**AGM FOR URGYEN SANGHARAKSHITA TRUST** (working name for UDDIYANA TRUST) - _Year ending 31 December 2022_ The Annual General Meeting was held on 24 October 2023 Online at 19.30.
_Members present:_ Andrew Goodman (Mahamati) (Chairman), Damon Peterson (Paramartha) (Treasurer), Matthew Webb (Amalavajra) (Secretary)
_Apologies:_ Garry Pierpoint (Mokshapriya) (Trustee) Alex Kennedy (Subhuti) (Trustee retired 28.10.22, wishes to continue as a member) All members were informed of AGM.
1. **Minutes of Previous meeting** - The minutes of the delayed AGM for 2021 (due to illness of our accountant), held on 6 February 2023, were passed as correct.
2. **Chairman's Report** . This report covers the fourth full year of operation since the death of Sangharakshita on 30 October 2018. During this period the Trust continued with our major refocus in our activities in line with our revised objectives, to preserve the legacy of Urgyen Sangharakshita and to make the legacy in the various forms for which the Trust is responsible accessible to future generations.
During the period reported on here, the Trust saw the launch of a new Sangharakshita.org website with the first multimedia telling of Sangharakshita’s life story in English, the launch of the Triratna Video Library making our video archives available far and wide, we produced video blogs and social media on Sangharakshita’s life and teachings, and helped to finance Sangharakshita’s Complete Works.
The Literary Executors were active during this period, working on behalf of our Trust, including the LE’s co-ordinator, who receives some remuneration from the Trust, taking a key role with the International Triratna Translations Board.
Our work has been overseen by our Director Prajnaketu, working three days a week, taking up his appointment on 1 January 2022. His appointment makes a great difference to the effectiveness of our Trust. As well as taking forward the projects mentioned above, Prajnaketu had to give significant time to sorting out our financial management which had suffered due to the illness of Sarvapala in the previous year. This led to the recruitment of our new financial manager, Visarada, and thankfully all is now in order.
None of this would have been possible without the generosity of our donors. In November 2022 Prajnaketu and Suryanaga conducted a phone appeal to our existing donors to answer any questions and also to invite to increase their contributions is they wished. They reported that they were struck by the
positivity and generosity of the responses. The Trust also works closely with our institutional partners, FutureDharma Fund, Windhorse Publications, Dharmachakra, Adhisthana, and many Buddhist centres, all of whom have contributed considerably to our meeting our objectives.
I would like to thank the impressive team who contributed so much to fulfilling the Trust’s objectives in 2022: Mokshapriya, Suryanaga, Sarvapala, Shantavira and Kalyanaprabha. I would like to thank the Trustees and the Literary Executors for giving their time freely and for fulfilling their responsibilities with due diligence. I would particularly like to rejoice in Subhuti who retired as a Trustee in October 2022 having served as a Trustee since our founding in 1995, and who played a key role in our vision and governance on many occasions.
The Trustees accepted the Chair’s report and a copy will be forwarded to the Charity Commission.
3. **Treasurer's Report.** The Treasurer presented the accounts for the year ended 31st December 2022, which are reported on by Annemie Philips, our independent examiner. The Trustees accepted the accounts and a copy will be forwarded to the Charity Commission.
4. **Review of Membership:** The following wish to continue as members of Triratna Buddhist Community (Uddiyana): Terence Pilchick (Nagabodhi), Alexander Kennedy (Subhuti), Andrew Goodman (Mahamati), Raymond Fricker (Sona), Ian Waddell (Dhammarati), Christina Robertson (Dayanandi), Colin Warren (Surata), Richard Hutton (Padmavajra), Robin Collett (Cittapala), Damon Peterson (Paramartha), Hugh Evans (Buddhadasa), Matthew Webb (Amalavajra), Alison Wray (Punyamala) and Garry Pierpoint (Mokshapriya).
It was noted that Michael Wharton (Ashvajit), a member for some years, had died in July 2023, so is removed from the list of members.
5. **The following persons were proposed and accepted as Trustees** : Garry Pierpoint (Mokshapriya) (proposed by Mahamati and seconded by Paramartha), Damon Peterson (Paramartha) (proposed by Mahamati and seconded by Amalavajra), Matthew Webb (proposed by Mahamati and seconded by Paramartha), Andrew Goodman (Mahamati) (proposed by Amalavajra and seconded by Paramartha).
