## **Trustees’ Annual Report for the period**
## **From: 1 September 2020 To 31 August 2021**
**Charity name: Hardwick 3.15 Club**
## **Charity registration number: 1045652**
Prepared against Charities SORP (FRS, Second Edition Oct. 2019)
## Table of Contents
Objectives and Activities ...................................................................................................... 2 Achievements and Performance .......................................................................................... 4 Financial Review ................................................................................................................. 6 Structure, Governance and Management ............................................................................ 8 Reference and Administrative details ................................................................................... 9 Funds held as custodian trustees on behalf of others ........................................................ 10 Exemptions from disclosure ............................................................................................... 11 Other optional information .................................................................................................. 12 Declarations ...................................................................................................................... 12
Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **1** of **12**
## **Objectives and Activities**
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SORP
Heading Description
Reference
Summary of the purposes of Para 1.17 The objectives of the club are to offer and
the charity as set out in its provide wrap-around care for children aged
governing document 4-14 years old attending Hardwick and
Cambourne Primary School. The school
and the club operates over two campuses
in, Hardwick and Cambourne.
Summary of the main Para 1.17 and The club is open Monday to Friday (term
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|**Heading**
**SORP**
**Reference**
**Description**|**Heading**
**SORP**
**Reference**
**Description**|**Heading**
**SORP**
**Reference**
**Description**|
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
The objectives of the club are to offer and
provide wrap-around care for children aged
4-14 years old attending Hardwick and
Cambourne Primary School. The school
and the club operates over two campuses
in, Hardwick and Cambourne.|||
|Summary of the main|Para 1.17 and
|The club is open Monday to Friday (term|
|activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|1.19|time only) and offers a breakfast session
(running from 8am-8:50 am) and an after-
school session (running from 3:30-6:00 pm).
The club was first established in Hardwick in
1992 to provide after school care for children
attending Hardwick Community Primary
School. In 2013 the school took over the
running of a primary school in Cambourne
and renamed itself “Hardwick and
Cambourne Community Primary”. At the
same time the club expanded its services to
incorporate the new site.
At the club children are cared for in a secure
and relaxed environment. They are given the
freedom to make their own choices and
plenty of encouragement to enable them to
feel comfortable in their surroundings and
develop their independence as well as their
social skills.
The club provides a wide range of daily play
activities including arts and crafts, a home
corner, pool table, table tennis, outdoor play,
musical instruments, books, video games,
DVD’s, and I.T. facilities. It prides itself on
offering healthy snacks including a daily
selection of fresh fruit and vegetables as well
as snacks such as pasta, toast, soup and
crumpets. At our breakfast sessions
children are offered a selection of (non-
sugary) cereals and toast with milk and fruit
juices.|
Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **2** of **12**
|||Importantly the club offers a safe and
secure environment at both sites. With
well-trained and qualified staff and a door-
to-door class pick-up service.
Membership of the club is restricted to the
parents/carers of children attending the
school at either site.
The club continues to be run by a small
committee.|
|---|---|---|
|Statement confirming whether
the trustees have had regard
to the guidance issued by the
Charity|
Para 1.18|Trustees have had regard to the charity
commissions guidance on public benefit.|
||||
|Commission on public benefit||The club continues to benefit the public by
providing high quality, low fee wrap-around
care for the children of Hardwick and
Cambourne Community Primary School.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|**Heading**|**SORP**|**Description**|
|---|---|---|
||**Reference**||
|Policy on grant making|Para 1.38|The charity does not issue grants.|
|Policy on social investment
including program related
investment|Para 1.38|The charity does not make social investments,
beyond investment for the benefit of its
members as described in its governing
document.|
|Contribution made by
volunteers|Para 1.38|No further statement|
|Other||No further statement|
Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **3** of **12**
## **Achievements and Performance**
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SORP
Heading Description
Reference
**----- End of picture text -----**
|**Heading**
**SORP**
**Reference**
**Description**|**Heading**
**SORP**
**Reference**
**Description**|**Heading**
**SORP**
**Reference**
**Description**|
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our Hardwick site achieved a
successfully Ofsted inspected in July
2021 and found to have met the quality
and standards of early years’ providers.
Reinforcing our benefits to society as a
whole.
