|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| ||**Trustees' Annual Report for the period**|||||||||| |**Fro**|**m**||Period start date|||||Period end date||| ||||Day
1|Month
Sept|Year
2020|||Day
31|Month
Aug|Year
2021| ## Section A Reference and administration details **Charity name Horfield Welly Pre-school Other names charity is known by Registered charity number (if any) 1045897 Charity's principal address Horfield Parish Church Hall Wellington Hill West Bristol Postcode BS7 8ST** ## **Registered charity number (if any) 1045897** ## **Names of the charity trustees who manage the charity** |1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||Katherine Telford|Chair||Appointed at AGM| ||Vinnie Wainwright|Treasurer||Appointed at AGM| ||Sarah Neill|Secretary||Appointed at AGM| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| |||||| |||||| ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |Courtney Haley - Pre-school Manager & Vice Chair||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** |Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)|The charity is governed by the Pre-School Learning Alliance Constitution 2011| |---|---| ||The charity is an Unincorporated Trust| ||Trustees are appointed by election at the AGM by the charity’s members.
All parents are charity members and are invited to attend general meetings.| March **2012** **TAR** 1 ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - ●policies and procedures adopted for the induction and training of trustees; There are clear handover documents for each of the three key Trustee roles on the management committee and time is taken by previous Trustees to explain their role and offer any further guidance as necessary. In addition, the Bristol Association for Neighbourhood Daycare (BAND) also provides advice, support and training for new Trustees and committee members. - ●the charity’s organisational structure and any wider network with which the charity works; - ●relationship with any related parties; - ●trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The aim of the charity is to provide appropriate play, care and education facilities, as well as family learning, to meet the needs of the children within **Summary of the objects of the** the community, whatever their race, religion, means and ability. We **charity set out in its governing** instigate, adhere to and further the aims and objectives of the Pre-School **document** Learning Alliance. The Charity achieves its aims for the public benefit by offering appropriate play facilities and associated activities for children that fall in line with the EYFS framework. We are there to serve the community and we run a strict Equal Opportunities Policy; our facilities are open to all regardless of race, culture, religion or means. In practice the location of the play facilities is such that the benefit is predominantly enjoyed by children in the Horfield **Summary of the main activities** area of Bristol, however our waiting lists are open to all. **undertaken for the public** Resources and capacity limit the number of children that can be enrolled in **benefit in relation to these** the Pre-school at any given time. **objects (include within this section the statutory** In setting the aims and objectives of the Charity, the Trustees have had due **declaration that trustees have** regard to the Charity Commission’s guidance on public benefit. **had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** 2 March **2012** **TAR** The Pre-school would not run as successfully as it does without the tremendous support it receives from volunteers. These volunteers include members of the Trustee committee, parents and grandparents who come into the Pre-School to help with fundraising events, members of religious communities who attend to talk about special festivals, and other volunteers who come into the Pre-school to share their skills and interests, from gardening to cooking, creative arts to reading and many others. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance 3 March **2012** **TAR** ## **Summary of the main achievements of the charity during the year** A new Pre-school Manager was appointed in September 2020 following the departure of her predecessor for personal reasons. The Pre-school has been taken from strength to strength under the new leadership and the Pre-school staff team have continued to work extremely hard to maintain their Ofsted “Outstanding” level of provision, through continued professional development which has further broadened the staff skills base and continued to enhance the setting. In line with other Early Years settings this year, Horfield Welly Pre-school was delighted to have been able to remain open, uninterrupted, throughout the last academic year. The Manager & staff team have continued to adapt to the ever changing circumstances in which we have all found ourselves. In addition to the change in Manager, the Pre-school saw several other staff changes for health and personal reasons. However, excellent individuals have been recruited, both internally and externally, resulting in one of the strongest, close-knit and professional staff teams the Pre-school has ever seen. As a knock-on effect of the COVID pandemic, the decision was taken not to restart the previously regular Monday morning Toddler group the Pre-school had previously run. However, it is anticipated that this will restart in September 2021. Finally, and most importantly, although the number of children attending the Pre-school was down on previous years, there were 8 children in Little Wellies (rising 3s) and the Pre-school successfully prepared and equipped 24 Big Welly children (Pre-school room) for entry into formal school education as they start their first year in their respective reception classes. ## **Section E Financial review** March **2012** **TAR** 4 The charity’s policy is to keep sufficient funds to cover any unspent **Brief statement of the** element of restricted giving, together with refundable deposits. **charity’s policy on reserves** Additionally, the charity feels it prudent to have enough in reserve to safeguard the charity’s financial position and ensure that it can continue to provide a service to the children and their families. **Details of any funds materially** No funds in deficit **in deficit Further financial review details (Optional information)** |You**may choose**to include
additional information, where
relevant about:
●
the charity’s principal
sources of funds (including
any fundraising);
●
how expenditure has
supported the key objectives
of the charity;
●
investment policy and
objectives including any
ethical investment policy
adopted.|As a committee of trustees we had foreseen that the year 2021/22 would
be a challenging year financially for the pre-school as we embarked upson
a second academic year in a global pandemic. When setting the budget for
2020/21 the trustees took the decision to agree to use up to £18,000 in
cash reserves to make up for a projected shortfall in income over the year
2020/21.
