GREENFORD AND DISTRICT SCOUT COUNCIL
Charity Registration Number: 1046044
Trustees’ Annual Report for the year ended 31[st] March 2026
PRESIDENT: Vacant.
VICE PRESIDENTS: Mr P L Bicknell, Mr J F G Burton, Mr I D Chick JP, Mr B Cole, Mrs J A Cole (to 15[th] November 2025), Mr S Girling, Mrs H Hankins, Mr T Hankins, Mr G Holt (from 30[th] June 2025), Mr J A Hunter MBE (to 13[th] July 2025), Mr P Melvin, Ms C Muxlow (from 30[th] June 2025), Mr A K Norman, Mr S Pound.
TRUSTEES: Ex-Officio
District Lead Volunteer District Youth Lead
Name
Mr G Hunjan Miss V Shah (to 8[th] September 2025) Miss J Chick (from 8[th] September 2025)
TRUSTEES: Appointed
Chair Treasurer Trustees
Mr I D Chick (2025 for 2 years) Mr P G Melhuish (2025 for 1 year) Miss J Chick (to 8th September 2025) Mr R Fox (2025 for 1 year) Mr M Kiley (2025 for 1 year) Mrs M C Melhuish (2025 for 1 year) Mr A K Norman (2025 for 1 year) Mr B K Payne (2025 for 1 year) Mr H Shah (from 31st March 2026) Mr J Solanki (2025 for 1 year)
INDEPENDENT EXAMINER:
Mr P McLoughlin
BANKERS:
Santander UK plc, 2 Triton Square, Regent’s Place, London. NW1 3AN
District Registration Number with The Scout Association: 13806 Charity Registration Number: 1046044
Contact Name and Address: Mr P G Melhuish, 63 Pavilion Way, Ruislip, Middlesex. HA4 9JR Principal Address: R/O 111/113 Hill Rise, Greenford, Middlesex. UB6 8PE
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GREENFORD AND DISTRICT SCOUT COUNCIL
Charity Registration Number: 1046044
Trustees’ Annual Report for the year ended 31[st] March 2026
The purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
-
enjoy what they are doing and have fun
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take part in activities indoors and outdoors
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learn by doing
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share in spiritual reflection
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take responsibility and make choices
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undertake new and challenging activities
-
make and live by their Promise.
The Trustees confirm that the charity meets the Charity Commission’s Public Benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Objectives and Activities
The aim of the District is that of The Scout Association both short and long term. The main objectives for the year have been to continue with the UK Scout Activity Programme and to support Groups. We will achieve this by providing as many resources as possible to encourage youth within our Scouting area.
Achievements and Performance
The District area covers Greenford, Northolt, Perivale, Southall and parts of Sudbury and Wembley consisting of 11 Groups and 5 Explorer Units where we have a youth membership of 625 covering Squirrel Scouts, Beaver Scouts, Cub Scouts, Scouts, Explorer Scouts and members of the Scout Network. In addition, there are a number of adults involved as leaders or administrators - all of whom give their services voluntarily.
Youth membership numbers have decreased by 28 this year.
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As a District, we participated in the Royal British Legion’s Remembrance Day service. The Beaver section had a Christmas trip to Hobbledown Heath Activity Park, a hike in Horsenden Hill, as well as a District Beaver Camp. The Cub section held a cross-country run, a football competition, as well as a Christmas outing to Gulliver’s World – Milton Keynes. The Scouts ran their annual Underground Wide Game, Scout pioneering weekend, as well as many other District events. Our 5 Explorer Scout Units attended several camps, hikes, as well as numerous activities. They also continued with The Young Leader Award and the “Duke of Edinburgh's Award” scheme, in addition to starting to achieve the Scout Top Awards. We have a growing Network Unit that has been regularly meeting and has signed up to attend events with other Network Units around the country. They are also working towards their “Duke of Edinburgh's Award” scheme as well as starting to achieve the Scout Top Awards.
District sections were awarded several grants from the Jack Petchey Foundation, supporting youth in London and Essex.
Southall Activity Centre had users from inside and outside the District including some “educational” Groups.
Grants were made to Groups to assist them with their Scouting activities including membership subscriptions to the Scout County and Headquarters.
Members of the District were recognised by The Scout Association for various Scouting awards. We were more than proud that one of our Adult Volunteers was selected to support/volunteer at the London Remembrance Day Parade as part of the Honour Guard.
The District has not incurred any expenditure during the year specifically to generate future income.
Financial Review
The District has controlled its spending and continues to do so. A review of the hire charges for both the Southall Activity Centre and District HQ was undertaken as overhead costs have increased.