_Andrew Goodman, Chairman, The Urgyen Sangharakshita Trust_ (Uddiyana Trust) 24 October 2023
**Independent Examiner’s Report**
**Report to the trustees of** Uddiyana Trust **Accounts for year ended** 31 December 2022 **Charity no** 1046398 I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2022. **Responsibilities and basis of** As the charity's trustees, you are responsible for the preparation of the accounts in **report** accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body:**
**Address:**|Annemie Philips|14/10/2023|
|---|---|---|
||||
||Annemie Philips (Satyapara)||
||||
||Association of Certified Chartered Accountants.||
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||9 Linden Road, Hampton, TW12 2JG||
## **The Uddiyana Trust**
## **Annual Accounts 2022 Balance Sheet**
|**Fixed Assets**
**Current Assets**
**Cash**
**Debtors**
**Total Assets**
**Liabilities**
**Current Liabilities**
**Creditors**
**Total Liabilities**
**Total Net Assets**
**Represented by**
**General Accumulated Fund**
**Restricted Funds**
**Total Funds**|**2022**
**£**
325,283
88,946
2,619
**416,848**
2,339
4,974
7,313
**409,535**
395,943
13,592
**409,535**|**2021**
**Notes**
**£**
318,502
1
88,957
2
2,619
3
**410,078**
1,687
4
0
5
1,687
**408,391**
398,994
8,752
**407,746**|
|---|---|---|
## **The Uddiyana Trust**
## **Notes to the 2022 Balance Sheet**
|**1. Fixed Assets**
Display cabinets
Artefacts and Library
Computer hardware
**Total fixed assets**|2022
2021
£
£
2,735
4,102
314,400
314,400
8,148|
|---|---|
||**325,283**
**318,502**|
Sangharakshita donated all his books and artefacts to the Charity by a letter to the Trustees dated 25th May 2005. These were valued by the Insurance company at £314,400 which is the figure included in the balance sheet. Depreciation is not applied to these assets.
|**2. Bank balances**
Co-op current accounts
COIF support
PayPal
**Total cash at bank**
**3. Debtors**
Gift Aid due on donations for prior year
**4. Current Liabilities**
Accrued expenses
Payroll liabilities
**5. Creditors**
Trade creditors|2022
2021
£
£
28,427
32,700
52,820
52,309
7,699
3,948|
|---|---|
||**88,946**
**88,957**|
||2,619
2,619|
||2,619
2,619|
||450
225
1,889
1462|
||2,339
1,687|
||4,974
0|
## **The Uddiyana Trust**
## **2022 Depreciation schedule**
Depreciation is calculated at 25% of cost Total Artefacts Display cabinets Computer hardware
|Cost
Accumulated depreciation to 2021
Charge for the year
**Net book value**|327,756 314,400
5,208
8148.05
1,106
0
1,106
0
1,367
0
1,367
0|
|---|---|
||**325,283 314,400**
**2,735**
**8,148**|
The approach to depreciating assets has been simplified to straight line over 4 years. with 3 years left for the Display cabinets the depreciation for 2022 is therefore calculated at 33.3% of the value at the start of 2022
Computer hardware acquired in 2022 has not been depreciated because it has not completed its first year of use
## **The Urgyen Sangharakshita Trust Statement of Financial Activities 2022**
|**INCOMING RESOURCES**
Earned income
Gifts and donations
Bank Interest
Gift Aid tax
Grants
Other Income
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**Charitable Expenditure**
Direct Charitable Expenditure
**Total Charitable Expenditure**
**Charity Administration**
General Overheads
**Total Administrative Expenditure**
**TOTAL RESOURCES EXPENDED**
**NET INCOME/EXPENDITURE**
**Reconciliation of funds**
Balance brought forward
Balance carried forward|**General Funds**
**Restricted**
£
£
1,240
52,879
1,253
510
0
2,626
0
14,033
0
57,256
15,286
34,020
10,446
34,020
10,446
26,286
26,286
0
60,307
10,446|**2022**
1,240
54,132
510
2,626
14,033
72,542
44,466
44,466
26,286
26,286
70,752
1,789
407,746
409,535|**2021**
**Notes**
1,114
46,017
6
2,619
6
10
49,766
33,020
33,020
23,348
23,348
56,368
-6,602
414,347
407,745|
|---|---|---|---|
||-3,051
4,840|||
||398,994
8,752|||
||395,943
13,592|||
## **The Uddiyana Trust**
## **2022 Statement of Financial Activities - Expenditure Detail**
Year ended 31 December 2022
|**Charitable Expenditure**
_General Fund_
Urgyen House
Literary Executors
Other project delivery
_Restricted Funds_
Triratna Picture Library
Triratna Video Library
**General Administrative Expenditure**
Bank Charges
Accounting fees
Insurance
Software
Websites
Meetings and Travel
Stationery
Staff costs
Fundraising
Depreciation
Room hire (Shantavira office)
Office/Archive Room rent
Other costs
Prior Year correction|2022
8,110
3,800
22,110
6,346
4,100
**44,466**
448
225
4,457
2,054
1,022
86
49
16,539
498
1,367
0
0
137
-596
**26,286**|2021
Notes
23,301
7
3,412
8
5,263
1,044
**33,020**
85
225
4,032
755
0
0
74
11,987
0
1,106
844
3,600
9
640
**23,348**|
|---|---|---|
## **The Uddiyana Trust**
## **Notes to the 2022 Statement of Financial Activities**
## **6. Triratna Video Library Grant**
This is a grant from Future Dharma Fund.
## **7. Urgyen House site hire**
The Charity pays Adhisthana a fee of 300/month as Urgyen House is physically located on Adhisthana's premises. This fee has been reclassified from 2022 as a Charitable Expense. Exhibitions are being run within Urgyen House and it is open to visitors. The expense is therefore part of directly fulfilling the Charity's objectives.
## **8. Other project delivery**
This category captures 90% of staff costs associated with the Digitial Media Manager. 90% of this role is allocated to work directly fulfilling Charity objectives.
## **9. Room hire (Urgyen House Annex)**
See note (7)