The Oaks Nursery AGM Minutes
Registered Charity No. 1045244 Date: 21st October 2024 In Attendance:
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Becky Tyler (Nursery Manager)
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Lizanne McCloud (Treasurer)
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Holly Taylor (Chair)
-
Ida Jones (Fundraiser)
-
Steph Kenward (Nursery Assistant)
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Sophie Makey (Parent)
-
Sam Bowers (Nursery Assistant)
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Kadar Mohammud (Parent)
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Emma Gill (Nursery Assistant)
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Kayleigh Minihane (Parent)
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Emily Homewood (Parent)
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Cordelia Hepden (Nursery Assistant)
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Tracey Devlin (Nursery Deputy Manager)
Apologies:
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Ella Williams (Fundraiser)
-
Nikki Ransley (Secretary)
1. Welcome
Holly and Becky welcoming all and thanking parents and staff for attending this meeting.
As the nursery is a charity we rely heavily on fundraising and support from the parents to keep the setting running successfully. By parents attending events, engaging, and joining in raffles etc it helps the nursery and children attending the setting to have the best possible opportunity to thrive.
2. Manager updates
Becky gave an intro and update on how the nursery is set up and run.
The nursery isn’t owned by the staff or the committee. The committee are all volunteers and represent the parents and employ the staff on their behalf. The nursery building and grounds are owned by the church and we pay rent to them on a monthly basis.
In terms of income, all children receive 15 hours funded early education from the term after their 3[rd] birthday. Over the course of the last year this has been expanded in include children under 3 if their parents meet criteria as working parents. All of this is fantastic for families, however this coupled with the significant increases in national living wage puts a huge financial strain on settings such as ours. We receive just over £5 from the government per child for each funded hour. For any unfunded hours we charge £8.80. Out of this income we have to cover the cost of maintenance to this building (our lease does not include any maintenance) plus pay for utilities, staff wages and any resources. We ask for a voluntary contribution of £50 per child per term to cover the cost of our snacks and rely on any surplus from this and our fundraising events to cover our costs.
A brief update on events from last year.
Last year was challenging due to the number of children at the setting with additional needs, at one point we had almost 40% of children with an additional need. We are very proud of the setting having an amazing reputation of being inclusive and able to support children with these needs, but due to the complexity of needs over the last year this did have an impact on our practices from previous years with less external visits, walks, and certain resources having to be removed. We hope (and have received feedback) that the children and parents didn’t feel that they had missed out and had an overall happy experience of their time at the nursery.
Despite all of this, throughout the year we had some lovely events. Our Christmas singsong was fabulous and thanks to parents generosity raised lots of money with our hamper raffle. We had a fantastic Christmas party for the children, our Easter Egg hunt, a very wet summer outing to Penshurst Place and a scorching hot last day with our party, sports day and leavers service. We also had a very fun quiz night for parents, staff and the committee.
On the positive side, for those children that did have a diagnosis for their needs, we were successful in securing EHCPs for them which meant they were all able to go to schools that could offer them the support they needed.
Looking ahead.
We returned in September with a wonderful start to the new year. Our 13 new starters have settled in amazingly and we are able to do all of the things we couldn’t last year. We are having some fantastic circle times with lots of opportunities for learning and our Thursday Musical Bumps sessions continue to be a huge success. We are really excited about what the rest of the year will bring.
We currently have 36 children on the role with 30 with us currently which is up about 30% from this time last year. 24 of those children will leave us next July to go to school.
We were sad to say goodbye to Mrs Gordon-Brown who left our staff team in July. We have decided at this stage not to recruit as we are able to cover the sessions between the remaining 6 of us whilst still working on extremely favourable ratios.
Thank you
Becky thanks the committee for the support over the last year. Taking time out of busy lives, contributing to supporting the nursery and making the part of being a committee member an enjoyable task.
The biggest thank you to the amazing team of staff. The children are so fortunate to be card for by such an amazing group of ladies and the setting really would not be what it is without you.
3. Treasurer updates
Lizanne gave an update on the finances. Pointing out that there is a vital role of parents, committee and community to ensure the success of the nursery.
