## **GROVE PARK COMMUNITY GROUP** # **ANNUAL REPORT WITH FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023** **CHARITY REGISTERED NUMBER 1046082** ## **LONDON ACCOUNTANCY PRACTICE SOJOURNER TRUTH CENTRE 161 SUMNER ROAD** **LONDON SE15 6JL** ## **GROVE PARK COMMUNITY GROUP** ## **FINANCIAL STATEMENTS** |**FINANCIAL STATEMENTS**|| |---|---| |**FOR THE YEAR ENDED 31 MARCH 2023**|| |**CONTENTS**|**Page**| |Contents
|2| |Administrative Information|3| |Report of the Trustees|4-6| |Independent Examiner’s Report|7| |Statement of Financial Activities|8| |Balance Sheet|9| |Notes to the Accounts
|10| |Detailed Income & Expenditure
|12| 2 |**GROVE PARK COMMUNITY GROUP**|**GROVE PARK COMMUNITY GROUP**| |---|---| |**ADMINISTRATIVE INFORMATION**|| ||**AS AT 31 MARCH 2023**| |**Trustees**|| |John King……………………………………………………. Chair|| |Barry O`Donovan ……………………………………………Vice Chair|| |Betty Croft ....................................................................... Secretary|| |Sonja Aldengard …………………………………………… Treasurer|| |**Charity Number**................................................................1046082|| |**FORMAL ADDRESS**|Grove Park Community Group| ||The Ringway Centre| ||268 Baring Road| ||Grove Park| ||LONDON| ||**SE12 0DS**| |**BANKERS**|**HSBC UK**| |**INDEPENDENT EXAMINER**|London Accountancy Practice| ||Sojourner Truth Centre| ||161 Sumner Road| ||London SE15 6JL| 3 ## **GROVE PARK COMMUNITY GROUP Report of the Trustees For The Year Ended 31st March 2023** The Trustees have pleasure in presenting their report together with the accounts for the year. ## **Legal Status** The Charity is governed by its Constitution, Amended version 4A, Combined 2008, which forms the rules and regulations of the Charity. ## **Method of Recruitment of Trustees** Officers are elected either at the Annual General Meeting or the first meeting of the General Committee. The Trustees are appointed by recommendation of the existing Trustees. ## **Charitable Activities and Objectives** The charity (registered no. 1046082) was established to advance the education of and provide facilities for recreation and leisure time activities in order to improve the conditions of life of the residents of Grove Park. ## Organisation and Decision Making The Trustees regularly meet to review these activities and make decisions as to the strategic direction the Charity should take, and communicate this to those responsible for delivery. ## **Trustees’ Report of the year 2022/2023** This report covers the Group’s activities from April 2022 to March 2023. It should be noted that current officers were not involved in the running of Grove Park Community Group (GPCG) for most of this time. In April 2022, the GPCG General Committee met for the first time since March 2020 when activities stopped due to Covid-19. By this time, for over two years, the Ringway Centre, indeed the Charity, had been managed by merely two trustees who made no attempt to communicate with committee members, yet decisions were taken with regard to staff and furlough, closing and opening the centre and purchasing double glazing for considerable sums. When we met again there was no update from trustees on what had been going on for the two years, except there was mention in the centre manager’s report that new job descriptions and staff contracts had been drawn up with external help. 4 Most of the regular user groups, including volunteer-led activities, were up and running again by this time. A cycle repair workshop had been established and the Friday café, under new management, had become the Ringway Community Café. In July 2022 GPCG celebrated its 50[th] Anniversary with an open day which was hugely successful, thanks to enormous efforts by volunteers, and despite a challenging environment where trustees, committee members and volunteers communicated only when absolutely necessary. A Fish & Chip supper in December marked the end of the year’s celebrations. Wild Rangers continued offering nature club sessions for children and organised activity days during the autumn, involving storytelling, ceramic sculpture building and tree planting. Meanwhile, the garden project continued. We were fortunate in acquiring lino, donated by the O2, to re-cover the floors in the passageway and Committee Room. For the remainder of 2022, only two more committee meetings took place, in October and in November. At no point did the trustees commit to holding an AGM, despite the last having taken place as long ago as February 2019. Due to the lack of commitment by trustees in following the GPCG Constitution, in January 2023 existing and potentially new committee members got together to work out an action plan with the ultimate aim of holding an AGM. A committee meeting was called early February, to which trustees were invited but decided not to attend, instead they tried to stop it. The meeting agreed to hold the AGM on 27 February and notices