BXISTOL cIIuKcII A CHARITABLE COMPANY LIMITED BY GUARANTEE NOT HAVING SHARE CAPITAL ANNUAL REPORT OF ACTIVITIES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 COMPANY REGISTRATION NUMBER 03034912 CHARITY NUMBER 1045452 BRi8rni C=TrIUHLH BRISTOL VINEYARD FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022 CONTENTS PAGES Reference and administrative Informatlon Trustees, annual report Independent Examlners, report to the trustees Statement of financial activities 10-11 8alance sheet 12 Notes to the financial ststements 13-20 REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY Senior Pastors Caleb Pedersen Jess Pedersen Trustoes and Directorn Jacqui Crawley {Chaimian) Alan Foster Louise Lacey Matt F¢)wlef (stepped down July 2022) Caleb Pedersen Leadershlp Team Tim & Juli8 Co Jess & Caleb Peder8en Company Secrotary lan Nelson Roglstered Offic• and Prln¢lpal Addr•M: 419 Gloucester Road Horfield Bristol BS7 8TZ Status Bristol Vineyard is a company limited by guarantee Registration Number.. 03034912 and has charitable status, Registration Number. 1045452. The name on Companies House register is Bnstol Wineyard and the Leadership Team made the decision that the charity would be rebranded dunng the year. It is now known as and trades as 'Field Vineyard,. It will be referred to as 'Field Vineyard. wrthin the remainder of the report. Accountants McLean & Co. 222 Ellan Hay Road, Bradley Stoke. Bristol BS32 OHF Solicitors Capstones Solicitors (formerly Sharples & Co) 62 GIou￿ster Road, Horfield, Bristol BS7 8TZ Bankers Barclays Bank. Bristol CIrfEon, Queens Road, L8icester, Leicestershire LE87 2BB Sunday Worshlp Preml8e8 Fairfield High School, Allfoxton Road, Horfield, Bristol BS7 9NH TRUSTEES ANNUAL REPORT The Trustees present their report and flnanclal statements of the charlty for the year ended 31 December 2022 Fi81d Vin8yard is Constituted as a Private Charitsble Company, limited by guarantee and is governed by the terms of the Principal Trust Deed and its Memorandum and Artbcles of Association. There are therefore no shares in issue. The Trust's accounts and Annual Report are required to comply with the requirements of Companies and Charities legislation and have therefore been prepared in a¢cordan¢e with the Companies Act 2006. the Charits'es Ad 1993 and the Revised Statement of Recommended Practice, Accounting by Chartties. (SORP FRS 102). This Annual Report fomis the Twstees, re￿rt for the purpose of Section 45 of the Charit108 Act 1993 and th8 Directors report forthe purF*)ses of Se¢tion 234 of the Companies Act 1985. Structur• Governanco and Mana ent Caleb Pedersen is the Senior Pastor of Field Vineyard, alorvJside a ￿adership team consisting of Jess Pedenaen and Tim & Julie Cole. Trustse Board In 2022 the￿ were five trustees who met quartedy. Jacqui Crawley Chairperson for the Trustees. Alan Foster, Louise Lacey, Matt Fowler and Caleb Pedersen Continued as trustees. Matt Fowler st8pped down in July 2022. Trustees are appointed on the basis of expertise and need. to manage the financial, legal and administration of the company. All the trustees are members of Field Vineyard and the group as a whole consuR widely with experts about emerging issues affecting Field Vineyard.. The Senior Pastor and Board of Trustees are ent￿ed by the trusts of the charity to appoint one or more new charity trustees as laid oui in the Artides of Ass(xiation of Field Vineyard. New trustees are primarily sought from within Field Vineyard. Upon appointment they are given an over4fjew as to the current status of the company by one of the existing trustees. They are given an orientation document which includes; Roles and Responsibilrties of Trustees, Artides of Ass¢xiation and Trustees Annual Report and Accounts. Ongoing training is made available as the need arises. Disclosu￿ and Barring Serrfio (DBS) checks ar8 carried out on a 