West Kent Mind IA company limited by guarantee) West Kent West Kent Mind (A company limited by guarantee) Trustees9 Report and Financial Statements For the year ended 31 March 2025 Registered Number 03026457 Charity Number 1044977 West Kent Mind (A company limited by guarantee) Contents Page Reference and administrative details Trustees, report 2-27 Independent examiner's report on the financial statements 28-29 Statement of financial activities 30 BaLance sheet 31 Statement of cash flows 32 Notes to the financiaL statements 33-46 West Kent Mind {A company limited by guarantee) Reference and adminlstrative details for the year ended 31 March 2025 Prasident Pat Downing MBE Trustees Graham Clark, Chair Ella Davey. Vice Chair Peter Brookman, Treasurer Marie StanLey Laura Acosta Stephanie Davies Chloe Webb. Chair Ashley Townsend Dr JuLie Hammond Rachel BLJrns Chris Eriksson-Lee James de Pury (Chair from 24n0/24) (Vice Chsir from 23/07/25) (from 07/05/25) Iresigned24/10/24) (resi9ned25/07/24) (resigned OT/05/25) (re5igrJed23/07/25) fre5igned24/10/24) (frorpp 2d/10/24, resigned 23/03/25) Reglst•r•d company number 03026457 Roglstered eharlty nurnbèr 1044977 Reglstgred offlce 34 St John's Road Sevenoaks TN13 3LW Company s•cretary Stevie Rice Chief •xecutive offlc•r Stevie Rice Independent examlner Jame5 Mathieson Lindeyer Francis Ferguson North House 198 High Street Tonbridge Kent TN9 1BE Wesl Kenl Mind (A company limitad by guarantee) Introdu¢tlon In this report. we celebrate the achievements and milestones of the past year, highlighting the impact of our services on the mental health and weLlbeing of aduLts and, for the first time chiLdren and young peopLe, across West Kent. YOU'LI find an overview of our key initiatives, inspiring success stories, and the unwavering dedication of our staff. volunteers. and supporters. This is an opportunity to reflect on how far we've come in supporting those who need u5 most and to Look forward to the exciting pLan5 that Lie ahead. Thank you for being part of ourjourney as we work toward our vision of enriching lives through better mental heaLth by offering support to Get Well, Stay Well. and Thrive. Chalr Welcome, Graham C(ark The past year has been one of change for our Board. with Chloe Webb stepping down from the Chair position in November 2024 due to increasing work commitments. I would like to express my sincere thanks for her dedicatiork and stewardship over the past two years. A central concern for the Board during the 2024/25 period has been the increasingLy chalLenging economic environment. aLongside significant shifts in how mental heaLth services are commissioned and funded. particularly in Kent. Despite these challenges. West Kent Mind continues to deliver innovative, meaningfuL work with and for our cLients. None of this would be possibLe without the dedication and passion of our staff. volunteers. supporters, and partner organisations. Whether delivering frontline services or working behind the scenes to manage systems, data. and coordination, every individual plays a vital role in ensuring our services rernain client-focused and impactful. l extend my heartfeLt thanks to everyone who contributes so tirelessly to West Kent Mind. Your resilience, commitment, and unflinching support are what sustain and guide this incredible organisation. West Kent Mind (A company limited by guarantee) CEO WeLcome, Stevle Rlce Reflecting on the past 12 months, I am fiLled with immense pride for what we've achieved together. We have continued to deliver evidence-based and impactfuL services and Launched our néw programme of work to support children and young people. During the year we were proud to compLete the Mind Quality Mark, a rigorous process that confirms our commitment to delivering safe, effective. and person- centred mental health support. This led to us securing an award for our contribution to the Mind federation. a powerful recognition of the impact we're having. not just localLy but nationaLLy. Bein9 highLy comrnended for workforce, Leadership, and culture is a further reflection of the strength and heart behind our work. Our Creative Minds programme. supported by th@ National Lottery Community Fund, continues to grow, using creativity and connection to support recovery and welLbeing in truly inspiring ways. This progress has come during a time of significant external chaLLenge, with growing demand for services, funding uncertainty, and a tough economic climate impacting the entire sector. Despite this, we've adapted with purpose, including a successfuL restructure of our counselLing service to ensure long-term accessibility and resiLience. None of this would be possible without the incredible support of our funders. partners, and community for the tireless dedication of our staff. trustees and volunteers. Your belief in our mission keeps us moving forward, and we thank you, deepLy. West Kent Mind (A company limited by guarantee) Our Vision, Mlsglon, Values and Strategic Goals Our Vlslon: PeopLe's Lives are enriched through better mental wellbeing. Our Mission: West Kent Mind enriches Lives through better mental health by offering support to get well, stay well and thrive. Our Values: Inclusive: We are inclusive. We value, accept and welcome everyone as an individual. Heart: Our approach is from the heart. Everything we do, we do with kindness and compassion. Support: We provide effective. accessibLe and meaningfuL support to anyone who needs it. Respect: We treat everyone with honesty. respect and dignity. Commitment: We deliver high quality. informed and responsive services. We are committed to exceLlence in all that we do. Thrive: We believe with the right Support; everyone can flourish and thrive with better rnentaL health. Our Strateglc Goals: Goal 1: People in West Kent feel empoweréd to improve, nurture and sustain their mental weLLbeing and the mental welLbeing of others. GoaL 2: Support is responsive, adaptive. accessibLe and targeted. Goal 3: Communities are informed. engaged and connected with a positive approach to mental health. GoaL 4: West Kent Mind is an efficient, resilient and sustainable organisation. At West Kent Mind, our client services for both adults and children are at the heart of everything we do. These services provide vital mentaL health support to individuals across our community, improving wellbeing, reducing isoLation. building resilience, and empowering people to lead fuLfilLing lives where they can truly thrive West Kent Mind {A company limited by guarantee) West Kent Mlnd CounseLLing Service Throughout 2024/25, the counselling service sUPPOrted 734 clients. 2024/25 was an incredibly busy and transformative year for the counseLling service. marked by the launch of the redesigned service on 1 April 2024. In response to significant externaL pressures. including the ongoing cost-of-Living crisis and substantial reductions in funding and grants, it became clear that changes were necessary to ensure the Long-term sustainability of the counselling service. FoLLowing extensive consultation with stakeholders and colLaboration acr055 teams, we introduced a newly structured service modeL From the start of 2024/25 the counselLing service provided medium term support (a transition away from open-ended) therapy and offered clients up to 24 sessions. We also streamlined our payment proce55 by replacing the Zettle system with Gocardless. a direct debit platform that simpLif ies payments for clients and reLieves therapists of the responsibility of collecting fees. We're extremely grateful to everyone who participated in focus groups. shared feedback, and helped shape the direction of the new service, and to our clients. who have embraced these changes and contributed their insights. The introduction of Beacon, our CRM system also improved the efficiency of the counseLling service. This comprehensive system provided greater visibiLity and insight into service delivery. along with enhanced reporting capabilities. In addition. we rolled out two key evaluation tools the Short Warwick-Edinburgh Mental Wellbeing Scale (SWEMWBS, a mentaL weLLbeing questionnaire which is conducted at the beginning, during and end of a client's 24 counsetling sessions) and an end-of-therapy questionnaire, both of which were essential to gather data and client feedback, to heLp us continuously improve the service. 