TRUSTEE REPORT **THE DEAL MEMORIAL BANDSTAND TRUST** 23 July 2024 ## **TRUSTEE REPORT FOR THE YEAR 2023** 1. The Deal Memorial Bandstand Trust is a Registered Charity that exists to maintain and operate the Deal Memorial Bandstand, Walmer Green, Deal, Kent as a living memorial to the 11 members of His Majesty's Royal Marines Band Service who lost their lives in an improvised bomb explosion at Deal Barracks on 22 September 1989. Deal Memorial Bandstand Trust (DMBT), Registered Charity Nº 1045095, can be contacted at the following address Mr Paul Rutterford Honorary Secretary 3 Colmanton Grove Sholden Deal CT14 0FF E-mail: secretary@dealbandstand.org The Trustees are: Mr Derek Lindars (Chair) Mr Andrew Cornish (Vice Chair) Mr Paul Ruitterford (Secretary) Mr David Gollop (Treasurer) 2. The Charity is administered in conformity with the provisions of a written deed, or constitution, by the Committee of Management. Trustees are recruited fro the local community based on the candidate having appropriate skills and experience, and selection is based on merit. Trustees are elected each year at the Annual General Meeting. Both Trustees and Committee members are volunteers and, as such, are unpaid. The Structure of the Committee is: - 4 x Trustees - 6 to 10 x Committee Members The Memorial Bandstand ('the Trust Property') demised by the Lease shall be held upon trust to provide and maintain the Bandstand for the use and benefit of the public so as to commemorate the Royal Marines who lost their lives at Deal on 22 September 1989. By 1 a Lease made between Dover District Council of the one part and the Trustees, Dover District Council has granted a lease of the land upon which the Bandstand has been built for a term of fifty years from 1993 at a rent of a peppercorn. The Trustees carry on directly or through other entities such general business activity as they deem proper, including, but not limited to, the organisation of free live music concerts for the enjoyment of the general public. The Charity raises funds to support the on-going maintenance of the Bandstand and associated assets and to engage Bands to perform on the Bandstand. 3. During the year 2023, the DMBT organised 18 concerts by engaging Brass and Wind Bands from the south east area. Each concert attracted and audience of approximately 120 members of the public for the free concerts. On 9th July 2023, the HM Royal Marines Band gave an outstanding concert on the Bandstand and carried out the annual service to rededicate the Bandstand as a Memorial. Approximately 5,000 members of the public attended this concert. Distinguished guests were also invited, including the families of those killed by the bombing, the Commandant General Royal Marines, the MP and local Councillors. The Bandstand was also made available to the Town Council, and other fund raising and community activities that are appropriate with the objectives and ethos of the Bandstand. For the use of the Bandstand, donations are required. Examples of other community events include: - The annual Cliff Top Challenge, a 55 mile ultra marathon and shorter distances, for the community to choose to run, in order to raise money for the charity, Breast Cancer Now. The event finishes at the Bandstand and bands play during the afternoon. - Deal Pride held their first event on the Bandstand, with a series of bands playing to entertain the gathered community. 4. The 2023 concerts and other activities were successful and feedback from the public and Local Authorities was very positive. The Local Authorities provide grants to help with the significant costs of hosting the Royal Marines concert and, in order to receive the grants, the DMBT evidences the public benefit. 