## **AGM FOR URGYEN SANGHARAKSHITA TRUST (UDDIYANA TRUST) - 2020**
_The Annual General Meeting was held by Zoom on 27 September 2021 at 10.30 hours._
**Members Present:** Andrew Goodman (Mahamati) (Chairman), Damon Peterson (Paramartha) (Treasurer) Matthew Webb (Amalavajra) (Secretary), Alex Kennedy (Subhuti) (Trustee) _All members were informed of AGM._ **Invited:** Garry Pierpoint (Mokshapriya)
1. **Minutes of Previous meeting** - The minutes of the AGM for 2019, held on 23rd October 2020, were passed as correct.
2. **Chairman's Report.** This report covers the second full year of operation since the death of Sangharakshita on 30 October 2018. During this period the Trust continued with a major refocus in our activities in line with our revised objectives, to preserve the legacy of Urgyen Sangharakshita and to make the legacy in the various forms for which the Trust is responsible accessible to future generations. During the year the conversion work of Urgyen House continued until the opening in August 2021. The Trust was active in communications especially through monthly video blogs from mid-2020 and the launch around the same time of an impressive new website urgyenhouse.org. The preparation of the Triratna Picture Archive continued, finally being launched in September 2021. This project is jointly-funded with Future Dharma Fund, and during 2020 we also made a successful application to Future Dharma for our Triratna Video Archive, though work on this will not start until late 2021. We are very grateful to Future Dharma for this collaboration. Our regular donor base numbering somewhat over 200 remained stable with few drop outs and a few new donors, though there was no new fundraising campaign in 2020. We are very grateful to our loyal and generous regular donors for their continued regular support. We also received a large donation from one individual, we are very grateful to him as well as to Amalavajra for initiating a conversation which led to this. The Literary Executors were very active during this period, working on behalf of our Trust. This included drawing up a detailed and important contract between the Trust and Windhorse Publications covering different aspects of future publishing of Sangharakshita’s written work - this contract was signed on 21 August
2020. In September 2020 Clear Vision Trust was wound up and the remaining bank balance along with material assets transferred to us - although it was sad to see the closure, for our Trust the transfer was serendipitous especially because Mokshapriya, the founder of Clear Vision, has been with us to ensure that the precious photo and video archives are properly looked after, now under our aegis. I would like to thank the impressive team who have made all of this work possible: Mokshapriya, Shantavira and Sarvapala, as well as all those who have contributed to the work of the Trust on a voluntary basis. Finally and importantly, I would like to thank the Trustees for giving their time freely and for fulfilling their responsibilities with due diligence. The Trustees accepted the Chairs report and a copy will be forwarded to the Charity Commission.
3. **Treasurer's Report.** The Treasurer presented the accounts for the year ended 31st December 2020, which are reported on by Annemie Philips, our independent examiner. The Trustees accepted the accounts and a copy will be forwarded to the Charity Commission.
4. **Review of Membership:** The following wish to continue as members of Triratna Buddhist Community (Uddiyana): Terence Pilchick (Nagabodhi), Alexander Kennedy (Subhuti), Andrew Goodman (Mahamati), Raymond Fricker (Sona), Ian Waddell (Dhammarati), Christina Robertson (Dayanandi), Colin Warren (Surata), Richard Hutton (Padmavajra), Robin Collett (Cittapala), Damon Peterson (Paramartha), Michael Wharton (Ashvajit), Hugh Evans (Buddhadasa), Matthew Webb (Amalavajra), and Alison Wray (Punyamala). Vincent Flos (Sanghadasa) informed by email that he no longer wishes to be a member and sends his best wishes for the Trust and the AGM. The members present proposed that Garry Pierpoint (Mokshapriya) become a member, which he accepted.
5. **The following persons were proposed and accepted as Trustees:** Alexander Kennedy (Subhuti) and Matthew Webb (Amalavajra) (proposed by Mahamati and seconded by Paramartha), Damon Peterson (Paramartha) (proposed by Mahamati and seconded by Amalavajra), Andrew Goodman (Mahamati) (proposed by Paramartha and seconded by Amalavajra).
