**GREENFORD AND DISTRICT SCOUT COUNCIL**
Charity Registration Number: **1046044**
## **Trustees’ Annual Report for the year ended 31[st] March 2022**
**PRESIDENT:** Mr A R Bamford.
**VICE PRESIDENTS:** Mr P L Bicknell, Mrs M M Brandon, Mr J F G Burton, Mr I D Chick JP, Mr B Cole, Mrs J A Cole, Mr S Girling, Mr H Greenway, Mrs H Hankins, Mr T Hankins, Mr J A Hunter MBE, Mr P Melvin (from 28[th] June 2021), Mr A K Norman, Mr S Pound.
**TRUSTEES:** _Ex-Officio_ Name Chair Mr I D Chick District Commissioner Ms C S Muxlow District Youth Commissioner Miss A S Taylor-Brown (to 28[th] June 2021), Miss H Frith (from 28[th] June 2021) Secretary Vacant Treasurer Mr P G Melhuish District Explorer Scout Commissioner (Acting) Ms C S Muxlow (to 7[th] April 2021 and from 16[th] March 2022), District Explorer Scout Commissioner Ms K Barry (from 7[th] April 2021 to 13[th] March 2022) District Scout Network Commissioner Dr D Aubby
## **TRUSTEES:** _Nominated_
Mr A Appleby, Mr R Fox (from 28[th] June 2021), Mrs M C Melhuish, Mr A K Norman, Mr B K Payne, Mr S Pound (from 28[th] June 2021).
## **TRUSTEES:** _Elected_
Mrs S C Appleby, Ms S Brooks, Mr S L Dingwall, Mr W F Lewis, Mr P Melvin (to 28[th] June 2021), Mr F Snell (from 28[th] June 2021), Mr P I Thorne.
## **TRUSTEES:** _Co-opted_
Ms K Barry (from 16[th] March 2022), Mr R W Fox (to 28[th] June 2021), Miss A S Taylor-Brown (from 28[th] June 2021).
## **INDEPENDENT EXAMINER:**
Mr P McLoughlin
## **BANKERS:**
Santander UK plc, Bootle, Merseyside. L30 4GB
**District Registration Number with The Scout Association:** 13806
## **Charity Registration Number:** 1046044
**Contact Name and Address:** Mr P G Melhuish, 63 Pavilion Way, Ruislip, Middlesex. HA4 9JR **Principal Address:** R/O 111/113 Hill Rise, Greenford, Middlesex. UB6 8PE
Page 1
## **GREENFORD AND DISTRICT SCOUT COUNCIL**
Charity Registration Number: **1046044**
## **Trustees’ Annual Report for the year ended 31[st] March 2022**
## **The purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## **The values of Scouting**
As Scouts we are guided by these values:
**Integrity** - We act with integrity; we are honest, trustworthy and loyal.
**Respect** - We have self-respect and respect for others.
**Care** - We support others and take care of the world in which we live.
**Belief** - We explore our faiths, beliefs and attitudes.
**Co-operation** - We make a positive difference; we co-operate with others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
## **Objectives and Activities**
The aim of the District is that of The Scout Association both short and long term. The main objectives for the year have been to continue with the UK Scout Activity Programme and to support Groups. We will achieve this by providing as many resources as possible to encourage youth within our Scouting area.
## **Achievements and Performance**
The District area covers Greenford, Northolt, Perivale, Southall, Sudbury and Wembley consists of 12 Groups where we have a youth membership of 627 covering Beaver Scouts, Cub Scouts, Scouts and Explorer Scouts. In addition, there are 225 adults involved as leaders or administrators - all of whom give their services voluntarily.
Youth membership numbers have increased and face to face Scouting meetings and activities have restarted.
An “Early Years” pilot for a new pre Beaver age (4 to 5 years) section was successful now to be called “Squirrels”. We have one “Squirrels Dray” within the District which is flourishing.
Training has been provided for all adults, both uniformed and non-uniformed via online methods and some face-to-face courses.
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During the year two second hand minibuses were purchased for use by any Group within the District. These are kept at the District Headquarters site.
District wide events resumed with participation in the Royal British Legion’s Remembrance Day service. The Cub section held a cross country run and the Beaver section a multi faith day. Our Explorer Scout sections attended several camps and commenced the “Duke of Edinburgh’s Bronze Award” scheme. These activities and events were planned and carried out successfully in accordance with the Government’s COVID-19 guidelines.
Members of the District were recognised by The Scout Association for various Scouting awards.
Southall Activity Centre had some users from inside and outside the District including some “educational” groups allowed under the COVID-19 rules. Improvements included the replacement of the climbing tower which had given many years of service.
