CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Henry Cavendish School- Parents Teachers and Friends Association On accounts for the year ended 30 September 2023 Charity no (if any) 1045839 Set out on pages I report to the truslees on my examination of the accounts of the above charity {Yhe Trust") for the year ended Responsibilities and As the charity Irustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying oul my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. I have Gompleted my examination. l Confirm that no material matters have come to my attention (other than that disclosed below "} in connection with the examination whi¢h givès me cause to believe that in, any material respeGt'. accounting records were not kept in accordance wrth section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statsment I have no COn￿rn$ and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 26th June 2024 Name: Mark Taylor Relevant professional qualification(sl or body lif any): ICAEW Member Address: 15 Veronica Road London SW17 8QL IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of Gon￿rn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detsils of any items that the examinerwishes to disclos?. IER October 2018 Trustees. Annual Report for the period Period start date Period end dale From To Section A Reference and administration details Charlty name Henry Cavendish Primary School PTFA Other names charity is known by Registered ¢hartty number (If any) Charlty's prlnclpal address Henry Cavendish Primary &hool Hydethorpe Road London Postcode SW12 OJA Names of the charity trustees who manage the ¢harlty Dates acted If not for whole ar Trustse namè Office lif any) Name of person lor body) entIt￿d toa olnt Irustse Ifan Committee Melissa Jones Emma Hill Laura Ennis Co-chair Co-chair Treasurer Committee Committee Jennifer Aries Kayleigh Fox Laura Taylor Co-chair Committee Committee Co-chair Co-chair Committee 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, rf any, (for example, any custodlan trustees) Name Dates acted If not for whole ear TAR Marth 2012 Namas and add￿SseS of advisers {Optlonal Inforrnation) e of advlser Name Addrèss Name of Chief executive or names of senlor staff members (Optlonal Information) Section B Structure, overnance and mana ement Descriptlon ol the charlty's trusts Constitution Type ol goveming document How the charity is constiluted Association Trust8e sel8Gtion methods Elected by Members Addltlonal governance Issues {Optlonal Infomiatlon) You may choose to includ6 additional infomiation, where relevant, about.. policies and pr￿dureS adopted for the induction and training of trustees., the Charity's organisational structure and any wider network with whidi the charity works., • relalionship with any relatsd trustegs, considerats'on of major risks and the system and procedures to manage them. Section C Ob'ectives and activities To help advance the eduGation, sociability and welfare of the children in the school. Summary of the objects of the charity set out In Its governlng documenl TAR Mar¢h 2012 To extend the relationship betsveen staff. parents and others associatéd with the school. To engage in activitl8s which support the school and advan(% the education ofthe ¢hildren who attend. Provide and assist in the provision of facilities or items for education at the school (in addition to those provided by statutory funding) as the ¢ommittee, in consultation with the staff and governing body agree. Summary of the main actlvltles undertaken for Ihe publlc benefit In relatlon to these objects (Include wlthln th1$ sectlon the $tstutory declaratlon that trustees have had regard to thè guldance Issued by the Charity Commisslon on public beneflt) Addltlonal detalls of oblectlves and actlvttles {Opllonal Inforniatlon) You may choose to include further statements, where relevant, about.. policy on grantmaking., policy programme related investment. contribution made by volunteers. TAR Maith 2012 Section D Achievements and performance See Ac¢ount5 and AGM minutes dated 6 November 2023 Summary of the maln achlevements of the charlty durlng the year TAR Marc* 2012 Section E Financial review Brlef stalement of the charlty's policy on reserves A reserve is maintained to cover the associaL'ons expected costs and committed spending over the forthcoming year, as if no fund raising were to be carried out. This is reviewed regularfy. Details of any funds materlally in dèfi¢lt Further flnanclal revlew detalls (Optlonal inforniatlon) See PTFA Accounts You may choose to include additional information, where relevant about.. the charity's principal sources of