_Andrew Goodman, Chairman, The Urgyen Sangharakshita Trust (Uddiyana Trust) 27th September 2021_
## **Uddiyana Trust Charity Number 1046398**
## **ANNUAL REPORT AND FINANCIAL STATEMENTS 2020**
## **CHARITY DETAILS**
Name: Uddiyana Trust
Registration no.: 1046398
## **REGISTERED ADDRESS**
Adhisthana Coddington Ledbury HR8 1JL
## **TRUSTEES**
Andrew Michael Goodman (Mahamati) Chair Damon Peterson (Paramartha) Treasurer Alexander Charles Kennedy (Subhuti) Matthew James Webb (Amalavajra) Secretary
## **INDEPENDENT EXAMINER**
Annemie Philips ACCA (Dh. Satyapara)
## **BANKERS**
*The Co-Operative Bank
34/38 High Street Solihull B91 3TB
*CCLA
Senator House 86 Queen Victoria Street
London EC4V 4ET
## **Uddiyana Trust (Charity No. 1046398)**
## **Balance Sheet as at 31 December 2020**
|**Notes**
**Fixed Assets**
4
**_Total Fixed Assets_**
**Current Assets**
Cash at Bank and in hand
1
Debtors
6
**_Total Current Assets_**
**Total Assets**
**Liabilities**
Current liabilities
Creditors
7
**Total Liabilities**
**Total Assets less Liabilities**
**Represented By:**
**General Accumulated Fund**
**Restricted fund: Image archive project**
**Total Funds**|**2020**
**£**
314,400
**314,400**
100,202
1,993
**102,196**
**416,596**
2,248
2,248
**414,347**
**399,289**
**15,059**
**414,348**|**2019**
**£**
314,400
**314,400**
65,845
5,376
**71,221**|
|---|---|---|
|||**385,621**|
|||(439)
50|
|||(389)|
||||
|||**386,010**|
|||**386,010**
**386,010**|
## **Signed**
**AM Goodman Chair**
## **Uddiyana Trust (Charity No. 1046398)**
## **Statement of Financial Activities Year Ended 31 December 2020**
|**Unrestricted**
**General**
**2020**
**Notes**
**Fund**
**Restricted**
**Total**
**£**
**£**
**£**
**INCOMING RESOURCES**
Gifts and Donations
28,764
21,200
49,964
Bank Interest
130
130
Gift Aid Tax
2,583
2,583
Other income
161
161
**TOTAL INCOMING RESOURCES**
**31,639**
**21,200**
**52,839**
**RESOURCES EXPENDED**
**Charitable Expenditure**
Direct charitable expenditure
2
21,380
6,141
27,521
**Total Charitable Expenditure**
**21,380**
**6,141**
**27,521**
**Administration**
Charity Administration
General Overheads
3
12,024
12,024
**Total Administrative Expenditure**
**12,024**
**0**
**12,024**
**TOTAL RESOURCES EXPENDED**
**33,404**
**6,141**
**39,545**
**Surplus/ (Deficit)**
**(1,765)**
**15,059**
**13,294**
**Reconciliation of funds**
**Balance brought forward**
**401,054**
**Balance carried forward**
**414,348**|**2019**
**Total**
**£**
62,862
295
3,524
1|
|---|---|
||**66,682**|
||39,473|
||**39,473**
12,165|
||**12,165**|
||**51,638**|
||**15,044**
**386,010**
**401,054**|
## **Uddiyana Trust Notes to the Accounts**
|**Year ended 31 December 2020**
**1. Bank Balances**
Co-op Current Accounts
COIF Support
PayPal
Petty Cash
**2. Charitable expenditure**
Urgyen House - Conversion costs
Dharmachakra
Image Archive project - Restricted
Literary Executors
Ex-gratia
Sangharakshita's legacy disbursement
TPCT - 50% of Bhante film
Carers - Suvajra 6m and Sanghadasa part-year
Secretary - Sthanasraddha
**3. General Administrative Expenditure**
Reference/Training
Payroll.Support
Shantavira BBC Office
Insurance
Legal Fees
IT inc software
Office/Archive Room Rent
Stationery
Bank Charges:PayPal charges
Sundry expenses
Telephone
Travel & car
**Total**|**2020**
**2019**
**£**
**£**
46,195
30,737
52,303
52,166
1,444
1,278
260
260|
|---|---|
||**100,202**
**84,441**
10,330
363
10,000
5,000
6,141
6,067
1,000
0
50
0
0
18,455
0
750
0
5,402
0
3,437|
||**27,521**
**39,473**
21,380
10
0
2,564
2,659
825
3,932
3,827
200
200
761
618
3,600
4,369
34
132
106
176
(7)
0
156
0
29|
||**12,024**
**12,165**|
## **4. Fixed Assets**
Sangharakshita donated all of his books and artefacts to the Charity by a letter to the Trustees dated 25th May 2005. These were valued by the Insurance Company at £314.400 which is the figure included in the Balance Sheet.
