18 OCTOBER 2024 3
URGYEN SANGHARAKSHITA TRUST
UST AGM MINUTES
AGM FOR URGYEN SANGHARAKSHITA TRUST (WORKING NAME FOR UDDIYANA TRUST) - YEAR ENDING 31 DECEMBER 2023
Held online on Friday 18 October 2024 at 16.30
Members present:
Andrew Goodman (Mahamati) Damon Peterson (Paramartha) (Treasurer) Garry Pierpoint (Mokshapriya) Hana Dilley (Prajnanita)
Apologies:
Matthew Webb (Amalavajra) (Chairman) due to illness.
All members were informed of AGM.
1. MINUTES OF PREVIOUS MEETING
The minutes of the AGM for 2023 were passed as correct.
2. CHAIR’S REPORT
This report covers our fifth full year of operation since the death of Sangharakshita on 30 October 2018. During this period the Trust continued its refocus on preserving and sharing the legacy of Urgyen Sangharakshita’s life and teachings. Here were some of our key activities:
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[We continued to add images to the Triratna Picture Library, which is becoming a ] valuable visual archive of Sangharakshita’s life and Triratna’s first 50 years.
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[The Triratna Video Library also grew, with volunteers adding subtitles in nine ] different languages. Our offline video archive of 3,000 tapes is now almost completely digitised.
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[We continued to develop sangharakshita.org as a portal to his life and teachings. In ] 2023 we worked towards a truly searchable catalogue of all of Bhante’s work.
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[We maintained our funding of the editing and publication of Sangharakshita’s ] Complete Works. The final volumes, including an extraordinary Concordance, will be published towards the end of 2024.
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UST AGM MINUTES
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[We financed the making of Suryaprabha’s new film Great Ocean - Abiding. This film, ] the fourth in the series, adds great depth and colour to Sangharakshita’s life through hearing about his friendships.
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[In October 2023 we marked the fifth anniversary since Sangharakshita’s death. We ] told the story of his last days and funeral, and led a social media campaign celebrating how much Triratna has continued to grow in these past five years.
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[At the end of 2023, we prepared and launched a new exhibition at Sangharakshita’s ] last home, Urgyen House, called Foundations. This focuses on the pivotal years of 1964–1970 when Sangharakshita returned to England, led the nascent English Sangha, and after a dramatic dismissal, founded a new Buddhist movement.
This work was very effectively led and overseen by our Director Prajnaketu, working three days a week. He was helped by Mokshapriya (Urgyen House and Media Archiving), Suryanaga (Communications and Design), Visarada (Finance Manager), and Shantavira (Donor Care and Admin). Thank you all.
None of this would have been possible without the generosity of our donors to whom we remain very grateful. The Trust also works closely with our institutional partners, FutureDharma Fund, Windhorse Publications, Dharmachakra, Adhisthana, and many Buddhist centres, all of whom have contributed considerably to meeting our objectives.
Finally, I would like to thank the Trustees and the Literary Executors for giving their time freely and for fulfilling their responsibilities with due diligence.
Dharmachari Amalavajra
3. TREASURER’S REPORT
The Treasurer presented the accounts for the year ended 31st December 2023, which are reported on by Annemie Philips, our independent examiner. The Trustees accepted the accounts and a copy will be forwarded to the Charity Commission.
4. REVIEW OF MEMBERSHIP
The following wish to continue as members of Triratna Buddhist Community (Uddiyana): Terence Pilchick (Nagabodhi), Alexander Kennedy (Subhuti), Andrew Goodman (Mahamati), Raymond Fricker (Sona), Ian Waddell (Dhammarati), Christina Robertson (Dayanandi), Colin Warren (Surata), Richard Hutton (Padmavajra), Robin Collett (Cittapala), Damon Peterson (Paramartha), Hugh Evans (Buddhadasa), Matthew
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UST AGM MINUTES
Webb (Amalavajra), Alison Wray (Punyamala), Garry Pierpoint (Mokshapriya) and Hana Dilley (Prajnanita).
5. PROPOSAL OF TRUSTEES
The following persons were proposed and accepted as Trustees: Garry Pierpoint (Mokshapriya) (proposed by Mahamati and seconded by Prajnanita) Damon Peterson (Paramartha) (proposed by Prajnanita and seconded by Mahamati) Hana Dilley (Prajnanita) (proposed by Mahamati and seconded by Paramartha) Andrew Goodman (Mahamati) (proposed by Mokshapriya and seconded by Prajnanita)
Amalavajra communicated in writing that he did not wish to stand again as trustee and the meeting accepted this with thanks for all his years as a trustee.