funds {including any fundraising),. how expenditure has supported the key objectives of the charity: investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The truslees declare that they have approved the trustees, report above. Slgned on behalf of the charity's truslee$ Slgnature{s) Full name(s) Posltlon (eg Se¢relary? Chalr, etc) LAurLA I A,/LLfL CO- LH41 HJLL Date 1211 Jio TAR Maf¢h 2012 Henry Cavondish PTFA Accounts Mana emènt Summa 2022123 v 2021122 2022123 2021122 22123 ¥ 2112Z Op•rdng 8•labYA: Uoids TMaswer8 AC￿UntIl O¢t) J8,881 53347 14S$6 Fundrabl Summer Fair Xm85 Fair S rfn Fair Xm88 Cards Xm88 Tra8$ Xmes Sho in Evenin Bln Quiz ni Disco niAht Ru￿bLnLqht Pizza and co0￿e Dou hnuts Jubillee tea towèls Molh&rs Day 9ifts Estat8 A onts Non Uniform D8 Unilorrn Salg GiftAld Lu¢ Number5 Monthl Trdd&r Easy Fundraisin9 Amazon Smile Clher￿nd￿1sln Total Fundrn15 12,052 2,572 1.205 1.034 1,067 156 5.512 1,442 2,786 1.722 1.279 4878 315 2,610 1.903 920 358 1.185 1,901 206 617 987 6.733 4.232 1,176 189 319 10.000 2,217 528 (3191 10,000 501 183 1,388 240 1.085 130 303 110 1,272 473 1,734 308 1.555 54.141 (4621 76 1,555 24,83# Ev•nts & Act￿1¢1•$ S8,600 DoMttonJ Pa JustGivin9 Don8tons Malch8d fundin Tolal Dorntlons 9.038 1,302 7,895 1,143 603 10.340 8.514 Total Fundral•kn Ev•rft*, Acthitles and Donatlon• 88.940 61,019 31.427 prFA Fundbd Evorts and ttem$ 2019AGM aor8trd exEendibJre' 2021 AGM agreed ex 2022 AGM a -￿re8d expendittjre Non rn a9p_roved spendin Y8ar6 School Joum8 Y8ar 4 School Journo Christinas Ent&itainm8nt & Sl8ffnQds Xmas Sp￿kor Day6 Black History W88k Year 6 Leavers Pa Eartyy_ears Hardship fund 13.3061 P.7931 128,1841 14.1351 (64,030 827 61,237 (28,184 ,481 18,4971 6,497 11.702 021 460 928 rtssents (8151 313 19601 19281 483 12251 amd ￿)0K 83 19 (89 11.789 Runnin Club Sports 08y Ic* Lollies F8b Frid8yS Libra￿BOokS Jubllee D&cLJrations PTFA running costs Tr8ns8ction costs Total PTFA Furbjod E¥•nts and *8m6 35 60 (2.6891 82 1.0951 178 160 12,689 82 1,0951 {51,613 4.669 26,9Y4 2022Q023 Acujunts L.xknK Pag• 1 Tot#1 Fundralslng minu8 Funded Event5 18.507 113.S80 {1.0871 Non P7FA Fud5 heh N8urodiv8rsity Mrs Prior Trips Clos 8alanc•- Ll d5 Treasurers Account 50D 30So 57,18B 38.681 117,538 H¢n C•vendi¥h PTFA INSTANT ACCESS SAVER ACCOUNT 2022f23 2021122 22123 v 21122 Opening 8aFaw: Uoyds Imtant A¢e•s¥ Stsv•r11 Oct) Intsreste8rn8d Closirl 8alanc•.' 8.813 53 8,812 ds Instant Access Savor 30So 8.813 53 Total Holdin Treasurers Accounts + Saver 66,054 47,404 18,$59 2022-2023 Accounts L.xkx P¥00 2 ' AGM Agreed Expenditu Breakdown of Actual Spend Acbjal £M￿ndlUrE 202212J Agr•éd Fvnd6 Lg8B Tolul EApenditsw* 4reed Fundo 2019 AGM Agreed Expondltw• Forest SchoDI Art Funds 500 40 100 2,908 2021 AGM Aw_••d Expvndituro EYFS resource 2,976 2,793 Y83 2023 AGM Agreod Expendltwe Fnendship 8enches Bla¢kbo8rf$ in EYFS and KS1 thalk storage ICTsuites at Balh8m and Slrealham Prefftisos 18am workshop LibrBrian EYFS playground Balham 111 300 1,200 500 500 35,OOD 5,0 s,000 6.000 19.935 4,159 2,168 1.602 15.065 841 2,812 4,398 Out6tandin Commitmonts to ca on In 2023124 reed Fund• Annual Commltment$ SpeakerDay..Fun Black History Week Libtary_l)o(kk5 0th8r annu81 wmmilments (Ch￿strrO$ pre56Wtts, Ygar 6 & 4 journey, hardshlp fiiniJ Annual CommStmonts to HC Tgarn Sports . Annual visits tts athlebc track 2nd coaching pr8-SPOrts day.- .- Annu81 allow8nc8 for s orb"n ment Total Awtnual Commitments 2.000 2,000 3.000 10,000 2,000 Outstsndth9AGM Commltmonts Friendship. b8nche5 BlackboBrds In EYFS anii KS1 ané chalk stor898 ICT Suites Premises team Llbraman EYFS Pla round Total I)J15ta￿lI AGM Commltments 1,200 500 1S,065 2.812 4,398 24016 Totsl Outstandi ¢ommltments 45.816 Total Hold4 Sat ear end from Accounts abov• Available Balanee 20.238 2022Q023 A¢(tvnl$ LASX pago 3 l• PTFA Henry Cavendish Primary School FYfFA AGM Mlnutes Monday 06 November 2023 Attendees {22 In rotyn,. 40 onllne thou8h this varled throughout evenlng) Welcome Meeting stsrted at 1930. Commlttee- Intr(xlucttons to commlttee members Committee members introduced 2023 24 CORE COMMIThEE Balham Co-chair Laura Taylor Balham Co-chair Emma Hill Streatham Co-chair Jennifer Aries Streatham Co-chair Kate Abbott Secretsry Lucy Perry Treasurer Aurora Balashi Resigningfrom 2022- Luura Ennis, Melisso Jones and Kayleigh Palmer Emma las Co-chair. Balhaml introduced the PTFA team, explained the remit of the PTFA and outlined h¢)W the evening would be run. The PTFA exists to fundraise for the school and to enrich as many pupils lives as possible in the school through that fundraising The PTFA are not here to campaign for. change or deal with any issue5 that parents