2024/25 saw great outcomes for the counseLling service, not only through consistent positive feedback from cLients, but also via SWEMWBS. The counselling service delivereda total of2.050 counselling sessions. A heartfelt thank you goes to our volunteer therapists, whose dedication and hard work has remained unwavering during 2024/25. Despite a reduction in team size due to the changes, we are now seeing numbers increase again, with a current team of 37 therapists. A warm welcome to aLL our new starters, we're thrilled to have you on board and Look forward to the year ahead. Wesl Kent Mind (A company limited by guarantee) Fast Track Domestic Abuse Programme During 2024/25 we were proud to continue delivering this vital and much valued service for individuals impacted by domestic abuse. Thanks to ongoing support frorn our funders. we were able to offer Fast Track Domestic Abuse counselling to 55 clients. Each cLient received up to eight sessions with a qualified and experienced counseLlor, with minimal to no waiting times. which ensured timely and responsive support when it was most needed. We extend our sincere thanks to our funders, whose support made this work possibLe, and to our exceptional team of therapists for their professionalism, compassion. and commitment. Creatlve Mlnds 2024/25 was the second year of a three-year Creative Minds programme, funded by the National Lottery Community Fund. During 2024/25 M/e successfully delivered our targét of eight Creative Minds programmes, each running for 24 weeks with 785programme sessions being held. The Creative Minds programme has three core areas: Creative Engagements, Creative Agents Development Programme and Creative Spaces. Creatlve Engagements The six-month Creative Minds engagements sparked irnagination, set clients on new creativejourneys and supported them to nurture good mental health and weLlbeing. West Kent Mind Wellbeing Workers and a team of wonderful volunteers worked with professional artists and arts organisations in community venues to offer a wide range of different activities to inspire creativity and improve wellbeing. Nine Volunteers dedicated over 384 volunteer hours to support the Creative Minds programme. This year, Creative Mind5 engagernents offered a diverse choice of arts and cultural activity, which incLuded innovative activities from Dungeons & Dragons tabletop roLepLay, Silk Painting to Word Weavers, an onLine creative writing programme. Cli&nts reported a 40(Yo increase in creativity confidence. West Kent Mind (A company limited by guarantee) DeLivery of the sessions was led by professional artists, practitioners and arts organisations. The end of each six-month long course wa5 marked by a series of showcase events inviting family, friends and stakeholders to view and experience the work created. -Ihis group has saved my life. I've never been put back on my feet in quite the same way by anything as the Silk Painting and the group of Lvomen meeting in that room." Creative Minds client Creative Agents The Creative Agent DeveLopment Programme made significant strides during 2024/25. offering individuals in the Creative Minds programme a unique opportunity to further their arts practice. This initiative not onLy helped cLients develop their portfolios. but also empowered them to effectiveLy market their work, facilitate workshops, and support others starting their own creative journeys. For mental welLbeing, this programme drove personaL growth, resilience. and a sense of accompLishment. Through 9roup and individual mentoring, MentaL Health First Aid training, and Mental Fitness coaching, participants gained valuable skilLs. We are incredibLy proud to have supported these individuals to thrive by further enhancin9 their confidence. emotional wellbeing, and sociaL connections. During 2024/25, 25 clients became Creative Agents. Craative Spaces Creative Spaces were carefully curated to platform the difference that arts and creativity make to mental health. During 2024/25 they included selling client artwork. Creative Agents speaking pubLicLy about creative arts experiences and West Kent Mind's wider work, demonstrating skiLls and Leading workshops. Events incLuded our first public art stall featuring Creative Agents Fundraising for West Kent Mind, and Creative A9ent5 hosting their first workshops in crochet and geL art. Over the po5tyear seven Creative Spaces have taken place. During 2024/25 the Creative Minds team recruited an independent evaLuator to work alongside West Kent Mind for the coming year. This work will curate a detailed narrative of the transformative effect that the arts have on clients. The evaluation framework will report the impact of the programme on individuaLs, organisations and wider community members. West Kent Mind (A company limited by guarantee) Creative Mlnds Mental Health First Ald Tralning As part of the wider project, 23 participants, artists and volunteers accessed Mental HeaLth First Aid or MentaL Health Awareness training. "Il have learned...) that it Is important to giveyourself the same level oflove and grace asyou give others. Check withyourselfand Find out wha tyour boundaries are beforeyou take on otherpeople s problems and support them." Mental Health First Aid training and Creative Minds participant We are absolutely delighted with the impact the Creative Minds programme has had in the community and on client's wellbeing. This was demonstrated not only through their positive feedback, but the Creative Minds SWEMWBS scores which increased from 19.89 to 21.77. During 2024/25, we dedicated time to creating a video that showcased the incredible creativity of the Creative Minds programme. The video. which can be viewed on our website and social media channels, brought to Life the inspiring work and talent of participant5. and included interviews from programme leads and clients who discussed the huge benefits of the programme. We very much look forward to entering the third year of the Creative Minds programme. Elizabath?s Story "I love the rippLe effect of creativity. Through rny poetry, my artwork. my conversations at the café and with friends and family, I am now sharin9 my passions and, in doing so, inspiring other people to reconnect with their own. TaLking about what makes your heart sing needs courage, especiaLLy after years of silence. But I'm doin9 It now. And I can see others around me doing it too. Since reigniting my Love of writin9 and art. I feel more focused and more fuLfilLed. The low days don't hit quite as hard. as I am busier and not overthinking so much. I have found a greater Sense of purpose again. With my children grown and retirement settling in, I have discovered new meaning through making connections and sharing the things I love." West Kent Mind (A company limited by guarantee) Communlty Programmes: Arts & Minds The popular 12-week long Arts and Minds groups ran across West Kent, and were hosted in Edenbridge, Paddock Wood, Sevenoaks, Tonbrid9e and Borough Green as well as online for accessibility. 83 people benefitted from taking part in the Arts and Minds groups The course was delivered by our experienced and highly creative Wellbeing team who planned a series of arts activities based on client interest and input. This year the deLivery team grew to four members whose creative practices ranged from performing arts to visual arts. -I mainly enjoyed the art but also that when I spoke it felt like I wa5 being listened to, andI wasn t alone.-Arts and Minds client Several of the 2024/25 Arts and Minds groups took steps towards independence as they planned their own meeting times and venue5 and continued to come together to support one another. In line with our Strategic Plan, we were delighted to see clients thriving in this way and build personal and practical resources, as weLL as the sense of community needed to nurture and sustain their mental health. One group excelled in creating artisan items which they sold to support West Kent Mind's fundraising efforts. During 2024/25. we delivered six face-to-face and three online Arts and Minds groups, resulting in a total of 706 sessions. Regular members of Arts and Minds went on tojoin a six-month Creative Minds programme. the Creative Agent development programme, and the Our Voice service user network (see page 12). Clients also hosted their own creative activities within sessions, demonstrating their facilitation skills and increased confidence leveLs. The Arts and Minds weLLbein9 team compiled an impressive bank of resources for use across the programme and to support each other with cross-art form delivery. The online 9roup members a150 benefitted from receiving a fully stocked box of art supplies by post to support them with group activities, made possibLe by donations and arts sales, making Arts and Minds accessibLe to aLI. Chat Rooms Chat Rooms offered a blended approach of online and in-person drop-in groups to combat Loneliness and sociaL isolation, which provided mental wellbeing support to help build emotional resilience. Facilitated by volunteers and West Kent Mind West Kent Mind {A company Ilmited by guarantee) Wellbeing Workers, we provided weekLy opportunities for social interaction. activities, meaningfuL discussions, and conversations in a safe space. The Chat Rooms significantLy reduced the likelihood of peopLe experiencing poor mentaL health deteriorating into mental health crisis. Through access to the Chat Room. clients were able to engage in other externaL activities which positively impacted their Lives and gave them a new perspective and purpose in life. During 2024/25 83 face-to-face and 62 online chat room sessions vvere delivered. In addition to our regular Chat Room format, we introduced Moving Forward Chat Room programrres across Tonbrid9e. Tunbridge WeLls and online. Weekly sessions focussed on supporting clients to grow in confidence with the aim of re-en9aging with wider opportunities. 'The kindness. care and attention shown to me has helped me through difficult tin7es, I now know l am not alone. My confidence has increased. I am now able to face the outside world, and I am slowly moving on. ' Chat Room client A programme of visiting speakers, weekly discussion topics and goal setting. equipped participants to take up volunteering roles, paid work, training and tojoin longer term West Kent Mind programmes. 