New fencing was provided at the District Headquarters together with tree surgery work.
Grants have been made to Groups to assist them with their Scouting activities including membership subscriptions to the Scout County and Headquarters.
The District has not incurred any expenditure during the year specifically to generate future income.
## **Financial Review**
Due to the global recovery from the effects of the COVID-19 pandemic the value of our investments continues to recover. Grants from HM Government have helped to defray the loss of subscriptions, and District running costs. The District has controlled its spending and continues to do so.
The District Executive Committee received regular updates of the District’s cash and investments. In addition, the Executive’s Finance committee monitored the levels of bank balances and the interest rates received and has ensured a spread of investments and deposits to maximise the income whilst maintaining a low risk strategy.
All major expenditure was controlled by the District Executive who discussed current and future projects.
The routine responsibilities of the District are financed through the hire of Southall Activity Centre plus the Scout shop surplus, which has started to receive increased sales.
At the end of the year income reserves amounted to £737,931. The District’s policy on reserves is to hold sufficient funds readily available to support Groups, Leaders, Members and all premises for which we are responsible. The trustees believe the level of reserves is sufficient to support the charity for at least 12 months from the date of approval of the financial statements.
## **Plans for Future Periods**
The District will continue to hold events to attract more adult volunteers as the demand for leaders and new sections continues. Financial support will be given to the young people attending the World Jamboree in 2023 in South Korea and the European Jamborette. The District will maintain its and Groups’ buildings as required. A review of the hire charges for both the Southall Activity Centre and District HQ will be undertaken as overhead costs will increase in the coming year.
The future direction of the District is that of The Scout Association.
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## **Structure, Governance and Management**
During the year ended 31[st] March 2022, the District Executive Committee has met on a regular basis via Zoom and face to face meetings to discuss administration and support to all Groups. We have referred to the guidance in the Charity Commission’s general guidance on Public Benefit when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives we have set.
The District Scout Council complies with the detailed rules for the management of financial and operational risks mandated by the Policy, Organisation and Rules of The Scout Association. The Trustees actively monitor and review all risks which the charity faces and confirm that insurances are in place to mitigate against significant risks that might arise.
The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
The District is a trust established under the rules which are common to all Scouts. Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association.
Trustees are drawn from all areas of Scouting and from outside the Movement. Elected members are proposed and seconded at the Annual General Meeting. The District Commissioner nominates people who have particular expertise in a variety of areas and are not necessarily members of the Scout Association. Trustees who are co-opted are people who occupy a specific appointment or have experience in a particular discipline.
The Trustees, being the management personnel, are all volunteers without remuneration.
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## **Statement of Trustees’ Responsibilities**
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice.)
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Royal Charter. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on 18[th] May 2022 and signed on their behalf by
Ian David Chick (Chair) ..............................................
Paul Graham Melhuish (Treasurer) ..............................................
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## **Independent Examiner’s Report to the Trustees of the GREENFORD AND DISTRICT SCOUT COUNCIL**
**Charity Registration Number:** 1046044
I report to the trustees on my examination of the accounts of the Greenford and District Scout Council for the year ended 31[st] March 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Greenford and District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Greenford and District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the Greenford District Scout Council as required by section 130 of the Act; or
- (2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: ..................................................................................................
Name: Patrick Edward McLoughlin
Relevant professional qualification or membership of professional bodies:
Address: 22 Newnham Avenue, Eastcote, Ruislip, Middlesex. HA4 9RN
Date: 11[th] May 2022
Page 6
**(CHARITY REGISTRATION NO. 1046044)**
## **GREENFORD & DISTRICT SCOUT COUNCIL**
## **Financial statements for the year ending 31st March 2022**
|**Statement of financial activities**|||
|---|---|---|
|Note
3
**Income**
Donations
Charitable activities
Other trading activities
Investments
**Total income**
**Expenditure**
4
Fundraising costs
Charitable activities
Other
**Total expenditure**
**Other recognised gains**
Gains on investment assets
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|2022
£
31,186
20,182
16,270
9,909
77,547
12,158
18,742
159,903
190,803
57,151
(56,105)
794,036
737,931|2021
£
37,281
2,500
2,099
5,832
47,712
1,670
26,973
13,567
42,210
139,319
144,821
649,215
794,036|
All gains and losses arising in the year are included in the Statement of Financial Activities and arise from continuing activities.
