gs) CHARITY COMMISSION ‘Q) FOR ENGLAND AND WALES
Trustees’ Annual Report for the period From 01/08/2023 Period start date To 31/07/2024 Period end date Charity name: Alresford School Parent Teacher Association Charity registration number: 1046024
Objectives and Activities
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|a|
|Summary|of the|purposes|of|||Para|1.17|The objective|of the association|is to|
|the|charity|as|set|out|in|its|advance|the education|of|pupils|in|the|
|governing|document|school|in|particular|by:|
|Developing|effective|relationships|
|between|the|staff,|parents|and|others|
|associated|with|the|school.|
|Engaging|in|activities|or|providing|
|facilities|or equipment which|support|the|
|school|and|advance|the|education|of the|
|pupils.|
|Summary|of the main|nae|1.17 and|With|the|help|of staff and|parent|
|activities|in|relation|to those|volunteers we|have|run|a|variety|of|
|purposes|for|the|public|fundraising|events|over the|past year.|
|benefit,|in|particular,|the|Theses|have|included:|
|activities,|projects|or|services|e|Events|for the|children|to|enjoy|
|identified|in|the|accounts.|such|as|School|Discos,|Breakfast|
|with|Santa,|and|Crazy|Hair|Days.|
|e|Organising|a|sponsored|walk.|
|e|Running|the BBQ and|Coconut|
|Shy|at the|annual|Picnic|in|the|
|Park|village|event.|
|e|Putting|on|Quiz|nights|and|Wreath|
|Making|workshops|for parents|and|
|the|wider community.|
|Other|activities|which|have|helped|to|
|raise|money|to|support|the|school|are:|
|e|Second|hand|uniform|sales.|
|e|Arranging|the|printing|of tea|
|towels|to|sell|in|the|run|up|to|
|Christmas.|
|e|Weekly|school|lottery|run|by Your|
|School|Lottery.|
|e|Donations|via|the|easyfundraising|
|shopping|site.|
|We|are|also|raising|money|to|get the|
|school|swimming|pool|back|up|and|
|running|as|there|is|a|lot|of work|needed|
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to bring it up to the latest specifications following covid. The ways in which we are raising money for this project are: e Putting half the profit we make from fundraising events towards the swimming pool fund. e Using GoFundMe so people can donate to this project. e Applying for grants.
Statement confirming Para 1.18 All Trustees have read ‘The Essential whether the trustees have Trustee — What you need to know (CC3)’ had regard to the guidance and have had regard to the guidance issued by the Charity issued by the Charity Commission on Commission on public public benefit. benefit
Additional information (optional)
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|You|may|choose|to|include|further|statements|where|relevant|about:|
|Tf|
|80RP|reference|TO|
|Para|1.38|N/A|
|Policy|on|social|investment|
|including|program|related|
|investment|
|We|are|grateful|to|all|the|volunteers who|
|Contribution|made|by|Para|1.38|give|their time|to|help|organise|and|run|
|volunteers|events.|Without|their|help we|would|not|
|be|able|to|run|the|number|and|variety|of|
|events|that we|do.|
|Cs ee|
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Achievements and Performance
| a | 6 | |
|---|---|---|
| As detailed underthe Summary of | ||
| Activities a variety ofevents have been | ||
| puton throughout the year forthe | ||
| Summary ofthemain achievements ofthe charity, |
—r , |
children oftheschool, their families, and the local community to enjoy. These are a |
| identifying the difference the | greatway ofbringing everyone together | |
| charity’s work has made to | and create a real sense ofcommunity. | |
| the circumstances of its | ||
| beneficiaries and any wider | The money raised from these events has | |
| benefits to society as a | been puttowards purchasing equipment | |
| whole. | or activities forthe children ofAlresford | |
| Primary School. These include books, | ||
| thesauruses, leavers hoodies, panto | ||
| tickets and a colour run, all ofwhich help | ||
| enrich the children’s learning, | ||
| experiences and enjoyment ofschool. | ||
| Halfthe money raised from these events | ||
| has been putaside forthework required | ||
| on theswimming pool so it can once | ||
| again be used by the children of | ||
| Alresford Primary, other local schools, | ||
| andcommunitygroups. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against | As above | |
|---|---|---|
| objectives set | Para 1.41 | |
| peste activities against objectives set |
Para 1.41 | |
| Investment performance | N/A | |
| against objectives | Para 1.41 | |
| Ce | ee |
Financial Review
| Review ofthe charity’s | Para 1.21 | The balance as at31%July 2024was |
|---|---|---|
| financial position at the end | £43,588 (£35,037 ofwhich is forthe | |
| ofthe period | school swimming pool). | |
| The balance is a lot higherthan previous | ||
| years due to the donations and grants | ||
| received towards theswimming pool. | ||
