## **Trustees' Annual Report for the period** Period start date Period end date 22 NOV 2022 21 SEP 2023 **From To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1045109 SHENLEY CHURCH END PRE-SCHOOL **Charity's principal address** SHENLEY LEISURE CENTRE, BURCHARD CRESCENT, SHENLEY CHURCH END, MILTON KEYNES **Postcode MK5 6HF** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||ODESSA
SHERREARD|CHAIRPERSON||SHENLEY CHURCH END
PRE-SCHOOL| ||ALICE SULAJ|TREASURER||SHENLEY CHURCH END
PRE-SCHOOL| ||SARAH
LANGRISH|SECRETARY||SHENLEY CHURCH END
PRE-SCHOOL| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) Unincorporated charity How the charity is constituted (eg. trust, association, company) Election at AGM from family and associate members Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** There is a child protection policy in place. All staff, committee and You **may choose** to include volunteers are checked through the Disclosure and Barring Services and additional information, where are required to sign up to the DBS online Update Service. For staff, these relevant, about: checks are carries out on a regular basis in line with statutory • policies and procedures requirements. adopted for the induction and training of trustees; All committee members give their time voluntarily and receive no • the charity’s organisational remuneration or other benefits. structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 • to provide a happy, stimulating and safe environment for children, staff and parents • to facilitate the development of lively enquiring minds, encouraging positive attitudes and independence towards learning • to achieve high standards, enabling each child to develop their full potential and learn through play • to provide a broad, relevant curriculum reflecting the needs of the individual child and fulfilling the requirements of the pre-school **Summary of the objects of the** curriculum **charity set out in its** • to provide opportunities for fun and friendship in a caring **governing document** environment • to support the important role of parents/carers in their young child’s education • to maintain an orderly, yet happy and purposeful learning environment which will challenge and motivate the children in our care • to include and value the contribution of all our families to our understanding of equality and diversity In planning our activities for the year we kept in mind the Charity Commission guidance on public benefit at our committee meetings. The focus of our activities is based around the EYFS which has enabled us to reflect and review our impact on the learning and development of all our children. We continue to provide a variety of resources for children and a range of learning possibilities. Continued provision in line with the charity’s objectives. Offering fee paying and free (through government nursery funding) early years sessions. Children in our care can be with us from the age of two years to the end of the academic year after their fourth birthday. **Summary of the main** We aim to be an inclusive setting offering childcare (both funded and paid **activities undertaken for the** for sessions) for all children including those with Special Educational **public benefit in relation to** Needs. **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 We also provide work experience for the local high school students. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** We provide regular, weekly PE sessions in liaison with Denbigh High School (using one of their astroturf pitches) to promote the children’s gross motor skills. We also use one of the Leisure Centre’s Dance Studios, weekly, to promote physical activity and improve the children’s gross motor skills. We liaise with a St Mark’s Charity to enable us to provide food boxes for families in need. We have just started a monthly coffee morning for our parents to facilitate friendships for those families new to the area or who are struggling. During the coffee morning we handed