## _**HOUGHTON REGIS MEMORIAL HALL FUND Registered Charity Number 1045459**_ ## **END OF YEAR STATEMENT FOR THE YEAR ENDING 31st JULY 2023** ## **CONTENTS** **1. Trustees Annual Report** **2. Statement of Financial Activities** **3. Balance Sheet** **4. Independant Examiners Report 5. Notes to the Accounts** **Website** www.houghtonregismemorialhall.com Chairman chairman@houghtonregismemorialhall.com Telephone 07799 720767 Caretaker jcawthorne@houghtonregismemorialhall.com Telephone 0759 8125775 **HOUGHTON REGIS MEMORIAL HALL FUND THE GREEN HOUGHTON REGIS DUNSTABLE BEDFORDSHIRE LU55DX** THE HOUGHTON REGIS MEMORIAL HALL FUND TRUSTEES ANNUAL REPORT FOR YEAR ENDING 31st, JULY 2023 SUMMERY OF THE MAIN AGTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT EACH RUN BY INDEPENDANT GROUPS MONDAY Recycled Teens (Meets 1 st Monday of month) Tea Dance (Weekly) Country & Western Dance (Weekly) TUESDAY Houghton Regis Ladies Club (Meets first Tuesday of the month) WEDNESDAY Headway (Brain Injury Support Group, Weekly) Bingo (Run By the Hall Weekly) THURSDAY uKri Martial Arts Mleeklyl Spiritual Church (Weekly) FRIDAY U3A Sequence Dance (Weekly) Inspirit Martial Arts (Weekly) SATURDAY Phoènix Dance Club {M8ets first Saturday of th8 Month) For further information pl8as8 Visit www.houghtonr8gismemorialhall.com We have received 1, Grant this Year From the Town Council £2.000.00 from the Towns 106 money. In addition to the list above we have had regular bookings by The NHS Blood Transfusion SeNice and Full House Theatre. Our Website together with our Facebook page have proved beneficial in our Marketing activities. Both of these have regular updates in-house by Trustee Steven Riddell. Our admired Hall Gardens are maintained by Mrs J Ca￿horne our Caretaker, The Trustees thank her for the word( she has carried out over the past year. The front garden forms a positive first impression when people walk by or attend an activty in our hall. THE CHARITIES POLICY ON RESERVES The Trustees consider it prudent to maintain an appropriate level of reseFves in our Long Tenm account. These are equivalent to at least six months running costs. Signed on behalf of the Trustees by Mr Ken Wattingham Chairman. Date: 17 io **THE HOUGHTON REGIS MEMORIAL HALL FUND** ## **TRUSTEES ANNUAL REPORT** ## **FOR YEAR ENDING 31st, JULY 2023** FULL NAME: Houghton Regis Memorial Hall Fund REGISTERED CHARITY 1045459 PRINCIPAL ADDRESS Houghton Regis Memorial Hall The Green Houghton Regis Dunstable Bedfordshire LU55DX BANKERS LLOYDS BANK PLC ## **TRUSTEES** The following individuals served on the Committee during the year 2022/2023 Mr K Wattingham Chairman Mr D Hill Vice-Chairman /Temporary Treasurer Vacant Position Treasurer Mrs L Brinkley Minute Secretary Mrs R Paterson Organisation Representative Mr R Paterson Organisation Representative Mr S Riddell Public Representative Mrs C Forber Public Representative Mrs C Harris Public Representative Mrs Y Farrell Town Council Representative Mrs E Cooper Town Council Representative ## **BOOKING SECRETARY & PROPERTY CARETAKER** Mrs Julie Cawthorne ## **INDEPENDANT EXAMINER** Mr Dudley Smy, 15 Kingsbury Gardens, Dunstable Bedfordshire LU4 4PX ## **GOVERNANCE & MANAGEMENT** The Charity is operated under the rules of its Trust Deed adopted on the 7th, August 1946: as amended by the Rules adopted on the 30th, of October 2018. **THE HOUGHTON REGIS MEMORIAL HALL FUND** ## **TRUSTEES ANNUAL REPORT** ## **FOR YEAR ENDING 31st, JULY 2023** ## **AIMS & OBJECTIVES** In keeping with the aims of the founding document, the Trustees are empowered, under the rules of the governing instrument:- Maintain the hall for the purpose of physical and mental training and recreation and social, moral and intellectual development through the medium of reading, lecture, classes, recreations and entertainment or otherwise as may be found expedient for the benefits of the inhabitants of the parish, without the distinction of sex, or political, religious or other opinions. ## **REVIEW OF THE FINANCIAL YEAR ENDING ON THE 