managers, parents, venue providers and other stakeholders generally found themselves in a position to adjust to the new demands being placed upon them, and while many difficulties were experienced the footballing experience for the children at Oxshott Royals returned – for the most part – to something resembling normal.
Our Teams & Managers
Since many scheduled league programs were severely impacted, with ad hoc competitions and tournaments springing up on a rather haphazard basis, I will not comment this year on various competitive outcomes, other than to note that it was with great relief the children were able to get back to playing football again.
The Club enjoyed strong demand this season, with higher than usual numbers joining at the younger age group level. Girls football at Oxshott Royals continues to grow – we were able to field three teams this year, with good expectations that this number will grow to five by next season.
A special mention must go to the Club’s longest-serving manager, Dave Cullen, who bowed out this year in his final season as a manager. As many of you know, Dave has been an incredibly loyal servant to the Club over the years, and has devoted a huge amount of his own free time volunteering on behalf, ultimately, of local children. Not only did he take his own team’s training sessions (in addition to weekend matches) all the way up to U18, but he also served for many years as Club Secretary. As if that were not enough, he looked after the grass and markings at some of our venues, made the calls on the often tricky issue of whether or not to declare a weather-stricken venue fit for playing, and performed so many behind the scenes functions such as equipment management, refereeing (Dave is a qualified referee), acting as a Welfare Officer, organising presentation day, etc, etc, that I cannot possibly mention them all here.
I have rarely, if ever, seen such a commitment for so many years for no financial reward, and I am sure the Club’s members, past and present, will join me in wishing Dave the very best on his “retirement”!
Finally, we say thank you and goodbye to Jason Sharp, whose U18 Raiders team finished up their time at ORFC with a strong season.
Facilities
The Club saw many of its teams spend a second season in training at the newly constructed 4G pitch at Cobham Rugby Club. Feedback from managers and parents continues to be very positive, and we can confirm we have renewed our agreement with CRC for the 2021/22 season.
We will continue to use Cobham Rec, Ockham, OVSC for matches, and, subject to expected confirmation, QEF.
One area of concern in recent years has been the quality of our 9-a-side pitch offerings. While a great pitch in good weather, the clay at Ockham does mean that waterlogging can be more of a problem at this site than we would like it to be. QEF, too, is not particularly robust to rain.
This upcoming season, we anticipate having two new 9-a-side options. Firstly, we will mark out a full-size 9-aside option on pitch 2 at Cobham Rec (using blue lines, in addition to the 11-a-side markings, not instead of). Cobham Rec retains its playability in weather conditions that would cause postponement at Ockham, and we believe both the availability and quality of playing experience for the children will be the better for having this option. Secondly, we are planning to mark out a 9-a-side pitch at OVSC. Since we have moved many matches to Cobham Rugby Club, we have spare capacity at OVSC. There is sufficient room there for a pitch that will satisfy the FA’s minimum size criteria, and hence would be appropriate for the younger age group and for girls’ football. Again, OVSC performs comparably well in adverse weather conditions.
Club Management
Liz Richardson spent her second year as Club Secretary. Liz continues to perform her duties extremely well, and has become an indispensable member of the Oxshott Royals management committee. I wish to thank her for her outstanding efforts this season.
It was another year of hard work for our coaching providers under the supervision of Scott Rimmer, our Director of Football. The Club will continue to work on improvements to the delivery of coaching services and team management in general for the benefit of the Club’s children. I thank Scott also for his efforts this year and look forward to another year of his services.
Appreciation is also due our other serving Committee members for all their hard work: Kit Officer Hannah Winter, Welfare Officer Shazanna Karim , Communications Officer Louisa Doherty, and Fran Ridler. During the season, both Shazanna and Louisa stepped down from their roles, or gave notice of doing so, and I would like to record my thanks to them for all their efforts.
Fran and Hannah have both given a great deal of their time to the operation of the Club during the season. Fran has had a varied role, taking on tasks such as helping with fixtures, social media co-ordination, and assisting Liz. Hannah has been a reliable member of the team, attending all committee meetings and ensuring managers’ kit requirements are met smoothly.
Final Score
Congratulations to all our players, team managers and supporters for another great season, and I hope to see many of you again next year.
Ian Sims Chairman June 2021
L Ykn Ltrfshott Royals Football Club 31 May 2021 31 May 2020 Openin8fund5 109.177 152,163 (Deficit) I Surplus fortheyear 28.510 142,9861 Total Assets Represented by.- et$ Cash at bank Debtors 137.687 109.177 Liabilrties Creditors Total Assets
Oxshott Royals Football aub Income and Expenditure Acrourrt Yèar ended 31 May 2021 Year ended 31 May 2020 Income Subscriptions 9775 93,514 Total Income Expenditure Ktt & Equipment Strips, ba115. equipment et 2.980 6,153 League and Regulatory Insur3n FA Fine5 Registration Fees 542 236 695 Plèylng Pitch Hire Referee Fee5 Coaching Support and Football Admin Managers Courses 19.208 1.326 49.376 225 70.135 35.197 3,065 62.898 890 102,050 Events Marketin& advertising etc 2019 PsentatIOn Day 2020121 Presentation Day Quiz Night 2020 1,617 1.107 3.267 1.617 other Miscellaneous Financial Transaction Fees 2,814 Total ExpendIre 76205 116fi91 Surplusl IDefl(itl on football actfvilies Other Income Functions (net income) Presentation Day 2019 Quiz Night 2020 Donation Iclub Admin) Less: club admin Surrey FA Booster HMCtS- Centrali5ed Surplusl (Defthl for the 545 2.041 129.3791 123,4431 500 550 619
Independent emamlnerfs report lo the trustee5 01 Oxshott Royals Football Club. Charlty re8lStration number: 1046469 I report to the Charity trustees on rny examination of the accounts for the yèar ended 31" May 2021. Respoo)slbllltles and basss of report As the charity's trustee5 you are responsible for the preparation of the accounts in accordance with the requlrements of the Charltles Act 20111'the Act'l. I report in respect of my examination of the Trusvs accounts carried out under section 145 of the Act. In arrying out my examinatlon I have followed all applicable Directions given by the Charlty Commission under section 14515llbl of the 2011 Act. Independent emaminerfs statement I have completed rny examination. I confirm that no matters have come to rny attention that Blve me cause to believe that in any material rèspect.. l. accounting records were not kept In respect of the Trust as required by section 130 of the Att: or 2. the accounts do not accord with those records,. or 3. thè accounts do not comply with the appllcable requirement5 concernlng the form and content of accounts set OLtt In the Charities (Accounts and Reports) Re8ulatlons 2008 other than any requlrement that the accounts give a 'true and fair view which Ss not a matter considered a5 part of an Independent examlnation. I confirm that there are no other matters to which your attention shovld be drawn tts enable a proper understandlng of the accounts to be reached. 5iBned: Name: Michael Anth ny Woylfe, ACCA. Addres5'. 12 Fairacres, Cobham, lI2jw. Date: March 2022.