2024-08-31-accounts

Independent Examiner’s Report to the Trustees of St Joseph’s Catholic Primary School PTA

I report on the accounts of the charity for the year ended 31[st] August 2024.

Respec�ve responsibili�es of trustees and examiner

The charity’s trustees are responsible for the prepara�on of the accounts. The charity’s trustees consider that an audit is not required for this year under sec�on 144(2) of the Chari�es Act 2011 (the 2011 Act) and that an independent examina�on is needed.

It is my responsibility to:

• examine the accounts under sec�on 145 of the 2011 Act;

• follow the procedures laid down in the general Direc�ons given by the Charity Commission under sec�on 145(5)(b) of the 2011 Act; and

• state whether par�cular ma�ers have come to my a�en�on.

Basis of independent examiner’s report

My examina�on was carried out in accordance with the general Direc�ons given by the Charity Commission. An examina�on includes a review of the accoun�ng records kept by the charity and a comparison of the accounts presented with those records. It also includes considera�on of any unusual items or disclosures in the accounts and seeking explana�ons from the trustees concerning any such ma�ers. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those ma�ers set out in the statement below.

Independent examiner’s statement

In connec�on with my examina�on, no ma�er has come to my a�en�on:

1. which gives me reasonable cause to believe that in any material respect the requirements:

2. to keep accoun�ng records in accordance with sec�on 130 of the 2011 Act; and

3. to prepare accounts which accord with the accoun�ng records and comply with the accoun�ng requirements of the 2011 Act

have not been met; or

1. to which, in my opinion, a�en�on should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: Jennifer DeRosa

Chartered Ins�tute of Public Finance and Accountancy (CIPFA)

Address: 29 Astra Close, Hornchurch, Essex, RM12 5NJ Date: 09/06/2025

Treasurer’s Report St Joseph’s PTA for the academic year ending 31[st] August 2024

st August 2023

Keith Mager – Chair, Lauren Kent – Co-Vice Chair, Laura French – Co-Vice Chair, Vickie Phillips – Treasurer, Leanne Mager – Secretary, Theresa Cassidy – Health and Safety.

funds to donate back to St Joseph’s Catholic Primary School to enrich the lives of all the Children

learning to understand and gauge how successful each event / fundraising campaign would be to

Income / Expenditure report

Opening cash held at bank (01/09/23) 13,382.64cr (+) income received 26,247.96cr (-) expenses 15,768.09dr

Closing cash at bank (31/08/23)

23,862.51cr

The PTA held several events during the academic year, with great success both from a morale point

£10,479.87 .

• £118.69 were made in respect of 24/25 academic year events.

• Christmas Party

• Christmas Wrap

• Wear what you love disco

• Mother’s Day Wrap (March 2024) sold 388 gi�s at £2.50 per gi�. Compared to 398 gi�s sold the previous year – the price per gi� was increased to £2.50.

• outlay, however an enormous amount of work was put in to obtain all the dona�ons. The previous year we ran an Easter Egg Hunt which only made £20 profit.

• Sponsored fun run (May 2024) – 27 sponsor sponsorship forms were returned with an average sponsorship of £25 (compared to 57 sponsorship forms the previous year.

• Father’s Day Wrap (June 2024) sold 369 gi�s at £2.50 per gi�. Compared to 376 gi�s sold the previous year – the price per gi� was increased to £2.50.

• Year 6 leavers (July 2024) of the £509.17 donated by the PTA £280 was a contribu�on to leavers hoodies and the remainder was for refreshments for the Mass – an increase of £50 on the previous years Year 6 dona�ons.

• Frozen Friday (various) was not operated during 23/24, however in 22/23 it made a surplus of £78.50, so this is something to consider for 24/25.

• General Purchases of £395.74 relates to the purchasing Sum Up Machines for all events (as we try to move towards a more cashless environment), an Airpot for refreshment sales and storage boxes to replace broken ones in the PTA garage.

• Lo�ery had an average of 64 �ckets being played, compared to 73 in the previous year. The Lo�ery scheme needs to be pushed again via comms.