The club continued to achieve survival
during a pandemic (Covid-19) in which
nationally schools were often shut down
with limited notice. This limited club
attendance and required higher than
normal extraordinary staff support (i.e.
maintaining pay on closed/no-attendance
days). Such activity has constrained its
finances.
Through careful management, the charity
has retained the majority of its well
trained staff and continued operation at
both sites, enabling a smooth restart of
operations (in line with government
guidance).
In turn the club has enabled parents of
the children who attend, a smoother
transition as their working requirements
transformed and their children returned
to school.
The club has now been running over two
sites for several years and is increasingly
popular with children and parents for the
provision of after school care both in
Hardwick and Cambourne.|
Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **4** of **12**
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|**Heading**|**SORP**|**Description**|
||**Reference**||
|Achievements against
objectives set|Para 1.41|No further statement|
|Performance of fundraising
activities against objectives
set|Para 1.41|No further statement|
|Investment performance
against objectives|Para 1.41|No further statement|
|Other||No further statement|
Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **5** of **12**
## **Financial Review**
|**Heading**|**SORP**|**Description**|
|---|---|---|
||**Reference**||
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a healthy financial position.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are set aside to provide for
expenditures from the unencumbered
balance for continuing appropriations
(equipment and activities), economic
uncertainties, future apportionments, and
pending salary increases for both sites.
The necessity for the charity to hold reserves
has been proven this year as only via these
reserves has the club been able to survive
and reopen seamlessly following Covid-19. It
is anticipated that some of these reserves will
be utilised in the forthcoming year (2021-22)
before club attendance returns to pre-COVID
levels.
The charity does not have a policy on the
specific figure it will hold in reserve at any
given moment. The charity finances
(including reserves) are discussed at charity
trustee meetings, where decisions are taken
as necessary.|
|Amount of reserves held|Para 1.22|£50,000.|
|Reasons for holding zero
reserves|Para 1.22|**Not Applicable – the charity holds**
**reserves**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|COVID-19 has placed unusual conditions for
the ability of a socially minded activities club
to operate. The chair and trustees have
put together a robust strategy for coming
out of this pandemic, it will be key to this
strategy however that sufficient parents
require the services of the club. For
example, if there is a significant continued
trend towards home-working. Our current
projections for attendance from September
2022 onwards do not reflect this, but it
remains an area of uncertainty nationally
and therefore a going concern.
In the year ahead uncertainty on energy
prices and inflation may impact demand for
places at the club from parents facing
financial pressure. This along with
increased costs may have impact on the
clubs’ future operating costs.
The club is committed to continue to
provide accessibly priced childcare to
parents whilst ensuring adequate cash flow
so staff are suitably compensated and have
access to training and development.|
Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **6** of **12**
|Details of fund materially in
deficit|Para 1.24|**Not Applicable – the charity is not in**
**deficit.**|
|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP
Heading Description
Reference
The club’s principal source of funds are its
The charity’s principal Para 1.47 childcare fees. Occasionally the club
sources of funds (including engages in small charity fundraising events
any fundraising) but has not for a number of years and has
no current plans to do so at this time.
Investment policy and No further statement
objectives including any Para 1.46
social investment policy
adopted
The clubs’ primary risk is a significant shift
A description of the principal Para 1.46 in parent home-working.
risks facing the charity
The Hardwick site has a medium term
infrastructure risk due to new buildings being
developed by the village/school
councils/parish. Numbers of pupils appear to
be reducing at the Hardwick site, though this
is likely to increase over the next 5 years due
to new housing development.
Other
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Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **7** of **12**
## **Structure, Governance and Management**
|**Heading**|**SORP**|**Description**|
|---|---|---|
||**Reference**||
|Description of charity’s
trusts:|||
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected after an interview
process and appointment is by a majority
vote by all currently acting committee
members and subject to the relevant DBS
& EY2 checks.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|**Heading**|**SORP**|**Description**|
|---|---|---|
||**Reference**||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|No further statement|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|No further statement|
|Relationship with any related
parties|Para 1.51|No further statement|
|Other||No further statement|
Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **8** of **12**
## **Reference and Administrative details**
|**Heading**|**SORP**|**Description**|
|---|---|---|
||**Reference**||
|Charity name|Para 1.27|Hardwick 3.15 Club|
|Other name the charity uses|Para 1.27|-|
|Registered charity number|Para 1.27|1045652|
|Charity’s principal address|Para 1.27|Hardwick Community Room
Hardwick Primary
School, Limes Road.