31st, JULY 2023** The Memorial Hall has had a successful year, it has been a year of financial growth coming from both regular and private lettings. We currently have 12 independent groups using our premises, some on a weekly or monthly basis. In addition the Bingo group which is run by the hall Trustees has seen remarkable financial growth this year. The hall has been in popular demand by private individuals wanting Children parties, Baby Showers, anniversaries etc. We have had Race Nights, the Town Council Pride of Houghton Awards and local Elections. The hall has also been used for business training. We have continued to maintain the building to a high standard, many of our private hirers have recommend our hall to others. We have had positive feedback highlighting the cleanliness and the friendliness of our Caretaker. ## **ACHIEVEMENTS** - Fire Alarm System Fitted - New Electricity Fuse box fitted + hall electric safety check - Additional CTV Camera + New Camera Control Box - New Kitchen Refrigerator - CD/Radio fitted to Hall Amplifier - Additional Signage Exterior - New exterior lights added - Ramp fitted, Front of Building **THE HOUGHTON REGIS MEMORIAL HALL FUND** ## **TRUSTEES ANNUAL REPORT** **FOR YEAR ENDING 31st, JULY 2023** ## **INCOME & EXPENDITURE REPORT** **THE HOUGHTON REGIS MEMORIAL HALL FUND** ## **TRUSTEES ANNUAL REPORT** ## **FOR YEAR ENDING 31st, JULY 2023** ## **FIXED ASSETS REPORT** **THE HOUGHTON REGIS MEMORIAL HALL FUND** ## **TRUSTEES ANNUAL REPORT** **FOR YEAR ENDING 31st, JULY 2023** ## **INDEPENDANT EXAMINATIONS** During the period of August 2022 to July 2023 the cost of the examination was £300. ## **Glossary Of General Terms** **Debtors:** These are lettings whereby the hirer has had to be invoiced and the invoice is unpaid at the balance end sheet. **Creditors:** These are amounts owed by the Charity, but not paid in advance , but not paid during the accounting period. **Accruals :** These are allowances for expenses incurred but not paid at the end of the year end. **Lettings in Advance:** These include deposits received from Hall Hirers and advance hire fees for future periods. THE HOUGHTON REGIS MEMORIAL HALL FUND TRUSTEES ANNUAL REPORT FOR YEAR ENDING 3181. JULY 2023 INDEPENDANf EXAMINERS REPORT TO TRUSTEES l R8POrt on the accounts of the Charrty, which ar8 Sèt OLrt on the pag8s attach8d. RESPECTIVE RESPONSIBILMES OF TRUSTEES AND EXAMINER Thè Charity Trnst88s ar8 responsibl8 for th8 preparation of the accounts. The Chariti6s TNste8S consider that an audit is not required this year under Séction 144(21 of th8 Chwiti8s act (th8 2011 A￿). and that an independent examin*ion is needed. It is my responsibilty to: ' Examine the accounts under s8Ction 14515){By of the 2011Act' Follow the procedures laid down in the general direclions given by the charity commissioners under section (145)15)(b) of the 2011 Act. and state whether particular matters have come to rny attention. BASIS OF INDEPENDANT EXAMINER'S REPORT My 8￿mInatiOn was carried out in acconlanc8 wtth thé general d￿r￿tIonS given by th8 Chartties Commission. An examination includes a r8vi8w of the accounting r6cords kept by the charity and comparison of the accounts presented wfth those records. It also Includes consideratlon of any unusual items or disclosures in the acwunts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence required in an audrt, and consequentty no opinion Is given as to whether the accounts prv&ent a 8 and fair vk9w' and the report Is limtted to those matters set out in the Stat8m8nt b810w. INDEPENDENT EXAMINERS sfATEMEiir In COnn￿￿On wlth ry exanination. no matter has Come to my attention. 11) which gives me reasonable cause to beliwe that in any material respect the rwuiffjments to keep accounting reccf(Js in aCc￿dance wrth ￿tIC￿ 130 of tho 2011 Act have not been 12) to which in my opinion. attention stK)ukJ b8 dravm in cKder to enabl8 a propw urKJtrstsnding of thè accounts to ￿ reached. dley Smy 15. Kingsbury Gardens, Dunstabte B￿ShIr0 LU44PX Signature D.G Srry >.C.£ Z¢2