|**5. Depreciation schedule**
Cost
Depreciation
Net Book Value c/d from 2019
Net Book Value as at 31st december 2020
**6. Debtors**
Gift Aid tax recoverable on donations
HMRC Tax & NI overpaid
Refund to Triratna Chairs
**7. Creditors**
Payroll liabilities
Accounts payable
Accruals
Deferred income|**Artefacts**
314,400
314,400
0
0
314,400
314,400|
|---|---|
||**314,400**
**314,400**
2,583
3,524
10
10
(600)
(600)|
||**1,993**
**2,934**
31
31
3,017
200
(1,000)|
||**2,248**
**31**|
## **Independent Examiner’s Report**
**Report to the trustees of** Uddiyana Trust **Accounts for year ended** 31 December 2020 **Charity no** 1046398 I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2021. **Responsibilities and basis of** As the charity's trustees, you are responsible for the preparation of the accounts in **report** accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body:**
**Address:**|Annemie Philips|26/08/2021|
|---|---|---|
||||
||Annemie Philips (Satyapara)||
||||
||Association of Certified Chartered Accountants.||
||||
||3 Oak Tree Avenue, Cambridge CB4 1AZ||
## **Uddiyana Trust Charity Number 1046398**
## **ANNUAL REPORT AND FINANCIAL STATEMENTS 2020**
## **CHARITY DETAILS**
Name: Uddiyana Trust
Registration no.: 1046398
## **REGISTERED ADDRESS**
Adhisthana Coddington Ledbury HR8 1JL
## **TRUSTEES**
Andrew Michael Goodman (Mahamati) Chair Damon Peterson (Paramartha) Treasurer Alexander Charles Kennedy (Subhuti) Matthew James Webb (Amalavajra) Secretary
## **INDEPENDENT EXAMINER**
Annemie Philips ACCA (Dh. Satyapara)
## **BANKERS**
*The Co-Operative Bank
34/38 High Street Solihull B91 3TB
*CCLA
Senator House 86 Queen Victoria Street
London EC4V 4ET
## **Uddiyana Trust (Charity No. 1046398)**
## **Balance Sheet as at 31 December 2020**
|**Notes**
**Fixed Assets**
4
**_Total Fixed Assets_**
**Current Assets**
Cash at Bank and in hand
1
Debtors
6
**_Total Current Assets_**
**Total Assets**
**Liabilities**
Current liabilities
Creditors
7
**Total Liabilities**
**Total Assets less Liabilities**
**Represented By:**
**General Accumulated Fund**
**Restricted fund: Image archive project**
**Total Funds**|**2020**
**£**
314,400
**314,400**
100,202
1,993
**102,196**
**416,596**
2,248
2,248
**414,347**
**399,289**
**15,059**
**414,348**|**2019**
**£**
314,400
**314,400**
65,845
5,376
**71,221**|
|---|---|---|
|||**385,621**|
|||(439)
50|
|||(389)|
||||
|||**386,010**|
|||**386,010**
**386,010**|
## **Signed**
**AM Goodman Chair**
## **Uddiyana Trust (Charity No. 1046398)**
## **Statement of Financial Activities Year Ended 31 December 2020**
|**Unrestricted**
**General**
**2020**
**Notes**
**Fund**
**Restricted**
**Total**
**£**
**£**
**£**
**INCOMING RESOURCES**
Gifts and Donations
28,764
21,200
49,964
Bank Interest
130
130
Gift Aid Tax
2,583
2,583
Other income
161
161
**TOTAL INCOMING RESOURCES**
**31,639**
**21,200**
**52,839**
**RESOURCES EXPENDED**
**Charitable Expenditure**
Direct charitable expenditure
2