Amalavajra
Chairman, The Urgyen Sangharakshita Trust (Uddiyana Trust) 18 October 2024
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| The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust |
|---|---|---|---|---|---|
| Annual Accounts 2023 | |||||
| Balance Sheet | |||||
| 2023 | 2022 | Notes | |||
| £ | £ | ||||
| Fixed Assets | 321,879 | 325,283 | 1 | ||
| Current Assets | |||||
| Cash | 56,723 | 88,946 | 2 | ||
| Debtors | 3,578 | 2,619 | 3 | ||
| Total Assets | 382,180 | 416,848 | |||
| LiabiliEes | |||||
| Current LiabiliEes | 2,976 | 2,339 | 4 | ||
| Creditors | 0 | 4,974 | 5 | ||
| Total LiabiliEes | 2,976 | 7,313 | |||
| Total Net Assets | 379,205 | 409,535 | |||
| Represented by | |||||
| General Accumulated Fund | 358,103 | 395,943 | |||
| Restricted Funds | 21,100 | 13,592 | |||
| Total Funds | 379,203 | 409,535 | |||
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| The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust |
|---|---|---|---|---|
| Notes to the 2023 Balance Sheet | ||||
| 2023 | 2022 | |||
| 1. Fixed Assets | £ | £ | ||
| Display cabinets | 1,368 | 2,735 | ||
| Artefacts and Library | 314,400 | 314,400 | ||
| Computer hardware | 6,111 | 8,148 | ||
| Total fxed assets | 321,879 | 325,283 | ||
| Sangharakshita donated all his books and artefacts to the Charity by a leHer to the Trustees dated 25th May 2005. These were valued by the Insurance company at £314,400 which is the fgure included in the balance sheet. DepreciaOon is not applied to these assets. |
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| 2023 | 2022 | |||
| 2. Bank balances | £ | £ | ||
| Co-op current accounts | 21,137 | 28,427 | ||
| COIF support | 34,917 | 52,820 | ||
| PayPal | 669 | 7,699 | ||
| Total cash at bank | 56,723 | 88,946 | ||
| 3. Debtors | ||||
| GiU Aid due on donaOons for prior year | 2,619 | 2,619 | ||
| Work owed by supplier | 959 | |||
| 3,578 | 2,619 | |||
| 4. Current LiabiliEes | ||||
| Accrued expenses | ||||
| - Ofce rent 2022 and 2023 | 1,840 | |||
| - Independent examiner fee for 2023 accounts | 200 | 450 | ||
| Payroll liabiliOes | 936 | 1,889 | ||
| 2,976 | 2,339 | |||
| 5. Creditors | ||||
| Trade creditors | 0 | 4,974 |
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| The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust |
|---|---|---|---|---|
| 2023 DepreciaEon schedule | ||||
| DepreciaOon is calculated at 25% of cost |
Total | Artefacts | Display cabinets |
Computer hardware |
| Cost | 327,756 | 314,400 | 5,208 | 8148.05 |
| Accumulated depreciaOon to 2022 | 2,473 | 0 | 2,473 | 0 |
| Charge for the year | 3,404 | 0 | 1,367 | 2037.01 |
| Net book value | 321,879 | 314,400 | 1,368 | 6,111 |
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| The Urgyen Sangharakshita Trust | The Urgyen Sangharakshita Trust | The Urgyen Sangharakshita Trust | The Urgyen Sangharakshita Trust | The Urgyen Sangharakshita Trust | The Urgyen Sangharakshita Trust | The Urgyen Sangharakshita Trust | The Urgyen Sangharakshita Trust | The Urgyen Sangharakshita Trust | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Statement of Financial AcEviEes 2023 | |||||||||||||
| General Funds | Restricted | 2023 | 2022 | Notes | |||||||||
| INCOMING RESOURCES | £ | £ | |||||||||||
| Earned income | 1,348 | 190 | 1,538 | 1,240 | |||||||||
| GiUs and donaOons | 38,203 | 1,715 | 39,918 | 54,132 | |||||||||
| Bank Interest | 2,097 | 0 | 2,097 | 510 | |||||||||
| GiU Aid tax | 5,516 | 0 | 5,516 | 2,626 | |||||||||
| Grants | 11,500 | 0 | 11,500 | 14,033 | 6 | ||||||||
| Other Income | 4,281 | 0 | 4,281 | 0 | |||||||||
