## HOUGHTON REGIS MEMORIAL HALL FUND Registered Charity number 1045459 **END OF YEAR STATEMENT FOR THE YEAR ENDING 31ST JULY 2022** ## **CONTENTS** |**1**|**Trustees Annual Report**| |---|---| |**2**|**Independant Examiners Report**| |**3**|**Statement of Financial Activities**| |**4**|**Balance Sheet**| |**5**|**Notes to the Accounts**| The Houghton Regis Memorial Hall Fund Trustees annual report for the year ended 31st July 2022 Full Name: Houghton Regis Memorial Hall Fund Registered Charity: 1045459 Principal Address: Houghton Regis Memorial Hall The Green Houghton Regis LU55DX ## **Trustees** The following members served on the Committee during the Year 2021 /2022 Mr K Wattingham - Chairperson Mr D Hill - Vice-Chairman Mrs A Cheta - Treasurer Mrs J Cawthorne - Booking Secretary Mrs Lisa Brinkley - Minute Secretary Mrs R Paterson Mr R Paterson Mr S Riddell Mrs Y Farrell (Council Representative) Mrs S Thorne (Council Representative) ## **Independant Examiner** Mr Dudley Smy, 15 Kingsbury Gardens Dunstable Beds LU4 4PX ## **Governance and Management** The charity is operated under the rules of its Trust Deed adopted 7th August 1946: as amended by the Rules adopted 30th October 2018. Houghton Regis Memorial Hall Fund Trustees annual report for the Year ended 31st July 2022 ## **Aims & objectives** In keeping with the aims of the founding document, the Trustees are empowered, under the rules of the governing instrument:- Maintain the hall for the purpose of physical and mental training and recreation and social, moral and intellectual development through the medium of reading and recreational rooms, library, lecture classes, recreations and entertainment or otherwise as may be found expedient for the benefits of the inhabitants of the parish, without distinction of sex, or political, religious or other opinions. ## **Review of the Financial Year ended 31st of July 2022** At the end of the previous year we were slowly coming out of the Covid Lockdowns. Many of the groups meeting in the hall found that some of their members were dubious at returning due to the fear of catching Covid. So at the beginning of this year we saw in the beginning a slow return. It was not too long before the groups meeting pre Covid wanted to start up again, which was very encouraging. We also found that new groups also wanted to meet in the hall, this was very encouraging. Through the Year we have applied and succeeded to obtain a series of Grants to improve the services we provide in the hall for our community and to maintain the hall to a high standard. It should be noted that our hall needs constant upkeep due to its age. With the help of Grants we have managed to keep up with the repairs to the building and in addition provide extra benefits, for example a modern Projection system with an electronic screen together with a new advanced sound system. We also have a new railings in front of the building. ## **GRANTS RECEIVED** |24th August 2021|Arnold Clark|£1760.00| |---|---|---| |25th November 2021|Houghton Regis Town Council|£2000.00| |23rd December 2021|Central Bedfordshire Council|£1000.00| |3rd February 2022|Central Bedfordshire Council|£2667.00| |24th March 2022|Central Bedfordshire Council|£2065.00| |14th April 2022|Central Bedfordshire Council|£1424.34| |14th April 2022|Arnold Clark|£1000.00| |4th May 2022|Central Bedfordshire Council|£3190.55| |13th June 2022|Wixam Trust|£3000.00| |14th June 2022|John Althorp|£3564.06| Houghton Regis Memorial Hall Fund Trustees annual report for the Year ended 31st July 2022 Summery of the main activities undertaken for the public benefit, each run by separate groups. MofiDAYS Recycled Teenagers (meets 1st Monday of monthl Tea Dance Country & Western Line Dance Fitness Move8 Phoenix D8nce Group W.I (meets 1st Tuesday ol monthl WEDFIESDAYS Headway (Brain Injury 8UPFK)rt group) Bingo (Run by the hall Committee) THURSDAYS UKTI Martial Arts Spiritual Church FRIDAYS U3A Sequence Dance Inspirit Martial Arts Dunstable Dance group Ballroom (meets on the last day of monthl In addition to the above, we have regular bookings from the NHS Blood Transfusion Service and Full House Theatre. Private Hires include Children's parties and family celebrations. Further information can be found on our website at www.houghtonregismemorialhall.com Our Hall Gardens are maint8ined by Mrs J Cawthorne our Car¢taker.The Trustees Thank her for her work over the past Year. The Charltles pollcy on reserves The Trustees consider it prudent to maintain an appropriatc level of reserves of an