## **Trustees’ Annual Report for the period** **From** 01/09/2022 **Period start date To** 31/08/2023 **Period end date** **Charity name: Horfield Welly Pre-school** **Charity registration number: 1045897** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aim of the charity is to provide
appropriate play, care and education
facilities, as well as family learning, to meet
the needs of the children within the
community, whatever their race, religion,
means and ability. We instigate, adhere to
and further the aims and objectives of the
Pre-School Learning Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|
The Charity achieves its aims for the public
benefit by offering appropriate play facilities
and associated activities for children that fall
in line with the EYFS framework. We are
there to serve the community and we run a
strict Equal Opportunities Policy; our facilities
are open to all regardless of race, culture,
religion or means. In practice the location of
the play facilities is such that the benefit is
predominantly enjoyed by children in the
Horfield area of Bristol, however our waiting
lists are open to all.
Resources and capacity limit the number of
children that can be enrolled in the
Pre-school at any given time.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In setting the aims and objectives of the
Charity, the Trustees have had due regard to
the Charity Commission’s guidance on public
benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 |Policy on social investment
including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|The Pre-school would not run as
successfully as it does without the
tremendous support it receives from
volunteers. These volunteers include
members of the Trustee committee, parents
and grandparents who come into the
Pre-School to help with fundraising and
other events, members of religious
communities who attend to talk about special
festivals, and other volunteers who come
into the Pre-school to share their skills and
interests.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|Para 1.20|The children attending Horfield Welly Pre-school
have had a happy year. The Pre-school is rated
outstanding by Ofsted and has provided another
year of varied learning and excellent pastoral
care. The staff team have continued planning
their daily group time being driven by the interests
of their specific group of children. This has
engaged our children wonderfully, with learning
being tailored to the children in each key group.
The staff at the pre-school are very stable,
committed and work very well as a team.
Relationships with the children who attend and
their families are excellent.
Family and community members were invited into
Pre-school in the winter term for a nativity event.
This was a chance for them to see a performance
from the children and to take part in some festive
activities with them. As well as engaging families
and the community with the pre-school, this also
acted as an excellent fundraiser, bringing in key
funds to use for the enrichment of our children’s
experience.
The Pre-school has a link with a local Primary
School, where they make use of the forest school
area of the grounds. This year, each key group
from ‘Big Wellies’ (our 3-5 year olds), enjoyed a
morning of first school activities there, led by our
own first school trained Pre-school assistant. In| addition, the ‘Little Wellies’ (our 2 year olds), spent the morning in a closer outdoor space taking part in similar outdoor learning and exploration. Horfield Welly Toddler Group, a stay and play group which runs one morning a week, was popular throughout the year. It was led by two of our experienced Pre-school assistants and supported by volunteers. It has provided a safe and stimulating place for local families to meet and play. For some younger children, the Toddler Group acts as a great introduction to Wellies, and they then go on to attend the Pre-school, which a number will do this year. Although the Pre-school committee had a hurdle to overcome;finding a temporary setting whilst their current church hall setting undergoes renovations, a very nearby building has been registered by Ofsted ready to begin the 2023-2024 academic year. This will provide stability for our students and families, with location and timings remaining the same and avoiding the need for a move mid-term when building work commences. Finally and importantly, The pre-school successfully prepared 29 children for entry into formal school education in their reception classes. ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of
fundraising activities
against objectives set|Para 1.41|The charity is pleased to have raised £1722.11
through fundraising activities this year, thanks to
the support from our families and local
community. All proceeds from fundraising were
used for children’s enrichment, such as trips,
workshops and new resources.| |Investment
performance against
objectives|Para 1.41|| |Other||| |||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|This has been a very positive financial
year led by our manager and her team.
This year’s figures include the council
prepayment for next year’s Autumn term of
over £24,000 and does not include the
prepayment for this year’s Autumn term of
£13777 which was accounted for last year.
On a like for like basis our income has
exceeded our expenses in the operating year
2022-23 by over £4000.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity’s policy is to keep sufficient funds
to cover any unspent element of restricted
giving, together with refundable deposits.
Additionally, the charity feels it prudent to
have enough in reserve to safeguard the
charity’s financial position and ensure that it
can continue to provide a service to the
children and their families.| |Amount of reserves held|Para 1.22|£52,000 in a 30 day Notice Account and
£65,000 in a one year Fixed Rate Bond| |Reasons for holding zero
reserves|Para 1.22|
Not Applicable| |Details of fund materially in
deficit|Para 1.24|Not Applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not Applicable| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|1.
Bristol Council (71%)
2.
Parental Fees (26%)
3.
Fundraising (3%)| |---|---|---| |
Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Maintain our Reserves in a low risk manner
so that the value of them does not decrease
over time.| |A description of the principal
risks facing the charity|Para 1.46|The principal risks to the financial health of
the charity are
1.
Not enough enrolled children
2.
Staff Retention
3.
Building requirements
4.