This year the nursery had more expenses than funds and this is mainly due to the increase in the national wage limit that has sadly not been offset against the funding from the government. The committee has done a brilliant job at trying to bridge this gap by doing some fundraising events. We had a successful quiz night that was so much fun, a bake sale, and a fantastic leavers do.
Encouraging everyone here tonight at the meeting to champion and promote the nursery amongst the parents WhatsApp group and in gatherings with friends to boost our fund raising. And also please consider joining the committee to help bring fresh ideas to the table.
4. Fundraising
Future fundraising opportunities were discussed. It was agreed that we should continue with successful ones from past, including:
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Sweet jars at school fair (Christmas and Summer)
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Raffles (Christmas, Easter and Summer)
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Guess the Christmas pudding weight
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Quiz night
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Bake sale
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Bottle tombola (Summer)
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Guess the Teddy’s name (Summer)
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Lucky dip (Summer)
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Tattoos (Summer)
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Ice lollies (Summer)
There were also some further suggestions, including:
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Bingo night
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200 club
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Additional bake sales
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Armchair quiz
5. Committee Membership Updates
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Resignations: Nikki Ransley (Secretary), Lizanne McCloud (Treasurer) and Ida Jones (Fundraiser) stepping down from their roles.
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New Appointments: Ida Jones (Treasurer), Kayleigh Minihane (Secretary), Sophie Makey (Fundraiser)
8. Any Other Business
- No additional items were discussed.
9. Meeting Adjournment
The meeting was adjourned with the next meeting date to be confirmed.
| The Oaks Nursery School | The Oaks Nursery School | The Oaks Nursery School | The Oaks Nursery School | The Oaks Nursery School | 1045244 | 1045244 | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||||||
| For the period from | 1st Sept 2023 | To | 31st Aug 2024 | ||||||
| Section A Receipts andpayments | |||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Nursery Education Grant | 81,657 | 81,657 | 74,933 | ||||||
| Fees | 38,985 | 38,985 | 32,804 | ||||||
| Fund raising | 1,551 | 1,551 | 3,604 | ||||||
| Donations | |||||||||
| Sale - t shirts/sweatshirts | 47 | 47 | 68 | ||||||
| KCC Grant | |||||||||
| Fun events | 87 | ||||||||
| Bank interest | 2 | 2 | 1 | ||||||
| Job Retention Scheme Grant | |||||||||
| Other income | 384 | 384 | |||||||
| Sub total(Gross income for AR) | 122,626 | 122,626 | 111,497 | ||||||
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| A2 Asset and investment sales, (see table). ~~SS~~ |
~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| Sub total ~~SS~~ |
~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| Total receipts ~~SS~~ |
122,626 ~~SS~~ |
~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | 122,626 ~~S555~~ |
~~S555~~ | 111,497 ~~S555~~ |
|
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| A3 Payments ~~SS~~ |
~~SS ~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ||
| Staff Costs | 110,585 | 110,585 | 93,620 | ||||||
| Toys and resources | 4,392 | 4,392 | 4,473 | ||||||
| Rent and rates | 5,696 | 5,696 | 4,868 | ||||||
| Repairs and maintenance | 1,384 | 1,384 | 2,757 | ||||||
| Pinting, postage, stationery, advertising | 381 | 381 | 483 | ||||||
| Light, water and heat | 617 | 617 | 1,581 | ||||||
| Fun events | 1,551 | 1,551 | 299 | ||||||
| Gardening | 32 | ||||||||
| Insurance | 1,654 | 1,654 | 1,590 | ||||||
| Cleaning | 547 | 547 | 1,256 | ||||||
| Accounting | 1,392 | 1,392 | 726 | ||||||
| Refreshments | 801 | 801 | 957 | ||||||
| Telephone/Internet | 810 | 810 | 586 | ||||||
| Fund raising expenses | 1,326 | 1,326 | 60 | ||||||
| Consultancy | |||||||||