The District Trustee Board received regular updates of the District’s cash and investments. In addition, the Finance sub-committee monitored the levels of bank balances and the interest rates received and has ensured a spread of investments and deposits to maximise the income whilst maintaining a low risk strategy.
All major expenditure was controlled by the District Trustees who discussed current and future projects.
The routine responsibilities of the District are financed through the hire of Southall Activity Centre plus the Scout shop surplus.
At the end of the year income reserves amounted to £692,774. The District’s policy on reserves is to hold sufficient funds readily available to support Groups, Leaders, Members and all premises for which we are responsible. The trustees believe the level of reserves is sufficient to support the charity for at least 12 months from the date of approval of the financial statements.
Plans for Future Periods
The District will continue focus efforts to attract more adult volunteers as the demand for them grows. The District will maintain its and Groups’ buildings as required. We will prepare for large scale District events with the intent to carry out another District camp in 2026/2027 financial year and look to prepare for the District's 100 year anniversary.
The future direction of the District is that of The Scout Association.
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Structure, Governance and Management
The District Scout Council complies with the detailed rules for the management of financial and operational risks mandated by the Policy, Organisation and Rules of The Scout Association. The Trustees actively monitor and review all risks which the charity faces and confirm that insurances are in place to mitigate against significant risks that might arise.
The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
The District is a trust established under the rules which are common to all Scouts. Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association.
The charity is managed by the Trustee Board, the members of which are the “Charity Trustees”. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board exists to support the Leadership Teams in meeting the responsibilities of their appointments and in supporting them to run high-quality and safe programs that give young people skills for life. The Trustee Board maintain appropriate governance policies and oversight.
The Trustee Board is responsible for carrying out its purposes for the public benefit, complying with the charity’s governing document and the law, and managing the charity’s resources responsibly.
The Trustee Board is responsible for ensuring the charity is well managed, risks are assessed and mitigated, buildings and equipment are in good order and everyone follows legal requirements and Scout Association Policy, Organisation & Rules. The Trustee Board consists of the Chair, Treasurer and up to 10 Trustees and meets 6 times a year. The Trustee Board is supported by a Board Administrator.
Trustees are drawn from all areas of Scouting and from outside the Movement.
All Trustees complete The Scout Association Trustee and mandatory learning within the first six months of joining the Trustee Board, they also complete other Scout Association mandatory learning periodically as required.
The Trustees, being the management personnel, are all volunteers without remuneration.
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Statement of Trustees’ Responsibilities
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice.)
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Royal Charter. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on 26[th] May 2026 and signed on their behalf by
Ian David Chick (Chair) ..............................................
Paul Graham Melhuish (Treasurer) ..............................................
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Independent Examiner’s Report to the Trustees of the GREENFORD AND DISTRICT SCOUT COUNCIL
Charity Registration Number: 1046044
I report to the trustees on my examination of the accounts of the Greenford and District Scout Council for the year ended 31[st] March 2026.
Responsibilities and basis of report
As the charity trustees of the Greenford and District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Greenford and District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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(1) accounting records were not kept in respect of the Greenford and District Scout Council as required by section 130 of the Act; or
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(2) the accounts do not accord with those records; or
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(3) the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: ..................................................................................................
Name: Patrick Edward McLoughlin
Relevant professional qualification or membership of professional bodies:
Address: 22 Newnham Avenue, Eastcote, Ruislip, Middlesex. HA4 9RN
Date: 21[st] May 2026
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GREENFORD & DISTRICT SCOUT COUNCIL
(CHARITY REGISTRATION NO. 1046044)
Financial statements for the year ending 31st March 2026
| Statement of financial activities | ||
|---|---|---|
| Note 3 Income Donations Charitable activities Other trading activities Investments Total income Expenditure 4 Fundraising costs Charitable activities Other Total expenditure Other recognised gains (losses) on investment assets Net movement in funds Total funds brought forward Total funds carried forward |
2026 £ 11,039 50,553 15,860 5,765 83,217 11,379 36,490 38,173 86,042 (18,950) (21,775) 714,549 692,774 |
2025 £ 8,560 40,300 18,110 5,963 |
| 72,933 | ||
| 13,140 44,379 39,307 |
||
| 96,826 | ||
| (8,897) | ||
| (32,790) | ||
| 747,339 | ||
| 714,549 |
All gains and losses arising in the year are included in the Statement of Financial Activities and arise from continuing activities.
