To
Trustees' Annual Report for the period
Period start date Period end date 23 OCT 2020 18 OCT 2021
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1045109
SHENLEY CHURCH END PRE-SCHOOL
Charity's principal address SHENLEY LEISURE CENTRE, BURCHARD CRESCENT, SHENLEY CHURCH END, MILTON KEYNES
Postcode MK5 6HF
Names of the charity trustees who manage the charity
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Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| ODESSA SHERREARD |
CHAIRPERSON | SHENLEY CHURCH END PRE-SCHOOL |
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| CHLEO HINCHLIFFE |
TREASURER | SHENLEY CHURCH END PRE-SCHOOL |
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| LOUIS CLARKE | SECRETARY | SHENLEY CHURCH END PRE-SCHOOL |
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| CLARE MURRAY | VICE- CHAIRPERSON |
SHENLEY CHURCH END PRE-SCHOOL |
||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management Description of the charity’s trusts Type of governing document Constitution (eg. trust deed, constitution) Unincorporated charity How the charity is constituted (eg. trust, association, company) Election at AGM from family and associate members Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
There is a child protection policy in place. All staff, committee and You may choose to include volunteers are checked through the Disclosure and Barring Services and additional information, where are required to sign up to the DBS online Update Service. For staff, these relevant, about: checks are carries out on a regular basis in line with statutory • requirements. policies and procedures adopted for the induction and training of trustees; All committee members give their time voluntarily and receive no • the charity’s organisational remuneration or other benefits. structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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to provide a happy, stimulating and safe environment for children, staff and parents
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• to facilitate the development of lively enquiring minds, encouraging positive attitudes and independence towards learning
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• to achieve high standards, enabling each child to develop their full potential and learn through play
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• to provide a broad, relevant curriculum reflecting the needs of the individual child and fulfilling the requirements of the pre-school
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Summary of the objects of the curriculum
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charity set out in its • to provide opportunities for fun and friendship in a caring
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governing document environment
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• to support the important role of parents/carers in their young child’s education
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• to maintain an orderly, yet happy and purposeful learning environment which will challenge and motivate the children in our care
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• to include and value the contribution of all our families to our understanding of equality and diversity
In planning our activities for the year we kept in mind the Charity Commission guidance on public benefit at our committee meetings. The focus of our activities is based around the EYFS which has enabled us to reflect and review our impact on the learning and development of all our children. We continue to provide a variety of resources for children and a range of learning possibilities. Continued provision in line with the charities objectives. Offering fee paying and free (through government nursery funding) early years sessions. Children in our care can be with us from the age of two years to the end of the academic year after their fourth birthday.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
We provide regular, weekly PE sessions in liaison with Shenley Leisure Centre to promote the children’s gross motor skills.
Due to Covid pandemic many parents were hesitant for their children to attend sessions when we reopened after the summer holidays in September 2020. Our child numbers remained relatively low throughout the year.
Staff worked extremely hard under the circumstances to provide a welcoming and stimulating environment for our children and their families.
Costs/expenditure were kept to a minimum in order to be able to rebuild our reserve account, funds from which had been used previously when our funding had been suspended for 6 months.
Fundraising was difficult due to government restrictions which were in place at various times.
During the year, our termly charge (£8.50) for PE was replaced by a monthly Enrichment Fee charge (£3.00) in order to enable us to provide a special activity/craft session during each month.
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Section D Achievements and erformance p
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Section E Financial review
See policy statement in Annual Accounts
Brief statement of the
charity’s policy on reserves
Details of any funds materially in deficit
N/a
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
Our main source of funds has been the Government funding for 2 - 4 year olds.
Due to low child numbers (corresponding to a low birth rate period) we had to use some of the funds in our Reserve Account early in the financial year, however, we returned a profit at the year-end (which will be allocated to the Reserve Account).