Hardwick
Cambridge
CB23 7RE|
|Names of Trustees during the
reporting period|Para 1.27|Philip Coverdale
Christopher M Mela
Lucy Brunning
Caroline Marriage
Professor Johanna Lesley Powell
Louise Boyd
Sharon Irene Turner|
Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **9** of **12**
**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or
Trustee name Office (if
year body) entitled to appoint
any)
trustee (if any)
1 Philip Coverdale Chair December 2020 Committee
2 Christopher Mela Treasurer December 2020 Committee
(Took up role of
Treasurer, previously
committee member)
3 Lucy Brunning Secretary February 2019 to present Committee
4 Caroline Sarah Trustee February 2020 Committee
Marriage
5 Johanna Powell Trustee February 2020 Committee
6 Louise Boyd Trustee February 2020 Committee
7 Sharon Turner Trustee September 2020 Committee
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved **Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for wholeyear**||
|---|---|---|
|**N/A**|||
||||
## **Funds held as custodian trustees on behalf of others**
SORP Ref. 1.32
|Description of the assets
held in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **10** of **12**
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser** - - -
## **Name of chief executive or names of senior staff members (Optional information)**
- - -
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
No Exemptions
Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **11** of **12**
## **Other optional information**
## **None**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**Signed on behalf of the charity’s trustees**|**Signed on behalf of the charity’s trustees**||
|---|---|---|
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**
22/05/2023
Philip Coverdale
Chair|||
|||Christopher Mela|
||
Chair|Treasurer|
||||
||
22/05/2023|21/10/2022|
Hardwick 3.15 Club – Annual Report 2020 to 2021
Page **12** of **12**
## **Hardwick 3:15 Club**
## **Profit and Loss Report**
_01 September, 2020 - 31 August, 2021_
|Analysis Type: All, Analysis Category: All||
|---|---|
|**Sales**
||
|4000 - School Club Fees
43,602.55||
|4900 - Other income
1,207.55||
|4999 - HMRC - Job Retention Scheme
9,416.89||
|**Total Sales**|**£54,226.99**|
|**Direct Expenses**||
|||
|**Total Direct Expenses**|**£0.00**|
|**GROSS PROFIT / LOSS**|**£54,226.99**|
|**Overheads**||
|7000 - Employee costs
56,547.80||
|7007 - Employer's Pension
211.57||
|7008 - Staff Training
30.00||
|7100 - Rent and Rates
8,760.00||
|7300 - Travel (Petrol, Public Transport etc)
378.00||
|7400 - Equipment
4,821.09||
|7500 - Consumables & Food
649.13||
|7600 - Activities
74.95||
|7610 - Insurance
397.04||
|7700 - Telephones
307.03||
|7800 - Miscellaneous
6,751.27||
|**Total Overheads**|**£78,927.88**|
|**NET PROFIT / LOSS**|**-£24,700.89**|
29 Mar 2022 12:41
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29 Mar2022 12..41
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_Charity number: 1045652, Registered: England and Wales_
## **Hardwick 3.15 Club**
Independent Examiner’s Report
For the year ended 31[st] August 2021
## **Hardwick 3.15 Club**
## _Independent Examiners Report for the year ended 31[st] August 2021_
## **To the Trustees of Hardwick 3.15 Club**
I report on the accounts of the charitable trust, Hardwick 3.15 Club (reg. no.: 1045652) for the year ended 31[st] August 2021.
## **Respective responsibilities of Trustees and Examiner**
As the charity’s Trustees, you are responsible for the preparation of the accounts. You consider that an audit is not required for the year ended 31[st] August 2021 under section 144 of the Charities Act 2011 (the “Act”), and that an independent examination is needed.
It is my responsibility to:
- i) examine the accounts (under section 145 of the Act),
- ii) to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and
- iii) to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In the course of my examination, no matter has come to my attention (other than that disclosed below):
- i) which gives me reasonable cause to believe that in, any material respect, the requirements:
- a. to keep proper accounting records in accordance with section 130 of the Act; and
- b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or
- ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 22 June 2022
## **Best4business Accountants & Co. Ltd.**
9 Caxton House Broad Street Cambourne Cambs CB23 6JN
## **James Worboys ACCA ATT**
_For and on behalf of Best4business Accountants & Co. Ltd._
_Page 1_