Page 7
## **GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
## **Financial statements for the year ending 2022**
## **Balance sheet**
|Note
Fixed assets
Tangible assets
5
Investments
6
Total fixed assets
Current assets
Stock
Debtors
7
Cash at bank and in hand
8
Total current assets
Creditors: amounts falling due
within one year
9
Net current assets
Total assets less current liabilities
Funds of the Charity
Unrestricted funds|2022
£
49,020
656,363
705,383
7,021
2,577
112,751
122,349
(89,801)
32,548
737,931
737,931|2021
£
0
649,314
649,314
7,186
3,828
163,508
174,522
(29,800)
144,722
794,036
794,036|
|---|---|---|
The financial statements were approved and authorised for issue by the Trustees on 18th May 2022 and signed on their behalf by
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
I D Chick (Chair)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
P G Melhuish (Treasurer)
Page 8
**(CHARITY REGISTRATION NO. 1046044)**
## **GREENFORD & DISTRICT SCOUT COUNCIL**
## **Notes to the accounts**
## **Note 1 Basis of preparation**
## **1.1 Basis of accounting**
These accounts have been prepared under the historical cost convention, modified to include investments at fair value in accordance with:
- Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ;
- Accounting and Reporting by Charities – Statement of Recommended Practice (Charities SORP (FRS 102));
- and with the Charities Act 2011
The Council constitutes a public benefit entity as defined by FRS 102. FRS 102 has been adopted in preparing these financial statements.
The trustees have assessed whether the use of going concern basis is appropriate. This includes whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. This assessment is made in respect of a period of one year from the date
of approval of the financial statements and the trustees have no material uncertainties about the charity’s ability to continue.
## **1.2 Change in basis of accounting**
There has been no change to the accounting policies since last year.
## **1.3 Changes to previous accounts**
No changes have been made to accounts for previous years.
## **Note 2 Accounting policies**
## **INCOME**
## **Recognition of incoming resources**
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- there is sufficient certainty that receipt of the income is considered probable; and
- the monetary value can be measured with sufficient reliability.
## **Membership subscriptions**
Memberships subscription collected on behalf of other parts of the Scout Movement are reported in the SoFA net of any amount paid out.
This is because these subscription are in effect held as agents before being paid out.
## **Incoming resources with related expenditure**
Where incoming resources have related expenditure (as with fundraising) the incoming resources and related expenditure are reported gross in the SoFA.
## **Donations**
Donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
## **Tax reclaims on donations and gifts**
Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate.
## **Volunteer help**
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
## **Investment income**
This is included in the accounts when receivable.
## **Investment gains and losses**
Investments are stated at market value. Gains or losses on investments, whether realised or unrealised, are disclosed in the SoFA in the year in which they arise.
Page 9
**GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
## **Notes to the accounts**
## **Note 2 Accounting policies - continued**
## **EXPENDITURE AND LIABILITIES**
## **Liability recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## **Governance costs**
Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
## **Trustees remuneration**
No trustee nor any persons connected with them received any remuneration in the current year or previous year.
## **Trustees reimbursed expenses**
The total amount claimed and reimbursed in the year to 2 trustees amounted to £45 (2021 £68 to 2 trustees).
## **Staff costs**
No staff were employed during the year. Key management personnel comprise the trustees.
## **Costs of generating income**
Includes all costs associated with activities to raise funds for the Council.
## **Charitable activities expenditure**
Relates to all activities carried out in furtherance of the aims and objectives of the Scouting movement.
## **Other resources expended**
Includes all other costs incurred by the Council.
## **Taxation**
No tax has been provided because the income of the Council is within the exemption granted by Section 505 of the Income and Corporation Taxes Act 1988.
## **ASSETS**
## **Tangible fixed assets for use by charity**
These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost less depreciation.
## **Investments**
Other investments are included at market value at the year end.
## **Stocks**
These are valued at the lower of cost and net realisable value.
## **Debtors**
The Council's debtors qualify as basic financial instruments under FRS 102. These are recognised at initial transaction value.
## **Cash at bank and in hand**
Cash at bank and in hand includes cash in hand, deposits held at call with banks and other short term liquid investments with original maturities of three months or less.