were promptly displayed and distributed. During this period, committee members wrote several letters to the trustees, including inviting them to stand at the AGM, but they chose not to attend. The AGM elected four new officers, chair, vice chair, treasurer and secretary, as well as seven new committee members. Copies of GPCG’s accounts for the year 2021-22 were circulated but, as there was nobody available to answer questions, the Association could not approve the accounts. The new treasurer elected was tasked with investigating the accounts and reporting back to the committee. Following the AGM, more letters and representations were made to the former chair who insisted he was still chair and as such occupied the office most of the time. He was asked in writing to vacate the office but did not comply. It took a drastic change of the locks seven weeks after the AGM to remove the former chair from the office. Until then the new trustees had been unable to action anything. It was another month before a new bank mandate was in place, enabling the new trustees to take control of the finances. The challenges continued: The newly elected chair, John King, had a fall and became hospitalised for several weeks, during which time the newly elected vice chair, Barry O’Donovan, stepped in. 5 ## **GROVE PARK COMMUNITY GROUP** ## **MANAGEMENT COMMITTEE REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2023** ## **FINANCIAL REVIEW** The results of the year’s operation are set out in the attached financial statements. The net movement in funds for the year amounted to deficit (£1,519) and deficit of (£14194) in 2022 respectively. The retained reserves at 31st March 2023 amounted to £92,585 and £94,104 in 2022 respectively. ## **RESERVE POLICY** The Charity Commission requires charities to determine and explain their policy for free reserves. The trustees have reviewed the organisation’s free reserves policy and have turned its entire unrestricted fund into an emergency reserve to enable GROVE PARK COMMUNITY GROUP to meet its obligations in the event of a shortfall in income or sudden upturn in expenditure or dissolution of the charity. ## **RISK MANAGEMENT** The trustees have examined the major risks which GROVE PARK COMMUNITY GROUP faces and believe that maintaining their free reserves at a reasonable level, combined with their annual review of the controls over key financial systems will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **TANGIBLE FIXED ASSETS** The organisation has no fixed assets ## **FUNDS AVAILABLE** The present level of funding is adequate to support the continuation of the charity operations for the medium term, and the trustees consider the financial position of the charity to be satisfactory. ## **VOLUNTEERS** GROVE PARK COMMUNITY GROUP recognises the significant contributions made by the volunteers. 6 ## **GROVE PARK COMMUNITY GROUP** ## **STATEMENT OF TRUSTEES RESPONSIBILITIES** ## **FOR THE YEAR ENDED 31 MARCH 2023** The Trustees are required to prepare financial statements which give a true and fair view of the state of affairs of the project and of the income and expenditure of the project for that period. In preparing these financial statements, the management committee are required to: - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is - inappropriate to presume that the project will continue in operation. The Trustees are responsible for keeping proper records which disclose at any time the financial position of the project. They are also responsible for safeguarding the assets of the organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 7 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GROVE PARK COMMUNITY GROUP ON THE ACCOUNTS FOR ThE YEAR ENDED 31 PAARCH 2023 Respoctfve re8pon8lbllltl•8 of tr￿t09• and examlnor The charity's trustees are responsible for the preparation of the accounts. The charitys trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under secb'on 145 of the 2011 Act; lo follow the procedures laid down in the general Directions given by the Charity Commission under secb'on 145{5Xb) of the 2011 Act,. and to state whether partiujlar matters have come to my attention. Ba818 of Inde￿ndOnt oxamln•e• report My examination wa8 carried out in accordance with the general Directions given by the Charity Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented w5th those records. It also includes considerats'on of any unusual items or disdosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedutes undertaken do not provide all the evidence that would be required in an audil and consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters Set out in the statement below. Independent examlnerfs report In connection wlh my examination, no matter has corne to my attention: whlch gives rne reasonable cause to believe that in any material respect: The accounting records ￿tre not kept in accordance with