**THE HOUGHTON REGIS MEMORIAL HALL FUND** Registered Charity Number 1045459 ## **END OF YEAR STATEMENT FOR THE YEAR ENDING 31st JULY 2021** ## **CONTENTS** - 1 Trustees Annual Report 2 Independant examiner’s Report 3 Statement Financial Activities 4 Balance Sheet 5 Notes on Accounts ## **The Houghton Regis Memorial Hall Fund Trustees annual report for year ending 31st July 2021** |**Full Name:**|Houghton Regis Memorial Hall Fund| |---|---| ||Registered Charity number 1045459| |**Principle Address:**|Houghton Regis Memorial Hall| ||The Green,| ||Houghton Regis| ||Bedfordshire LU55DX| ## **Trustees** The following members served on the Committee during the year 2020/2021 Mr K Wattingham - Chairman Mr D Hill - Vice Chairman Mrs A Cheta - Treasurer Mrs J Cawthorne - Booking Secretary / Caretaker Mrs L Brinkley - Minute Secretary Mrs R Paterson Mr R Paterson Mr S Riddell Mrs Y Farrell (Council Member) Mrs S Thorne (Council Member) Note: Ms Laura Ellaway served as Treasurer for the earlier part of the Year. ## **Independant Examiner** Mr Dudley Smy, 15 Kingsbury Gardens, Dunstable Bedfordshire LU44PX ## **Governance and Management** The charity is operated under the rules of its Trust Deed adopted 7th August 1946: as amended by the Rules adopted 30th October 2018. ## **The Houghton Regis Memorial Hall Fund Trustees annual report for year ending 31st July 2021** ## **Aims and objectives** In keeping with the aims of the founding document, the Trustees are empower, under the rules of the governing instrument:- Maintain the hall for the purpose of physical and mental training and recreation and social, Moral and intellectual development through the medium of reading and recreation rooms, library, lecture classes, recreations and entertainment or otherwise as may be found expedient for the benefits of the inhabitants of the parish, without distinction of sex, or of political, religious or other opinions. ## **Review of the Financial Year ending 31st July 2021** The Houghton Regis Memorial Hall (the Hall) has continued to provide a facility for many activities. However, due to Coronavirus, the hall had to shut down for periods under the Guidance Rules brought in by the Government. Under the access rules, we were allowed to open for bookings from the NHS Blood Transfusion Service who used the hall on several occasions during lockdown and continue to do so. September saw us undertake the biggest project since the hall was built. Through Grants and some of our own funds we managed to have a new drainage system system put in to our Car Park, this included the laying down of a new tarmac surface. When Covid lockdown began we brought in systems so that we could be covid compliant using guidance from the Government and ACRE, Action with Communities in Rural England. In May this year, we had a Health & Safety at Work Act 1974 inspection. We were complimented on our high standards of compliance. This was achieved by the special efforts of three trustees, Ken Wattingham, David Hill, and Julie Cawthorne. The Lockdown has had a severe effect on the hall’s finances throughout the times of closure. The Governments Grant scheme called ‘Local Restriction Support‘ along with other grants we applied for enabled us to offset part of our loss of income. While the hall was closed to the public we have managed through grants that we received to carry out a series of refurbishments internally and externally to the of all who use the hall. As the year draws to a close, many of the groups that met in the hall before Covid want to return, in addition we have had many party booking enquiries. Our bookings diary is looking very healthy as the year comes to an end. As at the 31st of July the Hall has a significant balance at the Bank of £54,913.62. ## **The Houghton Regis Memorial Hall Fund Trustees annual report** ## **Grants** We had carried forward from last year a Grant, although received, it was not actioned till this year. C/forward Wixam Tree Central Bedfordshire Council Houghton Regis Town Council Central Bedfordshire council Central Bedfordshire Council Central Bedfordshire Council Central Bedfordshire Council Central Bedfordshire Council Central Bedfordshire Council Central Bedfordshire Council Central Bedfordshire Council Central Bedfordshire Council £5213.00 £1000.00 Floor £22,500.00 Car Park £10,000.00 Car Park (Key Partner Grant) £1,334.00 Covid Grant £2,810.93 Covid Grant £4,000.00 Covid Grant £2,096.00 Covid Grant £8,000.00 Covid Business Grant £1,980.00 Doors/Windows £9,300.00 Roof £4,832.60 Hall / Foyer £2,887.40 Hall / Foyer TOTAL £75953.93 The Houghton Regis Memorial Hall Fund Trustees onnual report (continued) for the year ended 31 st July 2021 Summery of the main activities undertaken for the public beneflt. each run by separate groups. Tea Dance Country & Western Featurlng Ballroom, Latin & Sequence types OF dance. A popular evening of dance Country & Western Style. Fitness Move5 Phoenix Ballroom & Sequence Women'5 Institute An easy to follow exercise group with music. A popular group that was established in 1990 . Meets on the last Tuesday of the month, talks & crafts, etc. Headway Bingo A support group. This is run by the Memorial Hall Team. I.L.TTaekwon-do Spiritual Church A class run by a qualified Teacher of the Ans A Church well supported in the Cominunitv U3A Sequence This group is part of U3A, it is a weekly group specialising in Sequence Dance with a professional Dance Teacher. Members learn learn new dances throughout the Year. Ounstsble Dance Club Ballroom This Club meets on the last Saturday of the month, and