3-year rotation, irtduding all staff and members of the church working with thildren or vulnerable adults. These are currently up to date and ongoing. Staff Team There is a staff team consisting of Caleb Pedersen (Senior Pastor); Jess Pedersen (Pastor). Emily Henderson {Associate Pastor): Karin Bray (Administrator); Euna Lau (Ktds Church administrator). This staff t8am changed during mid 2022 wth Emily. Karin and Euna moving on from their rol8S. The role of the staff team is to facilttate involvement of members of Field Vineyard in the lrfe of the church and service in the wider community. Lead8r8hlp Team The Leadership Team includes Jess Pedersen and rim & Julie Cole. Their role is to support Caleb in18ading the church. to OV8rs88 pastoral car8 wiihin the church and to help to make de¢isions which arise regarding church lrfe. Other Field Win8yard is a member of the Assouation of Vineyard Churches in th8 UK and as charita￿e company is accountable to the regional overseer for Vineyard Churches UK in the South West and Wales. The charity has undertaken a risk assessment to Klentrfy the risks to which the staff, board and the church are exposed. This is continually reviewed and systems are in place to manage those risks. All human re80urc88 have been OLrt80urced to RSM, therefore, all new contracts, our new staff handbook and all pro¢edure8 and policies comply with current employment legislation. Field Vineyard continues to lulfil its obieLtive8 as summarised below arKI in lis Articles of Association {also see below). We have referred to the guidance contained in the Charity Commission's general guidance on public b8n8fft when reviwwing our aim and objectives and in planning our fLrture activities. Surnma ofob ecllves Field Vineyard church aims to faolrtate the following: Discipleship - the spiritual development of Feople through prayer, Bible sludy and meeting together on Sundays arKI in small groups or prayer triplets dunng the week. Worship providing public worship services open to anyone to attend. Church Family- to devèlop a strong church community who look after each other and include in their activities those who are not already part of the cornmunity. Serving the Poor in groups or individually. to meet Some of the physical, emotional and spintual needs of those in the ¢ommunits'es in which members of the thurth ¢ommunty live and wort. Mis&on and Evangelism- to share the Christian farth ￿￿th 0th8rs both at hom8 and abroad. As stated in rts statutes tabli emorandum and Articles of Association Field Vine ard 18 to advance the Christian faith induding but not by way of limitation through the planting of other Vineyard churches in such ways and in such parts of Bristol. the Unrted Kingdom or the wotld as the Trustees from time to ts.me may think fft,. to further Christian education in such parts of Bristol, the United Kingdom and the world as the Trustees may from time to time think fft.. to relieve sickness and financial hardship and to promot• and preserve good health by the provision of funds, goods or services of any kind. including Ihrough the provision of Counselling. training in lrfe skills and support in 8u¢h parts of Bristol. the United Kingdom or the world as the Trustees from time to time may think fit- to pmvide or assist in the provision of facilrties in the inteffjst8 of 80cial weffare for recreation or other leisure time occupation of individuals who have need of such faciliti88 by reason of their youth, age, infimity or disability. financial hardship or Social circumstances wrth the object of improving their conditions of lrfe. to lurther secular public education in such parts of Bristol, the Unrted Kingdom and tr wodd as the Trustees from time to time think fft. to cany out such other charitable objects and for the benefrt of such parts of Bristol, the Unrted Kingdom and the world as the Trustees shall