KINGSWOOD PRE-SCHOOL GROUP AGM DATE: IV0912024 LOCATION: Kingswood Village Hall TIME START: 8.30PM TIME END: 9.15PM AThENDANCE LOG SOPHIE THORNTON (CHAIRI . AIMEE SPRINGETr LAURA CASTLE I CLAIRE CHEESEMAN (SECR￿ARY} CHARLOTTE BROWN (TREASURER) TONI CASEY ESTEE BIRD MELANIE BROUGHTON DEBBIE sfACEY ITEM5 RECORD OF RELEVANT DISCUSSION AND PROPOSED ACTIONS GOING FORWARD. ACTION & PERSON RESPONSIBL EFOR AGREED ACTION. I. WELCOME AND INTRODUCTION 2. APOLOGIES BRIEF WELCOME TO ALL. APOLOGIES: REBECCA GILHAM AND HOLLIE GOODGER UNABLE TO AThEND 3. MAThERS ARISING FROM THE PREVIOUS AGM MINUTES & SIGNED OFF 4. CHAIRS REPORT MINUTES SIGNED BY LAURA CASTLE AND SOPHIE THORNTON. See September 2024 Chairpersons Report 5. MANAGERS REPORT See Managers Report September 2024 6. FINANCIAL REPORT See Financial Report 7. RESIGNATION OF CURRENT cOMMI￿EE MEMBERS Charlotte Brown, Laura Castle, Sophie Thornton, Estee Bird, Hollie Goodger 8. NOMINATIONS AND ELECTION OF NEW COMMIThEE MEMBERS Toni Casey (Treasurer). Melanie Broughton (Secretary), Estee Bird, Rebecca Gilham, Debbie Stacey, Aimee 5pringett. Role of Chairperson yet to be taken. 9. FILES File box of documents to be stored on preschool premises. Committee know the lock code to access files. 10. BANK CARDS Cards to be transferred over from old committee members to new committee members. 11. CHANGE OF PRESCHOOL DAY51HOURS Discussion around Tuesdays being very quiet with currently just 2 children attending the session. If no increase in attendance, discussed the possibility of extending Wednesda￿$ hours to 1.30 and closing Tuesdays. 12. FUNDRAISING 21 Sep 2pm-7pm. Kingswood Paris Council Village Fete at Kingswood Village Hall. Preschool have a stall to run a Tombola. Donations required of teddies/soft toys/bottles. Advertise for donations. Autumn scavenger hunt: Children to be sponsored for completing. Further fundraising ideas to be discussed at next committee meeting. Also need to brainstorm how we can spread awareness that the preschool is a charity- run setting and how important donations/efforts in fundraising are. Preschool would like a lunchbox rack/shelf - ideally on wheels- to make handovers smoother. Aimee has provided link in Managers Report Sep 2024 as example. 13. LUNCHBOX TROLLEY 14. HALL COMMIThEE Internet signal is poor and unreliable. Discus5 With Hall Committee about increasing Internet strength, preschool willing to pay the extra. Wasps- discuss With Hall Committee the removal of wasps from the outdoor space, what is the latest as it 15 currently not a safe environment for the children. Point out to Hall Comrnittee that they should also be warning anyone bookin a party. Tuesday 24 September 2024 10am Kingswood Village Hall All committee to attend if possible. 15. NE￿ MEETING RECORDED BY: MELANIE BROUGHTON POSITION: 5ECREfARY SIGNED: DATE: 1610912024 SIGNED: DATE: POSITION: Chalrpersons report- AGM - 11th September 2024 Thank you everyone for coming tonight to our preschool AGM meeting. Staffin On behalf of the committee I would like to thank all past and current staff for your hard work over the past year. We've managed to put on a number of events this year such as the Pumpkin Disco, Christmas raffle and carol singing. Easter bonnet parade and a sports day (despite the great British weather pushing us inside) We ended the summer term with a Graduation for our school leavers and we wish them all the best in their new schools. This year we welcomed Tianna as a new member of staff but also lost some well loved staff members Lou and Jess. However, Jess has a zero hours contract with us so you may still see her occasionally. This leaves us with a team of 4 practitioners and 2 members of bank staff. Committee Thank you to all our committee members over the last year, you've all been a brilliant support for the preschool and given your own time to help with fundraising, of which we have raised approximately £1135.65 for the preschool, something we need to continue