Trustees' Annual Report for the period
Period start date Period end date Day01 01 2021 31 12 2021
From
To
Section A Reference and administration details
Charity name Cambridge Joint Playschemes
Other names charity is known by None Registered charity number (if any) 1045987 Charity's principal address 6 Regent Close Denver, Downham Market Norfolk Postcode PE38 0DJ
Names of the charity trustees who manage the charity
----- Start of picture text -----
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 David J H Jones Chairman
2 David A Knight Treasurer
3 Wendy Little Secretary
4 Paula Nixon
5 Diana Ogunlana
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
----- End of picture text -----
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
March 2012
TAR
1
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Carol Brown Playscheme and Activities Manager
Section B Structure, governance and management
Description of the charity’s trusts
The Charity is governed by a constitution Type of governing document
- (eg. trust deed, constitution)
The charity is managed in accordance with the constitution by How the charity is the trustees (members of the management committee) The constituted Charity is an unincorporated body. (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
The Trustees have the power to recruit and appoint new Trustees. The Charity has a comprehensive induction pack and facilitates training opportunities for new trustees.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
The Charity cooperates with other voluntary organisations and statutory bodies, particularly those involved with the provision of services to children and young people with disabilities.
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
March 2012
TAR
2
Summary of the objects of the charity set out in its governing document
The objective of Cambridge Joint Playschemes is to provide leisure activities for children and young people from the age of 8 to 19 with learning difficulties and associated disabilities. We provide a year-round programme of Saturday activities and holiday club programmes during the Easter and Summer school breaks.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Trustees are aware of the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities. All children and young people meeting the charity’s criteria are eligible for equal access to the leisure activities irrespective of social background, ethnic origin and any other factors. Families can “self- refer” irrespective of whether they receive assistance from social care or other statutory support organisations. Children and young people with learning disabilities and associated disabilities experience enjoyable and fulfilling activities which they might not otherwise be able to access. The provision of transport where possible enables the children in isolated areas or without transport to attend the leisure activities. Families, including siblings, benefit from the respite time that the leisure activities provide.
To enable as many children and young people as possible to attend from a diverse range of families, the fees that are charged to families and carers are kept at as low a level as possible and are reviewed on an annual basis.
Additional details of objectives and activities (Optional information)
March 2012
TAR
3
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
March 2012
TAR
4
Section D Achievements and performance
Summary of the main achievements of the charity during the year
The Charity has continued with its range of Saturday morning and Holiday Club activities although these were again severely impacted by Covid-19 restrictions during the year. Despite this we did manage to hold a two week summer holiday scheme as well as running a number of Saturday activities when possible.
Feedback from parents and children indicates high levels of satisfaction and enjoyment. Families and carers continue to be very appreciative of both the facilities offered by the Charity and the respite opportunities that the Saturday and Holiday Clubs allow.
During 2021 the Charity had to severely reduce its Saturday morning activities due to Covid-19 restrictions and continuing staffing difficulties made worse by Covid, but we still managed to provide trampoline park visits, pantomime visits, swimming and other sport related activities, cooking sessions. Average attendance for Saturday sessions was between 5 and 6 children and young people supported by an average of 5 staff and a Manager per session. Our ability to provide more places was constrained by staff availability, particularly for Saturday activities.
The Charity was able to provide successful holiday programmes of activities for two weeks during the Summer break. These programmes were very well supported with up to 15 children attending with very positive feedback from parents and carers. Our holiday club offer was also severely impacted by the Covid restrictions which reduced our ability to access Granta School which is our main base for holiday clubs.
Post Covid-19 staffing continues to be a major challenge and the Charity is considering how to address this issue through wider recruitment campaigns and reaching out to more 6[th] form colleges and schools.
We plan to continue these Saturday and Holiday Club activities into next year subject to adequate funding being available.
Section E Financial review
March 2012
TAR
5
Brief statement of the charity’s policy on reserves
From the reserves, sufficient resources are held in a separate fund for the Charity to fulfil all it’s obligations.
Details of any funds materially in deficit
Further financial review details (Optional information)
All sources of funds for the Charity come from fundraising. You may choose to include These come from various forms of grants obtained through e.g. additional information, Children in Need, Lottery funding and local community funding. where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) David Jones Position (eg Secretary, Chair of Trustees Chair, etc) Date 20th September 2022
March 2012
TAR
6
CAMBRIDGE JOINT PLAYSCHEMES
BALANCE SHEET 31st DECEMBER 2021
Charity Number 1045987
| Current Assets | 2021 | 2020 | ||
|---|---|---|---|---|
| Debtors | 430.00 | - | ||
| Cash at Bank | ||||
| Lloyds Bank Current A/c | 41,007.96 | 27,865.23 | ||
| Lloyds Expenses A/c | 500.00 | 364.91 | ||
| Lloyds Deposit A/c | 6,252.68 | 5,982.06 | ||
| COIF Deposit A/c | 5,786.94 | 53,977.58 | 5,786.24 | 39,998.44 |
| Current Liabilities | ||||
| Creditors | 48.00 | 0.00 | ||
| Current Assets less Current Liabilities: | £53,929.58 | £39,998.44 | ||
| Capital & Reserves | ||||
| Reserves B/Fwd 2019 | 39,998.44 | 21,981.37 | ||
| P&L Account 2020 | 13,931.14 | 18,017.07 | ||
| Total Assets less Total Liabilities: | £53,929.58 | £39,998.44 | ||
| Approved by the Trustees on …………………………………………….. | ||||
| and signed on their behalf |
…………………………………………………………………………….. David J.H. Jones - Chairman
…………………………………………………………………………… David Knight - Treasurer