## **GREENFORD AND DISTRICT SCOUT COUNCIL**
Charity Registration Number: **1046044**
## **Trustees’ Annual Report for the year ended 31[st] March 2025**
**PRESIDENT:** Mr A R Bamford (to 22[nd] November 2024).
**VICE PRESIDENTS:** Mr P L Bicknell, Mr J F G Burton, Mr I D Chick JP, Mr B Cole, Mrs J A Cole, Mr S Girling, Mrs H Hankins, Mr T Hankins, Mr J A Hunter MBE, Mr P Melvin, Mr A K Norman, Mr S Pound.
## **2024 UP TO 24[TH] JUNE 2024**
TRUSTEES: Ex-Officio Name Chair Mr I D Chick District Commissioner Mr G Hunjan District Youth Commissioner Miss V Shah Secretary Ms T Minson Treasurer Mr P G Melhuish District Explorer Scout Commissioner Mr M Kiley District Scout Network Commissioner Dr D Aubby
TRUSTEES: Elected
Mr A Appleby, Mrs S C Appleby, Mr S L Dingwall, Mr R Fox, Mr M Kiley, Mr A K Norman.
## TRUSTEES: Nominated
Mrs M C Melhuish, Dr A Norori-McCormac, Mr B K Payne, Mr S Pound.
Page 1
## **FROM 24[TH] JUNE 2024**
A change to the rules of The Scout Association – as part of Transformation of the organisation - regarding appointments to the Trustee Board from this year is that the elections of members of the District Scout Council and the nominations of the District Commissioner have been removed and now we appoint a number of people to the Trustee Board. There are now two substantive positions – Chair and Treasurer – with the remainder referred to as Trustees. The only Ex-Officio roles are District Lead Volunteer (formerly District Commissioner) and District Youth Lead (formerly District Youth Commissioner). All other previous Ex-Officio roles have been removed from the Trustee Board. The position of Secretary no longer exists.
## **TRUSTEES:** _Ex-Officio_
**TRUSTEES:** _Ex-Officio_ Name District Lead Volunteer Mr G Hunjan District Youth Lead Miss V Shah **TRUSTEES:** _Appointed_ Chair Mr I D Chick (2024 for 1 year) Treasurer Mr P G Melhuish (2024 for 1 year) Trustees Miss J Chick (2024 for 1 year) Mr R Fox (2024 for 1 year) Mr M Kiley (2024 for 1 year) Mrs M C Melhuish (2024 for 1 year) Mr A K Norman (2024 for 1 year) Mr B K Payne (2024 for 1 year) Mr S Pound (to 16[th] March 2025) Mr J Solanki (2024 for 1 year)
## **INDEPENDENT EXAMINER:**
Mr P McLoughlin
## **BANKERS:**
Santander UK plc, 2 Triton Square, Regent’s Place, London. NW1 3AN
**District Registration Number with The Scout Association:** 13806
**Charity Registration Number:** 1046044
**Contact Name and Address:** Mr P G Melhuish, 63 Pavilion Way, Ruislip, Middlesex. HA4 9JR
**Principal Address:** R/O 111/113 Hill Rise, Greenford, Middlesex. UB6 8PE
Page 2
## **GREENFORD AND DISTRICT SCOUT COUNCIL**
Charity Registration Number: **1046044**
## **Trustees’ Annual Report for the year ended 31[st] March 2025**
## **The purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## **The values of Scouting**
As Scouts we are guided by these values:
**Integrity** - We act with integrity; we are honest, trustworthy and loyal.
**Respect** - We have self-respect and respect for others.
**Care** - We support others and take care of the world in which we live.
**Belief** - We explore our faiths, beliefs and attitudes.
**Co-operation** - We make a positive difference; we co-operate with others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
## **Objectives and Activities**
The aim of the District is that of The Scout Association both short and long term. The main objectives for the year have been to continue with the UK Scout Activity Programme and to support Groups. We will achieve this by providing as many resources as possible to encourage youth within our Scouting area.