offers a range of different dance types, The club is well established in the Memorial Flall. Other hall hires on a regular basis are, NHS Blood Transfusion Service and Full House Theatre. As can be seen the hall has an extensive range of activities. Our website at gives further information and contact details of our regular groups. Our Hall and Gardens are regularly maintained to a high level of standard by Mrs J Cawthorne our Caretaker. The Trustees thank her for all the efforts she has made over the Year. The Charlties pollcy on reserves The Trustees consider it prudent to maintain an appropriate level of reserves of an equivalent of at least six mgnth5 of operatin8 Costs and this is reviewed on a regular basis by the Trustees. Signed on behalf of the charities Trustees: Date Mr K Wattingham, Chairperson. The Houghton Regis Memorial Hall Fund Trustee$ annual reporl (continued) lor the year ended 31 st July 2021 Indopendenl examiner's report lo the Trustee$ I report on the accounts ofthe Charlty. whkh are set out ort pa8es attached. Respertlve r•sponslbllid•s of twstees and exaffllTr•r The charity's trustees are responsible for the preparatlon of the accounts. The charities trustees consider that an audlt Is not required for this year under section 144121 of the Charitles act (the 2011 Act) and that 3n Independent examlnation is needed. Itls my responsSblllty to: examine the accounts under secison 145of the 2011 Act,. * follow the procedures laid down In the general directions gbven bythe charity commissioners under section 14515llb) of the 2011 Act: and state whether particular rnatters have come to my attention. 8asls of Independent examlnerfs report My examinatioThwas carrled out in accordance with the general directions 8iven by the charity Commlsslon. An examlnatlon Indudes a revrew of the accounting record5 kept by the charlty and omparison of the accounts presented with those records. It a150 includes consideration of any unusual Items or d15clgsures In the accounts, and seeklng explanatfons from you as trustees concerning any such matters. The procedures undèrtaken do not provide all the evidence that would be fequI￿d in an audit, and consequently no opinloll Is 8iven as to whether the accounts present a "true and falr vlew" and the report15 Ilmited to those matters set out in the staternent below. In connection with my examlnation. no matter has corne to my attention . whlch 8ive5 me reasonable cause to believe that in any materlal respect the requlrement5-to keep accountin8 records in accordance with Section 130 of the 2011 Att: and to prepare accounts whtch accord with the accounting requirements of the2011 Act have not been met.. or 2. to whlch in my opinion. attention should be drawn in order to enable a proper understandlng of the accounts to be ￿aGhed Oudley Smy 15 Kingsbury Gardens Dun5table Beds LU44PX Slgnature D.G.S D*e 31 21 ## **The Houghton Regis Memorial Hall Fund Trustees annual report for year ending 31st July 2021** ## **INCOME & EXPENDITURE REPORT** |**2020**||**2021**| |---|---|---| |**INCOME**||| |30.00|Bank intrest|5.73| |0.00|Car Park Letting|600.00| |30.00|Donations|0.00| |58.00|Lunch Forum|0.00| |10000|Grant Income|75953.93| |16787|Hall Hire Charges|8788.00| |3489|Net Income From Trading Activities|0.00| |0|Sundry Income|50.00| |30394|TOTAL INCOME|85397.66| |**EXPENDITURE**||| |112|Advertising|0.00| |180|Auditor|200.00| |0|Broadband - WiFi|905.50| |0|Car Park Refurbishment|78819.40| |1453|Cleaning & Waste Disposal|26.00| |0|Committee Expenses|147.47| |0|Fire Protection|82.48| |2189|Lighting & Heating|1362.58| |968|Insurance|973.02| |948|Maintenance / Repairs|7947.11| |868|Misc|204.68| |336|Music Licence|244.01| |311|Postage & Stationery|190.45| |0|Rates|274.43| |0|Servicing|714.66| |0|Subscriptions|111.95| |4960|Wages|2324.18| |467|Water|238.47| |757|Depreciation|151.87| |0|Grant Transfer|9300.00| |14318|TOTAL EXPENDITURE|104506.64| |16076|Profit / Deficit|-19108.98| ## **The Houghton Regis Memorial Hall Fund Trustees annual report for year ending 31st July 2021** ## **FIXED ASSETS** |**2020**|||**2021**| |---|---|---|---| |£434,409.00|
Building||£434,409.00| ||Furniture & Fittings|£17,818.71|| ||Less Grant|-£16,300.00|| ||Less Depreciation|-£151.87|| ||||£1,366.84| |£434,409.00|Total||£435,775.84| |**CURRENT ASSETS**|||| |£340.00|Debtors||£2542.00| |£515.00|Stock||£0.00| |£71,379.00|Savings Account||£40,385.08| |£20,914.00|Current Account||£14,528.54| |£28.00|Cash||£59.27| |£93,176.00|Total||£57,514.89| |**CURRENT LIABILITIES**|||| |-£7,499.00|Creditor||-£200.00| |-5213|Grants||| |-2740|Lettings in advance||| |-£15,452.00|Total||-£200.00| |£512,133.00|Assets Less Liabilities||£493,090.73| |Represented by|||| |£425,000.00|Permanent Endowment Fund||£425,000.00| |£87,200.00|Unrestricted Income Funds B/fwd||£87,199.71| ||Balance from income expenditure||-£19,108.98| |£512133|||£493,090.73| **The Houghton Regis Memorial Hall Fund Trustees annual report Notes on Accounts (continued) for year ending 31st July 2021** ## **Independent Examination** During the period, the cost of the examination was £200.00 ## **Glossary of General terms** **Debtors:** These are lettings whereby the hirers had to be invoiced and the invoice is unpaid at the Balance Sheet date. **Creditors:** These are amounts owed to the charity, but not paid for in advance, but not used during the accounting period. **Accruals:** These are allowances for expenses incurred but not paid at the Year-end. **Lettings in advance: T** hese include deposits received from Hall hirers and advance hir fees for future period **s.**