| Subscriptions | 1,518 | 1,518 | 834 | ||||||
| Staff Training | 1,164 | 1,164 | 722 | ||||||
| Legal and professional | |||||||||
| Other expenses | 836 | 836 | 123 | ||||||
| Sub total | 134,654 | 134,654 | 114,967 | ||||||
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| A4 Asset and investment purchases, (see table) ~~=S5~~ |
~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| Sub total ~~=S5~~ |
~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| Total payments ~~=S5~~ |
134,654 ~~=S5~~ |
~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | 134,654 ~~S55~~ |
~~S55~~ | 114,967 ~~S55~~ |
|
| ~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=====~~ | ~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
| Net of receipts/(payments) ~~=S5~~ ~~=====~~ |
-12,028 ~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=S5 ~~ ~~=====~~ |
~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
-12,028 ~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
-3,470 ~~S55~~ ~~=====~~ |
| A5 Transfers between funds ~~=====~~ |
~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ |
| A6 Cash funds last year end ~~=====~~ |
29,773 ~~=====~~ |
~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | 29,773 ~~=====~~ |
~~=====~~ | 33,243 ~~=====~~ |
| Cash funds this year end ~~=====~~ |
17,745 ~~=====~~ |
~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | 17,745 ~~=====~~ |
~~=====~~ | 29,773 ~~=====~~ |
| ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ |
| Section B Statement of assets and liabilities at the end of theperiod | |||||||||
| Categories | Details | Unrestricted funds |
Restricted funds | Endowment funds |
|||||
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | Bank Account No 1 | 17,474 | - | - | |||||
| Bank Account No 2 | 100 | - | - | ||||||
| Petty Cash | 171 | - | - | ||||||
| Total cash funds | 17,745 | - | - | ||||||
| (agree balances with receipts and payments account(s)) | OK | OK | OK | ||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - | - | - | ||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B3 Investment assets | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
- | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) | ||||||
| B5 Liabilities | - | ||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature |
Print Name | Date of approval | ||||||
CHARITY COMMISSION .. FOR ENGiAND AND WIIES Recei tsand ments accounts CC16a To Section A Receipts and pa ments R•8trktod funds End0wmt Totsl fund¥ Last yoor A1 R•c#lpts 7493 1.6$1 Sub toWGrnss blKom• forAR) A2 A•8•t and Imi••tm•rt A3Pa Stoff C4)91$ R1 rale¥ 44T 17J L1, watw Bnd h•at 1.181 Clea7* ¢CoWr Fwd ra1• SUbSp sTrI Sub to A4 •$t and Inve•thxrt purtha8•B, Iw• tablo) Syb (otal -121128 4M70 AS Tran8f•rs b•iw••n fund• Cash funds l•Jt 29.7TJ 17.7 17,T
Section B Statement of assets and liabilities at the end of the lund8 eriod Restrictgd lunds Endowment lunds LaLegories Details B1 Cash funds ln Totsl cash funds 17.7 fvnd¥ funds Detsils 82 Oth•r mon•tsry a•••ts Curr•)tv•li Detjlls BJ In¥••tm•nt ••••ts Details onal 84 AM•ts r•taln•d tsrth• chArW¥ own Detsllg 86 Llabllld Slgnod by on• ortrIAl bWIrf I Ih•trual8e• Oats of•pproval
Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Oaks Nursery School On accounts for the year ended 31 St August 2024 Charity no (if any) 1045244 Set out on pages 1and2 Respective The charivs trustees are responsible for the preparation of the accounts. The responsibilities of charity's trustees consider that an audit is not required for this year under trustees and examiner section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilty to.. examine the accounts under section 145 of the Charrties Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basls of independent My examination was carried out in accordan with general Directions given examlnerfs ststement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual rtems or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fairf view and the report is limrted to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examlner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charilies Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 21 lo 120 Name: M l Lewis Relevant professional qualification(s) or body (if any): FCA - Institute of Chartered Accountants in England and Wales Address: 91A Church Lane. Bulphan, Upminster RM14 3TR IER March 2012
Section B Disclosure Only complete if the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose. IER March 2012