2021-07-31-accounts - Sydenham Road Under Fives

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SYDENHAM ROAD UNDER FIVES

ACCOUNTS

YEAR ENDED 31[st] JULY 2021

Charity Number 1045367

SYDENHAM ROAD UNDER FIVES

FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2021

CONTENTS	PAGE
Legal and Administrative Information	1
Trustees annual report	2 to 7
Independent Examiner’s Report	8
Statement of financial activities	9
Balance sheet	10
Notes to the Accounts	11 to 15

SYDENHAM ROAD UNDER FIVES

LEGAL AND ADMINISTRATIVE INFORMATION

YEAR ENDED 31 JULY 2021

Status

Sydenham Road Under Fives is a registered charity governed by its constitution. Charity number 1045367.

TRUSTEES

Carla Scherer Chair Emily Covill Shamirra Javed Treasurer Liz Hammond Vice Chair Cheralyn Stiff Philippa Hurford Staff liaison Vic Fox Vicky Newman Lowri Clyesdale Equipment Marc Pate Vicky Sands

appointed Nov 2019 appointed Mar 2017 appointed Nov 2020 appointed Nov 2019 resigned Nov 2021 appointed Nov 2018 resigned Nov 2021 appointed Nov 2018 appointed Nov 2019 resigned Nov 2020 appointed Nov 2019 resigned Nov 2020 appointed Nov 2020 appointed Nov 2021 appointed Nov 2021

Registered Office

Totterdown Baptist Church Jarman Hall Sydenham Road Totterdown Bristol BS4 3DF

Independent Examiners

Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ

Bankers

Lloyds TSB 55 Corn Street Bristol BS99 7LE

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SYDENHAM ROAD UNDER FIVES

TRUSTEES REPORT

YEAR ENDED 31 JULY 2021

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 July 2021.

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Structure, Governance and Management

Organisation

The trustees are appointed or reappointed annually at AGM held in the autumn term. The committee shall meet at least three times a year and shall consist of not less than two and no more than nine elected members and if the committee so decides, not more than three members co-opted by the committee.

Objectives and activities

Objects of the Charity

The objects of the charity are:

To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of children through community groups and by offering appropriate play facilities, together with the right carers or parents to take responsibility for and to become involved in the activities of the group, ensuring that we offer opportunities for all children whatever their race, culture, religion, means or ability.

To instigate and adhere to and further the aim of the Pre-school Learning Alliance.

Public benefit

In shaping the objectives for the year and planning activities, the trustees have considered the Charity commission’s guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

Review of activities

Summary of main objectives

SRUF is the most wonderful organisation and I’m incredibly proud to be a small part of it, as Chair. It has a magic combination of dedication, passion, warm-heartedness and professionalism, which is experienced the second you meet a member of the team.

The SRUF preschool is open to children from age 3 years. In September 2015 we were awarded 'OUTSTANDING' in all areas by Ofsted and we provide quality Foundation Stage education.

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SYDENHAM ROAD UNDER FIVES

TRUSTEES REPORT

YEAR ENDED 31 JULY 2021

Committed staff members, employed by the committee, run the preschool sessions and provide the best foundation for your child's preschool development.

SRUF provide children with a wide range of activities providing experiences across the whole Early Years’ curriculum. We expect our staff to ensure that every child matters and activities are planned to cater for every child’s needs. There is a clear emphasis on children enjoying their learning and we monitor the provision and resources so that the children have good quality learning experiences.

We regularly go for 'Wild Walks' to Arnos Vale Cemetery, where we have a dedicated area and Community space.

The preschool is a stimulating and friendly environment which benefits substantially from parental involvement.

Sydenham Road Under Fives have continued to work incredibly hard through this pandemic, our children have been protected and kept safe. The team have provided consistency for our children and their families when there has been uncertainty all around us. The team at SRUF’s continue to help shield our little ones as much as possible from this pandemic by looking after their mental health, wellbeing and providing some wonderful escapism through play, and learning.

I would also like to say that I along with other families are nothing short of stunned as to how quickly our children are settled and comfortable at SRUFs. Most of our children had not long had their 1st birthday when the first lockdown happened. They have experienced little of the ‘real world’ and did not know much beyond their family units and the four walls of their homes before walking into preschool. Really, it is a true testament to Jo and each member of the team, and we really cannot thank you enough.

The team works very hard to make continuous improvements to the quality of care and the effectiveness of provision offered by our Preschool. A great deal of time and energy goes into planning the activities for every child, and training continues to improve the setting as a whole. I have every confidence that SRUF’s will once again be accredited with the Bristol Standard and Ofsted ‘Outstanding’.

As a Committee, we meet every other month, via zoom and more recently in person again. The meetings are efficient, and actions have been completed as promised. Thank you to the Management Committee for continuing to be supportive and committed to seeing SRUF’s thrive.