out leaflets from the charity Better Housing Better Health on energy efficiency and fuel poverty to encourage any families who are struggling to find free help and advice. March **2012** **TAR** 5 Section D Achievements and performance March **2012** **TAR** 6 ## **Section E Financial review** See policy statement in Annual Accounts ## **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** N/a ## **Further financial review details (Optional information)** - Our main source of funds has been the Government funding for 2 - 4 - You **may choose** to include year olds. - additional information, where relevant about: Due to working within government ratios for the majority of our children - • the charity’s principal and reducing spending, we have managed to replace some of the funds - sources of funds (including in our Reserve Account during the financial year. any fundraising); Reserve Account funds are still slightly lower than they were a few years - • how expenditure has ago. supported the key objectives Following an Ofsted rating of Requires Improvement, we are unable to - of the charity; claim Two-Year-Old Funding for any new children with this funding. - • investment policy and Hopefully, the impact of this will not be too significant. objectives including any ethical investment policy We are constantly looking at ways to improve child numbers attending. adopted. We finished the previous year with a small amount of outstanding session fees but repayment plans were put in place and these have now been fully repaid. This year there is also a small amount of outstanding fees and we are in discussion with the family involved regarding a repayment plan. We are starting the new academic year with very low child numbers so will be needing to use some of the funds in the Reserve Account to pay some staff wages until child numbers increase. We currently have a high staff ratio in sessions due to the high number of SEN children attending and are waiting for confirmation of the amount of inclusion funding that we will receive to reimburse us for the extra staff in session who are providing due care and attention for these children . ## **Section F Other optional information** To continue fundraising to allow us to offer our families an extended range of learning activities and experiences. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** March **2012** **TAR** 7 **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** March **2012** **TAR** 8 ## **SHENLEY CHURCH END PRE-SCHOOL** ## **REGISTERED CHARITY NUMBER : 1045109** ## **UNAUDITED ACCOUNTS** ## **FOR THE YEAR ENDED 31[ST] AUGUST 2023** |**INCOME**|**SEPT**|**OCT**|**NOV**|**DEC**|**JAN**|**FEB**|**MAR**|**APR**|**MAY**|**JUN**|**JUL**|**AUG**|**TOTAL**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |SESSION FEES|1266.50|830.75|1398.75|732.00|1540.25|3452.75|817.25|1368.50|1152.00|1975.00|44.00|607.00|**15184.75**| |REGISTRATION FEES|15.00|15.00|30.00|15.00|0.00|0.00|0.00|15.00|0.00|0.00|0.00||**90.00**| |EARLY D-O/LATE P-U|140.00|100.00|93.00|136.00|172.00|426.00|205.00|211.00|80.00|564.00||168.00|**2295.00**| |ENRICHMENT FEES|70.00|45.00|51.00|44.00|179.00|66.00|57.00|51.00|105.00|140.00|6.00|6.00|**820.00**| |UNIFORM|60.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00||**60.00**| |PHOTOS||0.00||0.00|||0.00|0.00||0.00|91.00||**91.00**| |EVENTS/FUNDRAISING||0.00|18.00|45.00|0.00||0.00|0.00|0.00|0.00|0.00||**63.00**| |DONATIONS|0.00|||0.00||||0.00|||||**0.00**| |GRANTS|5337.15|7378.65|13046.25|11466.06|8703.06|9901.41|13276.54|7105.54|14652.04|8534.44|11814.22|2710.17|**113925.53**| |OTHER|0.00|0.00|0.00|45.75|29.10|14.98||||0.00|||**89.83**| |**TOTAL**|**6888.65**|**8369.40**|**14637.00**|**12483.81**|**10623.41**|**13861.14**|**14355.79**|**8751.04**|**15989.04**|**11213.44**|**11955.22**|**3491.17**|**132619.11**| |**EXPENDITURE**|||||||||||||| |WAGES/TAX|6516.44|6128.30|6338.44|6636.49|5740.27|7320.29|6608.13|7776.10|8356.23|8332.33|8997.29|8363.70|**87114.01**| |RENT|1631.00|1223.25|1794.10|978.60|1631