We are constantly looking at ways to improve child numbers attending.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
To continue fundraising to allow us to offer our families an extended range of learning activities and experiences.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
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SHENLEY CHURCH END PRE-SCHOOL
REGISTERED CHARITY NUMBER : 1045109
UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31[ST] AUGUST 2021
SHENLEY CHURCH END PRE-SCHOOL – ANNUAL SUMMARY
| INCOME | SEPT | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | TOTAL |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| SESSION FEES | 382.50 | 1048.00 | 1288.50 | 1158.00 | 1805.00 | 1769.50 | 1947.00 | 1890.00 | 1874.25 | 1065.00 | 976.50 | 0.00 | 15204.25 |
| REGISTRATION FEES | 15.00 | 15.00 | 0.00 | 0.00 | 15.00 | 15.00 | 60.00 | 15.15 | 0.00 | 0.00 | 0.00 | 135.15 | |
| PE FEES | 17.00 | 0.00 | 0.00 | 0.00 | 45.00 | 12.00 | 33.00 | 48.00 | 57.00 | 63.00 | 12.00 | 3.00 | 290.00 |
| UNIFORM | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 25.00 | 0.00 | 0.00 | 25.00 | |
| PHOTOS | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||||||
| EVENTS/FUNDRAISING | 0.00 | 0.00 | 0.00 | 400.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 400.00 | |||
| DONATIONS | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||
| GRANTS | 2555.28 | 2555.28 | 1446.12 | 9451.75 | 5302.17 | 4491.48 | 4947.46 | 7608.37 | 4947.46 | 4947.46 | 12724.37 | 5275.31 | 66252.51 |
| OTHER | 0.00 | 862.07 | 45.29 | 30.00 | 80.00 | 60.00 | 130.00 | 30.00 | 80.00 | 50.00 | 66.64 | 1434.00 | |
| TOTAL | 2969.78 | 4480.35 | 2779.91 | 10639.75 | 7647.17 | 6347.98 | 7117.46 | 9591.52 | 6983.71 | 6125.46 | 13779.51 | 5278.31 | 83740.91 |
| EXPENDITURE | |||||||||||||
| WAGES/TAX | 3173.48 | 2995.74 | 3456.48 | 4962.37 | 3514.77 | 4099.96 | 4053.16 | 5248.85 | 6263.10 | 4733.73 | 5216.48 | 2478.47 | 50196.59 |
| RENT | 2235.25 | 605.80 | 1712.55 | 1141.70 | 1394.50 | 1100.92 | 1631.00 | 1223.25 | 1223.25 | 0.00 | 2691.15 | 34.95 | 14994.32 |
| EVENTS | 0.00 | 0.00 | 0.00 | 14.75 | 0.00 | 0.00 | 0.00 | 0.00 | 238.80 | 0.00 | 0.00 | 253.55 | |
| STATIONERY/POSTAGE | 0.00 | 0.00 | 3.99 | 0.00 | 7.65 | 4.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 15.64 | |
| OFFICE | |||||||||||||
| EQUIP/SUPPLIES | 0.00 | 0.00 | 0.00 | 20.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 20.00 |
| UNIFORM | 43.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 43.00 | |
| PHOTOS/DVDS | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||||
| RESOURCES | 0.00 | 0.00 | 30.00 | 62.84 | 434.00 | 140.27 | 27.05 | 35.00 | 43.38 | 0.00 | 76.26 | 848.80 | |
| INSURANCE | 0.00 | 0.00 | 1145.51 | 0.00 | 0.00 | 1145.51 | |||||||
| PROFESSIONAL FEES | 35.00 | 48.29 | 98.29 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 181.58 | |
| TRAINING | 0.00 | 45.00 | 0.00 | 0.00 | 0.00 | 0.00 | 69.25 | 36.00 | 501.00 | 0.00 | 0.00 | 0.00 | 651.25 |