The National Economy| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The charity is governed by the Pre-School
Learning Alliance Constitution 2011, reviewed
annually by the charity trustees.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is an unincorporated trust| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by election at the
AGM by the charity’s members. All parents
are charity members and are invited to attend
general meetings.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
There are clear handover documents for each of
the three key Trustee roles on the management
committee and time is taken by previous
Trustees to explain their role and offer any further
guidance as necessary. In addition, the Bristol
Association for Neighbourhood Daycare (BAND)
also provides advice, support and training for
new Trustees and committee members.| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|The Pre-school is led by a voluntary committee of
family members, who are also the charity
Trustees. Also on the pre-school committee is
the pre-school manager. The Pre-school
Manager leads the provision and line-manages
the staff team. She is supported by a Deputy
Manager.| |Relationship with any
related parties|Para 1.51|The charity has membership to the Bristol
Association for Neighbourhood Daycare (BAND)
who provide advice, support and training.| |Other||| ## **Reference and Administrative details** |Charity name|Horfield Welly Pre-school| |---|---| |
Other name the charity uses|
n/a| |Registered charity number|**1045897**| |
Charity’s principal address|For the dates that this report applies to (01/09/2022 -
31/08/2023), the charity’s principal address was:
Horfield Parish Church Hall,
Wellington Hill,
Bristol, BS78ST| Due to building work, from 01/09/2023, the charity has temporarily moved to: Manor Farm Boys Club, Wellington Hill, Bristol, BS78ST **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**
**Name of person (or body)**
**to appoint trustee (if any)**|**entitled**| |---|---|---|---|---| ||Leah Browning|Chair|

Appointed at AGM|| ||Steve East|Co-Treasur
er|Appointed at AGM|| ||Laura East|Co-Treasur
er|Appointed at AGM|| ||Louise Jelfs|Secretary|01/09/2022 -
15/12/2022
Appointed at AGM|| ||Jennifer Stuart|Secretary|16/12/2022
onwards
Appointed at Committee
meeting|| ## – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held in this
capacity|Not Applicable| |---|---| |Name and objects of the charity on
whose behalf the assets are held
and how this falls within the
custodian charity’s objects|Not Applicable| |Details of arrangements for safe
custody and segregation of such
assets from the charity’s own assets|Not Applicable| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| Courtney Haley - Pre-school Manager & Vice Chair ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature**||Stev Eas| |---|---|---| |**Full name**|**Leah Browning**|**Steve East**| |**Position**|**Chair**|**Treasurer**| |**Date**|**12/06/2024**|**12/06/2024**| |**Horfield Welly Pre School Operating Accounts ending 31st August 2**|**Horfield Welly Pre School Operating Accounts ending 31st August 2**|**Comments**| |---|---|---| |**INCOME**||| |Income from Bristol Council|**£86,077.61**|This includes £13,377 for Autumn 2022 from 2021/22 books but does not include £24,014.59 for Autumn 2023| |Income from Parents|**£30,896.63**|| |Income from Toddlers Group|**£3,458.09**|| |Deposits returned|**-£440.00**|| |Fundraising|**£1,722.11**|| |||| |**TOTAL Income**|**£121,714.44**|| |||| |**EXPENDITURE**||| |Salaries and NI|**£92,479.16**|| |Pensions|**£1,026.76**|| |SupplyStaff|**£2,868.25**|| |Staff Trainingand DBS checks|**£601.97**|| |Rent|**£13,488.82**|| |Payroll and accountancy|**£780.00**|| |Enrichment|**£516.63**|| |Toys & Equipment|**£884.11**|| |Arts,Crafts & Cooking|**£95.88**|| |Mobile Phone|**£236.84**|| |IT|**£1,071.79**|| |Printer Ink|**£259.35**|| |Stationery|**£10.98**|| |MembershipFees,Insurance|**£991.03**|| |Kitchen & Refreshments|**£164.31**|| |Gifts & Presents|**£221.53**|| |Forest School|**£71.82**|| |NappyBin|**£135.23**|| |Move to New Premises|**£1,548.58**|| |||| |**TOTAL**|**£117,453.04**|| |||| |**BALANCE**|**£4,261.40**|| |||| |**Bank Accounts**||| |Lloyds Current Account|**£41,555.14**|| |Cambridge & Counties Notice Account|**£52,504.62**|4.05% interest rate| |Cambridge & Counties Fixed Rate Bond|**£65,000.00**|3.75% interest rate - Matures 18/4/24| |||| |Total Assets|**£159,059.76**|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Sectioi) A Independeni Exariiiner s Repori W to th• tru•t•••l kloKFIÉLD Pwchtys Chwlty no Ill•ny 2011/13 dwrtty Ilh•Tn￿lforthbJ￿￿Ktsd 31108iztsLI. I repjl th r68p8cl cl my •yAmin•trm of tho Twsfs a0￿unts ¢arrl8d (x 145 d tho 2011 w¥J In caryirwa tyjt my •xamIn*￿. I hm fdkyA•J Al the sp￿￿ble gwi by tho Ch* CtThni8sbn wxler 1445Xbl cl Ind•p•nd•nt the e¥anNnalkn *hith giv81 m• to th91 ￿. malwlol Lrfthfr C* Ikctyjnts 8r#J R•Fatsl R•gublkrn 20)8 clh•r than any WUiT8m•nt that the a In￿ 8￿j fairf vi8w *thlch ty r￿( a ma Is/¢ fliiLiP pEYfER R•l•vant profM•lonal qu•lffi••) of body {Il•ny): leR Octob•r 2018 6 S f ILTCW T55 7 opn eclioii B Only comFAo10 rf the exanNngf needs lo h*3hlwJht m8tters of concwn Isoe CC32. ex8mlners). Glv• h•1• ol •ffji It•m• that th• eMmln•r wl•hM to dl•¢lo••. IER Oct(•bw 2018