in their absolute discretion see fit. Actlvitles" Glvln OveNiew of January to December 2022. some highlights of this year included... A number of gffts have been made to thank individuals for their ¢ontnbutions to the life of the Church during the year. Newcomers Caleb has hosted 2 evenings of getting to know one another and to ask questions and find out about opwtuntties to get involved in church life. 20 Feople have joined the church this year. Prayer Meetings - Julie Cole continues with a weekly prayer meeting over Zoom vthith has been very well attended with a core group of regular prayers- praying for the church, the city, the country and the world as well as specific prayer requests. In addition, Caleb and Jul have started a midday prayer meeting on Wednesdays and one also in the evening. Children and Youth Chlldren the children's programme has undergone positrve changes wlth the structure changing to two groups. We have seen grovrth in numbers with rew children Joining in. Youth - the youth have gathered weekly on Thursdays during tem4ime and are enjoying being together. Partnering with Sevem Vineyard and went to DTI, a youth festival. Communi and Gathorln Evants Chrl•tmas- wejoined wrth the othervineyard churches in Bristol to have a joint Carol Service in the City centre of Bristd. Worshlp - we place a high value on worship and have focused on rebuilding our music team8 after the pandemic. We have had trainings and seen growth in people joining in. Wobsit• - we have rebuilt the existing website. Tralnln and Develo ent of members of the church Several of the leaders in church attended tho annual National Vineyard Leaders conference online in April 2022.. Caleb Pedersen, lan Nelson, Claire Nelson, Emily Henderson, Phil Hender8on, Abbey Furni8dge and Georgie Cox. FINANCIAL REVIEW Income of £136,352 was ￿ceiVed in the year to 3111 December 2022. Field Vineyanl receNed no other income other than from the members of the church. Monthly income has been slow in increasing after the pandemi¢ but we are slovAy starting to see monthly income increase. Grants In total. Field Vineyard made grants totalling £15,854. Part ofthis figure rep￿SentS a 5% grant to Vineyard Churches UK to further church planting both in the United Kingdom and intemationally but does not include money used to minister to the poor. Field Vineyard, as part of Vineyard Churches UK & Ireland. will continue to contribute financially to Vineyard Churches UK&I over the coming years in order to pursue its charitable objectives. Reserves Policy The Trust has deterniined to maintain a level of reserves equal to at least 3 months of outgoings in order to meet effectively the requirements of the long tenn running of the Trust. The level of free res8rv8s held at th8 y8ar4nd was £160.515. In the current uncèrtain investmenl Glimate, the ￿serveS policy is to keep these reserves on deposit at the highest rate of interest that can be eamed ethically and safely. Re8ponslbllltlo8 of the Trustee8lDlrectors Charity law requires the Trustees to prepare financial statements for each financial year whi¢h give a true and fair view of the state of affairs of the chanty and of rts incoming resources and resources expended for the period. In preparing those finanaal statements. the Trustees are required to: -select surtable accounting policie8 and appty them con81Stently; -make judgements and estimates that are reasonable ar¥J prudent., 4omply with applicable accounting standards and the Charrties SORP (FRS 1021, Su￿.eCt to any material departures disclosed and explained in the financial statements., and -prepare financial statements on the going concem basis unless it 18 inappropn'ate to presume that the charity wll continue in operation. The Trustee8 are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the finanaal position of the charity and to enable them to ensure