Liz Hammond joined the committee in 2019 as Vice Chair and over the last year has changed roles to Secretary. Liz also set up our Facebook groups, which became a real lifeline during the lockdowns. Liz is now stepping down from the committee, you have been a joy to work with and we are sad to see you go!
Shamirra has been our Treasurer for the past year. Despite it being a demanding role and being very busy with new baby Elanor, born in July, Shamirra has grasped everything really quickly and is always very prompt with actions. Shamirra is really dedicated to the Committee and we are lucky to have you on board going forward.
Cheralyn Stiff has been our truly fantastic Fundraiser for 3 years. Cher has dedicated a huge amount of her personal time to organising and managing a number of wonderful and memorable fundraising events; the wreath making evening being one of my personal favourites. Cher has also raised a significant amount of money for SRUFs. It is an essential

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SYDENHAM ROAD UNDER FIVES

TRUSTEES REPORT

YEAR ENDED 31 JULY 2021

part of the Committee’s work and vital to the running of the preschool. Cher is now stepping down from the committee. It’s been wonderful working with you, thank you for all the time and dedication you have put into the role. We will miss you.

Philippa Hurford is continuing as our Staff Liaison; you are such a great support to the team. Thank you for your continued commitment and support.
Lowri Clyesdale is continuing on as a valuable member of our committee, looking after our equipment and also picking up additional jobs and tasks. Thank you for your continued support Lowri!

The Management Committee would like to thank our team leader, Jo Williams, who works endlessly to make SRUF’s the wonderful pre-school that it is. Jo is incredibly professional and passionate. The warmth and care for her team, the children and their families is clear to see. Jo is incredibly hard working and dedicated, spending a number of restless nights making sure everything is just right.

Your enthusiasm and sense of fun is infectious and can really be felt by the kids in your care as well as the team around you. We are committed to continuing to help and support you in whatever the preschool needs.

We would also like to thank:

Liz Davies, our Deputy Leader, Liz is wonderfully kind, caring, calm and consistent. In particular, we would like to mention how ‘miraculously smooth’ Liz has helped make the transition to preschool for the children at the start of this school year.
Kerry Houselander, our Early Years Key Worker, is incredibly warm, caring and understanding. Kerry has also been magnificent in transitioning the children to preschool life and has made them feel so supported and cared for.
Sheena Butt, our ESL support worker is incredibly warm, kind and always magical. The children in your care are always captivated.
Max Yeo, our preschool assistant is a true inspiration, and your level of dedication is clear to see. Max has a kind and gentle manner with the children, and they are always happy and energised in your care.
Loretta Allen, our preschool assistant is just wonderful, caring, calm and loved by the children. Loretta has been a tremendous support in transitioning the little ones into preschool.

The lovely and honest words above have been composed from parents in and outside of the committee and have been compiled by me for the purposes of the Annual Report.

The Committee would also like to thank Maria Hulme, our Administrator. Maria is incredibly reliable and always brings a real energy to everything she does for SRUF. Maria is usually the first contact a parent speaks to at the preschool; her passion for the setting and the staff is clear from the outset. Maria is a real fount of knowledge when it comes to SRUFs, if there’s something she doesn’t know it’s probably not worth knowing. A true asset to the team.

We also thank our landlord, Totterdown Baptist Church, for their continued support for SRUF.

Thanks to Michelle Smith at BAND, who unfortunately cannot be present this evening. You are always so supportive of SRUF, we are incredibly grateful for your advice and for always being so responsive and ready to help in any way you can.

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SYDENHAM ROAD UNDER FIVES

TRUSTEES REPORT

YEAR ENDED 31 JULY 2021

And finally, I’d like to thank all of the families and those in the wider community who continue to support SRUF. The affection people have for the organisation is clear from the way we are supported at every turn, and I know that these strong community links not only make ours the successful Preschool it is, but also help to motivate those of us who choose to work or volunteer here. Thank you.

I would like to finish by thanking each and every team member, more often than not going the extra mile, especially in what continues to be challenging times. The early years education you provide is truly exceptional

Financial review

This financial year has been quite challenging from a financial aspect. We have had low numbers of children which we feel has been due to the uncertainty of further lockdowns and the spread of Covid19. Despite this we were extremely fortunate to secure funding from the Covid19 sustainability grant which has enabled us to make a net gain for the year of approximately £5,200.