| Statement explaining the | Para 1.22 | A reserve is held so thatwe can fund the |
| policy for holding reserves | running of large events. | |
| stating why they are held |
||
| reserves | ||
| deficit | ||
| Explanation ofany | Para 1.23 | N/A |
| uncertainties about the | ||
| charity continuing as a going | ||
| concern | ||
| Additional information (optional) | ||
| You may choose to include further statements |
where relevant about: | |
| The charity’s principal | Fundraising events, Donations and | |
| sources offunds (including | Para 1.47 | Grants. |
| any fundraising) | ||
| Investment policy and | N/A | |
| objectives including any | ||
| social investment policy | Para 145 | |
| adopted | ||
| A description ofthe principal | N/A | |
| risks facing the charity | Para 1.46 | |
| ome |
Structure, Governance and Management
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|Eetrusts:|
|How|is|the|charity|Para|1.25|Association|
|constituted?|
|Trustee|selection|methods|Para|1.25|Trustees|are|elected|at the AGM|or|can|
|including|details|of any|be|co-opted|during|the|year and|serve|
|constitutional|provisions|e.g.|until|the|date|of the|next AGM.|
|election|to|post|or name|of|
|any|person|or|body|entitled|
|to|appoint|one|or|more|
|trustees|
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Additional information (optional)
You may choose to include further statements where relevant about:
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|As|a|small|committee,|induction|and|
|Policies|and|procedures|training|is|carried|out|by|committee|
|.|||adopted|for the|induction|and|members|as|and when|required.|
|training|of trustees|Para|‘La|When|a|new named|committee|member|is|
|appointed,|there would|usuaily|be|a|
|handover from|the|previous|holder|of that|
|role.|
|Members|of the|association|are|the|
|parents,|guardians|or|carers|of any|pupil|
|The|charity’s|organisational|currently|attending|the|school,|teaching|
|structure|and|any|wider|Para|1.4|or|non-teaching|staff currently|employed|
|network|with|which|the|by|the|school.|
|charity works|The|number|of Committee|Members|
|elected|at|the AGM|on|the|9"|November|
|23|was|9.|
|The|Named|Committee|Member|roles|we|
|usually|have|are|Chair,|Secretary,|and|
|Treasurer|
|The|minimum|number|of|Committee|
|Members|that|is|required|is|2.|
|parties|
|ome|
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Reference and Administrative details Ford Lane Alresford Essex CO2 8AU =e Names of the charity trustees who manage the charity 1 [GemmaPennet [Ghar = ul 23towunaa——s| Cd 2[Beth smith [Vice Chav ‘|[Jul23toan2a_—|] SS SSCSC~C~Y 3[LisaBr o ker | Secretary | | 4|Helen McAllister [Treasurer | | 6[SarahByson | | 6[LauaGoulding[oP 7[AmyClaydon ff P g{e m* aDuf | dam 2atovui2a | 9[Helen Wiliams [| Nov23tovul2a | tof Ln GG
CA A CA wp wee on a wef AQ
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Corporate trustees — names of the directors at the date the report was approved
|
[Directorname C™C~SCS
es
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Name of trustees holding title to property belonging to the charity
[Trusteename sd éDattesactedifnotforwholeyear | nn es
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|Funds|held|as|custodian|trustees|on|behalf|of|others|
|Description|of the|assets|N/A|
|held|in|this|capacity|
|Name|and|objects|of the|N/A|
|charity|on|whose|behalf the|
|assets|are|held|and|how|this|
|falls|within|the|custodian|
|charity’s|objects|
|Details|of arrangements|for|N/A|
|safe|custody|and|
|segregation|of such|assets|
|from|the|charity’s|own|assets|
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Additional information (optional)
Names and addresses of advisers (Optional information)
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|Type|of|Name|Address|
|adviser|
|Name|of chief executive|or|names|of senior|staff members|(Optional|information)|
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Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| on behalf of theof thethe | charity’s trustees | ||
|---|---|---|---|
| Signature(s) | Y,ABred | fA,ZNhe4Ahe—~ | |
| Full name(s) | Helen McAllister | ||
| Chair, etc) | |||
| Date | , 7 -J02U O5-\2-2VOLY, |
. |
Alresford Primary School PTA Registered Charity No: 1046024
Income and Expenditure Account for the Year Ended 31st July 2024
| 2023 £ |