5. The Bandstand sits on Walmer Green on the sea front and the DMBT has a significant reserves policy that aims to rebuild the Bandstand should a very bad winter storm cause significant damage. The risk is low, because planned maintenance through the year ensure the Bandstand is able to withstand usual storms. In 2023, overall the concerts realised a small surplus. A larger surplus was achieved at the end of the year because of (a) a financial gift left in a will; and, (b) a donation from the Walmer and Kingsdown Golf Club. No custodian Trustee holds any funds. Derek Lindars Chairman, Deal Memorial Bandstand Trust 23 July 2024 2 Charity No: 10451)95 FINANCIAL STATEMENTS FOR THE YEAR Ef4DED 31 ocfoBER 21123 FOR THE DEAL MEMORIAL BANDsfANDTRUST THE DEAL MEMORIAL BANDsfAND TRUST CONTEiwfs OF THF. F1Tr4ANCIAL sTATE￿IENTs FOR TIIE YEAR ENDED31 ocfoBER 2023 Page Trnstees. Annual Rep)rt Independent Examiner's Report Receipts *nd P#Yme￿I5 ACco￿￿t Statement •f Assets and Liabilitie5 Note5 to the Financial Sixtements DEAL MEMORIAL BANDSTAND TRUST TRusfEES' ANNUAL REPORT FOR THE YEAR ENDED31 ocfoBER 2023 The trustee5 present their reTXJrt with the financial statements of ihe ch￿lty for ihe year ended 31 October 2023. REGISTEREDCHARITY NO: 1045095 TRUSTEES: D Lindars P Rutterford A Cornish ADDRESS: 5 Grdn8e Road DEAL cr14 9TS INDEPEIYDENT EXAMINER: l D Pascall FCA Mccabe Fold Wtlliam5 Charlton House tA)ur Street DOVER Kent cr16 IBL GOVERNING DOCUMENT: The Charity was registered on 21 March 1995 arkd is governed by a declardtion of trust da￿ 28 February 1995. APPOINTMENT OF TRUSTEES: Tnlstees have been appoint￿ on the basis of the relevant expertis¢ Ihai they can bring to the iwrd. ORGANISATIOIY.. The board of trustce5 adminisiers the Charity. OWEcrs: The objective of ihe Charity is to maintain the Deal Memorial Bandsiand as a 'living' memorial to eleven musician5 of th¢ Royal Marines killed by a ly)mb on 22 Sep*mber 1989. The TNst¢es confjnn that they have complied with their duty as prescribed in th¢ Charities Act 2011 10 have due regard to the Charity Commission's guidance on public benefit. AcfiviTIES: The Charity organised a full season of live con¢erts at the Bandstand each Sunday frimn May lo September 2023. with only a small nutnber of ev¢nts calleelled due ￿ individual bands availability on ihe day. The annual memorial concert perforn)ed by Her Majesty's Royal Marines rt￿rned and was held on 9 July 2023 io a full audience on Walmer Grttn and remains the highlight of our concert series. RESERVES POLICY: The level of re￿ryeS at 31 (ktober 2023 amounted to £79.228 {2022 £68.4771 The Trustees wnsider it nece55ary to maintain level of reserves sufficienl to cover the re-build costs of the Bandsthnd in th¢ event of signiflcant stomi damage. Signed on behAlf of the Tru$tee$ by: P Rutierfo DLiTh Date Page I INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE DEAL MEMORIAL BANDSTAND TRUST I report to the ch&ity inJs*es on my examination of financial staleThents of the Deal Memorial Bandstand Trust Ithe TTUSt) for The year ended 31 (ktober 2023. R¢S￿)nSIbl11tles and b85is of report As th¢ Charity trustees of the Trust you are restK>nsible for the preparatKTrn of the finan¢ial siatement5 in accordance with the requir¢rnents of the Charitie5 Acl 2011 Ilhc 2011 A(fl. l Tepx)rt in r¢s￿¢t of my examination of the Trusvs financial statements carried out under s¢¢tiot1 145 of the 2011 