or carers may have with the school If we venture tonight into territory that we feel FS Outside of this remit, Emma will politely move the conversation on. Thanks given to those stsnding down from the Committee {Melissa, Kayleigh and Laura) Summary of theyeaT'S upcomlng events Laura Taylor ran through the upcoming events for 2023-2024 An explanation was given as to why some events have moved around and have been paused for this year. Home LaTrauage day will happen in Spring, Term 2. International evening planning will happen in the summer term and date to be set in September 2024. Mrs Bibi will email with the PTFA wlth a date sTh)n When scheduling these events, the Chair lon behalf of the PTFAI noted that consideration had been given to different cultural and religious events taking place during the year and ensuring school events don't clash Accounts Recap of spertdlng for 2021122 year & commitments for 2022 See Henry Cavendish PTFA Accounts Monogement Summary LaLtra Ennis talked throLFgh h￿hlightS of the accounts. She explained ea5yfundraising and how to use and also encouraged parents and carers to Sign up. lapprox. 20 active parents on it, and they raésed £1,200 this FY) Some non-PTFA spends are also included in the account5 but they are rtot inclLtded in the final totals leg-. Neurodiversity bake sales) More funding is required for the Streatham ICT suite as the Balham suite was £20,000 and £35,000 was costed for both last year. The Streatham ICT 5Ulte to come back to this AGM Total balance at the start of the financial year Total of fundraising and donations during the year Total spent on funded events and other Items Closing balance Total holdings Total outstanding commitments Total avallable £38,681 £68,940 £51,613 £57,188 £66.054 £45,816 Ongoing Commitments Laura Ennis outlined what was included in the ongoing comfflitments lincluded in the statement of accounts) and also highlighted the outstanding commitments from 2021-2022. Speaker Day fund 81ack History Week Other annual commitments (Christmas presents, Year 416 Journey help, iièrdship fund, PTFA fvnded school treats) Sports Day practice Sports EqLtipment where necessary Sporting Days out Outstanding Commltments from 2021-2022 Friendship benches 81ackboards in EYFS & chalk ICT silite at Streatham (Uplift to be discussed) Premises Team workshop "brarian EYFS resources A query was raised around a coding workshop which was agreed to be an ongoing spend in 2020. It was suggested that we revisit this and that it 15 proposed again next year as it stopped (computers slow & got too expensive to be an ongoing tommitmentl LaLtra Ennis explained that the computers were not suitable to run the workshop and that thè price has now increased significantly to £9,000 The £20,000 we have available, we need to ￿rry through to next year. So we are now reverting to £0 in the accounts in effett lanything that we want to vote through needs to have the funds raised this yearl School proposals for spendlng 2023124 yea Emma outlined eath proposal per the proposals list to the meeting 11 Reading patron l£1,5LNJ, 3 x visits at both sites and related workshops) 21 Class Library and stationery Budgets I£IOO per Class- £4,000 totall 31 AV Equipment both sites1£5,000 at each site or £4,(KJO minus VATI 41 Projector Stre3tham1£3.000 including VAT plus installation of approx. £1,000 unle55 rolled in th AVI 51 Shelving and equipment in library at Balham l£1,2001 61 Forest School resources1£900- across both sites) 71 Music Whiteboards at Streatham1£851 81 2 x Heavy duty Laminators1£500- one for each sitel 91 KS2 Banded Reading books1£6,5001 Mr Apsley explained that there was nothing as structured around reading currently available in school ill K52, as exists for KSIIEYFS. For some children, this is ok but for some they would benefit from something more structured. It's important for these KS2 children to feel as though they are reading at KS2 level- can undermine confidence and perception if they feel they are not. Currently there's a big gap in thi5 offer In the school. This sum would be for about 700-800 book5. School requires books that link through to the destination reader scheme. These books would be spread across the whole of KS2 across both school sites. Qu= (Mark Ilayhurstl: Is there space in the library to hold these? And would this need to be an ongoing spend? Mr Apsley= This would start us off,. if we got le5S than the bid then we'd need to come back next year and bid for more funding. Lee di Stasio confirmed that these books were normally not stored in the library anil kept in classrooms. 