ESSENDINE VILLAGE HALL REPORT YEAR ENDING DECEMBER 2025
Summary of the purposes of the charity as set out in its governing document
The provision and maintenance of a village hall for the use of the inhabitants of the Parish of Essendine and its surrounding area (without distinction of political, religious or other opinions), including use for meetings,lectures and classes, and for other forms of recreational and leisuretime occupation, with the object of improving the conditions of life for the villagers.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.
Repairs and Maintenance of existing village hall including electrical and fire safety inspections. Occasional fundraising activities to pay for running costs and repairs and building up savings for future maintenance and improvements of the facilities.
Successful submission to the ‘Awards For All’ ( small grants fund), to apply for a PA system for the hall, the provision of new windows and fire doors and an additional portable building for an extra meeting room space.
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the users of the hall
The village hall facility has continued to provide a meeting place for a wide variety of groups and individuals for a variety of purposes.
The village hall is the only suitable meeting facility, as the village has no public house and only a very small church, so provides a valuable asset to the community.
By fundraising and other events, it promotes social interaction, relieves loneliness and isolation, encourages health and well-being groups.
By providing a meeting place with a large. outside space, encouraging and promoting community spirit and cohesion.
Are the objectives met?
The objective of providing a safe, warm and fit for purpose meeting place for recreational and leisure activities is fully met by keeping the hall well maintained, in compliance with laws and regulations for whoever wishes to use it. This is in spite of the building ageing and need constant repair and maintenance. To do so, trustees and have developed a variety of policies to ensure effective and safe management of the hall. Electrical inspections and fire safety risk assessment carried out and remedial actions taken.
Performance of fundraising activities against objectives set
A few fundraising activities and hiring the hall, have covered the annual maintenance, insurance and repair costs of the existing building. In spite of rising costs, the trustees have been able to meet its objectives by keeping the hall safe, clean, serviceable and welcoming for users.
Review of the charity’s financial position at the end of the 2025 financial year.
At the end of the 2025 financial year, the hall accounts were in a healthy position, with a total of £39653.41 in total, which is broken down as £29224.58 in the current account and £10248.83 in the savings account. The reason why there is a larger balance in the current account at the present time, is due to a concern with a potential flat roof repair, that may have to be carried out in the foreseeable future.
To demonstrate that the trustees properly manage its resources and has available a reserve capacity to manage unforeseen repair bills.
The charity’s organisational structure and the network with which the charity works.
Seven trustees of which three are officers i.e. Chair, Treasurer and Secretary/bookings secretary. Regular Meetings ( usually bi monthly), with all trustees present as available. Minutes kept; accounts approved at meetings. Decisions made by a majority of all trustees.
The Caretaker position, is the only paid position and this is an ‘honorarium’ made on a monthly basis. The caretaker is responsible for her own tax returns.
Names of existing trustees/ representatives:
Adele Stainsby. Chairman Denise Chick-Holland. Secretary/ Bookings Secretary John Saunders Treasurer Karin Delve. Caretaker and committee member Laura Jones. Committee member Lizzy Rowlands. ~ ~ Adrian Forsell. ~ ~ Keith Johnson. Parish Council Representative
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees: Signature:
Full name: Rosemary Adele Stainsby
Position: Chairman
Date: 31st December 2025.
| ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
ESSENDINE VILLAGE HALL Page 1 RECEIPTS & PAYMENTS ACCOUNT for 2025 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2025 | 2025 | 2025 | 2024 | 2024 | 2024 | ||||||||||
| £ | £ | £ | £ | £ | £ | ||||||||||
| BANK BALANCES at JANUA | RY 1st | ||||||||||||||
| Santander Current Account | 17593.84 | 17309.92 | |||||||||||||
| Santander Deposit Account | 10322.76 | 27916.60 | 10215.39 | 27525.31 | |||||||||||
| RECEIPTS | |||||||||||||||
| Lettings - Public | 9358.50 | 6874.50 | |||||||||||||
| - Private | 3245.00 | 12603.50 | 3602.20 | 10476.70 | |||||||||||
| Fund raising | 0.00 | 0.00 | |||||||||||||
| Events | 0.00 | 258.00 | |||||||||||||
| Donations and Grants | 19984.00 | 0.00 | |||||||||||||
| Bank interest | 106.07 | 107.37 | |||||||||||||
| Other | 0.00 | 198.94 | |||||||||||||
| TOTAL RECEIPTS | 32693.57 | 11041.01 | |||||||||||||
| PAYMENTS | |||||||||||||||
| Wages | 2302.41 | 2373.22 | |||||||||||||
| Repairs & Maintenance | 3570.23 | 1365.46 | |||||||||||||
| RunningExpenses | 3121.26 | 2562.00 | |||||||||||||
| Fund raising | 0.00 | 0.00 | |||||||||||||
| Capital - Security | 0.00 | 479.10 | |||||||||||||
| - Carpet | 0.00 | 1691.00 | |||||||||||||
| - Strimmer | 0.00 | 259.00 | |||||||||||||
| - Curtains | 406.94 | 0.00 | |||||||||||||
| - Windows | 9462.00 | 0.00 | |||||||||||||
| - Laptop | 249.00 | 0.00 | |||||||||||||
| - Wi fi & P/A | 1827.92 | 0.00 | |||||||||||||
| - Chairs | 0.00 | 1299.00 | |||||||||||||
| - Other | 17.00 | 11962.86 | 120.94 | 3849.04 | |||||||||||
| Events & barpurchases | 0.00 | 0.00 | |||||||||||||
| Mallard Pass Group | 0.00 | 500.00 | |||||||||||||
| TOTAL PAYMENTS | 20956.76 | 10649.72 | |||||||||||||
| BANK BALANCES at DECEM | BER 31st | ||||||||||||||
| Santander Current Account | 29224.58 | 17593.84 |
| Santander Deposit Account | 10428.83 | 10322.76 | ||||||
|---|---|---|---|---|---|---|---|---|
| 39653.41 | 27916.60 |
Page 2
ESSENDINE VILLAGE HALL COMMITTEE ACCOUNTS
for 2025
Registered Charity no. 1045351
BASIS OF THE PREPARATION OF THE ACCOUNTS
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Essendine Village Hall is a registered charity, no. 1045351, and the accounts
have been prepared as required by the Charities Act 1993 and the Charity
Commission’s Statement of Recommended Practice. Accounts have been
prepared on a Receipts and Payments basis, as permitted for charities with
income of less than £100,000.
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J.C. SAUNDERS, Treasurer Date: January 20" 2026
REPORT OF THE INDEPENDENT EXAMINER
| have examined the accounts of Essendine Village Hall Committee for the
year ending December 31% 2025, although a full audit has not been
undertaken.
In my opinion proper accounting records have been kept, the accounts agree
with these records and no significant errors have been found.
In my opinion the accounts are a correct record of the receipts and payments
for the year ending December 315 2025, and of the financial assets of the
Committee at December 31% 2025.
Jonathan Smith
13 South Fen Road
Bourne
Lincs. Date | ¥ Febrvary 2026
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