## **Achievements and Performance**
The District area covers Greenford, Northolt, Perivale, Southall and parts of Sudbury and Wembley consisting of 11 Groups and 6 Units where we have a youth membership of 658 covering Squirrel Scouts, Beaver Scouts, Cub Scouts, Scouts, Explorer Scouts and members of the Scout Network. In addition, there are 198 adults involved as leaders or administrators - all of whom give their services voluntarily.
Youth membership numbers have decreased by 72, and adult volunteers have decreased by 9.
The District borders were amended between Brent District and Greenford & District, the new border is along the Chiltern Railway lines running East to West to the intersection with the Overground and Bakerloo lines which run from North West to South East to the River Brent. This has no effect on our existing Groups.
Support has been provided by HQ to grow the District. With the HQ team’s support we have opened a Beavers section at 1st Northolt.
Page 3
Training and support have been provided for all adults, both uniformed and non-uniformed in light of the major changes of "Transformation", including switching to the new adult membership system and the changes to The Scout Association’s Policy Organisation and Rules (POR).
We held a District camp which had representation from every Group and Unit in the District. In total, there were 524 people attending, as well as more visiting over the weekend.
We participated in the Royal British Legion’s Remembrance Day service. The Beaver section had a Christmas trip to Hertfordshire Zoo and Horsenden Hill hike. The Cub section held a cross-country run, a sports day and a Christmas outing to Legoland Windsor. The Scouts ran their Underground Wide Game and Scout pioneering weekend. Our 5 Explorer Scout Units attended several camps, hikes, numerous activities and continued with The Young Leader Award and the “Duke of Edinburgh's Award” scheme as well as starting to achieve the Scout Top Awards. We have a newly formed Network Unit that has been regularly meeting and has signed up to attend events with other Network Units around the country. They are also working towards their “Duke of Edinburgh's Award” scheme as well as starting to achieve the Scout Top Awards, Five Network members achieved their Explorer Belt award.
District sections were awarded several grants from the Jack Petchey Foundation, supporting youth in London and Essex.
Southall Activity Centre had users from inside and outside the District including some “educational” Groups.
Grants were made to Groups to assist them with their Scouting activities including membership subscriptions to the Scout County and Headquarters.
Members of the District were recognised by The Scout Association for various Scouting awards. We were more than proud that one of our Scout Network members was selected to support/volunteer at the London Remembrance Day Parade.
The District has not incurred any expenditure during the year specifically to generate future income.
## **Financial Review**
The District has controlled its spending and continues to do so. A review of the hire charges for both the Southall Activity Centre and District HQ was undertaken as overhead costs have increased.
The District Trustee Board received regular updates of the District’s cash and investments. In addition, the Finance sub-committee monitored the levels of bank balances and the interest rates received and has ensured a spread of investments and deposits to maximise the income whilst maintaining a low risk strategy.
All major expenditure was controlled by the District Trustees who discussed current and future projects.
The routine responsibilities of the District are financed through the hire of Southall Activity Centre plus the Scout shop surplus.
At the end of the year income reserves amounted to £714,549. The District’s policy on reserves is to hold sufficient funds readily available to support Groups, Leaders, Members and all premises for which we are responsible. The trustees believe the level of reserves is sufficient to support the charity for at least 12 months from the date of approval of the financial statements.
## **Plans for Future Periods**
The District will continue focus efforts to attract more adult volunteers as the demand for them grows. The District will maintain its and Groups’ buildings as required. We will prepare for large scale District events with the intent to carry out another District camp in 2026/2027 financial year and look to prepare for the District's 100 year anniversary.
The future direction of the District is that of The Scout Association.
Page 4
## **Structure, Governance and Management**
During the year ended 31[st] March 2025, the District Trustee Board has met on a regular basis to discuss administration and support to all Groups. We have referred to the guidance in the Charity Commission’s general guidance on Public Benefit when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives we have set.