Act and in Carrying out my examination I have followed all applicable Direeiions given by the Charity Cornmission under se¢iion 14515Xbl of the 2011 Aci. Independenl examiner's Statement I have completed my exarnination. l ¢onfirni that no material matteTS have come ￿ Thy attention in connection with the examination giving me c8U5e to ￿11¢¥¢ that in any Thatcrial ￿sp￿t.. ¢¢ounting records were not kept in respect of the Trust required by section 130 ofthe A¢t' or the financial stat¢m¢nts do not accord with those recorth. I have no roncems and have wme aeross no other matters in connection with the examination to ivhich attention should be drawn in ihis retK>rt in order to enable a proper understanding ofthe financial statements to be rea¢h¢d. l D Pascall FCA Chartered Accountant Mccabe Ford Williams Charlton House Dour Street DOVER Kent CT16 IBL Date.. Page 2 DEAL MEMORIAL BANDSTAND TRUST RECEIPTS AND PA Y￿lENTs ACCOUNT FOR TIIE YEAR EN'DED 31 ocfoBER 21123 Unrestrlcted Restricted F￿lld$ Funds 2023 21123 Total 2023 Total 2022 RECEIPTS Concerts, collections. and r&ffl¢s Donations Sponsorship Grants Bank interest 11,704 12,777 8.300 11,704 12,777 8,300 1,200 477 14.994 5.377 6.300 5,500 IJ 1,200 477 Total reeeipt5 33.258 34,458 32,184 PAYMENTS Bands- refreshments Concert expenses Council tax Repair5 and maintenance rtsurance and licenses Printing. postage, and stationery Marketing and website Wreaths and flow¢TS Accountancy Eqllipment purchase5 261 18,069 389 1.733 1.766 198 1,548 500 408 261 19269 389 ,733 1.766 198 1.548 500 408 132 19.680 649 9,243 1.682 165 1.021 962 384 1200 Tot*1 payments 24872 12110 26.072 34.022 Surplu51(Deficit) for the yegr 8J86 8J86 (1.838) Bank And ¢g$h b*l*nees brought forward 68.885 68,885 70,723 Bank and c95h bAl*nces tarried fonvxrd 77371 77271 68.885 Page 3 THE DEAL MEMORIAL BANDSTAND TRUST srATEMENf OF ASSETS AND LIABILITIES AS AT 31 OCTOBER 2023 2023 2022 Unre51rirted Funds Unrestritted Fund$ Stoek Bank #nd cish funds Cash at bank Petty cash 1383 77.271 68.822 63 Total gs5ets 79.654 68,885 Lilbilities Sundry Creditors £426 £408 We acknowledge our resw)nsibility for the finaneial statement& includingthe appropriateness of the accounting policies. and for providing all infonnatton and explanations necessary fortheir compilation. The financial siatements were approved by the Trustce5 Oll................................................. P Rutterford D Lindar5 Page 4 THE DEAL MEMORIAL BANDSTAND TRUST NOTES TO THE FINAIYCIAL sfATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2023 ACCOUNTING POLICIES Bi$1$ of Preparation The financial statements of the charity, which is a public benefjt entity. have been prepared in accordanc¢ wilh the Chariiies Act 2011 on a Receipts and Paymcnts basis. The financial stalements are present¢d in slerlin8 which is Ihe functional Currency of the ¢harily. CApit&l Expendi¢ur¢ Items ora capital nature, wch as sound equipment etc, are written off tn the year of acquisition. In this year no ¢xpendiiure was incurred as all equipmeni was hir¢d forevents. Fund Aeeounting Income which can only be used for r¢strieied purposes. and its relaied expenditUTC. is account¢d for as restrict¢d funds. All other income arhd expenditur¢ is aceounted for as general funds. T8Xltion No provision is made in the accounts for taxation as the Trustees are of the opinion that all of the Trust's activiti¢s ar¢ of a charilable na1￿￿ and therefore outside the scop¢ of taxalion. Neith¢r the Trusiees, nor any ￿tsOn$ conn¢¢wl with them. have received any remuneraiion or expenses during