and exceed in the next school year. It has been another difficult year financially and we faced another challenge at the end of the summer term, with the possible closure of the preschool due to not having enough committee members joining from September. I'm very glad to say this is now not the case and we have enough members to continue. We have started the process of changing the charity to a charrtable incorporated organisation. This is going to need to be paid for out of fundraising money but will mean that going fO￿ard only 3 trustees will be needed and no named roles required. The new committee will need to meet with Steph Harvey or Jeni Smart from EYA to carry on this process. This change will be posttive for the preschool and give much more job security to the staff by ensuring it is here for many years to come. As you know, I have been the Chaifperson for the last year. However, unfortunately this isn't a role I can continue with. l am really sory that i can not continue but to make the transition as easy as possible i have created a handover document with everything you need to know. I will email this all out to you individually and you will also have it on the onedrive. The last 2 weeks has proved to be qurte difficult. Not having a child at the preschool makes the position extremely hard to continue with. I have spoken wth the early years alliance and they have said due to the number of trustees joining and remaining on the committee l am able to step down with out threat of the preschool closing. We also will be losing Charlotte our Treasurer and Laura our Secretary. Both of these ladies have been on the committee 2 years, and I thank them for all their support and hard work. We are very thankful to all those who have agreed to join andlor stay on the committee to ensure that the preschool continues. If nobody wants to take the Chairperson role on their own, this role can be shared with another trustee. You will need to decide this at your committee meeting. If this is not possible then you will need to contact Mandy Frank andlor Steph Harvey at the EYA. Preschool The committee need to work hard with preschool staff to enrol more children throughout the school year. Earlier in the year with the help of staff and parents we handed out leafets to ty and attract new children. We have a number of new fee paying children join which ￿allY helps the preschool especially at this time of year. We also replaced our preschool sign and have another one to go up. l am just waiting for Alan from the village hall to find a suitable location. We have bought various resources for the preschool such as balance bikes, toys. arts and crafts. We have also purchased a refurbished new laptop for the preschool. orters Massive thank you on behalf of the Kingswood Preschool staff & committee to the following local supporters, who year upon year. are always there supporting our small charity run preschool. Their help and generosty go such a long way and rt is really appreciated. NISA, Kingswood for easter egg donations Winterwood Farm for continued donations of fruit and £100 cash donation Evie Townsend for school photos Pick your Own Pumpkin Ashford & Morrisons for the donation of pumpkins All the small local businesses who were part of the Christmas raffle, by donating prÉzes Parish council and Hall committee for providing us with a safe space to work and the use of the village hall intemet. Kingswood Primary School for working with us to ensure a smooth transition for the school leavers. And finally, to all the parents and children who use our setting. Thank you. CHAPITY COIAfvIISSION Receipts and payments accounts CC16a Forthe period from 0110912023 3110VA024 ection A Receipts and payments Unrestricted funds RestrbGled funds Endowment funds Totsl fund5 Last year ¥1 Recelpts "Qos from Parpnls lan￿ InletOSt (LC Funoing her Revenue UnLlom15 oU￿r Futyjruiyng Sundry sales 55 57369 <123 124 16 61123 124 ub tota ross income lor AR) 69.9S8 A2 Asset and Investsmnt sale5. (see table). Sub total 66204 S9￿53 1.766 54 1.116 974 52.795 Oiie¢t expenses Wage5 Tax and NIC ArKoUTh￿n C18anin 1,766 1.116 761 518 157 455 705 and mwkotsn Fundraisii General exptiisos In5vrdnce 971 Pensiun Eontrthutsons 1•4 110 10246 PrffltiffJ and Slatsry￿ry Renl Snècks staff Trninmg Sybwpiions Telephme and intemol 184 81 638 306 801 75 411 70.375 71.615 Sub lotal n.J75 M Asset and Investment purcha￿. see table) Sub total 70.375 70JY5 Total payments Net of recelptsl(paym•nts) A6 Cash lunds last yèv end Cash lunds thts year end . 