101 PlaygroLÈnd upgrade lapprox. £14,550} Mr Apsley advised that the children were keen to have quiet areas to read etc in the playgrounds. The ideas are to create peaceful spots and to set up a space for picnic benches with inlaid games area and also for awnings to create a shaded area at Streatham- Cost for thls would be £5,51)0 Ifwe wanted to do more and upgrade some ofthe markings and add some wall mounted games, then would be asklng for £9,000 across both sltes. Qu.. Can we have clear costings? Can we put a cap on how much and not let it go to next year? Discu55ion around doing a smaller amount this year but next year to have a fully c05ted budget for next year a5 feeling was that this would be costly to do properly. Equipment playgrounds/games- £9,000 111 Librarian1£5,0001 121 iPad5lTablets x 10 per site DEPENDING ON MAKEIMODEL I£IO,C($01 Discussed out of order after Proposal 14. Mrs Burg and Mr Apsley advised that rf proposal 14 went ahead, then this did not neeLI to go ahead. 1318ike Rack for teachers at streatham l£1,8001 Dis¢u55ion around cost- It was felt that the estimate was quite high. Also discussed if an alternative solution could be SOL$8ht from Lambeth Council as part of the council's Transport Strategy 141 Streatharn ICT Suite (uplift In cost £lO,0001 Mr Apsley said that for children to benefit property from this funding, It would be best for aoy uplift to be spent making the mult*-use room at Streètham into an ICT su?to whilst ietsining tt's functiot) as another teaching space for Y.-6. This would allow children in streatham to learn in the same way that 6alham do (by having a dedicated rooml and it would create parity across sites. The idea would be to have some flat~screen Pcs in the room and then the laptops would be used across both sites for dyslexic learners and those with other SEND requirement5. PTFA & Parent proposals for spending 2023124 year 15. SEN equipment for use in class1£4,000, £2,000 per site) This equipment would be for each classroom and need 415 of each item per classroom Mrs Bibi explained that theie are lots of children with additional needs across both sites lon average about 5 per class) with some undiagnosed and the warting list for diagnosis is now around 2 years. This would be a box of resource5 that all can access within the classroom. Teachers would be made aware of when to use the resources appropriately in the classroom 16. School Countil Budget (£1,000, £500 per site) For school council to come up with proposals of what they want to spend money on. Council to create a system to put it to vote to the rest of the school leg 8 campaign for certain items/treatsl 17. MC Grammar session l£1,200, £600 per site- I whole day per site) Whole school activity across both sites. 18. Year 6 Wellbeing worksI￿p l£1,6001 Explanation about what the workshop would deliver for the children and the different facets of what it would cover. Would take 3 hours- delivered over 2 days. addl Commefflorative Trees for 125 anniversary1£2,000 per site) Way of marking the school anniversary Greenpower Ra¢ing1£2,5(KJ plus travel costs to events) Kit car foi children. Can be dismantled and reb¥Jilt the following year. It requires a teacherlmember of staff to do the activity with the children which at the moment is not forthcoming. Also would race at weekends. Could this be offered as an after school club? 10~15 children per car, per term Y3-Y6 Logistics would be complex. Staffing could be difficult Not for voting on today- move to next years AGM Votlng on p¥oposals Emma advised that if we said yes to everything on the list we would need to be fundraising around £75,000. She further advised thata comfortable amount to committo would be around £60,000 Proposals voted through: Proposals 1-9 as outlined above with no amendments to plans or costs Proposal 10- part approved for the shades, awnings and picnic tables and games at £5,500 across both sites Proposal 11- AppToved Proposal 12 - Not approved as Proposal 14 was approved Proposal 13 - Not approved. Mrs Burg to investigate options with Lambeth Council Proposal 14-Approved Proposals 15- 17 Approved Proposal 18- Not approved (votes close so could re-visit) Total Spend of (roughly) £51,885 approved Emma requested approval from those present for Proposals 3 and 4 to be taken forward soon due to need 9. Volunteers and Support Request from Committee for volunteer5 for Winter Fair and for people to confirm their help as soon as they are able to via class reps and sign up sheets. 10. A08 Emma thanked everyone for attending and taking part and participating in the meeting, as well as those online. Mr Apsley also thanked the Committee members. Meeting ended at 21.54