.00|1223.25|1875.65|1135.00|2087.00|2301.50|0.00|1617.50|**17497.85**| |EVENTS|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|36.00||**36.00**| |STATIONERY/POSTAGE|15.25|0.00|0.00|0.00|0.00|6.85|0.00|0.00|10.79|16.94|0.00||**49.83**| |OFFICE|||||||||||||| |EQUIP/SUPPLIES|0.00|0.00|0.00|0.00|0.00|55.89|0.00|0.00|0.00|426.98|0.00|24.99|**507.86**| |UNIFORM|0.00|0.00|0.00|0.00|0.00||0.00|0.00|0.00|0.00|0.00|0.00|**0.00**| |PHOTOS/DVDS|0.00|||0.00|||0.00|0.00|0.00|0.00|0.00||**0.00**| |RESOURCES|92.86|26.27|137.13|0.00|68.20|204.15|770.25|0.00|335.12|290.53|191.15|612.90|**2728.56**| |INSURANCE||||||0.00|0.00|1206.15|0.00|0.00|||**1206.15**| |REGISTRATIONS/ FEES|81.89|0.00|126.89||49.29|0.00|0.00|0.00|0.00|30.00|0.00|0.00|**288.07**| |TRAINING|123.48|176.28|178.48|300.00|0.00|256.00|72.00|451.00|101.99|72.00|72.00|72.00|**1875.23**| |SOFTWARE|90.00|82.80|82.80|82.80|82.80|82.80|176.40|154.66|96.90|96.90|176.89|96.90|**1302.65**| |KITCHEN/CLEANING|0.00|61.81|166.78|0.00|142.99|54.89|15.00|0.00|26.00|87.81|0.00|6.25|**561.53**| |OTHER|5.00|10.76|5.00|5.00|122.79|44.33|119.69|204.99|29.98|15.98|5.00|172.94|**741.46**| |TOTAL|**8555.92**|**7709.47**|**8829.62**|**8002.89**|**7837.34**|**9248.45**|**9637.12**|**10927.90**|**11044.01**|**11670.97**|**9478.33**|**10967.18**|**113909.20**| **MONTHLY - PROFIT/LOSS 1667.27 659.93 5807.38 4480.92 2786.07 4612.69 4718.67 -2176.86 4945.03 -457.53 2476.89 -7476.01 18709.91** ## **YEAR-ON-YEAR COMPARISON** ||**2020-2021**|**2021-2022**|**INCOME**|**2022-2023**| |---|---|---|---|---| ||15204.25|15295.35|SESSION FEES|15184.75| ||135.15|90.00|REGISTRATION FEES|90.00| |||1024.00|EARLY DROP-OFF/LATE PICK-UP|2295.00| ||290.00|781.00|ENRICHMENT FEES|820.00| ||25.00|203.50|UNIFORM|60.00| ||0.00||PHOTOS|91.00| ||400.00|33.00|EVENTS/FUNDRAISING|63.00| |||392.31|DONATIONS|| ||66252.51|75332.88|GRANTS|113925.53| ||1434.00|717.97|OTHER|89.83| |**TOTALS**|83740.91|93870.01||132619.11| ||**2020-2021**|**2021-2022**|**EXPENDITURE**|**2022-2023**| ||50196.59|66199.12|WAGES/TAX|87114.01| ||14994.32|15657.60|RENT|17497.85| ||253.55|44.00|EVENTS|36.00| ||15.64|7.65|STATIONERY/POSTAGE|49.83| ||20.00|405.23|OFFICE EQUIP/SUPPLIES|482.87| ||43.00|748.10|UNIFORM|| ||0.00|0.00|PHOTOS/DVDS|| ||848.80|1267.32|RESOURCES|2634.97| ||1145.51|1171.38|INSURANCE|1206.15| ||181.58|732.58|REGISTRATIONS/ FEES|288.07| ||651.25|1603.52|TRAINING|1875.23| ||588.00|1928.12|SOFTWARE|1324.25| ||396.65|282.84|KITCHEN/CLEANING|552.28| ||967.68|1946.81|OTHER|847.69| |**TOTALS**|70302.57|91994.27||113909.20| |**PROFIT/LOSS**|**13438.34**|**1875.74**||**18709.91**| **RESERVE ACCOUNT** ## **RESERVE ACCOUNT - OPENING BALANCE: 5171.46** |INTEREST EARNED:
22/09/2022
INTEREST EARNED:
22/10/2022
INTEREST EARNED:
02/01/1900
INTEREST EARNED:
22/12/2022
INTEREST EARNED:
22/01/2023
transfer from current acc 07/02/2023
INTEREST EARNED:
22/02/2023
INTEREST EARNED:
22/03/2023
transfer from current acc 27/03/2023
INTEREST EARNED:
22/04/2023
INTEREST EARNED:
22/05/2023
INTEREST EARNED:
22/06/2023
INTEREST EARNED:
22/07/2023
INTEREST EARNED:
22/08/2023
TOTAL INCOME/EXPEND:|1.08
1.49
2.33
3.02
3.88
20000.00
13.25
22.88
6500.00
33.86
36.98
39.63
40.81
48.34| |---|---| ||26747.55| ## **RESERVE ACCOUNT - END BALANCE:** **31919.01** ## **BANK RECONCILIATION** FIGURES AT YEAR START - 1ST SEPTEMBER 2022 : |ACTUAL BANK BALANCE
ACTUAL TREASURER'S CASH BOX
Payments not yet processed - HMRC
NEST pension
**CASH BALANCE AT 01/09/22 :**
INCOME FOR YEAR:
TRANSFER TO RESERVE ACCOUNT (Feb 2023):
TRANSFER TO RESERVE ACCOUNT (Mar 2023):
EXPENDITURE FOR YEAR:|ACTUAL BANK BALANCE
ACTUAL TREASURER'S CASH BOX
Payments not yet processed - HMRC
NEST pension|25971.85
1011.13
-124.42
-127.65| |---|---|---| ||**CASH BALANCE AT 01/09/22 :**|**26730.91**| |||132619.11
-20000.00
-6500.00
-113909.20| |**BALANCE FOR YEAR END - 31ST AUGUST 2023:**||**18940.82**| ||ACTUAL BANK BALANCE
ACTUAL TREASURER'S CASH BOX
Payments not yet processed - HMRC
NEST pension|18771.33
642.70
-343.30
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