21,380
6,141
27,521
**Total Charitable Expenditure**
**21,380**
**6,141**
**27,521**
**Administration**
Charity Administration
General Overheads
3
12,024
12,024
**Total Administrative Expenditure**
**12,024**
**0**
**12,024**
**TOTAL RESOURCES EXPENDED**
**33,404**
**6,141**
**39,545**
**Surplus/ (Deficit)**
**(1,765)**
**15,059**
**13,294**
**Reconciliation of funds**
**Balance brought forward**
**401,054**
**Balance carried forward**
**414,348**|**2019**
**Total**
**£**
62,862
295
3,524
1|
|---|---|
||**66,682**|
||39,473|
||**39,473**
12,165|
||**12,165**|
||**51,638**|
||**15,044**
**386,010**
**401,054**|
## **Uddiyana Trust Notes to the Accounts**
|**Year ended 31 December 2020**
**1. Bank Balances**
Co-op Current Accounts
COIF Support
PayPal
Petty Cash
**2. Charitable expenditure**
Urgyen House - Conversion costs
Dharmachakra
Image Archive project - Restricted
Literary Executors
Ex-gratia
Sangharakshita's legacy disbursement
TPCT - 50% of Bhante film
Carers - Suvajra 6m and Sanghadasa part-year
Secretary - Sthanasraddha
**3. General Administrative Expenditure**
Reference/Training
Payroll.Support
Shantavira BBC Office
Insurance
Legal Fees
IT inc software
Office/Archive Room Rent
Stationery
Bank Charges:PayPal charges
Sundry expenses
Telephone
Travel & car
**Total**|**2020**
**2019**
**£**
**£**
46,195
30,737
52,303
52,166
1,444
1,278
260
260|
|---|---|
||**100,202**
**84,441**
10,330
363
10,000
5,000
6,141
6,067
1,000
0
50
0
0
18,455
0
750
0
5,402
0
3,437|
||**27,521**
**39,473**
21,380
10
0
2,564
2,659
825
3,932
3,827
200
200
761
618
3,600
4,369
34
132
106
176
(7)
0
156
0
29|
||**12,024**
**12,165**|
## **4. Fixed Assets**
Sangharakshita donated all of his books and artefacts to the Charity by a letter to the Trustees dated 25th May 2005. These were valued by the Insurance Company at £314.400 which is the figure included in the Balance Sheet.
|**5. Depreciation schedule**
Cost
Depreciation
Net Book Value c/d from 2019
Net Book Value as at 31st december 2020
**6. Debtors**
Gift Aid tax recoverable on donations
HMRC Tax & NI overpaid
Refund to Triratna Chairs
**7. Creditors**
Payroll liabilities
Accounts payable
Accruals
Deferred income|**Artefacts**
314,400
314,400
0
0
314,400
314,400|
|---|---|
||**314,400**
**314,400**
2,583
3,524
10
10
(600)
(600)|
||**1,993**
**2,934**
31
31
3,017
200
(1,000)|
||**2,248**
**31**|
## **Independent Examiner’s Report**
**Report to the trustees of** Uddiyana Trust **Accounts for year ended** 31 December 2020 **Charity no** 1046398 I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2021. **Responsibilities and basis of** As the charity's trustees, you are responsible for the preparation of the accounts in **report** accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body:**
**Address:**|Annemie Philips|26/08/2021|
|---|---|---|
||||
||Annemie Philips (Satyapara)||
||||
||Association of Certified Chartered Accountants.||
||||
||3 Oak Tree Avenue, Cambridge CB4 1AZ||