The District Scout Council complies with the detailed rules for the management of financial and operational risks mandated by the Policy, Organisation and Rules of The Scout Association. The Trustees actively monitor and review all risks which the charity faces and confirm that insurances are in place to mitigate against significant risks that might arise.
The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
The District is a trust established under the rules which are common to all Scouts. Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association.
Trustees are drawn from all areas of Scouting and from outside the Movement. Elected members are proposed and seconded at the Annual General Meeting. The District Commissioner nominates people who have particular expertise in a variety of areas and are not necessarily members of the Scout Association. Trustees who are co-opted are people who occupy a specific appointment or have experience in a particular discipline.
The Trustees, being the management personnel, are all volunteers without remuneration.
Page 5
## **Statement of Trustees’ Responsibilities**
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice.)
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Royal Charter. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on 27[th] May 2025 and signed on their behalf by
Ian David Chick (Chair) ..............................................
Paul Graham Melhuish (Treasurer) ..............................................
Page 6
## **Independent Examiner’s Report to the Trustees of the GREENFORD AND DISTRICT SCOUT COUNCIL**
## **Charity Registration Number:** 1046044
I report to the trustees on my examination of the accounts of the Greenford and District Scout Council for the year ended 31[st] March 2025.
## **Responsibilities and basis of report**
As the charity trustees of the Greenford and District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Greenford and District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the Greenford and District Scout Council as required by section 130 of the Act; or
- (2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: ..................................................................................................
Name: Patrick Edward McLoughlin
Relevant professional qualification or membership of professional bodies:
Diploma in Business Studies
Address: 22 Newnham Avenue, Eastcote, Ruislip, Middlesex. HA4 9RN
Date: 14[th] May 2025
Page 7
## **GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
**Financial statements for the year ending 31st March 2025**
|**Statement of financial activities**|||
|---|---|---|
|Note
3
**Income**
Donations
Charitable activities
Other trading activities
Investments
**Total income**
**Expenditure**
4
Fundraising costs
Charitable activities
Other
**Total expenditure**
**Other recognised gains**
(Losses)/Gains on investment assets
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|2025
£
8,560
40,300
18,110
5,963
72,933
13,140
44,379
39,307
96,826
(8,897)
(32,790)
747,339
714,549|2024
£
9,903
33,584
19,989
2,283|
|||65,759|
|||15,153
24,881
39,970|
|||80,004|
|||54,328|
|||40,083|
||||
|||707,256|
||||
|||747,339|
All gains and losses arising in the year are included in the Statement of Financial Activities and arise from continuing activities.
Page 8
## **GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
## **Financial statements for the year ending 2025**
|**Balance sheet**|||
|---|---|---|
|Note
Fixed assets
Tangible assets
5
Investments
6
Total fixed assets
Current assets
Stock
Debtors
7
Cash at bank and in hand
8
Total current assets
Creditors: amounts falling due
within one year
9
Net current assets
Total assets less current liabilities
Funds of the Charity
Unrestricted funds|2025
£
4,920
652,233
657,153
11,769
18,156
71,514
101,439
(44,043)
57,396
714,549
714,549|2024
£
19,620
655,590|
|||675,210|
|||9,778
3,895
97,729|
|||111,402
(39,273)|
|||72,129|
|||747,339|
||||
|||747,339|
The financial statements were approved and authorised for issue by the Trustees on 27th May 2025 and signed on their behalf by
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
I D Chick (Chair)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
P G Melhuish (Treasurer)
Page 9
## **GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
## **Notes to the accounts**
## **Note 1 Basis of preparation**
## **1.1 Basis of accounting**
These accounts have been prepared under the historical cost convention,
modified to include investments at fair value in accordance with:
- Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ;
- Accounting and Reporting by Charities – Statement of Recommended Practice (Charities SORP (FRS 102));
- and with the Charities Act 2011
The Council constitutes a public benefit entity as defined by FRS 102.
FRS 102 has been adopted in preparing these financial statements.
