Trustees’ Annual Report for the period
From: 1 September 2023 To 31 August 2024
Charity name: Hardwick 3.15 Club
Charity registration number: 1045652
Prepared against Charities SORP (FRS, Second Edition Oct. 2019)
Table of Contents
Objectives and Activities ....................................................................................................... 2 Achievements and Performance ........................................................................................... 4 Financial Review .................................................................................................................. 6 Structure, Governance and Management ............................................................................. 9 Reference and Administrative details ................................................................................. 10 Funds held as custodian trustees on behalf of others ......................................................... 11 Exemptions from disclosure ............................................................................................... 12 Other optional information .................................................................................................. 13 Declarations ....................................................................................................................... 13
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 1 of 13
Objectives and Activities
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objectives of the club are to offer and provide wrap-around care for children aged 4-14 years old attending Hardwick and Cambourne Primary School. The school and the club operates over two campuses in, Hardwick and Cambourne. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The club is open Monday to Friday (term time only) and offers a breakfast session (running from 8am-8:50 am) and an after- school session (running from 3:30-6:00 pm). The club was first established in Hardwick in 1992 to provide after school care for children attending Hardwick Community Primary School. In 2013 the school took over the running of a primary school in Cambourne and renamed itself “Hardwick and Cambourne Community Primary”. At the same time the club expanded its services to incorporate the new site. At the club children are cared for in a secure and relaxed environment. They are given the freedom to make their own choices and plenty of encouragement to enable them to feel comfortable in their surroundings and develop their independence as well as their social skills. The club provides a wide range of daily play activities including arts and crafts, a home corner, pool table, table tennis, outdoor play, musical instruments, books, video games, DVD’s, and I.T. facilities. It prides itself on offering healthy snacks including a daily selection of fresh fruit and vegetables as well as snacks such as pasta, toast, soup and crumpets. At our breakfast sessions children are offered a selection of (non- sugary) cereals and toast with milk and fruit juices. |
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 2 of 13
| Importantly the club offers a safe and secure environment at both sites. With well-trained and qualified staff and a door- to-door class pick-up service. Membership of the club is restricted to the parents/carers of children attending the school at either site. The club continues to be run by a small committee. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 |
Trustees have had regard to the charity commissions guidance on public benefit. The club continues to benefit the public by providing high quality, low fee wrap-around care for the children of Hardwick and Cambourne Community Primary School. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Policy on grant making | Para 1.38 | The charity does not issue grants. |
| Policy on social investment including program related investment |
Para 1.38 | The charity does not make social investments, beyond investment for the benefit of its members as described in its governing document. |
| Contribution made by volunteers |
Para 1.38 | No further statement |
| Other | No further statement |
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 3 of 13
Achievements and Performance
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our Hardwick site achieved a successfully Ofsted inspected in July 2021 and found to have met the quality and standards of early years’ providers. Reinforcing our benefits to society as a whole. The club is still financially recovering from the Covid-19 pandemic, in which nationally schools were often shut down with limited notice. The club’s finances are now on an upward recovering trend and has sufficient reserves to remain viable in this recovery. The club enabled parents of the children who attend, a smoother transition as their working requirements transformed and their children returned to school. The club has now been running over two sites for several years and is increasingly popular with children and parents for the provision of after school care both in Hardwick and Cambourne. |
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 4 of 13
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Achievements against objectives set |
Para 1.41 | No further statement |
| Performance of fundraising activities against objectives set |
Para 1.41 | No further statement |
| Investment performance against objectives |
Para 1.41 | No further statement |
| Other | No further statement |
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 5 of 13
Financial Review
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a healthy financial position. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are set aside to provide for expenditures from the unencumbered balance for continuing appropriations (equipment and activities), economic uncertainties, future apportionments, and pending salary increases for both sites. The necessity for the charity to hold reserves was proven in previous years, with these reserves allowing the club to survive and reopen seamlessly following Covid-19. The charity does not have a policy on the specific figure it will hold in reserve at any given moment. The charity finances (including reserves) are discussed at charity trustee meetings, where decisions are taken as necessary. |
| Amount of reserves held | Para 1.22 | £27,750. |
| Reasons for holding zero reserves |
Para 1.22 | Not Applicable – the charity holds reserves |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | COVID-19 caused a social change with more parents initially forced to work from home and now adopting this policy full time. There remains a reducing risk, but still present uncertainty regarding if this social trend towards working from home will impact our attendee figures (evidence so far does not reflect this as a risk, attendance is returning to its historical normal). In the year ahead uncertainty on energy prices and inflation may impact demand for places at the club from parents facing financial pressure. This along with increased operating (e.g. premises hire) costs may have impact on the clubs’ future operating costs. There is some emerging uncertainty from government policy regarding legislation on schools to offer wrap-around care (specifically breakfast clubs). How this would be funded by government/schools and the number of places that would be mandated to be provisioned for remain significant and unanswered questions. However, their answers pose uncertainty for the clubs forward planning. |