| TOTAL INCOMING RESOURCES | 62,946 | 1,905 | 64,850 | 72,542 | |||||||||
| RESOURCES EXPENDED | |||||||||||||
| Charitable Expenditure | |||||||||||||
| Direct Charitable Expenditure | 60,969 | 7,810 | 68,779 | 44,466 | |||||||||
| Total Charitable Expenditure | 60,969 | 7,810 | 68,779 | 44,466 | |||||||||
| Charity AdministraEon | |||||||||||||
| General Overheads | 26,403 | 26,403 | 26,286 | ||||||||||
| Total AdministraEve Expenditure | 26,403 | 26,403 | 26,286 | ||||||||||
| TOTAL RESOURCES EXPENDED | 87,372 | 7,810 | 95,182 | 70,752 | |||||||||
| NET INCOME/EXPENDITURE | -24,426 | -5,906 | -30,332 | 1,789 | |||||||||
| ReconciliaEon of funds | |||||||||||||
| Balance brought forward | 395,943 | 13,592 | 409,535 | 407,746 | |||||||||
| Transfers between funds | -13,414 | 13,414 | 7 | ||||||||||
| Balance carried forward | 358,103 | 21,100 | 379,203 | 409,535 |
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| The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust | The Uddiyana Trust |
|---|---|---|---|---|---|
| 2023 Statement of Financial AcEviEes - Expenditure Detail | |||||
| Year ended 31 December 2023 | |||||
| 2023 | 2022 | Notes | |||
| Charitable Expenditure | |||||
| General Fund | |||||
| Urgyen House | 9,706 | 8,110 | 8 | ||
| Literary Executors | 3,800 | 3,800 | |||
| Sangharakshita Complete Works | 32,303 | ||||
| Other project delivery | 15,160 | 22,110 | 9 | ||
| Restricted Funds | |||||
| Triratna Picture Library | 2,108 | 6,346 | |||
| Triratna Video Library | 5,702 | 4,100 | |||
| 68,779 | 44,466 | ||||
| General AdministraEve Expenditure | |||||
| Bank Charges | 453 | 448 | |||
| AccounOng fees | 350 | 225 | |||
| Insurance | 542 | 4,457 | |||
| SoUware | 1,872 | 2,054 | |||
| Websites | 1,237 | 1,022 | |||
| MeeOngs and Travel | 290 | 86 | |||
| StaOonery | 0 | 49 | |||
| Staf costs | 16,051 | 16,539 | |||
| Fundraising | 283 | 498 | |||
| DepreciaOon | 3,404 | 1,367 | |||
| Room hire (Shantavira ofce) | 1,840 | 0 | |||
| Other costs | 82 | 137 | |||
| Prior Year correcOon | 0 | -596 | |||
| 26,403 | 26,286 |
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The Uddiyana Trust
Notes to the 2023 Statement of Financial AcEviEes
6. Sangharakshita Complete Works Grant
This is a grant from Future Dharma Fund to support the Complete Works project.
7. Transfer from General Funds to Restricted Funds
In a decision dated 17/12/23 the trustees agreed that the TPL (Triratna Picture Library) and TVL (Triratna Video Library) restricted funds should be topped up from general funds to £10,200 and £10,900 respecOvely at the close of 2023.
8. Urgyen House expenditure
These costs include the rent charged by Adhisthana for the Urgyen House annex which is maintained by Urgyen Sangharakshita Trust
9. Other project delivery
This category captures 90% of staff costs associated with the DigiOal Media Manager. 90% of this role is allocated to work directly fulfilling Charity objecOves.
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Independent Examiner’s Report
Report to the trustees of Uddiyana Trust Accounts for year ended 31 December 2023 Charity no 1046398 I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2023. Responsibilities and basis of As the charity's trustees, you are responsible for the preparation of the accounts in report accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body: Address: |
Annemie Philips | 12/08/2024 |
|---|---|---|
| Annemie Philips (Satyapara) | ||
| Association of Certified Chartered Accountants. | ||
| 9 Linden Road, Hampton, TW12 2JG |