18 clients progressed into voluntegring. work. or further training through our Moving Forward Chat Room programme. The Mindful Gardening Group The Mindful Gardening Group is voLunteer led, and met weekLy at our wellbeing centre in Sevenoaks, where they maintained a wiLdlife garden (in aLL seasonsl) Gardening has immediate and long-term effects on mental health outcomes by reducing stress, improving mood and reducing loneliness. During the year. the group benefited from physical activity and interacting in a communal space. sharing their lived experiences. 'I forget about my problems and canju5t be myselfin this garden". Mindful Gardening Group participant The garden provided a calm outdoor space For clients and staff alike. The gardening group also continued to maintain the wider West Kent Mind grounds where required. Paul's Story "I've stru99Led with my mental heaLth for years and didn't know where to turn. Reaching out to West Kent Mind chan9ed everything. 10 West Kent Mind (A company limited by guarantee) At first. I was nervous- I'd never really talked about my feelings before. But the support I received made me feel heard. Through counselling and group sessions, I began to open up, realise I wasn't alone. and slowly regain control. Now, I feel more confident, equipped with coping strategies, and supported by a real network. West Kent Mind didn't just help me get by - they heLped me start living again. ASD Support Group The ASD (Autism Spectrum Disorder) Support Group met weekly online during term time, with an additional in-person session held once a month. The hybrid modeL, introduced during the COVID period, continued to enable wider access to the group, particularly for those who were working, feeling isolated. or otherwise unable to attend in person. The group supported parents and carers of individuals who are either awaiting an autism diagnosis or have already been diagnosed, regardless of age or stage. During 2024/25 it remained a welcoming and informal space with member5 either attending weekly or dropping in as needed, whether for specific guidance, peer reassurance, or in response to changing circumstances. "rhe group 15 a real lifeline. There is nothing better than talking to people that understand exactly what I am going thmugh. "ASD Group participant A WhatsApp group was created by the group to offer continued support between meetings, particularly for those who couldn't join live sessions due to chaLlenges such as their child being out of school. The group continued to be mutually supportive, with attendees regularly sharing insights. experiences. and helpful resources. Parents Supportlng Parents The Parents Supporting Parents group provided a safe, supportive space for parents that navigated the chalLenges of famiLy life and mentaL health. The peer led group, with the support of a West Kent Mind programme Lead, offered parents the opportunity to connect, share experiences, and find understanding in a non-judgementaL environment. During 2024/25, attendees told us how valuabLe it was to speak openly with others who Just get it,, reducing feelings of isolation and building confidence. Through shared experience and mutual support, the group helped parents feel heard, supported, and better equipped to look after both their own welLbeing and that of their families. 11 West Kent Mlnd (A company limited by guarantee) Life After Loss The Life After L055 group created a compassionate, peer-led space where individuaLs navigatin9 grief and loss could connect, share openly. and feel understood by others with Similar lived experiences. During 2024125, the group supported participants to help proce5S their emotions. find comfort in community, and rebuild a sense of hope at their own pace. This year the service introduced 'Open Meets, for the prograrnme, a new, drop-in style service. The structure offered a more flexible and fluid approach. which allowed individuaLs to access support without the pressure of having to confirm attendance in advance. The response was overwheLmingLy positive, with many cLients appreciating the freedom to engagè with the programme as and when they feLt ready. Changing Pace During 2024/25, the Changing Pace walk/run programme expanded to incLude Seated Yoga, which provided participants with a gentle and accessible way to improve their mental and physical welLbeing. Designed to support people living with lon9-term health conditions, limited mobility, or those simpLy seeking sLower pace. the weekLy online group focused on mindful movement, breathing, and connection. Attendees shared how the sessions helped them to feel calmer, more grounded, and part of a supportive community. The incLusive nature of the group ensured that anyone couLd take part at their own LeveL making yoga and its many benefits available to all. -I felt much more relaxed and calmer after the session. My anxiety was much better" Changing Pace client The Changing Pace programme enabled West Kent Mind to build stron9 partnerships with Local organisation5 including Sevenoaks Leisure Centre. Sweaty Betty, TM Active Tonbridge, and Tunbridge WeLls Sports Centre, whose support helped us grow the programme's reach. Our Voice The Our Voice co-production group launched during 2024125. The group brought together individuals with lived experience of mental health problems to help shape the future of West Kent Mind's services. The group met monthly, promoted meaningfuL coLlaboration and worked to break down barriers between staff and those who access our support. 12 Wesl Kent Mind (A company limited by guarantee) "Its refreshing ta be involved with an organisation that allo kvs US to shape deliverable content with the least amount of wasted funds." Our Voice participant The group helped to drive a culture of openness, honesty, and shared ownership, where every voice is heard and valued. The group discussed a wide range of important topics, including communication. accessibility, training, and the development of future services. By listening and learning together. Our Voice pLayed a vitaL roLe in ensuring services were more incLusive, responsive. and shaped by the people who use them. A suggestion from the Our Voice group Led to the creation of business-style cards with a QR code. which made it easy to carry and be distributed to anyone who may need support or want to learn more about West Kent Mind. We look forward to seeing how the group continues to develop and make an impact during 2025/26. Chlldren and Young People EarLy Intervention Service In March 2024 we launched the EarLy Intervention Service for Children and Young peopLe between the ages of11 and 18. The Early Intervention Service was researched and deveLoped by National Mind in coLlaboration with youn9 people and their trusted adults in direct response to long waiting times with the aim of preventing further escaLation. The service was available for those that navigate difFicult emotions including anger, low mood. anxiety and stress. grief and loss, low seLf-esteem and loneLiness. No one should face those challenges alone, so the service was structured to offer up to seven one-to-one sessions. which started with a compassionate. personalised assessment to identify individuaL needs. Together with a trained practitioner, each young person buiLt their own wellbeing toolkit. which provided practicaL and empowering strategies that couLd be used to manage their mental heaLth moving forward. We understand how vital support system5 are in managing ongoing mental health problems, so a trusted adult was welcome to join the sessions, which provided an added layer of care, reassurance, and encouragement. "rhe sessions are a breath offresh air, as I have now someone to talk to and I used the breathing technique during n7y art exam to help me with n7y Stress." Children and Young People Early Intervention Service client During 2024/25 the service was funded to support eLigible 11- 18-year-oLds in Tunbridge Wells, as welL as young people across West Kent who had been 13 West Kent Mind (A company limited by guarantee) exposed to domestic abuse at home. We are incredibly proud to have developed a service that offered children and young peopLe a safe space and the opportunity to truly be heard. While stiLI in its early 5ta9e5, we're excited about the impact the service has made and look forward to its continued growth in the new financial year as it supports more children in West Kent to get weLI. stay well. and thrive. Training and Devèloprnent During 2024/25, our training and workshops programme pLayed a key roLe in promoting mentaL health awareness and wellbeing whereby we: Tackled stigma and encouraged open conversations. Equipped people with skills to support others. Shared tools to strengthen personaL weLlbeing. Connected people with locaL. national and online resources. Helped create a culture where mental health is valued and supported. During 2024/25 West Kent Mind delivered 60 courses. workshops and talks. Looking ahead. we're committed to growing our reach, adapting our offer to méet emerging needs, and continuing to create spaces where mental health is better understood. Mind WorkpLa¢e Wellbeing Quallty Assurance Framework In February 2025. we were awarded the Enhanced standard of the Workplace Wellbeing Quality Assurance Framework. This recognised strong performance in areas incLuding: Trainer recruitment and evaLuation Customer service