2024 2024 2024 £ £ £ £ £ £ Fundraising Events Expenditure Income Expenditure Income Expenditure Income Breakfast with Santa 150.17 299.10 150.17 299.10 300.33 598.2 Crazy Hair Day 73.85 73.85 0 147.7 Easter Disco 185.71 526.50 185.71 526.50 371.42 1053 Halloween Disco 148.43 578.83 148.43 578.83 296.86 1157.65 Picnic in the Park 343.47 1173.53 343.47 1173.53 686.93 2347.05 Quiz Night 20.00 91.67 20.00 91.67 40 183.33 Rotary Sleigh 110.00 110.00 0 220 Smarties Challenge 127.09 127.09 0 254.17 Sponsored Walk 22.99 879.03 22.99 879.03 45.98 1758.06 Sports Day 133.02 481.11 133.02 481.11 266.03 962.21 Tea Towels 303.15 441.25 303.15 441.25 606.3 882.5 Uniform Sales 126.74 0.00 126.74 Wreath Making Workshop 354.40 477.48 354.40 477.48 708.8 954.96 Total £1,661.33 £5,386.16 £1,661.33 £5,259.42 £3,322.65 £10,645.57 Less expenditure £1,661.33 £1,661.33 £3,322.65 Net Surplus on Fund Raising Events £3,724.83 £3,598.09 £7,322.92 Donations and Other income Donation for the Swimming Pool £60.00 £60.00 Donation from Alresford Carpet Bowls Club £450.00 £450.00 Donation from Alresford Colne Rangers FC £100.00 £100.00 Donation from Alresford WI £70.00 £70.00 Donation from Brightlingsea Guild £40.00 £40.00 Donation from Children £100.67 £100.67 Donation from Church Coffee Morning £213.00 £213.00 Donation from Easter Trail 37 £37.00 £74.00 Donation from Halloween Trail run by parent £152.30 £152.30 Donation from The Pointer £150.00 £150.00 Donation from Village Christmas Event £362.43 £362.43 Donation from Village resident £10,000.00 £10,000.00 Donation via CAF £5,000.00 £5,000.00 Easy Fundraising 96.8 £96.80 GoFundMe Donations £2,748.18 £2,748.18 Grant from Alresford PC £1,000.00 £1,000.00 Part of £20,000 awarded from the Tendring 4 Growth through the Rural Prosperity Fund £4,675.60 £4,675.60 Your School Lottery 928.5 £928.50 Savings A/C Interest £200.91 £200.91 Total Interest and Donations £1,062.30 £25,360.09 £26,422.39 Total Income £4,787.13 £28,958.18 £33,745.31 Expenditure General Expenses Small Society Lottery Licence £20.00 £20.00 Parentkind insurance £153.00 £153.00 Leaflets £21.00 £21.00 SumUp Card Reader £81.82 £81.82 DBS Fees £94.50 £94.50 Total General Expenses £349.32 £21.00 £370.32 Donations to School Activities Christmas Crackers £69.80 £69.80 Colour run powder £759.15 £759.15 Lemonade for Christmas Lunch £9.80 £9.80 Panto Tickets £1,484.58 £1,484.58 Panto Travel Costs £70.00 £70.00 PSHE books £130.01 £130.01 Reception Parent Pack £13.06 £13.06 School Trip Donations £143.99 £143.99 Theasauruses £99.80 £99.80 Year 6 leavers hoodies £298.52 £298.52 Total Donantions to School Activities £3,078.71 £0.00 £3,078.71 Total Expenditure £3,428.03 £21.00 £3,449.03 PTA General PTA Swimming Pool PTA Total |
|---|---|
| £6,976.39 | |
| £5,002.46 | |
| £11,978.85 | |
| £378.86 | |
| £6,391.53 | |
| £6,770.39 |
Alresford Primary School PTA Registered Charity No: 1046024 Income and Expenditure Summary and Balance Sheet as at 31st July 2024
| 2023 £ 11978.85 6770.39 |
Income net of Funding and Expenditure Less Expenditure Surplus/Deficit Balance Sheet Current Assets Cash at Bank Current A/C Savings A/C Represented By: The PTA Fund Balance as at 1st August 2023 Surplus/Deficit for the year Balance as at 31st July 2024 |
2024 £ General Swimming Pool PTA Total £4,787.13 £28,958.18 £33,745.31 £3,428.03 £21.00 £3,449.03 |
|---|---|---|
| £5,208.46 | £1,359.10 £28,937.18 £30,296.28 |
|
| £8,550.56 £15,836.44 £24,386.99 £19,200.91 £19,200.91 |
||
| £13,291.62 | £8,550.56 £35,037.35 £43,587.90 |
|
| 8083.16 £5,208.46 |
£7,191.46 £6,100.17 £13,291.62 £1,359.10 £28,937.18 £30,296.28 |
|
| £13,291.62 | £8,550.56 £35,037.35 £43,587.90 |
Independent Examiner’s Report to the Trustees of Alresford Primary School PTA
Registered Charity Number 1046024
| report on the accounts for the year ended 31% July 2024 which showa surplus of £30,296.28 and total funds balance of £43587.90.
Respective responsibilities of the Trustees and Independent Examiner
The Charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the2011 Act) and that an independent examination is needed.
It is my responsibility to
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e Examine the accounts under section 145 of the 2011 Act; e Follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act; and
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e State whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the general Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items and disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently | do not express an opinion on the accounts.
Independent Examiner’s Statement
In connection with my examination, no matters have come to my attention
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Which give me reasonable case to believe that in any material respect the requirements
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e To keep accounting records in accordance with s.130 of the 2011Act; or
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e To prepare accounts which accord with these accounting records have not been met; or
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To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David Wiggins BA(Hons), 15 Station Road Alresford Colchester Essex CO7 8BT
20 September 2024