**Covid 19 Impact**
We had a very significantly reduced roll in September 2020 and saw
substantial in-year fluctuation in our numbers.We identified a number of
factors for this :
* Lack of commitment in advance due to economic uncertainty. Families
are less keen to sign up for spaces.
* Fewer families with one parent not working – Wellies is now used more
for childcare than the school experience and flexibility to fit with working
hours is not easy in our model
* Change in government criteria for free 30 hours of childcare has
increased the number of families wanting a setting which offers all of these
hours in one place.
* Uncertainty city-wide across the Early Years sector relating to possible
closures if further lockdowns were announced.
*Toddler group could not run over 2020/21 due to covid restrictions,
reducing the number of new families aware of the pre-school.
In spite of all these factors, excellent budget management by the
Pre-school Manager, coupled with receipt of the Bristol City Council
COVID Impact Grant and a restructure of the staffing model to suit the
current logistical and financial needs of the Pre-school, resulted in a
drastically reduced amount of cash reserves needing to be used.
Fundraising - while our regular major fundraising events had to be
cancelled due to Covid restrictions, with support from one parent who is
an employee of Lloyds Bank. She nominated us as her charity of the year
and was able to access time for fundraising and her employer matched the
funds that she raised. We held a virtual christmas market, an Easter
hamperprize draw and a summer fun week with cake sales and a raffle.| |---|---| ## **Section F Other optional information** March **2012** **TAR** 5 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
S Neill
V Wainwright
**Full name(s)**
Sarah Neill
Victoria Wainwright
**Position (eg Secretary, Chair,**
**etc)**
**Chair**
**Treasurer**
**Date**
**16/6/22**||S Neill|S Neill|V Wainwright|V Wainwright| |---|---|---|---|---|---| ||||||| |||Sarah Neill||Victoria Wainwright|| ||||||| ||||**Chair**||**Treasurer**| ||||**16/6/22**||| March **2012** **TAR** 6 **----- Start of picture text -----**
Horfield Welly Pre School Accounts ending 31st August 2020
INCOME
Fee Income £ 99,387.26
**----- End of picture text -----**
|Fee Income|£
99,387.26| |---|---| ||| |Toddlers|£
-| |SEN|£
351.12| |Fundraising|£
1,163.88| |Interest|£
820.20| |Sale of uniform|£
4.00| |Training course income|£
-| |Other|£
8,396.82| ||**£**
**110,123.28**| ||| |**EXPENDITURE**|| |Salaries and NI|-£
90,991.72| |Expenditure out of PP/SEN funding|-£
348.32| |Pension|-£
601.76| |Supply|-£
580.13| |Staff Training and DBS checks|-£
821.03| |Rent|-£
11,394.72| |Payroll and accountancy|-£
780.00| |Enrichment|-£
418.33| |Toys & Equipment|-£
690.08| |Arts, Crafts & Cooking|-£
281.83| |Mobile Phone|-£
182.41| |IT|-£
288.60| |Printer Ink|-£
457.43| |Stationery|-£
93.03| |Membership Fees, Insurance|-£
782.77| |Kitchen & Refreshments|£
-| |Uniforms|-£
273.04| |Gifts & Presents|-£
402.09| |---|---| |Toddler Entertainment/expenses|-£
50.00| |Forest School|£
-| |AGM/Committee Meeting Nibbles|£
-| |PPE|-£
133.86| |Marketing|-£
744.79| |Flu Jabs|-£
48.00| |Other|-£
416.56| ||**-£**
**110,780.50**| ||| ||| |**Neutral Cost items**|| |Deposits Received|£
540.00| |Deposits Returned|£
-| |Transfer to savings account|£
-| ||**£**
**540.00**| ||| |**Deficit for the year**|**-£**
**117.22**| ||| |**CASH FUNDS**|| |Current account|£
59,176.08| |Savings account|£
85,953.18| |**TOTAL CASH FUNDS**|**£**
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