Supporting Learner needs Feedback and continuous improvement 14 West Kent Mind (A company limited by guarantee) Training Community of Practice In July 2024 West Kent Mind began to lead the national Training / WorkpLace WelLbeing Community of Practice. This group connected 40+ locaL Minds and National Mind to share knowledge and support. West Kent Mind led regular meetings and moderated discussions via Connecting Minds. MentaL Health First Ald Despite strong competition, we remained the chosen provider for many businesses for Mental Health First Aid Training. During 2024/25 we delivered 70 courses (including two Youth MHFA) to 97 learners. Post-training feedback showed: 560/0 average increase in confidence to support others 600/0 average increase in knowledge "The L/ideos were excellent for appreciating language to use. non Judgemental approach and delving "deéper before signposting. It was an excellent course which I am so pleased l N/a5 able to redo 5years on. I would recommend Cerj as an Instructor to everyone - thankyou so much." Mental Héalth First Aid Training participant Bespoke Buslness Tralnlng During 2024125 we worked closely with local organisations to create taiLored solutions that addre55ed their Specific business chaLLenges and goaLs. From inspiring Lunch-and-learn sessions to comprehensive two-day training courses, we offered a range of options to support workpLaces in becoming healthier and more effective. 98 organisatlons engaged with our training, enhancing their capacity to support employee mental Lvellbeing. Mental ILI heaLth remained a significant chaLlenge for UK employers. whereby rising sickness absence rates contributed to increased costs for businesses. DeLoitte's latest data showed that every £1 invested in mental health support 15 West Kent Mind (A company limited by guarantee) delivered an average return of £4.70. Burnout also increased, with 63 % of UK workers reporting symptoms, up from 510/0 in 2021. The business case for investing in workplace wellbeing was clear, financially, ethicalLy. and reputationally. "I wanted to say a massive thankyou for the training thatyou gave on Monday. i't was brilliant and has led to some really useful conversations smongst us. The delivery of the content was excellent and was spot on for our environment. I've had some really good Feedback from the staff . Workplace Wellbeing participant As the need for mental health support continued to grow, our training pro9ramme remained a vitaL part of how we drive change, in our community and within workplaces. During 2024/25, 7,078 people benefited from our training, gaining valuable tools to support mental health and wellbeing in theirpersonal lives and workplaces. Whether through deliverin9 practical skills. sparking open conversations, or supporting organisations to embed weLlbeing into their cuLture, we're proud of the difference we've made thi5 year. With continued collaboration, curiosity and compassion. we Look forward to building on this work and reaching even more people in the year ahead. West Kent Mind Volunteers Our workforce remained central to both how we delivered services and smoothly ran behind-the-scenes operations at West Kent Mind. Ihisyear we've been fortunate to have the support ofmore than 70 dedicated volunteers who generously contribute their time, energy, and expertise to help us reach more people in our community. From running social and activity groups and supporting our Creative Minds pro9ramme to providing administrative support and driving our fundraising efforts, our volunteers made a meanin9fuL impact every singLe day. Their compassion. commitment, and wiLLingness to share their lived experiences helped us create safe, inclusive spaces where people felt heard, supported, and understood. Their contributions allowed us to broaden our services, meet diverse needs, and ofFer truly human-centred mentaL health support across West Kent. We're deepLy thankful to everyone who gave their time to voLunteer with us, and we're excited to grow our volunteer team in the coming year so we can support even more people in West Kent to get M/ell, stay well, and thrive. 16 West Kent Mind (A company Ilmlted by guarantee) Vlcky's story "In November 2024, 1 joined the Dungeons & Dragons Creative Minds 9roup at West Kent Mind, and it's been an incredibly rewarding experience ever since. As someone who's always loved D&D for its creativity and sense of community. I was excited to help other5 experience those same benefits whiLe also supporting their mentaL welLbeing. I've had the privilege of running weekLy sessions, both onLine and in-person. where we introduce new players to D&D and use the game to drive creativity, buiLd confidence. and create a meaningful commLJnity. It's been amazing to see participants grow, not just in their game skills. but in their personal confidence and sociaL connections. Volunteering has been a huge confidence booster for me. too. I've had the chance to facilitate sessions and even run a workshop at the Tunbridge Wells Literary Festival, something I never thought I'd do before. One of my most memorable moments was when our group pLayed a Live game on stage in front of an audience. The atmosphere, with Lights, music. and smoke, was electric! It was a powerful, joyful experience that none of us could have imagined just months before. VoLunteering with West Kent Mind has been such a fuLfiLling and growth-fiLled journey. There's so much potentiaL for everyone to get involved and thrive!" National Mind As a Local Mind, we're proud to be part of the wider Mind federation. Our reLationship with other local Minds and with NationaL Mind was especially valuable during 2024/25 and continues to be. It has strengthened our abiLity to deliver meaningfuL, community-based support. By working together, we've benef ited from shared knowledge, resources. and a united voice, which has enabled us to make a greater impact tocaLLy whiLst contributing to national campaigns for better mental health. to ensure no one faces a mental health problem alone. How we raised our funds The cost-of-Living crisis was very real in the charity sector, and we're incredibLy grateful for the unwavering support we received from our Local community. The services we provided were possible because of the support we received, whether individuals donated or bid on auction prizes. sponsored events, took on fundraising challenges, or simply dropped spare change into one of our collection tins. 17 West Kent Mind {A company limited by guarantee) Across the community, people raLlied behind us through pyjama day5. cake sales, Christmas markets. and so much more. Every act of kindness made a difference. and we couldn't have provided our vital services without our community's support. During 2024/25. sponsored challenge events have raised ovgr £20, 000. We're deeplygrateful to everyone who's taken part andsupported us in this way. We're proud that we continued to work closely with the trusts and foundations that generously supported many of our programmes and initiatives during 2024125. We recognise that the year was an increasingLy challenging landscape for grant-giving organisations too. with a rise in demand for their support. That's why we especially value ongoin9 partnerships and Look forward to deepening these relationships and buiLding new ones over the corning year. We are hugeLy grateful to our staff, supporters, families, and friends who contributed to these fundraising efforts, as well as to the many individuals. both named and anonymous, who made generous donations during 2024/25. We also extend our sincere thanks to the parish councils and community organisation5 whose grants heLped us deLiver vital services across the towns and village5 of West Kent. A special. heartfeLt thank you goes to those who donated in memory of loved ones or chose to remember us in their wiLls, Your generosity Left a legacy of hope and support for people with mental health problems in West Kent. With special thanks to: The TN card ceLebrated its 5th birthday with a raffle that raised £4,914 featuring over 100 prizes generously donated by locaL businesses. Additionally, TN card fundraisin9 activities throughout the year brought in further £7.000. 77 generous donations were made to our Big Give Christmas Campaign, made possibLe by 21 pledgers. With Gift Aid and match funding, the campaign raised a wonderful £11,919. The team at Hilden Park Accountants raised over £8.000 through a group skydive. The online auction attracted 74 bids. heLping to raise vital funds. 13 individuals took on personal fundraising challenges, ranging from haLf marathons and 10k races to ultra events, to support our work. Tonbridge Round Table donated £5,000, raised through their annuaL Tonbridge Fireworks event and caroL service. 