The trustees have assessed whether the use of going concern basis is appropriate. This includes whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. This assessment is made in respect of a period of one year from the date of approval of the financial statements and the trustees have no material uncertainties about the charity’s ability to continue.
## **1.2 Change in basis of accounting**
There has been no change to the accounting policies since last year.
## **1.3 Changes to previous accounts**
No changes have been made to accounts for previous years.
## **Note 2 Accounting policies**
## **INCOME**
## **Recognition of incoming resources**
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- there is sufficient certainty that receipt of the income is considered probable; and
- the monetary value can be measured with sufficient reliability.
## **Membership subscriptions**
Memberships subscription collected on behalf of other parts of the Scout Movement are reported in the SoFA net of any amount paid out.
This is because these subscription are in effect held as agents before being paid out.
## **Incoming resources with related expenditure**
Where incoming resources have related expenditure (as with fundraising) the incoming resources and related expenditure are reported gross in the SoFA.
## **Donations**
Donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
## **Tax reclaims on donations and gifts**
Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate.
## **Volunteer help**
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
## **Investment income**
This is included in the accounts when receivable.
## **Investment gains and losses**
Investments are stated at market value. Gains or losses on investments, whether realised or unrealised, are disclosed in the SoFA in the year in which they arise.
Page 10
## **GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
## **Notes to the accounts**
## **Note 2 Accounting policies - continued**
## **EXPENDITURE AND LIABILITIES**
## **Liability recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## **Governance costs**
Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
## **Trustees remuneration**
No trustee nor any persons connected with them received any remuneration in the current year or previous year.
## **Trustees reimbursed expenses**
The total amount claimed and reimbursed in the year to 4 trustees amounted to £1,989 (2024 £1,259 to 3 trustees).
## **Staff costs**
No staff were employed during the year. Key management personnel comprise the trustees.
## **Costs of generating income**
Includes all costs associated with activities to raise funds for the Council.
## **Charitable activities expenditure**
Relates to all activities carried out in furtherance of the aims and objectives of the Scouting movement.
## **Other resources expended**
Includes all other costs incurred by the Council.
## **Taxation**
No tax has been provided because the income of the Council is within the exemption granted by Section 505 of the Income and Corporation Taxes Act 1988.
## **ASSETS**
## **Tangible fixed assets for use by charity**
These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost less depreciation.
## **Investments**
Other investments are included at market value at the year end.
## **Stocks**
These are valued at the lower of cost and net realisable value.
## **Debtors**
The Council's debtors qualify as basic financial instruments under FRS 102. These are recognised at initial transaction value.
## **Cash at bank and in hand**
Cash at bank and in hand includes cash in hand, deposits held at call with banks and other short term liquid investments with original maturities of three months or less.