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GREENFORD & DISTRICT SCOUT COUNCIL
(CHARITY REGISTRATION NO. 1046044)
Financial statements for the year ending 2026
| Balance sheet | ||
|---|---|---|
| Note Fixed assets Tangible assets 5 Investments 6 Total fixed assets Current assets Stock Debtors 7 Cash at bank and in hand 8 Total current assets Creditors: amounts falling due within one year 9 Net current assets Total assets less current liabilities Funds of the Charity Unrestricted funds |
2026 £ 0 638,847 638,847 9,169 17,527 65,739 92,435 (38,508) 53,927 692,774 692,774 |
2025 £ 4,920 652,233 |
| 657,153 | ||
| 11,769 18,156 71,514 |
||
| 101,439 (44,043) |
||
| 57,396 | ||
| 714,549 | ||
| 714,549 |
The financial statements were approved and authorised for issue by the Trustees on 26th May 2026 and signed on their behalf by
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I D Chick (Chair)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
P G Melhuish (Treasurer)
Page 8
GREENFORD & DISTRICT SCOUT COUNCIL
(CHARITY REGISTRATION NO. 1046044)
Notes to the accounts
Note 1 Basis of preparation
1.1 Basis of accounting
These accounts have been prepared under the historical cost convention,
modified to include investments at fair value in accordance with:
-
Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ;
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Accounting and Reporting by Charities – Statement of Recommended Practice (Charities SORP (FRS 102));
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and with the Charities Act 2011
The Council constitutes a public benefit entity as defined by FRS 102.
FRS 102 has been adopted in preparing these financial statements.
The trustees have assessed whether the use of going concern basis is appropriate. This includes whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. This assessment is made in respect of a period of one year from the date of approval of the financial statements and the trustees have no material uncertainties about the charity’s ability to continue.
1.2 Change in basis of accounting
There has been no change to the accounting policies since last year.
1.3 Changes to previous accounts
No changes have been made to accounts for previous years.
Note 2 Accounting policies
INCOME
Recognition of incoming resources
These are included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources;
-
there is sufficient certainty that receipt of the income is considered probable; and
-
the monetary value can be measured with sufficient reliability.
Membership subscriptions
Memberships subscription collected on behalf of other parts of the Scout Movement are reported in the SoFA net of any amount paid out.
This is because these subscription are in effect held as agents before being paid out.
Incoming resources with related expenditure
Where incoming resources have related expenditure (as with fundraising) the incoming resources and related expenditure are reported gross in the SoFA.
Donations
Donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
Tax reclaims on donations and gifts
Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate.
Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Investment income
This is included in the accounts when receivable.
Investment gains and losses
Investments are stated at market value. Gains or losses on investments, whether realised or unrealised, are disclosed in the SoFA in the year in which they arise.
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GREENFORD & DISTRICT SCOUT COUNCIL
(CHARITY REGISTRATION NO. 1046044)
Notes to the accounts
Note 2 Accounting policies - continued
EXPENDITURE AND LIABILITIES
Liability recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance costs
Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
Trustees remuneration
No trustee nor any persons connected with them received any remuneration in the current year or previous year.
Trustees reimbursed expenses
The total amount claimed and reimbursed in the year to 4 trustees amounted to £1,288 (2025 £1,989 to 4 trustees).
Staff costs
No staff were employed during the year. Key management personnel comprise the trustees.
Costs of generating income
Includes all costs associated with activities to raise funds for the Council.
Charitable activities expenditure
Relates to all activities carried out in furtherance of the aims and objectives of the Scouting movement.
Other resources expended
Includes all other costs incurred by the Council.
Taxation
No tax has been provided because the income of the Council is within the exemption granted by Section 505 of the Income and Corporation Taxes Act 1988.
ASSETS
Tangible fixed assets for use by charity
These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost less depreciation.
Investments
Other investments are included at market value at the year end.
Stocks
These are valued at the lower of cost and net realisable value.
Debtors
The Council's debtors qualify as basic financial instruments under FRS 102. These are recognised at initial transaction value.
Cash at bank and in hand
Cash at bank and in hand includes cash in hand, deposits held at call with banks and other short term liquid investments with original maturities of three months or less.