18 West Kent Mind (A company limited by guarantee) Jess's story "When I started the TN card in 2020, 1 knew I wanted to support a charity close to my heart, and West Kent Mind was the obvious choice. As a mother of four and someone who experiences clinicaL depression, I personalLy understand the importance of mentaL health support. Through my local parenting blog, I've highlighted the invaluable work of West Kent Mind. and donating 100/0 of TN card 5aLes felt like a naturaL way to contribute. The TN card encourages Local residents to support small businesses by offering excLusive discounts and rewards, whiLe also funding vital services for West Kent Mind. Over 950 businesses now participate, creating a thriving community. Each membership, whether monthLy or annuaL, includes a 10 % donation to the charity, and additional Funds are raised through special events like our annual birthday auction and the Tonbridge and Tunbridge WeLls Business Awards. By sharing updates from West Kent Mind and discussing my own mental health journey, I hope to raise awareness of the charity's work. With the support of the TN card community, we're proud to be on track to have donated over £35,000 to date. I'm incredibly grateful for the opportunity to support this life-changing charity and look forward to what we can achieve tO9ether." How we reached people This year. our marketing and communications efforts focused on raising awareness of our services, ampLifying the voices of those with lived experience, and strengthening connections with our Local community to ensure it was more informed. supportive, and empathetic in its approach to mental heaLth. We continued to build our brand presence across digital platforms, local media. and community networks and ensured that peopLe across West Kent knew where to turn for mental health support. One of our key digital campaigns was the Big Give Christmas Campaign, promoted across social media and email marketin9. Thanks to this support, we exceeded our fundraising target and raised over £11,900 in vital funds to Launch the new ChiLdren and Young People's Early Intervention Service. During 2024/25, we created content which shone a spotLi9ht on West Kent Mind services and celebrated the impact of community fundraising. We aLso supported key campaigns including MentaL Health Awareness Week, Local Mind Week and WorLd Mental HeaLth Day. where we tailored content to reflect local voices and lived experiences. 19 West Kent Mind (A company limited by guarantee) We reached 350,000 people acros5 our social media platforms On Time to TaLk Day (6 February 2025) we joined National Mind's campaign to encourage open conversations about mentaL health. We set up a pop-up stalL in central Sevenoaks and invited the public to chat and Learn about West Kènt Mind. We partnered with Co-op and created "conversation starter kits which contained herbal tea bags which sparked dialogue. Staff. volunteers, and Creative Agents coLlaborated to make the day a success enabling u5 to engage in rneaningfuL conversations with a diverse range of people. from GPS to individuals seeking support for themselve5 or loved ones. The event was a great opportunity to connect with the community and raise awareness about rnental heaLth. During 2024/25, 9.000 individuals Vlslted our webslte We have continued to maintain regular communication with our supporters through monthLy e-newsLetters, which achieved an average open rate of 380/0 - 60/0 above the industry average. Our social media channeLs saw consistent growth in both engagement and followers. with a 6.5 % increase. helping us reach more individuals with timeLy information. welLbeing resources, and opportunities to get involved. Thank you for your support We rely on the support of our community to raise vitaL funds. A heartfelt thank you goes to aLI the individuals, businesses, funders and community groups that have supported West Kent Mind this year. With special thanks to... BNI Royal Spa BNI Sevenoaks Brachers CharitabLe Trust Charities Aid Foundation Colyer Fergusson Charitable Trust Cygnet Hospital Godden Green Gallagher Garfield We5tan Foundation Great Stone Bridge Trust Grocers Charity Henry Smith Charity Hilden Park Accountants Hotel du Vin Tunbridge Wells InvoLve Kent KCC CLlr Peter Oakford KCC CLlr Richard Streatfield Kent Community Foundation 20 Vvest Kent Mind (A company limited by guarantee) Kent High Weald Partnership Kent and Medway Integrated Care Board Kent and Medway Suicide Prevention Scheme Kenward Trust Knole Academy Live WelL Kent Mind NationaL Lottery Community Fund National Lottery Community Trust Awards for ALL NHS EngLand Philip and Connie PhiLlips Foundation PouLt Wood Golf Course RusseLI House School Parents, Association Samaritans, Sevenoaks and Tunbridge Wells Samaritans, Tunbridge WeLIs Screwfix Foundation Sevenoaks District Chamber of Commerce Sevenoaks District CounciL Sevenoaks Leisure Centre Sevenoaks Town Council Sharp Minds Communications Shaw Trust Sir Edward Clarke Lodge Sir Jules Thorn Trust, Ann Rylands Small Donations Skinners, Charity Foundation South East Water South Eastern Customer and Community Improvement Fund Spa Communications Sport England St James Place Charitable Foundation Su Swan Desi9ns Sweaty Betty Sevenoaks The AmeLia Scott The Armchair Association Big Give Big Give pledge funders Blues with Bottle club The C J W Trust The Finance Hub The JPA Academy The 02 the TN Card 21 West Kent Mind (A Company limi18d by guarantee} The upcycled fashion show team TM Active Tonbridge Tonbrid9e and MalLing Borough CounciL Tonbridge Round Table Tunbridge Wells Borough CounciL Tunbridge Wells Girls Grammar School Tunbridge WelLs Harriers Tunbridge Wells Sports Centre UK Shared Prosperity Fund Waitrose Kings Hill Waitrose Sevenoaks Walthamstow HaLI SchooL Watchfinder & Co. Whitehead Monckton Charitable Foundation WiLd Rover Media 22 West Kent Mind (A company limited by guarantee) Statutory Information The annual report serves the purposes of both a Trustees, report and a directors, report under company law. The Trustees confirm that thè annual report and financial statements of the charitable company compLy with the current statutory requirements, the rèquiréments of the charitabLe company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicabLe in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). Since the charity qualifies as small under section 382 of the Companies Act 2006. the strategic report required of medium and large companies under the Companies Act 2006 (Strate9ic Report and Directors, Report) Regulations 2013 has been omitted. Pollcios and objectives In setting objectives and planning for activities, the Trustees have considered the general guidance published by the Charity Commission relatin9 to pubLic benefit, incLuding the guidance 'PubLic benefit: running a charity (PB2)'. West Kent Mind is an independent charity that works within West Kent and the surrounding areas. It is affiLiated with NationaL Mind. The charity works with and on behalf of people with mental health problems providing a range of practical. emotional. and social support. and works to promote better mental heaLth for alL The charity involves and includes members of the community in delivering its services and delivers wider public benefits as a resuLt. The trustees confirm that they have cornplied with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit 9uidance published by the Charity Commission. The objectives of the charity are within the area of Kent: 'to promote the preservation of mental heaLth and to assist in relieving and rehabiLitating people suff@rin9 from mental disorder or conditions of emotionaL or mental distress requiring advice or treatment., Founded in 1963, the charity ha5 developed a range of services that seek to provide people with mental health probLems with the support they need to promote recovery, reach their full potential, live well within their communities, and improve their wellbeing. Investment policy and performance Having regard to the liquidity requirements of the charity. the trustees have 23 West Kent Mind (A company limited by guarantee) agreed to keep surplus funds in interest-bearing deposit accounts over varyin9 terms with the aim OF balancing ease of access to funds while maximising the interest rate received. The deposits are held in keeping with investment policy and administered using the Flagstone Investments Ltd platform. Financial review Going concern The charity reported a deficit of £19,387 for the year compared to a surplus of £12,921 for the previous year. Income decreased from £880.208 in the previou5 year to £748.021 this year. This charity. like others, continues to face financial pressure5 arising from increased costs, such as Employer's National Insurance, competition for funding income, and the impact on income of structural changes to the NHS. The Trustees meet regularly to monitor and discuss sustainabiLity of the organisation and the best ways to maintain and improve the financial outlook. For some time, the trustees have taken steps to look at coLlaboration with other charities that would improve the financial outlook and potentially enhance services too. An opportunity has been significantly progressed that on balance looks Likely to proceed in late 2025. This opportunity provides increased revenue, greater economies of scale and improved efficiencies. The Trustees monitor the financial performance of the charity monthly and are provided with accurate information incLudin9 cash flow projections. We have considered a range of potential scenarios and identified appropriate mitigating actions to ensure that expenditure remains aLigned with available resources. We continue to monitor aLI services to ensure they remain appropriateLy funded and will adapt delivery models where necessary to maintain sustainability. We have also considered the likeLihood of planned funding being realised and on a suitably