Page 11
## **GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
## **Notes to the accounts**
## **Note 3 Analysis of income**
|**Donations**
Membership subscriptions
Less: Membership subscriptions paid to County
Net membership subscriptions retained
Donations
Donations Minibuses
Donations Gift Aid
**Charitable activities**
Hire of Facilities
District Camp 2024
Beaver Scouts
Cub Scouts
Scouts
Explorer Scouts
Young Leaders
Network Scouts
**Other trading activities**
District Shop
Southall Activity Centre
**Investments**
Bank Interest
Realised Gain on sale of investments
Investment Distributions|2025
£
43,754
(44,991)
(1,237)
5,970
2,330
1,497
8,560
15,884
4,546
2,080
4,315
2,070
11,075
0
330
40,300
18,034
76
18,110
423
0
5,540
5,963|2024
£
38,750
(39,815)|
|---|---|---|
|||(1,065)
6,388
2,885
1,695|
|||9,903|
|||15,048
0
2,090
8,355
1,050
7,041
0
0|
|||33,584|
|||19,960
29|
|||19,989|
|||560
581
1,142|
|||2,283|
Page 12
## **GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
## **Notes to the accounts**
|**Note 4 Analysis of Expenditure**
**Raising Funds**
District Shop
Southall Activity Centre
**Charitable activities**
District Camp 2024
Leader Training
Scout Groups/Sections
Jamboree & Jamborette 2023
Beaver Scouts
Cub Scouts
Scouts
Explorer Scouts
Young Leaders
Network Scouts
Scout Active Support
**Other**
Buildings Insurance
Light, Heat & Water
Repair, Maintenance & Renewals
Depreciation Equipment
Minibuses Expenses
Postage, Telephone and Petrol
Stationery & Equipment
Tributes & Testimonials
Refreshments
Governance
Miscellaneous|2025
£
13,140
0
13,140
11,486
200
3,141
0
2,285
4,201
2,438
19,624
890
114
0
44,379
2,935
5,167
5,754
14,700
5,459
3,704
1,359
191
38
0
0
39,307|2024
£
14,769
384|
|---|---|---|
|||15,153|
|||0
123
1,989
0
1,729
8,344
462
10,462
1,772
0
0|
|||24,881|
|||3,456
8,395
5,428
14,700
3,058
2,557
1,842
468
14
0
52|
|||39,970|
Page 13
## **GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
## **Notes to the accounts**
## **Note 5 Tangible fixed assets**
|**5.1 Cost or valuation**
Scouting equipment
Balance brought forward
Additions
Disposals
Balance carried forward
**5.2 Accumulated depreciation**
Depreciation is provided on the above assets at the following rates:
Basis
Rate
Scouting equipment
Balance brought forward
Depreciation charge for year
Disposals
Balance carried forward
**5.3 Net book value**
Brought forward
Carried forward
**Note 6 Investment Assets**
**6.1 Fixed asset investments**
Market value at beginning of year
Add: additions to investments at cost
Less: Disposal at carring value
(Less)/Add: net (loss)/gain on revaluation
Market value at end of year
Historical cost at end of year
**Analysis of investments**
Investments held in common investment funds
All investments are listed on the London Stock Exchange.
**6.4 Material investment holdings**
FP CAF ESG Cautious Fund
CCLA COIF Charities Investment Fund|2025
£
64,255
0
0
64,255
Straight
line
25% - 50%
44,635
14,700
0
59,335
19,620
4,920
655,590
0
0
(3,357)
652,233
422,566
2025
**6.2**
Market Value
at year end
£
652,233
Market
Value
188,720
463,513|2024
£
64,255
0
0|
|---|---|---|
|||64,255|
||||
|||Straight
line|
||||
|||25% - 50%|
|||29,935
14,700
0|
|||44,635|
|||34,320|
|||19,620|
|||599,539
179,672
(177,949)
54,328|
|||655,590|
|||417,026|
|||2025|
|||**6.3**
Income from
investments
for the year
£|
||||
|||5,540|
||||
The District does not pay any investment management fees. The investments held are in funds which themselves suffer management charge deductions from the capital and income of the Fund.
Page 14
## **GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
## **Notes to the accounts**
## **Note 7 Debtors and prepayments**
|**Note 7 Debtors and prepayments**|||
|---|---|---|
|Debt due from Groups
Prepayments
Accrued Income
**Note 8 Cash at bank and in hand**
Bank current accounts
Bank deposit accounts
Cash in hand
**Note 9 Creditors and accruals**
Subscriptions
Other creditors
Accruals and deferred income
Deferred income at 1st April 2024
Released from previous years
Resources deferred in the year
Deferred income at 31st March 2025|2025
£
12,512
4,229
1,415
18,156
17,090
53,219
1,205
71,514
35,425
7,508
1,110
44,043
100
0
0
100|2024
£
0
2,428
1,467|
|||3,895|
|||8,261
89,215
253|
|||97,729|
|||34,820
1,495
2,958|
|||39,273|
|||0
0
100|
|||100|
Deferred income relates to monies received for use of facilities after the balance sheet date.
Page 15