• Summer Fete (July 2024) – Foo�all of 432 with an approx. average spend of £19 per person. Despite very wet weather, and a very last-minute change to the wet weather plan, the event made almost £4000, £500 more compared to 22/23, with a huge decrease in foo�all (755 in 22/23). On reflec�on, this was largely due to no bouncy castles on site (which have an allyou-can-jump pricing structure so can deter visitors from spending on other games and ac�vi�es) and the addi�on of a ‘change sta�on’ where we provided change for notes and from card payments, which certainly encouraged the higher spend per person. There was some match funding received (worth around £450), however this could be much more lucra�ve in future with forward planning and be�er management of the scheme.

• Southend bands on the first 50 wristbands they sold on our behalf).

• The PTA usually buy at £12 and sell at £18; Adventure Island in previous years had given chari�es the opportunity to purchase bands twice in a year, so we could buy some, and then buy more if demand allowed they also had a 2 year expiry date on them. For 23/24, Adventure Island changed the offer, so we only had 1 opportunity to buy, the expiry date was just 1 year (more like 10 months by the �me we actually got them and they were being sold); but the biggest issue was Adventure Island’s own promo�ons of their annual wrist bands, which at one point they were doing for £30. They ran this promo�on several �mes in the year, and our sales were slow, much slower than before.

• This was also hindered by other local PTA’s selling for £15 – we stood strong at £18 given our presence in Be�y’s Bits and Bobs, but then eventually had to reduce the price. Unfortunately, another local PTA reduced theirs to £12 (cost price), and we had no op�on but to protect the funds of the charity (to ensure we weren’t le� with any as that would have meant a £12 loss per band) and do the same. This meant that our average selling price was £13.24, meaning just £1.24 profit per band, we had agreed to pay Be�y’s Bits and Bobs £300 commission for them selling the bands, which meant that our profit for this year was only

£319 , compared to last years nearly £3000. Considering this, it has been decided that despite the poten�al fundraising capability of this campaign, the PTA will not be purchasing any bands in 24/25.

• Tea Towels design campaign – This was designed as an end of year fundraiser for parents to purchase personalised items that included hand drawn portraits of their children; however, due to a mis-communica�on with the School, not all of the art work was returned to the PTA, and a request was made to not pursue any of the ini�a�ve as it didn’t include all the Children.

Weather – caused us numerous issues – not only for the Summer Fete, but also on Bounce day, which was postponed twice and then cancelled; the sponsored fun run and sports day were also affected; and unfortunately this had an impact on sponsorships, which decreased from £1300 to £350 – 57 sponsorship forms were received last year, compared to only 27 this year. Bounce day also made a loss refreshments purchased for resale going to waste as the event was cancelled last minute.

Income outstanding

As the accounts are prepared on a cash basis, some income rela�ng to 22/23 events has been received during the 23/24 academic year, mostly rela�ng to Southend Bands and the Summer Fete, this will be recorded in the 23/24 accounts.

Gi� aid was reclaimable on the sponsored fun run and dona�ons received at the Summer Fete held in 22/23 and 23/24, these events will be included on the return to HMRC which will be processed in the academic year 24/25. The delay in reclaiming this has been due to wan�ng to do fewer returns, and a�er the sponsored fun run was delayed during 23/24, it was decided to wait un�l the sponsored event in 24/25 and then make a claim of all outstanding Gi� Aid. Gi� Aid must be claimed within 4 years of the end of the financial period in which the dona�on was received. Cash dona�ons under the Gi� Aid Small Dona�ons Scheme, must be claimed within 2 years of the end of the tax year in which the dona�ons were collected.

Adver�sing Boards, which as of February 2025 has not been paid. Leading us to ques�on whether to a�empt to engage with Griffin in future.

Dona�on to St Joseph’s Catholic Primary

The PTA have donated £4250 to provide swimming lessons to Years 3,4,5 and 6, which was very well received by all the children; we have also pledged to donate towards trips to those years who didn’t get the benefit of the swimming. The PTA are also dona�ng the cost of the pantomime at Christmas, and last year made dona�ons of just over £500 towards the Leavers Hoodies and their Leavers Mass.

We are working closely with Miss Saul for other immediate projects which the PTA could fund, as well as larger projects which we can fundraise towards.

Thanks

support at the Summer Fete) for so generously volunteering their �me to help with PTA advice and events, finally we send our wholehearted thanks to all the parents, friends and family and Children of

St Joseph’s Catholic Primary school without whom, the PTA wouldn’t be able to deliver the events and experiences that we do.

Prepared by:

Vickie Phillips PTA Treasurer 05[th] June 2025