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GREENFORD & DISTRICT SCOUT COUNCIL
(CHARITY REGISTRATION NO. 1046044)
Notes to the accounts
Note 3 Analysis of income
| Donations Membership subscriptions Less: Membership subscriptions paid to County Net membership subscriptions retained Donations Donations Minibuses Donations Gift Aid Charitable activities Hire of Facilities District Camp 2024 Sale of Minibus Beaver Scouts Cub Scouts Scouts Explorer Scouts Young Leaders Network Scouts Other trading activities District Shop Southall Activity Centre Investments Bank Interest Realised Gain on sale of investments Investment Distributions |
2026 £ 43,438 (45,092) (1,654) 6,852 2,960 2,881 11,039 21,998 0 10,750 2,505 1,901 850 11,677 0 872 50,553 15,818 42 15,860 201 0 5,564 5,765 |
2025 £ 43,754 (44,991) |
|---|---|---|
| (1,237) 5,970 2,330 1,497 |
||
| 8,560 | ||
| 15,884 4,546 0 2,080 4,315 2,070 11,075 0 330 |
||
| 40,300 | ||
| 18,034 76 |
||
| 18,110 | ||
| 423 0 5,540 |
||
| 5,963 |
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GREENFORD & DISTRICT SCOUT COUNCIL
(CHARITY REGISTRATION NO. 1046044)
Notes to the accounts
| Note 4 Analysis of Expenditure Raising Funds District Shop Southall Activity Centre Charitable activities District Camp 2024 Leader Training Scout Groups/Sections Beaver Scouts Cub Scouts Scouts Explorer Scouts Young Leaders Network Scouts Scout Fellowship Other Buildings Insurance Light, Heat & Water Repair, Maintenance & Renewals Depreciation Equipment Minibuses Expenses Postage, Telephone and Petrol Stationery & Equipment Tributes & Testimonials Refreshments Governance Miscellaneus |
2026 £ 11,379 0 11,379 0 980 5,987 2,474 2,008 253 22,073 1,208 1,157 350 36,490 3,044 7,893 7,462 2,460 11,647 3,119 1,339 1,195 14 0 0 38,173 |
2025 £ 13,140 0 |
|---|---|---|
| 13,140 | ||
| 11,486 200 3,141 2,285 4,201 2,438 19,624 890 114 0 |
||
| 44,379 | ||
| 2,935 5,167 5,754 14,700 5,459 3,704 1,359 191 38 0 0 |
||
| 39,307 |
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GREENFORD & DISTRICT SCOUT COUNCIL
(CHARITY REGISTRATION NO. 1046044)
Notes to the accounts
| Note 5 Tangible fixed assets 5.1 Cost or valuation Scouting equipment Balance brought forward Additions Disposals Balance carried forward 5.2 Accumulated depreciation Depreciation is provided on the above assets at the following rates: Basis Rate Scouting equipment Balance brought forward Depreciation charge for year Disposals Balance carried forward 5.3 Net book value Brought forward Carried forward Note 6 Investment Assets 6.1 Fixed asset investments Market value at beginning of year Add: additions to investments at cost Less: Disposal at carring value (Less): net (loss) on revaluation Market value at end of year Historical cost at end of year Analysis of investments Investments held in common investment funds All investments are listed on the London Stock Exchange. 6.4 Material investment holdings FP CAF ESG Cautious Fund CCLA COIF Charities Investment Fund |
2026 £ 64,255 0 (29,410) 34,845 Straight line 25% - 50% 59,335 2,460 (26,950) 34,845 4,920 0 652,233 0 0 (13,386) 638,847 428,131 2026 6.2 Market Value at year end £ 638,847 Market Value 201,648 437,199 |
2025 £ 64,255 0 0 |
|---|---|---|
| 64,255 | ||
| Straight line |
||
| 25% - 50% | ||
| 44,635 14,700 0 |
||
| 59,335 | ||
| 19,620 | ||
| 4,920 | ||
| 655,590 0 0 (3,357) |
||
| 652,233 | ||
| 422,566 | ||
| 2026 | ||
| 6.3 Income from investments for the year £ |
||
| 5,564 | ||
The District does not pay any investment management fees. The investments held are in funds which themselves suffer management charge deductions from the capital and income of the Fund.
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GREENFORD & DISTRICT SCOUT COUNCIL
(CHARITY REGISTRATION NO. 1046044)
Notes to the accounts
Note 7 Debtors and prepayments
| Note 7 Debtors and prepayments | ||
|---|---|---|
| Debt due from Groups Prepayments Accrued Income Note 8 Cash at bank and in hand Bank current accounts Bank deposit accounts Cash in hand Note 9 Creditors and accruals Subscriptions Other creditors Accruals and deferred income Deferred income at 1st April 2025 Released from previous years Resources deferred in the year Deferred income at 31st March 2026 |
2026 £ 12,512 2,825 2,190 17,527 21,380 43,394 965 65,739 35,000 908 2,600 38,508 100 (100) 100 100 |
2025 £ 12,512 4,229 1,415 |
| 18,156 | ||
| 17,090 53,219 1,205 |
||
| 71,514 | ||
| 35,425 7,508 1,110 |
||
| 44,043 | ||
| 100 0 0 |
||
| 100 |
Deferred income relates to monies received for use of facilities after the balance sheet date.
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