| SOFTWARE | 14.99 | 246.75 | 88.80 | 71.86 | 82.80 | 82.80 | 588.00 | ||||||
| KITCHEN/CLEANING | 0.00 | 11.96 | 40.30 | 35.61 | 62.40 | 7.05 | 64.81 | 0.00 | 40.31 | 0.00 | 134.21 | 396.65 | |
| OTHER | 15.00 | 252.99 | 10.58 | 25.90 | 24.19 | 237.64 | 37.99 | 163.57 | 28.97 | 0.00 | 170.85 | 0.00 | 967.68 |
| TOTAL | 5516.72 | 3959.78 | 5598.94 | 6263.17 | 5437.51 | 5589.84 | 5972.06 | 7924.04 | 8338.81 | 4733.73 | 8371.75 | 2596.22 | 70302.57 |
SHENLEY CHURCH END PRE-SCHOOL – YEAR-ON-YEAR COMPARISON
| 2018-2019 | 2019-2020 | INCOME | 2020-2021 | |
|---|---|---|---|---|
| 13076.50 | 5265.50 | SESSION FEES | 15204.25 | |
| 210.00 | 104.00 | REGISTRATION FEES | 135.15 | |
| 400.00 | 144.50 | PE FEES | 290.00 | |
| 105.00 | 34.50 | UNIFORM | 25.00 | |
| PHOTOS | 0.00 | |||
| 773.60 | 111.00 | EVENTS/FUNDRAISING | 400.00 | |
| 65213.39 | 54921.04 | GRANTS | 66252.51 | |
| 3877.62 | 811.00 | OTHER | 1434.00 | |
| TOTALS | 83656.11 | 61391.54 | 83740.91 | |
| 2018-2019 | 2019-2020 | EXPENDITURE | 2020-2021 | |
| 74193.31 | 50875.07 | WAGES/TAX | 50196.59 | |
| 13646.05 | 9157.70 | RENT | 14994.32 | |
| 472.88 | 113.93 | EVENTS | 253.55 | |
| 77.13 | 17.60 | STATIONERY/POSTAGE | 15.64 | |
| 147.16 | 60.67 | OFFICE EQUIP/SUPPLIES | 20.00 | |
| 290.61 | UNIFORM | 43.00 | ||
| PHOTOS/DVDS | 0.00 | |||
| TOYS/PLAY | ||||
| 1298.78 | 276.66 | EQUIPMENT/RESOURCES | 848.80 | |
| 1029.68 | 1144.26 | INSURANCE | 1145.51 | |
| 459.94 | 477.60 | PROFESSIONAL FEES | 181.58 | |
| 1492.80 | 236.00 | TRAINING | 651.25 | |
| SOFTWARE | 588.00 | |||
| 482.27 | 320.58 | KITCHEN/CLEANING | 396.65 | |
| 806.38 | 810.65 | OTHER | 967.68 | |
| TOTALS | 94396.99 | 63490.72 | 70302.57 |
PROFIT/LOSS -10740.88 -2099.18
13438.34
SHENLEY CHURCH END PRE-SCHOOL – RESERVE ACCOUNT
| RESERVE ACCOUNT - OPENING BALANCE: INTEREST EARNED: 22/09/2020 INTEREST EARNED: 22/10/2020 INTEREST EARNED: 22/11/2020 22/12/2020 TRANSFER TO CURR A/C 01/12/2020 22/01/2021 22/02/2021 22/03/2021 22/04/2021 22/05/2021 22/06/2021 22/07/2021 22/08/2021 TOTAL INCOME/EXPEND: |
7168.95 0.06 0.06 0.06 0.06 2000.00 0.04 0.04 0.04 0.04 0.04 0.04 0.04 0.04 |
|---|---|
| 0.56 2000.00 |
5169.51
RESERVE ACCOUNT - END BALANCE:
SHENLEY CHURCH END PRE-SCHOOL – BANK RECONCILIATION
FIGURES AT YEAR START - 1ST SEPTEMBER 2020 :
| BANK BALANCE PETTY CASH TREASURER'S CASH BOX Payments not yet processed - HMRC NEST pension CASH BALANCE AT 1/9/20 : INCOME FOR YEAR: TRANSFER FROM RESERVE ACCOUNT: EXPENDITURE FOR YEAR: |
BANK BALANCE PETTY CASH TREASURER'S CASH BOX Payments not yet processed - HMRC NEST pension |
8323.43 199.54 1444.44 -398.36 -152.22 |
|---|---|---|
| CASH BALANCE AT 1/9/20 : | 9416.83 | |
| 83740.91 2000.00 -70302.57 |
||
| BALANCE FOR YEAR END - 31ST AUGUST 2021: | 24855.17 | |
| ACTUAL BANK BALANCE ACTUAL PETTY CASH ACTUAL TREASURER'S CASH BOX Payments not yet processed - HMRC NEST pension |
23450.47 199.54 1230.94 -18.60 -7.18 |
CASH BALANCE AT 31/08/21 : 24855.17