equivalent of at least six months running costs. Signed on behalf of the Trustees Date 31 Mr K Wattingham Chairperson. Houghton Regis Memorial Hall Fund Trustees annual report for the Year ended 3 1st July 2022 Independent Examlners Report to Trustee8 I report on the accounts of the Ch￿lty, which are set out on the pages attached. Re8pectlve responslbllltles of tn￿te¢S and examlA¢r The charity trustees are responsible for the preparation of the accounts. The charities trustees consider that an audit is not required this year under section 14412) of the Charities act (the 2011 Act) and that an independent examination is needed. It is my responsibility to: xamine the accounts under section 145of the 20 1 l Act. Follow the procedures laid in the general directions given by the charity commissioners under section145(5)(bl of the 201 IAct; and state whether particular matters have come to my attention. Basis of Independent exanthier'8 report My ejcamination was carried out in accordance with the general directions given by the charity Cotnmission. An ¢￿a￿l￿tion includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation$ from you as trust¢es concerning any such matters. The procedures undcrtaken do not provide all the evidence required in an audit. and consequently no opinion is given as to whether the accounts present a true and fair view. and the rew)rt is limited to those matters set out in the statement below. Independent Examlners Statement In connection with my examination, no matter has come to my attention. (l) which gives me reasonable cause to believe that in any material rcspect the requirements to keep accounting records in accordance with section 130 of the 201 l Act ' and to prepare accounts which accord with the accounting requirements of the 201 l Act have not been met; or 121 to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to Ix rcached. Dudley Smy 15 Kingsbury Gardens Dunstable Bedfordshire LU44PX Signaturc Tho Houghton Regis pl￿OI1a1 Hall FurKI IncoTh & ExpeThYitur• AcD>Jnl 31 July 2022 5.73 Bank Interost 6CKI.OJ Car Park Letting 0.00 Donations 75954.53 Grant Inwm8 O.(Ki Covid Grant 8788.rL) Hall hire Charg88 0.03 Birw Incomè O.iKI Rates R8furvJ 50.LXI Sunthy Incxxne 825.IX) 11654.1 10346.89 27422.82 6992.18 85398.26Total Inc4)mo 57450.81 9ndi￿re 9)5.50 BroadbaThJ - Wrfi 78819.40 Car Park Refutbishnent 26.Q) Cl8anin9 & Wast8 Disposal 147.47 Committeo ExpThs 288.38 Covid ￿en O.OJ DO￿￿1t relums 82.48 Firo ProtKtion 7947.11 Mwnten8ncelRepair8 0.0) Roof RepaiTOs 204.68 Misc 1362.58 LiqhtiNJ & HoatlrvJ Ele Gas 973.02 Insuranc8 244.01 Music Li¢err<& 1￿.4s Postage & stati￿9ry 274.43 Rates 714.66 Servlclr 111.95 Subsuiption• 2324.18 Wa O.(X) Gard8ner 238.47 Wator O.C¥J 8iryo Stc<4( 876. 1142.91 86.10 3514.4x1 232.20 14025.40 12756. 9)7.38 1719.80 1104.80 151. o. 4SO.77 3709.46 737.41 1295.05 13(kS.96 o. S)455.71 O.OOAMiversary Coletration 151.87 D8prec48lion 93Crf).OJ Grant Transfer 1(y•15CE.64 Total Exp8rKliture .191(￿.38 surp1u&D8fi￿ lor the year 6995.10 Pagg 1 Sho¢t2 Tho Houghton Regis Memorial Hall Fund Balance Sheet 31 Juty 2021 2021 2022 Fixéd Assots 434409 Building Fumilure & FittirwJs Less Grant ditii)n6 1366.84 L88s depreciation 434409. 17818.71 1366.84 11692.72 -1305.96 -151.87 11753.60 435775.84Total 446162.PgJ Current As¥els 2542.IXI D6btors 0.￿ Sioc* 403&5.08 Saving$ AccoLrt Long Temi Daposil Ace()unt Repalr8 A¢count 14528.54 Current Account $9.27 Cash 38970.15 1650.16 2223.95 14638.63 13.42 57514.89Total cwrent asséts 57496.31 Current Liabilities -2fX¢ Credrtor Granls Letting In advar -3573.C -2CQ.Crf) Total 573.08 493￿.73A68&tS less Liabilities Rgwesented by 425C((J.Crf) pern￿nent Endcylwnenl Fund 425(￿. 87199.71 Unrestricted In¢4Jm8 Funds 8 -19108.98 Balarts from In¢orM expenditure 6809).73 6995.10 493￿.73 so￿85.83 Page 1 Houghton Regis Memorial Hall Fund Trustees annual report for the Year ended 31st July 2022 ## **Independent Examination** During the period, the cost of the examination was £300.00. ## **Glossary of General Terms** **Debtors:** These are lettings whereby the hirer has had to be invoiced and the invoice is unpaid at the balance sheet date. **Creditors:** These are amounts owed by the charity, but not paid for in advance, but not used during the accounting period. **Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period. **Accruals:** These are allowances for expenses incurred but not paid at the end of the year end. **Lettings in advance:** These include deposits received from Hall Hirers and advance hire fees for future periods.