Page 10
**GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
## **Notes to the accounts**
## **Note 3 Analysis of income**
|**Donations**
Membership subscriptions
Less: Membership subscriptions paid to County
Net membership subscriptions retained
Grants - HM COVID-19
Grants - The Scout Association
Donations
Donations Minibuses
Donations Gift Aid
**Charitable activities**
Hire of Facilities
Swimming Gala
Training
Beaver Scouts
Cub Scouts
Scouts
Explorer Scouts
Young Leaders
**Other trading activities**
District Shop
Southall Activity Centre
Explorer Scouts
**Investments**
Bank Interest
Realised Gain on sale of investments
Investment Distributions|2022
£
25,458
(25,159)
299
26,199
0
2,953
550
1,185
31,186
10,649
0
0
66
0
0
9,467
0
20,182
16,212
58
0
16,270
11
6,006
3,892
9,909|2021
£
32,363
(31,358)
1,005
30,193
3,000
3,000
0
83
37,281
2,235
0
0
0
0
0
265
0
2,500
2,099
0
0
2,099
740
0
5,092
5,832|
|---|---|---|
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**(CHARITY REGISTRATION NO. 1046044)**
## **GREENFORD & DISTRICT SCOUT COUNCIL**
## **Notes to the accounts**
## **Note 4 Analysis of Expenditure**
|**Raising Funds**
District Shop
Explorer Scouts
Southall Activity Centre
**Charitable activities**
Swimming Gala
Leader Training
St George's Day
Scout Groups/Sections
Jamboree & Jamborette
Beaver Scouts
Cub Scouts
Scouts
Explorer Scouts
Young Leaders
Scout Active Support
**Other**
Buildings Insurance
Light, Heat & Water
Repair, Maintenance & Renewals
Depreciation Equipment
Minibuses Expenses
Postage, Telephone and Petrol
Stationery & Equipment
Tributes & Testimonials
Refreshments
Governance
Advertising
Miscellaneous|2022
£
12,113
45
0
12,158
0
100
0
2,859
0
175
0
0
15,307
154
147
18,742
3,383
3,370
136,360
9,800
5,791
828
55
36
34
0
48
198
159,903|2021
£
1,670
0
0
1,670
0
0
0
27,755
(2,660)
100
0
0
1,220
558
0
26,973
3,254
1,131
7,971
0
0
776
16
37
21
0
254
107
13,567|
|---|---|---|
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**GREENFORD & DISTRICT SCOUT COUNCIL**
**(CHARITY REGISTRATION NO. 1046044)**
## **Notes to the accounts**
## **Note 5 Tangible fixed assets**
## **5.1 Cost or valuation**
|**5.1 Cost or valuation**
Scouting equipment
Balance brought forward
Additions
Disposals
Balance carried forward
**5.2 Accumulated depreciation**
Depreciation is provided on the above assets at the following rates:
Basis
Rate
Scouting equipment
Balance brought forward
Depreciation charge for year
Disposals
Balance carried forward
**5.3 Net book value**
Brought forward
Carried forward
**6 Investment Assets**
**6.1 Fixed asset investments**
Market value at beginning of year
Add: additions to investments at cost
Less: Disposal at carring value
Add: net gain on revaluation
Market value at end of year
Historical cost at end of year
**Analysis of investments**
Investments held in common investment funds
All investments are listed on the London Stock Exchange.
**6.4 Material investment holdings**
FP CAF UK Equity Fund
CCLA COIF Charities Investment Fund|2022
£
5,435
58,820
0
64,255
Straight
line
25% - 50%
5,435
9,800
0
15,235
0
49,020
649,314
3,892
(53,994)
57,151
656,363
443,842
2022
**6.2**
Market Value
at year end
£
656,363
Market
Value
230,985
425,378|2021
£
5,435
0
0
5,435
Straight
line
25% - 50%
5,435
0
0
5,435
0
0
504,903
5,092
0
139,319
649,314
491,393
2022
**6.3**
Income from
investments
for the year
£
3,892|
|---|---|---|
## **Note 6 Investment Assets**
The District does not pay any investment management fees. The investments held are in funds which themselves suffer management charge deductions from the capital and income of the Fund.
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**(CHARITY REGISTRATION NO. 1046044)**
## **GREENFORD & DISTRICT SCOUT COUNCIL**
## **Notes to the accounts**
## **Note 7 Debtors and prepayments**
|Debt due from Groups
Prepayments
Accrued Income
**Note 8 Cash at bank and in hand**
Bank current accounts
Bank deposit accounts
Cash in hand
**Note 9 Creditors and accruals**
Subscriptions
Other creditors
Accruals and deferred income
Deferred income at 1st April 2021
Released from previous years
Resources deferred in the year
Deferred income at 31st March 2022|2022
£
0
1,760
817
2,577
2,645
110,000
106
112,751
28,058
4,419
57,324
89,801
212
(60)
0
152|2021
£
2,000
1,760
68
3,828
15,579
147,790
139
163,508
21,525
4,419
3,856
29,800
212
0
0
212|
|---|---|---|
Deferred income relates to monies received for use of facilities after the balance sheet date.
Page 14