the 8ecUon 130 of the Charities Act. or The accounts did not accord with the accounting records. or The accounts did not comply with the applicable requirements con￿ming the fonn and content of the accounts set out in the Charib'es (Accounts and Reports) Regulation8 2008 other than any requirement thal the account give a 'tru8 and fairf which 18 not a matter considered as part of the independent examination. I have no concems and have come across no other matter in connection with the examination to wthich attenlion strK>uld be drawn in this report in order to enable a proper underslanding of this account to be reached. Signed.. A Adebambo, BA. CGMA, AC London Accountancy Practi￿. Sojourner Truth Communty Centre 161 Sumner Road London SE15 6JL , ACG, GROVE PARK COMMUNITY GROUP STATEMENT OF FINANCIAL ACmVlmES FOR THEYEAR ENDED 31STMARCH 2023 2023 2022 Unrestricted Fund Restricted Fund INCOMING RESOURCES Total Total Income fiomAthvitses 89.583 89.583 91.799 RESOURCES EXPENDED Diiect Costs 87,754 3,349 91,103 105,993 87,754 3,349 91,103 10S,993 Net Incoming Resources 1,830 -3,349 -1,519 -14194 BaLqnce Bro￿ht Forw&rd 71,815 22,289 94,104 108,298 8alanco Carried Fop*ard 73,645 18,940 92,585 94,104 GROVE PARK COWAJMTY GROUP 8ALANCE SHEET AS AT31ST MARCH 2023 2023 2022 CURRENT ASSET eQ34 87.351 9,715 111,792 Cash kn Bart Cash 93186 121,507 CURRENTUABIUIES 27.403 94101 AJNDS OF DE CHAMTY UNesthcie(1 FuThts 73,645 18.940 71.815 22 89 io ## **GROVE PARK COMMUNITY GROUP** ## **NOTES TO THE ACCOUNTS** ## **1. ACCOUNTING POLICIES** ## **1.1 Basis of Preparation of Financial Statements** The financial statements are prepared under the historic cost convention and include the results of the charity’s operations which are described in the Management Committee’s Report and all of which are continuing. The accounts have been prepared in accordance with the Statements of Recommended Practice for charity accounts. The charity has taken advantage of the exemption of Financial Reporting Standard No 1 from the requirements to produce a cash flow statement on the grounds that it qualifies as a small charity ## 1.2 **Incoming Resources** - 1.2.1 Revenue grants are credited to the Statement of Financial Activities on the earlier date of when they are received or when they are receivable, unless they relate to a specific future period, in which case they are included on the Balance Sheet as deferred income to be recognised in the future accounting period. - 1.2.2 Grants received for specific purposes are accounted for as restricted funds in the Statement of Financial Activities. ## 1.3 **Restricted Funds** Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is identified to the fund, together with a fair allocation of management and support costs. ## 1.4 ## **Unrestricted Funds** Unrestricted funds are donations and other incomes received or generated for the objects of the organisation without further specified purpose and are available for general funds. ## 1.5 ## **Designated Funds** Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes. ## **1.6 Tangible Fixed Assets** All expenditure that related to equipment has been charged to the Statement of Financial Activities in the year of acquisition. A register of assets is maintained. 11 ## **GROVE PARK COMMUNITY GROUP** ## **NOTES TO THE ACCOUNTS (CONTINUED)** |**2. CREDITORS AND ACCRUALS**
**2023**

**£**

Accountancy fees
800
Other
0
**800**|**2022**
**£**
1,242
26,261
**27,403**| |---|---| 12 GROVE PARK COMMUNITY GROUP DETAILED INCOME AND EXPENDITURE FOR THEYEAR ENDED 31STMARCH 2023 2023 Total Fund 2022 Total Fund Unrestrict•d Fund R•strict•d Fund INCOMING RESOURCES LorKlon & Quadrant Social Farms GioutKJwoik London Ritwiay Comrnunity Café London & auadrant- Community Evetts LBLRD Government Giants" CJRS Busy Bees Inpost Music Night Donations Lethng Fees Interest Clay atthe Ringway Projed Misc. GPCG Volunteer Led Pioiects Chaiitable Glmng Community Toilet Fundiaising Total Incoming Resources 162 1,500 19,945 150 8,870 11.￿5 11.023 610 780 192 936 32.088 1,879 1,879 1.200 1.200 530 63.464 281 18.173 530 63.464 281 18.173 600 3,370 1.670 1,628 300 459 1.670 1.628 300 459 2023 Total Fund 2022 Total Fund Unrestricted Fund Restricted Fund RESOURCES EXPENDED Clay atthe Ringway Project Staff Costs PiintirvJ, Postage & Stationery Water Rates, Heat, Light, le￿phone& Insurance Repairs & Maintenance Premises & Equipment Purchases Office Consumables Community Events Accountancy, Payroll & Bookkeepi Other Legal & Professional Fees Licenses & Subscriptions Bad Debts Bank Charges Cleaning Materials Riwway site Tiadè Refusè Ringway site Publicity & A(fv8rt151ng Sundry 12,480 42,548 785 17,914 4,290 12.480 42,548 785 17,914 4,290 9,242 41,642 419 19,387 26,180 3,134 492 133 1,242 3,069 998 998 3,349 4,503 3,349 4,S03 828 828 273 167 1,432 1,146 342 322 167 1,432 1,146 342 322 151 Total Resources Expondad 87,754 3,349 91,103 105,993 13