timely basis. Takin9 these points into account, the trustees have determined that it is appropriate to adopt the going-concern basis for a period of at least 12 months from the date of approvaL of these financial statements. The financial statements have been prepared on a going concern basis. Reserves policy Reserves are essential to enabLe the charity to respond to short-term fluctuations in the level of funding; provide sufficient Liquidity to meet its revenue and capital needs and cover contingencies in the event of an unexpected curtailment of activities. Based on the above, the trustees have set a minimum Level of unrestricted 24 We51 Kent Mind {A company limited by guarantee) reserves equaL to the estimated costs of controLled closure and transfer of services (currently £161,000) and an ideaL Level of three months, running Costs (currently £195,000). The value of unrestricted reserves at the year-end decreased from £305,822 in the previous year to £213,996 this year. Reserves are therefore IOO/o above the ideal level. This position is temporary, and the excess WILL be utilised over the next coupLe of months to support budgeted activities, bringing reserves back within the agreed target range. Structure? governance and management Constltutlon West Kent Mind is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association. The company is constituted under a Memorandum of Association and is a registered charity number1044977. Mathods of appointment or election of Trustees The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed. Each member of the Trust may seek a nomination for election as a trustee. Trustees and staff welcome potential new trustees with key professionaL skills. All trustees receive comprehensive induction training sufficient for them to be able to understand their responsibilities and have a role description. In addition, away days and other opportunities to improve their skilLs and understanding are held for trustees, enabling them to keep fully informed of issues affectin9 West Kent Mind and their role as tru5tee5. Organlsational structure and decision-maklng policies West Kent Mind is governed by a Board of Trustees which meets regularly to manage its affairs. The trustees are elected by membership at the AnnuaL General Meeting. West Kent Mind has approximateLy 25 staff and over 59 active volunteers who contribute to achieving Its objectives. The Chief Executive, Stevie Rice. leads the staff and voLunteer team under delegated powers. reporting to the Chair and Board of Trustees. Pay policy for key management personnel The trustees give their time freely and no trustee received remuneration for their work as a trustee in the year. Staff pay is reviewed annually and benchmarked against pay Levels in other charities of similar sizes. The pay of the Chief Executive is reviewed and set annually by the Board of Trustees; the Chief Executive reviews the pay of senior 25 West Kent Mind (A company limited by guarantee> staff annuaLLy. We aim to achieve value for money whilst at the same time ensuring the recruitment and retention of key staff. Risk management Responsibility for risk management lies with Trustees. The Charity has an established risk register that sets out the key risks for the organisation as part of a risk management framework. The risk reglster is reviewed in fuLL by the senior management team who report key risks to the Risk and Quality Committee each month. The Risk and QuaLity Committee report to the Board at each quarterLy meeting. The Charity Uses a standard risk management model which includes risk identification, assessment, ownership, evaluation and implementation of Steps to minimise risks. Key areas covered are governance, operational, financial, reputationaL external sector risks and compliance. Key risks incLude: sustainabiLity and cash flow sensitivities declining avaiLability of income from trusts and foundations. staff weLlbeing. commissionin9 trends for service contracts which favour Larger organisations. Fundraislng practices The charity undertakes its fundraising activities in accordance with the Code of Fundraising Practice issued by the Fundraising ReguLator. We are committed to ensuring that aLI fundraising is carried out transparently, ethicalLy, and respectfully. pLacing the interests and welfare of our 5UPPOrters at the heart of our approach. During the year. the charity did not use professional fundraisers or commercial participators. and no complaints were received regarding our fundraising activities. We do not engage in cold calling. door-to-door collections. or any intrusive fundraising methods, The Trustees continue to monitor and review our fundraising practices to ensure compLiance with relevant legisLation and to safeguard the public, particularly vulnerable individuals, from undue pressure or exploitation. 26 West Kent Mind (A company limited by guarantee) Statement of Trusteesl Responsibilities The Trustees (who are also the directors of the charity for the purposes of company Law) are responsibLe for preparing the Trustees, report and the financial statements in accordance with appLicable law and United Kingdom Accountin9 Standards (United Kingdom GeneraLLy Accepted Accounting Practice). Company Law requires the Trustees to prepare financial statements for each financial year. Under company Law. the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of the affairs of the charity and of its incoming resources and appLication of resources, including its income and expenditure, for that period. In preparing these financial statements. the Trustees are required to: select suitabLe accounting poLicies and apply them consistentLy. observe the rnethods and principles of the Charities SORP (FRS 102). make judgements and accounting estimates that are reasonable and prudent. staté whether applicable UK Accounting Standards (FRS 102) have been foLlowed, subject to any material departures discLosed and explained in the financial statements. prepare the financiaL statements on the going concern basis unless it is inappropriate to presume that the charity WILL continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and discLose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financiaL statements compLy with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irre9uLarities. Approved by order of the members of the board of Trustees and signed on their behalf by: Graham Clark Date: a& kqw5L, Its Chair 27 West Kent Mind (A company limited by guarantee) Independent Examiner's Report to the Trustees report to the charity directors on my examination of the accounts of the charitabLe company for the year ended 31 March 2025. Respective responslblllties and basis of report As the trustees of the charitable company (and its directors for the purposes of company Law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied my5eLf that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eli9ible for independent examination. I report in respect of my examination of the company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying Out my examination I have foLLowed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examiner's statement Since the charitabLe company's gross income exceeded £250,000 your examiner must be a member of a body Listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountant5 in England and WaLes, which is one of the listed bodies. I have compLeted my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: Accounting records werè not kept in respect of the charitable company as required by section 386 of the 2006 Act: or The accounts do not accord with those records; or The accounts do not comply with the accounting requirernents of section 396 of the Cornpanies Act 2006 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination: or The accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard appLicable in the UK and RepubLic of Ireland (FRS 102)). 28 Wesl Kent Mind IA company limited by guarantee} I have no concerns and have come across no other matters in connection with the examination to which attention shouLd be drawn in this report and in order to enable proper understanding of the accounts to be reached. J Math son FCA Lindeyer Francis Ferguson Lim3ted Chartered Accountants North House, 198 High Street Tonbridge, Kent TN9 1BE 111(2f....... Date: ... 29 West Kent Mind (A company limited by guarantee) STATEMENT OF FINANCIAL ACTIVITIES (Including Income and expenditure account) FOR THE YEAR ENDED 31 MARCH 2025 General Rèstrl¢t•d Funds Funds 2025 2025 Total Funds 2025 Total Funds 2024 Noto Ineomé from: Donation5 and legacies Charitable activities Other Income Investments 82,120 182,005 1.313 15,099 16,937 450.547 99.057 632,552 1,313 15.099 96.635 771.300 12.273 Total Incom• 280.537 467.484 748.021 880.208 Expenditure on: Raisin9 fund5 Charitable activities 35,182 337,181 19 395,026 35.200 732.207 46,924 823,471 Total expenditure 372.363 395,045 767,408 870.395 Net expenditure bofore net (Losses)/gain8 on Investm•nts Net gains on investments 191.826) 71439 (19,387) 9.813 3.108 N•t mov•ment In funds (91,826) 72,439 119,387) 12.921 Recon¢iLiatlon of funds: Total funds brought forward 305,822 305,822 305,822 Total funds carried Forward 213,996 72,439 286,435 305,822 The statement of financial activities includes all gains and losses recognisèd in the year. AU income and expenditure derives from continuing activities. Thè notes on pages 33 to 46 form part of these financial statement5. 