that the financial statements comply with the Chariti8s Act 1993. They are also responsible for safeguarding the assets of the ¢harity and hence for taking reasonable steps for the prevention and detection of fraud and other irregUlant￿S. In th8 cas8 of each of the persons who are Trustees at the time when the report is approved, the following applies.. -80 far as the trustee is aware, there is no relevant audit infonnation (infonnation needed by the company's audiiors in ¢onnedion with weparing their of which the company's auditors are unaware and -each trustee has taken all the steps that they ought to have taken as a trustee in order to make themselves aware of any audit information and to establish that the company's auditors are aware of that inforynation. Small Company Special Provisions Thè report of the directors has been prepared in accordan￿ with the spe￿al provisions of thè Companies A¢t 20C6 relating to small companies. Thi8 report was approved by tho board of Truste•8: J. Crawloy Chalr of Trustees lan N818on Company Secretary Dats: 18 Septembor 2023 Date: 19 September 2023 BRISTOL VINEYARD INDEPENDENT ExAMINE￿s REpoirrTO THE TRU5fEES YEAR ENDED 31 DECEMBER 2022 l ￿port on the accounts for the year ended 31 December 2022 set out on pages 10 to 20. Respertfve responslbllltles of trustees and examlner The chariVs trustees a￿ responslble for the preparation of the accounts. The chariV5 trustees consider than an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. It Is my responslblllty to: examine the accounts under section 145 of the Charities Art,. to follow the procedures laid down in the General Directions 8iven by the Charity Commissioners lunder settion 14515llbl of the Charities Art; and to state whether particular matters have come to my attentlon. Ba$ls of Independent ey¥minerf$ report My examlnation was carried out in accordance with the General Dlrettlons given by the Charity Commissioner5. An examination includes a review of the accounting records kept by the charity and a comparlson of the accounts presented wlrh those records. It also includes consideratlon of any unusual items or disclosures in the accounts, and seekin8 of explanations from you as trustees concernin8 any such matters. The procedures undertaken do not provlde all the evidence that would be requlred In an audit and. consequentty, I do not express an audlt oplnion on the view given by the accounts. Indopendent oxamlnerfs statsrnent In connection wlth my examlnation, no matter has come to my attention.. which glves me reasonable cause to believe that. in any materlal respect, the requirements lal to keep accounting records in accordance with s386 of the Companies Art 2006 . and Ibl to prepa￿ accounts whlch accord wlth the accounting records and to comply with the accovnting requirements of the Companies Act 2CK)6 and the Statement of Recommended Practice.. Accounting and Reportlng by Charities IFRS 1021 have not been met- or to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mark McLean A McLean & Co 222 Ellan Hay Road Bradley Stoke, Brfstol BS32 OHF 19 September 2023 RISTOL VINEYARD STATEMENT OF FINANCIAL AcnvmES YEAR ENDED 310ECEMBER 2022 nds 2022 Incom• lund• 2022 Total 2022 Totsl 2021 Incomlng Re8ourco8 Incoming resources fre generated fun¢J$'. lal Voluntary incom8 Investment income Ibl Activities for generating funds Incomin9 resources from charitable 8clivitie8 Other incoming r880urce8 127,309 127,309 121.707 6,280 2.759 6,280 2,759 2.138 3,591 Totsl Incoming Rewur¢eg 136,352 136,352 127.445 Re8ourco• Expond•d Cos15 of generating funds: (al Costs of generating voluntary income Charitable 8Ctiviti88 Gov¢manc• ￿$ts 212.937 212.937 126,908 580 Total Ro8ourc88 Expended 213.917 213.917 127.488 Net Incomlnglloulgoing) resour before transfers ..177,$651 (77.565) 1431 Tr•n•f•r8 Gro88 transfers be￿￿On fund8 Net movement in funds (77.5651 7.565) 1431 10 BRISTOL VINEYARD STATEMENT OF FINANaAL ACTNMES YEAR ENDED 31 DECEDABER 2022 unrestri￿ Restrfcted funds Incomg fvnds 2022 2022 Total 2022 Tolal 2021 Holdlng gainsllo•se• Gains and losses on revaluakn'ons of fixed assets for the charitys own use Gains and105ses on investment assets Actuanal gainsn055es on defined benefrt pensth schemes Net movement in funds (77,￿5> {77,565) (43) Reconcillatlon ol fund• Fund balance at beginning of the year 15 238.080 238.080 238,123 Nel movement in funds 15 {77,S851 {77,565> (43) Totsl Fund8 at 31 D•cemb8r 2022 160.515 180.515 238,080 The accounting polKi8s and notes on pages 1010 20 lonn part olthese finanoal staten￿nts. BWSTOL VINEYARD BALANCE SHEET AS AT31 OECEMBER 2022 Fts•d TèD6lble F￿ed *J5ets li I30￿7$ 135.412 C*btors Cash ètbènk ind in hand 11.073 19.F4Jl 2353 102 ,674 IC6A39 C*•dRort.' *11OLmtsf*ll wlthlnOM￿r 16.7341 12.7711 ioi N•t411•ts IfA)S Funth•mplwd Unte#rtcted Intomelund Aestilrted fund 154y9 2Jl414 238. For rhe yearwd1ni 31 Oownbw2022, ihecory•ry￿Senllt1edtQeXQffiPIknfr0ffl under sKtlon 477 olthttornpJthNA rdatI￿10 smillcttmwn* The rnethrs hm notrew1￿￿ the conyrtywobi•ln 4naudMol KsaccwrfsforthI￿ qUEStlon In accordarKe w￿h sedlon 476. Th•dSr•ctors aCkno￿ed￿e thelr r•5pon￿￿nt￿$fWCOrnthnKwith tr*rtty*eMtsolihekl with respe£t lo￿￿u￿11n6 Wfrtdsènd Ihe kyeparntbx of acc￿￿ The5efinanciil 5titernentshovÈ bten prepared in arc(wd•ntewiththew•l prty44thslc< 5rnè11 cornpanle5 under Part 15 otthec0n￿nIe5 •xt 2tth aTrd ¥JlththeStsternEntof Prartlce ISORP FRS 1021. board 19sapt4m￿r2o2a aN141• 51Br*don J. CIA￿1•Y Triiit*tp*tlrfCh•*m•n Th@ ntitoson pay5 IOtD20forni F4rt of 11*5effinanu•l si*err*rts 12 ORISTOIVIPIEYARO 140TESTO THEACCOUNTS YEAR ENDED 31 DECEMBER 2022 ThesEflna￿al ststemerts hwrfe beeh prerored in acctythrKewithAcrountinz¥ndAepDWt4fCharit*s". st*e￿￿OrRec0￿mt￿t￿Pr¥¢t*e thryrit*5 m•rinithwr*c Thè le8al authulty alk%tsin8 payrnentsto be m•Jeto trUAee￿dOreC￿5 can bef￿￿1 kn thecompan¢5 Memorandum and Artidès ofA$50(￿lQn and the a￿￿ale dlspen5avw ha5 bpen cthalned from the charltyc0mm￿S10n. Underthe Auto Enrolment re8u1•t1￿S a nÈwdefined cortrftrmrtlons sthemetammented lfi Marth 2015.ThÈ 5sers ofthe sch4me are held Separate￿ from those otthe tharftyln an Indeperthtty athnlnlstered fvnd. The penslon char8e Tepresentsthe amwnt payabk bythe compzthyand rnrtedto£2A78. Therewérem our5tandingcontributlons payab￿ to the lund èt the￿ar end. 2011 10 Net I￿￿￿(ex￿dI1￿1el for th•p•r Thlstsstoredthr ¢horylnry.' Depr¢thtlon ofwed flxed assets 176 11 flxqd Au•tS i•nd¥bd Pl•nt•nd TOMI At lJ•nuary 2022 AddltlonslE45posoIs 135,CKS1 50,737 1,772 185,798 1,772 At 31 Oecember 2022 135.061 I87￿70 D•prKlatlon Al l January 2022 Char8e for the y¢ar 50J86 9),386 At 31 Oecember 2022 So￿5 50,995 N•t baok ￿1￿* Al 31 Oecember 2022 135,C61 1514 136575 At 31 Oecernl)er2021 I35,(￿1 351 115,412 18 BRISTOL VINEYARD NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2022 De￿Or5 Prepayments and acuued Income IL073 2￿53 11.073 2.553 11 Cr•dllors.' 4Mounts tamlni the wlthln (￿¥ 2021 Trade credi¢ors Other taxes and socl•l security costs Other credltors Atcruals and deferred intome O•nk l¢•ns & o¥erdrafts 202 4.132 358 L234 1.179 734 2,771 14 Opwatlnq L••M C¢mmllm•nts At 31 December 2022 the Ch•rlty h•d the followln8 •nnu•l commltments nonllCarttll•￿e operatlrw leases.. 2021 •Tht& Machlnery Motor M•nt& Vehldts Mathlnery Vehldes explrln8 In two tgfive years L597 1,597 19 BRISTOL VINEYARD NOTES TO THE ACCOUPITS YEAR ENDED 31 DECEMBER 2022 15 Movemnt In funds At Inc(*nl Restrtcted funds Unrèstrlcted fund5 232,414 77,565 154,849 Total funds 238, 71.565 160,515 The rè5trkted fund was estrbllshed to purchasethe premises from whkh thtd)urch opÈrnt*s Jnd tofinartce any signthcant repalrs and maIntena￿e. 16 ft•lates patytrnns•ctkns Note 9 Includes detalls ol payments madé toTrustee5 In the yeor. 20