Income

Preschool provision: £71,157 Fundraising: £1230 Covid19 sustainability grant: £9703 Admin Fees: £105 Bank interest: £3

Total Income: £82,198

Expenditure

Below have been some of our biggest outgoings: Salaries/Payroll:£61,062 Training: £838 Rent & rates :£9628 Resources: £2544

Charitable activities total: £76,948

Net gain: £5,250

Reserve’s policy and risk management

Sydenham Road Under Fives trustees are aware that it is prudent to have unrestricted funds available to cover basic running costs and statutory liabilities and are working towards this. We hold a minimum of 2 terms running costs as a reserve to give us greater financial stability. SRUF is currently holding £23,050 in a savings account for this purpose. This will be reviewed annually to ensure that it continues to represent overall running costs

The trustees have examined the major risks to which the charity is exposed and systems have been established to mitigate those risks. These procedures will be periodically reviewed to ensure that they still meet the needs of the charity.

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SYDENHAM ROAD UNDER FIVES

TRUSTEES REPORT

YEAR ENDED 31 JULY 2021

Future Outlook – 2021/22

The next financial year is looking much better financially. We are in a much healthier financial position than we were this time last year, the number of children starting in September was higher than last year and we are welcoming new starters in January. SRUF is forecasted to make a profit at the end of the financial year of approximately £273. This does not take into account any potential grants/funding that we may be able to secure.

SRUF has a surplus fund available of around £60,000 which has been agreed to use to help sustain SRUF and keep running as normal . To minimise any potential financial losses we have a firm budget in place and we are going to follow a similar allowance as the previous financial year to keep expenditure as low as possible to recover from the effects of Covid19. We aim to:

Have a termly budget allowance for supplies.
Undergo only essential training to be completed by staff this year.
Minimise overtime for members of staff (unless agreed in advance)
Have all timesheets to be signed by the team leader.
Use a termly budget review.
Work together with staff and committee members on ideas to help increase the numbers

Thank you to everyone this financial year in their efforts in helping SRUF recover from the pandemic and enable us to get back into a healthier financial position.

Trustees’ responsibilities in relation to the financial statements

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:

Select suitable accounting policies and then apply them consistently;
make judgements and estimates that are reasonable and prudent;
practice have been followed subject to any departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

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SYDENHAM ROAD UNDER FIVES

TRUSTEES REPORT

YEAR ENDED 31 JULY 2021

…………………………………………….

Date ………………………………………2021

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SYDENHAM ROAD UNDER FIVES

Independent Examiner’s Report to the Trustees

YEAR ENDED 31 JULY 2021

Independent examiner’s report to the trustees of Sydenham Road Under Fives’

I report to the trustees on my examination of the accounts of Sydenham Road Under Fives’ for the year ended 31 July 2021.

Responsibilities and basis of report

As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Joanne Trowbridge MAAT ……………………………………………………. Bristol Community Accountants CIC The Park Daventry Road, Knowle Bristol BS4 1DQ Date ..............................................2021

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SYDENHAM ROAD UNDER FIVES

STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account)

YEAR ENDED 31 JULY 2021

Unrestricted Funds £ 82,090 105 3	Restricted Funds £ - - -	Total Funds 2021 £ 82,090 105 3	Total Funds 2020 £ 89,435 70 13
82,198	-	82,198	89,518
75,194 1,754	- -	75,194 1,754	84,435 2,342
76,948	-	76,948	86,777
5,250 85,618 -	- 722 -	5,250 86,340 -	2,741 83,599 -
90,868	722	91,590	86,340

All of the activities of the charity are classed as continuing

The notes on pages 11 to 15 form part of these financial statements

As required by paragraph 4.67of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

*Details of the allocation of 2020 total funds between unrestricted and restricted are shown in note 15

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SYDENHAM ROAD UNDER FIVES

BALANCE SHEET

YEAR ENDED 31 JULY 2021

2021 £ 92,505 -	£ 91,590	2020 £ 86,943 104
92,505 (915)		87,047 (707)
722 90,868		86,340
	91,590	86,340
		722 85,618
	91,590	86,340

These financial statements were approved by the trustees on ……………………………. and are signed on their behalf by: ………………………………. ………………………………. Chairperson Treasurer

The notes on pages 11 to 15 form part of these financial statements

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SYDENHAM ROAD UNDER FIVES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2021

1 Basis of Preparation

a) These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective from 1 January 2015, as amended by Update Bulletin 2 published in October 2018, effective for accounting periods beginning on or after 1 January 2019 and with the Charities Act 2011.
b) The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
c) The charity constitutes a public benefit entity as defined by FRS 102.

2 Accounting Policies

a) Income from donations is included in income and endowments when these are receivable, except as follows:

i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.

ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-condition have been met.

b) Expenditure is recognised in the period in which they are incurred. Expenditure includes attributable VAT which cannot be recovered.
c) Most expenditure is directly attributable to specific activities, and have been included in those cost categories. Support cost have been allocated 100% towards the charitable activities of the charity.
d) Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.
e) Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

f)

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.

g) The charitable company operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charitable company in an independently administered fund. Pension costs charged in the financial statements represent the contribution payable by the charitable company during the year.