the year. Restricted funds received in the year totalled £120012022 £5,5WI. Funds received from Keni County Council of £1.200 {2022 £2,200) w¢re in respeel of the hire of media equipment for the Royal Marines Concert which took place in July 2023. In the year ended 31 Iktober 2022. restricted fvnds were also received from tk)v¢r Dislri¢l Council of £3JOO for repairs lo ihe Bartdstsnd. Page S Charity No: 10451)95 FINANCIAL STATEMENTS FOR THE YEAR Ef4DED 31 ocfoBER 21123 FOR THE DEAL MEMORIAL BANDsfANDTRUST THE DEAL MEMORIAL BANDsfAND TRUST CONTEiwfs OF THF. F1Tr4ANCIAL sTATE￿IENTs FOR TIIE YEAR ENDED31 ocfoBER 2023 Page Trnstees. Annual Rep)rt Independent Examiner's Report Receipts *nd P#Yme￿I5 ACco￿￿t Statement •f Assets and Liabilitie5 Note5 to the Financial Sixtements DEAL MEMORIAL BANDSTAND TRUST TRusfEES' ANNUAL REPORT FOR THE YEAR ENDED31 ocfoBER 2023 The trustee5 present their reTXJrt with the financial statements of ihe ch￿lty for ihe year ended 31 October 2023. REGISTEREDCHARITY NO: 1045095 TRUSTEES: D Lindars P Rutterford A Cornish ADDRESS: 5 Grdn8e Road DEAL cr14 9TS INDEPEIYDENT EXAMINER: l D Pascall FCA Mccabe Fold Wtlliam5 Charlton House tA)ur Street DOVER Kent cr16 IBL GOVERNING DOCUMENT: The Charity was registered on 21 March 1995 arkd is governed by a declardtion of trust da￿ 28 February 1995. APPOINTMENT OF TRUSTEES: Tnlstees have been appoint￿ on the basis of the relevant expertis¢ Ihai they can bring to the iwrd. ORGANISATIOIY.. The board of trustce5 adminisiers the Charity. OWEcrs: The objective of ihe Charity is to maintain the Deal Memorial Bandsiand as a 'living' memorial to eleven musician5 of th¢ Royal Marines killed by a ly)mb on 22 Sep*mber 1989. The TNst¢es confjnn that they have complied with their duty as prescribed in th¢ Charities Act 2011 10 have due regard to the Charity Commission's guidance on public benefit. AcfiviTIES: The Charity organised a full season of live con¢erts at the Bandstand each Sunday frimn May lo September 2023. with only a small nutnber of ev¢nts calleelled due ￿ individual bands availability on ihe day. The annual memorial concert perforn)ed by Her Majesty's Royal Marines rt￿rned and was held on 9 July 2023 io a full audience on Walmer Grttn and remains the highlight of our concert series. RESERVES POLICY: The level of re￿ryeS at 31 (ktober 2023 amounted to £79.228 {2022 £68.4771 The Trustees wnsider it nece55ary to maintain level of reserves sufficienl to cover the re-build costs of the Bandsthnd in th¢ event of signiflcant stomi damage. Signed on behAlf of the Tru$tee$ by: P Rutierfo DLiTh Date Page I INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE DEAL MEMORIAL BANDSTAND TRUST I report to the ch&ity inJs*es on my examination of financial staleThents of the Deal Memorial Bandstand Trust Ithe TTUSt) for The year ended 31 (ktober 2023. R¢S￿)nSIbl11tles and b85is of report As th¢ Charity trustees of the Trust you are restK>nsible for the preparatKTrn of the finan¢ial siatement5 in accordance with the requir¢rnents of the Charitie5 Acl 2011 Ilhc 2011 A(fl. l Tepx)rt in r¢s￿¢t of my examination of the Trusvs financial statements carried out under s¢¢tiot1 145 of the 2011 Act and in Carrying out my examination I have followed all applicable Direeiions given by the Charity Cornmission under se¢iion 14515Xbl of the 2011 Aci. Independenl examiner's Statement I have completed my exarnination. l ¢onfirni that no material matteTS have come ￿ Thy attention in connection with the examination giving me c8U5e to ￿11¢¥¢ that in any Thatcrial ￿sp￿t.. ¢¢ounting records