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 6 of 13
| The club is committed to continue to provide accessibly priced childcare to parents whilst ensuring adequate cash flow so staff are suitably compensated and have access to training and development. |
||
|---|---|---|
| Details of fund materially in deficit |
Para 1.24 | Not Applicable – the charity is not in deficit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The club’s principal source of funds are its childcare fees. Occasionally the club engages in small charity fundraising events but has not for a number of years and has no current plans to do so at this time. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | No further statement |
| A description of the principal risks facing the charity |
Para 1.46 | The clubs’ primary risks are: 1. A significant shift in parent home- working. 2. Its dependency on the school for provision of space to operate within (i.e. agreement to rent its physical space). The Hardwick site has a medium term infrastructure risk due to new buildings being developed by the village/school councils/parish. Historically numbers attending the Hardwick school had been observed to reduce, but with new housing developments within the area, this trend is starting to reverse and applications to the school for child places are beginning to increase. |
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 7 of 13
| A change in government policy in future years regarding wrap around care, quantity of places required and legal sources of provision. Will always be a risk to the charity. |
||
|---|---|---|
| Other | Nofurtherstatement |
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 8 of 13
Structure, Governance and Management
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Description of charity’s trusts: |
||
| Type of governing document (trust deed,royalcharter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected after an interview process and appointment is by a majority vote by all currently acting committee members and subject to the relevant DBS & EY2 checks. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| SORP | ||
| Heading | Description | |
| Reference | ||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | No further statement |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | No further statement |
| Relationship with any related parties |
Para 1.51 | No further statement |
| Other | No further statement |
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 9 of 13
Reference and Administrative details
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Charity name | Para 1.27 | Hardwick 3.15 Club |
| Other name the charity uses | Para 1.27 | - |
| Registered charity number | Para 1.27 | 1045652 |
| Charity’s principal address | Para 1.27 | Hardwick Community Room Hardwick Primary School, Limes Road. Hardwick Cambridge CB237RE |
| Names of Trustees during the reporting period |
Para 1.27 | Philip Coverdale Christopher M Mela Lucy Brunning Caroline Marriage Professor Johanna Lesley Powell Louise Boyd Sharon Irene Turner Jane Carter Note during the reporting period some trustees resigned, and others joined (see table below for current trustees) |
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 10 of 13
Names of the charity trustees who manage the charity
| Trustee name | Office (if | Dates acted if not for whole | Name of person (or | |
|---|---|---|---|---|
| year | body) entitled to appoint | |||
| any) | ||||
| trustee (ifany) | ||||
| 1 | PhilipCoverdale | Chair | December 2020 | Committee |
| 2 | Christopher Mela | Treasurer | December 2020 (Took up role of Treasurer, previously committeemember) |
Committee |
| 3 | Caroline Sarah Marriage |
Trustee | February 2020 | Committee |
| 4 | Johanna Powell | Trustee | February 2020 | Committee |
| 5 | Jane Carter | Trustee | March 2025 | Committee |
Corporate trustees – names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
SORP Ref. 1.32
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 11 of 13
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
No Exemptions
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 12 of 13
Other optional information
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Christopher Mela Full name(s) Philip Coverdale ~~a~~ Position (eg Secretary, Chair Treasurer Chair, etc) ~~i~~ Date 23/June/2025 25 June 2025 ~~ee~~
Hardwick 3.15 Club – Annual Report 2023 to 2024
Page 13 of 13
Hardwick 3.15 Club
Charity number: 1045652, Registered: England and Wales
Financial Accounts
For the year ended 31 August 2024
Best4business Accountants & Co. Ltd.
Chartered Accountants
Hardwick 3.15 Club Financial statements as at 31 August 2024
| Income School club fees Bank interest Total income Expenses Employee costs Employer's pension Staff training Rent and rates Travel Equipment Consumables and food Activities Insurance Telephones Miscellaneous Depreciation Total expenses Deficit for the year Balances brought Forward Fixed assets Debtors Bank account Contingency Fund Account Petty cash Creditors Add surplus (deficit) Balances carried forward Fixed assets Debtors Bank account Contingency Fund Account Petty cash Creditors |
2024 £ 92,716 297 93,013 64,585 209 - 17,805 496 5,551 4,277 145 514 365 4,795 47 98,791 (5,778) 188 1,313 4,059 27,753 10 (387) 32,937 (5,778) 27,159 141 984 7,614 19,051 35 (666) 27,159 |
2023 £ 76,226 127 |
|---|---|---|
| 76,354 | ||
| 66,088 291 212 13,048 677 3,673 4,816 1,330 468 343 4,463 745 |
||
| 96,155 | ||
| (19,801) | ||
| 933 3,193 8,563 40,126 71 (149) |
||
| 52,738 (19,801) |
||
| 32,937 | ||
| 188 1,313 4,059 27,753 10 (387) |
||
| 32,937 |
Charity number: 1045652, Registered: England and Wales
Hardwick 3.15 Club
Independent Examiner’s Report
For the year ended 31[st] August 2024
Hardwick 3.15 Club
Independent Examiners Report for the year ended 31[st] August 2024
To the Trustees of Hardwick 3.15 Club
I report on the accounts of the charitable trust, Hardwick 3.15 Club (reg. no.: 1045652) for the year ended 31[st] August 2024.
Respective responsibilities of Trustees and Examiner
As the charity’s Trustees, you are responsible for the preparation of the accounts. You consider that an audit is not required for the year ended 31[st] August 2024 under section 144 of the Charities Act 2011 (the “Act”), and that an independent examination is needed.
It is my responsibility to:
-
i) examine the accounts (under section 145 of the Act),
-
ii) to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and
-
iii) to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In the course of my examination, no matter has come to my attention (other than that disclosed below):
-
i) which gives me reasonable cause to believe that in, any material respect, the requirements:
-
a. to keep proper accounting records in accordance with section 130 of the Act; and
-
b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or
-
ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 13 June 2025
Best4business Accountants & Co. Ltd.
9 Caxton House Broad Street Cambourne Cambs CB23 6JN
Rodrick Chifura ACA
For and on behalf of Best4business Accountants & Co. Ltd.
Page 1