416 416 ,311 CLXX R1 ¥tcounls ISS) Section B Statement of assets and liabilities at the end of the period Unrestrlcted Restrlcted funds funds Endowment funds B1 Cash funds Curyeni ar￿￿TrI 1.816 6.283 2.$49 rotal cash funds 10.838 Unrostrict•d funds Restrlct•d fund5 Endowment fund5 Fund to which Co¥t {opUonwD Currnnt valu• Cosl (optitsnal) Cwr¢nt ¥•lu• Ilonal B4 Assets retaIn￿ for the charIt￿S own use Fund to f•hl dts tl¢nal B5 LiabilitSes Signed by one or tr*0 Iruslaes on behalf of all ihe INstees Dale of roval Signalure 111i12S GCXX R2 aC￿￿nIS (SS) KINGSWOOD PRESCHOOLGROUP BALANLE SHEET ASAT 31 AUGUST 2024 Tangible Assets Computer equipment Less: Accumulated depreciation 24.99 24.99 offi￿ equipment Less: Accumulated depreciation 1,728.60 1.728.60 Total Flxed Assets Current Assets Debtors (Accounts re￿1Vable1 Cash at bank and in hand- Fundraising Savlngs Current account Cash in hand 1.627.IX) 2.548.97 6,282.52 1.816.15 253.37 10.901.01 12.528.01 Less: Current Llablllties Creditors: amounts falling due within one year Fundraising 2.548.97 2,548.97 Net Current Assets 9.979.04 Total Assets less Current Uablllties 9,979.04 FInan￿db￿ Capltal and Reserves Balance as at I September 2023 Add: Prior year adjustment 4.848.99 6.548.55 11.397.54 Less: Loss on ordinary activities 1,418. 9,979.04 KINGSWOOD PRESCHOOL GROUP PROFIT AND LOS5 AccOu￿r YEAR ENDED 31 AUGUST 2024 Turnover: Fees from parents Interest received Kent County Council Sales Uniforms 7.121. 90.40 61,906.07 20.(X) 26.00 69,163.53 Dlrert costs: Direct expenses Wages 195.73 54,954.46 55,150.19 Gro55 profft 14,013.34 Operatlng overheads: Advertising and marketing Accountancy Employers. National Insurance Contributbns Fundralsing General expenses Insurance Pension contributlons Postsge Printing and ststionery Rent Snacks Stsff tralning Subscriptions Telephone and internet Uniforms 52.48 947.20 1.116.34 747.29 257.01 738.72 1,265.75 131.88 7.863.CKI 120.00 235.00 463.86 869.23 620.58 15.431.84 Loss on ordlnary actmtles {1,418.50 ## uk | CHARITY COMMISSION | Independent examiner's report on the Anecal| FOR ENGLAND AND WALES accounts ## Section A Independent Examiner’s Report **----- Start of picture text -----**
Report to the trustees KINGSWOOD PRE SCHOOL GROUP
On accounts for the year | 31 August 2024
ended
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Charity no | 1045792
(if any)
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| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/ 08 / 2024. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent Prhe-charity's- gross income-exceeded £250,000-and-+am-quatified te— examiner's statement -appleabteisted-bedy]]. Delete [ ] if not applicable. | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - e the accounting records were not kept in accordance with section 130 of the Charities Act; or - e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
* Please delete the words in the brackets if they do not apply.
signed: pe WA. Gm | ate:
Name: lat trexarvem GirmevG
Relevant professional CTtex LaAuwyeH@ LF CILE
qualification(s) or body | (CyacceCer \d$-TiTuTe * F LecdaL Ex€er-Tves )
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IER 1 Oct 2018 **----- Start of picture text -----**
Address: \ , Go Geely > ap
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Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER 2 Oct 2018