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SYDENHAM ROAD UNDER FIVES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2021

Income and Endowments From:

3 Donations and legacies

	Unrestricted	Restricted	Total Funds	Total Funds
	Funds	Funds	2021	2020
	£	£	£	£
Fundraising and donations	1,230	-	1,230	729
Pre-School provision	71,157	-	71,157	88,706
COVID-19 Sustainability Grant	9,703	-	9,703	-
	82,090	-	82,090	89,435

Donations and legacies prior year - all unrestricted

4 Trading Income

Admin fees	Unrestricted Funds £ 105	Restricted Funds £ -	Total Funds Total Funds 2021 2020 £ £ 105 70 105 70
	105	-

Trading income prior year - all unrestricted

5 Investment Income

Bank interest	Unrestricted Funds £	Restricted Funds £	Total Funds Total Funds 2021 2020 £ £ 3 13
	3	-

Investment income prior year - all unrestricted

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SYDENHAM ROAD UNDER FIVES NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2021

Expenditure on:

6 Charitable activities

Resources / training materials Outings Equipment Salaries Rent & rates Miscellaneous Postage/ stationery/admin Memberships / subscriptions Training Uniform DBS fee	Unrestricted Funds £ 2,544 - - 61,062 9,628 426 223 223 838 - 250	Restricted Funds £ - - - - - - - - - - -	Total Funds Total Funds 2021 2020 £ £ 2,544 3,037 - 594 - 549 61,062 70,279 9,628 8,156 426 1,276 223 102 223 102 838 14 - 168 250 158 75,194 84,435
	75,194	-

Charitable activities Craft supplies Outings Equipment Salaries Rent & rates Miscellaneous Postage/ stationery/admin Memberships Training Uniform DBS fee Other Payroll Independent examination Professional fees Insurance	Unrestricted Funds £ 3,037 594 549 70,279 8,156 726 102 102 14 168 158	Restricted Funds £ - - - - - 550 - - - - -	Total Funds 2020 £ 3,037 594 549 70,279 8,156 1,276 102 102 14 168 158 84,435 Total Funds Total Funds 2021 2020 £ £ 542 1,087 731 707 50 168 431 380 1,754 2,342
	83,885	550
	Unrestricted Funds £ 542 731 50 431	Restricted Funds £ - - - -
	1,754	-

7 Other

Other prior year - all unrestricted

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YEAR ENDED 31 JULY 2021

SYDENHAM ROAD UNDER FIVES

NOTES TO THE FINANCIAL STATEMENTS

8 Net incoming resources for the year

This is stated after charging:

This is stated after charging:
Independent Examiners Fee 9 Staff costs and numbers The aggregate payroll costs were: Wages and salaries Social security costs Employers pension costs	2021 £ 731	2020 £ 707
	2021 £ 60,530 - 532	2020 £ 69,731 - 548
	61,062	70,279

No employee received emoluments of more than £60,000.

The average monthly head count was 7 staff (2020: 7 staff)

The key management personnel of the charity comprise the board of trustees & the Senior Play Leader. The total employee benefits of key management personnel, during the year, total £15,346 (2020: £15,515).

10 Taxation

The charity is exempt from corporation tax on its charitable activities.

11 Creditors: amounts falling due within one year

Creditors Accruals: Independent Examination	2021 2020 £ £ 184 - 731 707 915 707

12 Trustee remuneration

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2020: £nil) neither were they reimbursed expenses during the year (2020: £nil). No charity trustee received payment for professional or other services supplied to the charity (2020: £nil).

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YEAR ENDED 31 JULY 2021

SYDENHAM ROAD UNDER FIVES NOTES TO THE FINANCIAL STATEMENTS

13 Related party Transactions

There were no related party transactions during the year (2020: £nil)

At 01-Aug 2020 £ 722	Incoming resources £ -	Outgoing resources £ -	Transfers £ -	At 31-Jul 2021 £ 722
722	-	-	-	722
85,618	82,198	(76,948)	-	90,868
86,340	82,198	(76,948)	-	91,590

Restricted funds:

Bristol City Council - Capital improvements to the kitchen and nursery environment

15 Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP

Unrestricted Funds £ 89,435 70 13	Restricted Funds £ - - -	Total Funds 2020 £ 89,435 70 13
89,518	-	64,472
83,885 2,342	550 -	84,435 2,342
86,227	550	86,777
3,291 82,327	(550) 1,272	2,741 83,599
85,618	722	86,340
General Funds £ 91,783 (915)	Restricted Funds £ 722 -	Total Funds £ 92,505 (915)
90,868	722	91,590

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