30 West Kent Mind (A company limited by guarantee) BALANCE SHEET AT 31 MARCH 2025 Rogistered number: 03026457 2025 2024 Noto Fixed assets Tangible assets 12 4.724 11.582 4,724 11.582 Current assets Debtors Short term investments Cash at bank and in hand 13 14 16,178 129.048 228,414 12,033 549,315 373,641 561,348 Creditors Amounts falling due within one year 15 Provisions for liabilities 16 (91,930) (254,294) (12,814) (91,930) (267,108) Net Currènt assets 281,711 294.240 Total net assets 286.435 305.822 Charity funds Restricted Funds GeneraL Funds 17 17 72,439 213,996 305,822 Total funds 286.435 305,822 For the financial year ended 31 March 2025 the charitable company was entitled to exemption From audit under section 477 Companies Act 2006 retatinq to smallcompanies. The member5 have not re9uired the charitable company to obtain an audit OF its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of the accounts. Directors, respon5ibilities- These financial Statements have been prepared in accordance with the special provision5 of Part 15 of the Companies Act 2006 relating to small charitable companies. The financial statements were approved and authorised for issue by the Board of Trustees and were Sl9ned on it5 behalf by: Graham Cia Chalr Date: The notes on pages 33 to 46 form part of these financial statements. 31 West Kent Mind (A company limited by guarantee) STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Noto Cash flows from operating activltles: Net cash provided by lused in)/provided by operating activities (206.951> 133.699 Cash fLows from Investlng actlvitias: Purchase of short term deposits Investment income Purchase of tangible assets Proceeds from sale of investments (129,048) 15.099 12,273 (3.186) 59.522 Not Cash (used in) / provlded by inv•gtlng actfvltles (113,949) 68.608 Changè In eash In th• perlod (320.900) 202,308 Cash at the beginning of the period 549,315 347,007 Cash at the end of the period 228,414 549,315 A: Reeonclllatlon of net movement In fund5 to n•t cash fLow from operating 3¢tlviti•s 2025 2024 Net (expenditure)/income per Statement of financial activities Depreciation Gains on investmer)ts Investment income Loss on disposal of tangible assets (Increase)Idecrease in debtors Decrease in creditors 119.387) 6,858 12,921 7,748 (3.108) (12.273) 1.318 139,417 (12.324) (15,099) (4145) (175.178) Net cash (used in)/provided by operating activitie5 1206,951) 133.699 The note5 on pages 33 to 46 fomi part of these financial statements. 32 West Kent Mind (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Status West Kent Mind is a charitable company limited by guarantee (charity number 1044977 and company number 03026457) incorporated in England & Wales. The address of the registered office is 34 St John's Road, Sevenoaks. Kent TN13 3LW. The charitable activities of the charity continue to be to promote the preservation of mental health and to assist in relieving and rehabilitating people suffering from mental health conditions or emotional distress. supporting those people to get weLI. stay well and thrive. Accountlng pollcles The principal accounting policies adopted* judgements and key sources of estimation uncertainty in the preparation of the financial statements are a5 folLows: Basls of preparatlan The financial statement5 have been prepared in accordance with "Accounting and Reporting by Charities: Statement of Recommended Practice appLicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effèctive 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) and the Companies Act 2006. West Kent Mind meets the definition of a public benefit entity under FRS 102. Assets and liabilitiès are each recognised at historical cost or transaction value unless otherwise Stated in the relevant accounting policy note(s). There are no material uncertainties about the charity's ability to continue, and so the accounts have been prepared on a 90ing concern basis. The financial statements are presented in pounds sterling and rounded to the nearest pound. The members of the company are the Trustees named on page 1. In the event of the company being wound up. the liability in respect of the guarantee 15 limited to £1 per member of the company. 2.2 Going ¢oncern The Trustees regularly review the organisation's sustainability and Financial position. including opportunities to enhance botkL A poter)tial collaboration with another charity. expected to proceed in late 2025. is anticipated to genÈrate additional revenue, deliver economie5 of scale, and improve efficiencies. fvAonthly financial reports. including cash flow forecasts, are reviewed. and mitigating actions identified to ensure expenditure remains aligned with available resources. Services are monitored to confirm adequate fundin9. Wlth delivery models adapted as needed to support 5UStainability. Having considered the timing and likelihood of antitipatÈd funding, the Trustees consider it appropriate to prepare the financial statements on a going concern basis for at least 12 months from the date of their approval. 33 West Kent Mind (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 13 1n¢<¥mo Income is recognised when the charity has entitlement to the income, it is probable that the incoTne will be received and the amount can be rneasured reliably. The recognition of income from le9acie5 is dependent on èstablishing entitlement, the probability of receipt and the ability to estiTnate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the charity has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that thè proporty in question will not be required to satisfy claims in the estate. Receipt OF a legacy must be recogni5ed when it is probable that it wilL be received and the fair value of the amount receivabLe, which will generally be the expected cash amount to be distributed to the charity. can be reliably measured. Grants are included in the Statement of financial activities on a receivable ba515. The balance of income received for 5pocific purposes but not expènded during the period 15 shown in the relevant funds on the balance sheet. Where income is received in advance OF entitlement of receipt, it5 recognition is deferred and included in creditors as deferred income. Where entitlement occurs beforÈ income 15 received, the income is accrued. Id Exp•ndlture Expenditure is recognised whèn a present legal or constructive obligation exist5 at the balance sheet date as a result of a past event. it is probable that a transfer of economic bénef1ts will be required to settle the obligation. and the amount can be estimated reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared cost5, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. CentraL staff costs are allocated on the basis of time spent on each activity. Expenditure on charit?ble activities is incurred on directly undertaking the activities which further the charity's objectives. as well as any associated support CQ5t5. Grants payable are charged in the year when the offer is made except in those cases where the offer 15 conditional, such grants bein9 reco9ni5ed a5 expenditure when the condition5 attaching are fulfilled. Grants offered subject to conditions which have not been met ot the year end are noted as a commitment. All expenditure is inclusive of irrecoverable V AT. 34 West Kent Mind (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 2.5 Fund accounting General funds are unrestricted funds which are available for use at the discretion of the Trusteès in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted fund5 that have been set aside by the Trustees for particular purposes. The aim and use of any designated funds is set out in the note5 to the Financial Statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors, or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income. gains and losses are allocated to the appropriate fund. 2.6 Finaneial Inrtruments The charity only has financiaL assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsèquently measured at their settlement value except for bank loans which are subsequently measured at amortised cost using the effective interest method. 2.7 TangibLe fix•d •ssot5 and dgpr•¢latlon Assets Costing less than £500 are not capitalised. Tangible fixed assets are stated at cost less depreciation. Depreciation 15 provided at rates calculated to write off the cost less estimated realisable value of each asset over its expected useful economic life. a5 foLIows: Equipment Fixtures and Fittings 250/0 straight line 25010 straight line Gains and Ios5e5 on disposaLs are determined by comparin9 the proceeds with the carrying amount and are recognised in the statement of financial activities. 2.8 Current a858t investments Short-term dep051ts with a maturity of more than three months at inception are classified as current asset investments and not shown as cash in bank (see note 2.8) These deposlts are held to meet operational needs and not for investment return. They are stated at the amount dep051ted. plu5 any accrued interest. 