were not kept in respect of the Trust required by section 130 ofthe A¢t' or the financial stat¢m¢nts do not accord with those recorth. I have no roncems and have wme aeross no other matters in connection with the examination to ivhich attention should be drawn in ihis retK>rt in order to enable a proper understanding ofthe financial statements to be rea¢h¢d. l D Pascall FCA Chartered Accountant Mccabe Ford Williams Charlton House Dour Street DOVER Kent CT16 IBL Date.. Page 2 DEAL MEMORIAL BANDSTAND TRUST RECEIPTS AND PA Y￿lENTs ACCOUNT FOR TIIE YEAR EN'DED 31 ocfoBER 21123 Unrestrlcted Restricted F￿lld$ Funds 2023 21123 Total 2023 Total 2022 RECEIPTS Concerts, collections. and r&ffl¢s Donations Sponsorship Grants Bank interest 11,704 12,777 8.300 11,704 12,777 8,300 1,200 477 14.994 5.377 6.300 5,500 IJ 1,200 477 Total reeeipt5 33.258 34,458 32,184 PAYMENTS Bands- refreshments Concert expenses Council tax Repair5 and maintenance rtsurance and licenses Printing. postage, and stationery Marketing and website Wreaths and flow¢TS Accountancy Eqllipment purchase5 261 18,069 389 1.733 1.766 198 1,548 500 408 261 19269 389 ,733 1.766 198 1.548 500 408 132 19.680 649 9,243 1.682 165 1.021 962 384 1200 Tot*1 payments 24872 12110 26.072 34.022 Surplu51(Deficit) for the yegr 8J86 8J86 (1.838) Bank And ¢g$h b*l*nees brought forward 68.885 68,885 70,723 Bank and c95h bAl*nces tarried fonvxrd 77371 77271 68.885 Page 3 THE DEAL MEMORIAL BANDSTAND TRUST srATEMENf OF ASSETS AND LIABILITIES AS AT 31 OCTOBER 2023 2023 2022 Unre51rirted Funds Unrestritted Fund$ Stoek Bank #nd cish funds Cash at bank Petty cash 1383 77.271 68.822 63 Total gs5ets 79.654 68,885 Lilbilities Sundry Creditors £426 £408 We acknowledge our resw)nsibility for the finaneial statement& includingthe appropriateness of the accounting policies. and for providing all infonnatton and explanations necessary fortheir compilation. The financial siatements were approved by the Trustce5 Oll................................................. P Rutterford D Lindar5 Page 4 THE DEAL MEMORIAL BANDSTAND TRUST NOTES TO THE FINAIYCIAL sfATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2023 ACCOUNTING POLICIES Bi$1$ of Preparation The financial statements of the charity, which is a public benefjt entity. have been prepared in accordanc¢ wilh the Chariiies Act 2011 on a Receipts and Paymcnts basis. The financial stalements are present¢d in slerlin8 which is Ihe functional Currency of the ¢harily. CApit&l Expendi¢ur¢ Items ora capital nature, wch as sound equipment etc, are written off tn the year of acquisition. In this year no ¢xpendiiure was incurred as all equipmeni was hir¢d forevents. Fund Aeeounting Income which can only be used for r¢strieied purposes. and its relaied expenditUTC. is account¢d for as restrict¢d funds. All other income arhd expenditur¢ is aceounted for as general funds. T8Xltion No provision is made in the accounts for taxation as the Trustees are of the opinion that all of the Trust's activiti¢s ar¢ of a charilable na1￿￿ and therefore outside the scop¢ of taxalion. Neith¢r the Trusiees, nor any ￿tsOn$ conn¢¢wl with them. have received any remuneraiion or expenses during the year. Restricted funds received in the year totalled £120012022 £5,5WI. Funds received from Keni County Council of £1.200 {2022 £2,200) w¢re in respeel of the hire of media equipment for the Royal Marines Concert which took place in July 2023. In the year ended 31 Iktober 2022. restricted fvnds were also received from tk)v¢r Dislri¢l Council of £3JOO for repairs lo ihe Bartdstsnd. Page S