## **- Cygnets Pre school committee meeting** ## **- Wednesday 23[rd] June 2021, virtual meeting given Covid 19 social distancing/ Emailed minutes** Present- Alexia, Vicky, Annabel, Chloe, Montanna Copied in – Hayley, Jane, Celia 1. Welcome and introduction – Alexia Welcomed everyone to the virtual meeting and explained the meeting would be kept to a minimum and just the overview of the year would be covered including signing off the accounts. ## 2. Invitation to declare conflicts of interest N/a 3. Resignation of committee members/staff – Alexia confirmed that Emily Ralph had resigned in December 2020 from her position as Admin Assistant for Cygnets. The role has been temporarily filled by Celia Jones and the role will be reviewed at the end of the financial/school year. The committee would continue their positions until the end of the school year. It was decided a drive to improve the number of parents on the committee would need to take place to keep the preschool running. 4. Vote for allocating Roles of new chair, treasurer and secretary from previously elected members Chair: Zane Berzina nominated & elected Treasurer: Victori nominated & elected Secretary: Annabel Parkinson nominated & elected 5. Accounts – The accounts to July 2020 have been brought up to date and presented to the accountant for completion. Jane Blake signed the accounts off and these were produced for the committee to review. There were no objections to the figures and the committee felt the staff had worked hard during the year and managed to keep the preschool working in very difficult circumstances. During the next financial year, it was agreed to review preschool fees, salaries and premises costs. 6. AOB - Celia to update charity commission, Ongoing discussions continue around staffing and financial planning for the setting over the next months given the current situation with Covid-19. The committee will review and make arrangements keeping staff and parents informed. 1 Permission granted from EYA to run committee on three members in the interim while we are waiting for Montanna’s paper work to be finalised and recruiting a fifth member of the committee. 7. Date of next meeting – It was agreed to review the position of the preschool in the new school year around September/October 2021. 2 CYGNETSPLAYSCHOOL LANGFORDVILLAGE ACCOUNTS FOR THE YEAR ENDED31S'fJuLY2020 CYGNETSPLAYSCHOOLLANGFORDVILLAGE Xndependent Kxydminer's Report to the Trustees of Cygnets Playschool I report on the Accounts of the Playschool for the year ended 3181 July 2020 which are set out on pages l and 2. Respective responsibllltles of trustees and examlner The charity's trustees ar¢ responsible forthe preparation of the accounts. The charity's trustees consider that an audit is not required forthis period under section 144 of the Charitics Act 2011 (the Charities Act) and that an independent examination is needed. It is rny responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedurcs laid down in th¢ General Directions giv¢n by the ch￿ltY Commission (und¢r section 145{5)(b) of th¢ Charities Act, 2nd to stat¢ whether particular rnatters have come to my attention. Basls of independent examlner's statement My exan]ination was Ca￿led oul in accordan¢c with General directions given by the Charity Commission. An cxamination includes a review of the accounting records kept by thc Ch￿TtY and a compaTibVn of the accounts presented with those rccords. It also includes consideration of any unusual items or disclosures in the accounts, and s¢¢king explanations from the trnstees conceming any such matt¢rs. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether thc accounts present a 'tNe and fair, view and the report is limited to those ￿￿tte￿3 set out in the statement below. Independent examlner's statsment In connection with my cxamination, no matter has come to my attention (l) which gives me reasonable Cause to believ¢ that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act. and to prepare accounts which accord with th¢ accounting r¢coTds and comply with the accounting requirements of the Charitics Act have not been met. or (2) to which, in rny opinion, attention should be drawn in orderto enable a proper understanding of the accounts to b¢ Teached. Name... Jayn¢ Blake Chartered Acwuntant 23 Roman Way Thame Oxoll OX9 2FP CYCNETSPLAYSCHOOL LANCFORDVILLAGE RECEIPTS AND PAYMENTS ACCOUNT Perlod ended 3181 July 2020 REcKIvrs Total Fees Fundraising Bazjk inter¢st 82,550 627 68 TOTAL RECEIPTS 83,245 PAYMENTS Premises Staff Costs Consutnables Equipment Fundrdising costs 2,660 65,323 2,433 315 70,731 Admini8tratkon Membership subscriptions 2,398 398 2,796 TOTAL PAYMENTS 73,528 NET SURPLUS FOR THE YEAR ADD SURPLUS BOUGIrr FORWARD 9,718 43,475 SURPLUS CARRIED FORWARD 53,193 CYGNETSPLAYSCHOOLLANGFORDVILLAGE BALANCESHEET As At 31￿ July 2020 CASHATBANK Current Account Deposit Account Deposit Account- NOF account Petty Ca8h Wraparound Account 16,469 30,124 6,522 73 53,193 SCHOOL FUND Funds bought f¢)nvard Sujplus for year 43,475 9,718 53,193 CYGNETSPLAYSCHOOL LANGFORDVILLAGE ACCOUNTS FOR THE YEAR ENDED31S'fJuLY2020 CYGNETSPLAYSCHOOLLANGFORDVILLAGE Xndependent Kxydminer's Report to the Trustees of Cygnets Playschool I report on the Accounts of the Playschool for the year ended 3181 July 2020 which are set out on pages l and 2. Respective responsibllltles of trustees and examlner The charity's trustees ar¢ responsible forthe preparation of the accounts. The charity's trustees consider that an audit is not required forthis period under section 144 of the Charitics Act 2011 (the Charities Act) and that an independent examination is needed. It is rny responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedurcs laid down in th¢ General Directions giv¢n by the ch￿ltY Commission (und¢r section 145{5)(b) of th¢ Charities Act, 2nd to stat¢ whether particular rnatters have come to my attention. Basls of independent examlner's statement My exan]ination was Ca￿led oul in accordan¢c with General directions given by the Charity Commission. An cxamination includes a review of the accounting records kept by thc Ch￿TtY and a compaTibVn of the accounts presented with those rccords. It also includes consideration of any unusual items or disclosures in the accounts, and s¢¢king explanations from the trnstees conceming any such matt¢rs. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether thc accounts present a 'tNe and fair, view and the report is limited to those ￿￿tte￿3 set out in the statement below. Independent examlner's statsment In connection with my cxamination, no matter has come to my attention (l) which gives me reasonable Cause to believ¢ that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act. and to prepare accounts which accord with th¢ accounting r¢coTds and comply with the accounting requirements of the Charitics Act have not been met. or (2) to which, in rny opinion, attention should be drawn in orderto enable a proper understanding of the accounts to b¢ Teached. Name... Jayn¢ Blake Chartered Acwuntant 23 Roman Way Thame Oxoll OX9 2FP CYCNETSPLAYSCHOOL LANCFORDVILLAGE RECEIPTS AND PAYMENTS ACCOUNT Perlod ended 3181 July 2020 REcKIvrs Total Fees Fundraising Bazjk inter¢st 82,550 627 68 TOTAL RECEIPTS 83,245 PAYMENTS Premises Staff Costs Consutnables Equipment Fundrdising costs 2,660 65,323 2,433 315 70,731 Admini8tratkon Membership subscriptions 2,398 398 2,796 TOTAL PAYMENTS 73,528 NET SURPLUS FOR THE YEAR ADD SURPLUS BOUGIrr FORWARD 9,718 43,475 SURPLUS CARRIED FORWARD 53,193 CYGNETSPLAYSCHOOLLANGFORDVILLAGE BALANCESHEET As At 31￿ July 2020 CASHATBANK Current Account Deposit Account Deposit Account- NOF account Petty Ca8h Wraparound Account 16,469 30,124 6,522 73 53,193 SCHOOL FUND Funds bought f¢)nvard Sujplus for year 43,475 9,718 53,193