35 West Kent Mind (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 2.9 Cash at bank and In hand Cash at bank and in hand comprises cash and short-term highly liquid investments With a maturity of three months or less from the date of opening the deposit or similar account. It exclude5 term deposits with maturitie5 exceeding three months which are shown a5 current asset investments (see note 2.8) 2.10 1nt•rest R•ceivabi• Interest on funds held on dep051t is included when receivable and the amount can be measured reliably by the charityi this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited. 2.11 Debtors Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayment5 are vaLued at the amount prepaid net of any trade discounts due. 2.12 LlablLlties and provisions Liabilities are rècognised when there is an obligation at the balance sheet date because of a past event. it is probable that a transfer of economic beneFIt will be required in settlement, and the amount of the settlement can be estimatod reliably. Liabilitie5 are recognised at the amount that the charity anticipate5 it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obli9ation. Where the effect of the time value of money 15 mateiial. the provision is basèd on the present value of those amount5. discounted at the pre-tax discount rate that reflects the risks Specific to the liabiLity. The unwindin9 of the discount is recognised in the statement of financial activities a5 a financ@ cost. 2.13 Taxatlon The charity is considered to pa55 the test5 set out in Paragraph I Schedule 6 of the Finance Act 2010 and therefore it meets the definition OF a charitable company for UK corporation tax purposes. Accordingly, the charity 15 POtentialLy exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Sèction 256 of the Taxation of Chargeable Gains Act 1992. to the extent that such income or 9ains are applied exclusively to charitable purp05es. 2.14 P•n3ion cost8 The charity operate5 a defined contribution pension scheme for its employee5. The assets of the scheme are held separately from those oFthe charity in an independently administered fund. The pension cost represents contributions payable by the charity to the fund. 36 West Kent Mind (A company limited by 9uarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Incorne from donatlons and legacles G•n•r•l Re8erl¢t•d Fund5 Funds 2025 2025 Total Funds 2025 Total Funds 2024 Donation5 82.120 16,937 99,057 96,635 82,120 16.937 99,057 96,635 Total 2024 96.635 96.635 Income from charitable a¢tivitie$ G•n•ral Restrietèd Funds Funds 2025 2025 Total Funds 2026 Total Funds 2024 Supported Living and Housing Community Mental Health and Wellbeing Services Counsèlling and Talking Thèrapies Community Strategic Support and Development 90.302 126,686 313.614 240.698 22.192 47.959 111.854 257,453 90.740 102354 279,645 138.699 214,208 182.005 450,547 631552 T/l,300 Total 2024 677,181 94,119 771200 37 West Kent Mind (A company Limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Income fr•m charitablo activbtiès Grants and Contracts National Lottery Community Fund RC London and South East Region National Mind Kent County Council Tonbridge and Malling Borough Council Kent and Medway Integrated Care Board Tunbridge We115 Borough Council The Henry Smith Charity Garfield Weston Foundation Shaw Trust Colyer Fergu5son Charitable Trust St Jame5'5 Plaeè Charitable Foundation National Lottery Community Trust Awards for All Kent and Medway Suicide Prevention Schemè Southe85tern Rail NHS England Kent Community Foundation The Grocer'5 Charity Kent County Council Members Fund Sport England Grant Screwfix Foundation Kent H igh Weald Partnership Great Stonebridge Trust Phillip and Connie PhiLLips Foundation SevenoBks Town Council Sir Jules T Ann Ryland Whitehead Monckton Skinners, Charity Foundation Invlove Kent Barnardo's Sevenoaks Primaiy Carè Network Gatwick Foundation Fund Tunbridge We115 Puppetry Fostival CIC Sevenoaks District Council Provinco of West Kent Freema50ns 152￿75 91.451 64.083 46,345 43,105 39,182 37.000 35.000 30.000 23,413 20,000 10,000 9.080 8,126 8,058 7,110 5,000 5,000 4,000 3.943 3.800 3,000 2.500 1500 1500 zooo 1.250 1,000 1.000 112.917 22.031 27.989 217.778 18,135 30,000 55.056 2.500 1,828 2,668 2.763 2.000 1.000 19,983 7.086 7,000 3,400 2,031 1,911 560,U69 629,527 Income fram charftabL• aetivitl•s 2025 2024 Earnerl Income ousing Service5 Counselling Servicès Training Services other 58.317 38.856 39,585 5.015 34628 33￿87 3,768 71,983 141,773 38 West Kent Mind (A company Limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Othar Xneome General Total Funds Fund5 2025 Total Fund5 2024 2025 Ebay UK Flagstone Room H ire 1,063 150 100 1,063 150 100 1,313 1,313 Incorne OF £1,063 (2024. nil) was made from Selling obsolete IT ￿emS and £100 from room hire (2024: £350) A £150 compensation fee was received from Flagstone for an administration error in the year (2024.. ni Investment Incoma Gon•ral Total Fund$ Fund8 2025 Total Fund5 2024 202 Interest receivable 15.099 15,099 12,273 15.099 13,099 12273 Ralslng funds 202S 2024 Sataries Costs of Fundraising Events Fundraising payment platform charges Marketing ènd advert15ing 32A63 1,292 845 600 43,757 1,110 1A39 618 35200 46.924 Exp•ndlture Dh chDrit•ble a¢tlvltles Dlrect Costs 2025 Support costs Totsl Funds 2025 202S Total Funds 2024 Supported Living and Housing Community Mental Health and Wellbeing Services Counselling and Talking Thèrapies Community Strategic Support and Development 103,420 162,332 254,182 303,537 176.971 83.663 212,357 95501 37,518 126,197 271472 121,181 338P54 472,991 259,216 732,207 823,471 Note S Note 8 Total 2024 578.395 245.076 823,471 39 West Kent Mind (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Dlrect Cogts 2025 2024 Salarles 8ou8ht Sn Service5 Project Costs IT Costs Marketln8 and Promotion Office Costs Travel Costs Bank charges Subscriptions utilitie5 Volunteer Expenses Telephone Houslng Costs Loss on disposal of a55et5 350J70 41,333 34798 18,720 10A84 4,466 436.048 41.354 3d,386 9,088 5.941 2,390 3,876 146 4390 2.446 2,787 1.045 6,643 984 5.232 33,242 1318 471991 578.395 Support colts 2025 2024 Salariès IT support Repair5 and maintenance Insurance Professional fees Depreciation Telephone Rent Utilities Staff training and Event5 Recruitment Office sundrie5 Travel Subscriptions Trustee expenses Printin9, Postage and stationery Bank charge5 IT equipment Room Hire 168,671 14877 13,847 10,592 9.908 6,858 1,182 8,953 5.961 4044 8.109 3,138 1048 93 692 547 135 164.002 20.772 8.647 9.621 5.451 7.748 762 9.000 7,534 500 353 2.955 1.847 452 735 825 158 3,712 164 259216 245.076 Independent ExamlneV¥ remuneration 2025 2024 Fees payable to the examiner in r05PeCt of the examination of the charity's accounts 3,000 3.900 40 West Kent Mind (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 10 Staff ¢ost$ 2025 2024 Gros5 Salaries Employer's national insurance Employèr's pension eontributions Provision for redundancy costs 505,608 36,478 9,418 578.774 42.012 10.207 12.814 551.504 643.807 Statutory Tedundancy of £12,814 paid in August 2024 was provided for the yèar end 31 Marth 2024. There is no urrentyear equivjlent C05t. The average number of employees employed by the charity durin9 the year was a5 Follows: 2025 2024 Support workers Managèment and administration Fundraisin9 15 20 25 32 The number of employee5 whose employee beneF￿S (èxclLsding employer pension costs) exceeded £70,000 was I (2024.1) The total remuneration, benefits and pensions paid in respect of the key management personnel in th@ year was £74330 (2024.. £73,389) TNst•e$ r•muneratlon and •xpens95 During the ye8r ended 31 March 2Q24, £77 was paid For recruitment of new Tru5tee5 and £37 was reimbursed gainst travel to board rneetings. Neither Df these CDSt5 recurred in 2025. 12 Tangible flxed #$#•ts E9ulpment Co¥t At l April 2024 At 31 March 2025 64,906 64,906 Depre¢l•tlon At l April 2024 Charge For the year At 31 March 2025 53.324 6.858 60.182 Nét book valu• At 31 March 2025 4,724 At 31 March 2024 11.582 41 West Kent Mind (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 13 D•btor• 2025 2024 Trade debtors Prepayments and accrued income 10,110 6,068 3,200 8.833 16.178 12,033 14 Short t•rm Inv•stments 2025 2024 Fixed term cash deposits (3+ to12 months) of which.. accrued interest at year end 127.040 1008 129,048 The charity holds fixed term deposits with Fla9Stone as part of its cash management stratègy. Although these funds are intended to support ongoing charitable activitie5. they are not cla55ified as cash because they are not readily available and rannot be withdrawn withoLtt penalty before maturity. 15 Credltors: amounts falling duè wlthln on• y•ar 2025 2024 Trade creditor5 Other creditors Accruals and deferred income 6,377 50 85.503 4690 341 249,263 91,930 254.294 Deferred income brou9ht forward Released in the year Deferred in the year 225.227 (225,227) 63,617 261.849 (261,849) 225.227 Carried forward 63,6TI 225.227 Provlslans for li8biilti•s 2025 2024 Structural review 2024 12.814 12.814 A provision for statutory cost5 pèrtaining to an internal review was made Last yèar. These costs were paid in August 2024 and do not recur in the current year. 42 West Kent Mind (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 17 Analysis of movement b•tw¢en fund¥ - current ya8r Balancè at l April 2024 Transfers and G8ins/ 8aL•n¢• at 31 Losses March 2025 Income Expenditure Unrestri¢tèd funds G•nerol funds General fund 305.822 280,537 (372.363) 213,996 Rèstricted funds ChlLdren 8rJd Y•ung P•opt¢ Donations Tunbrid9e Well5 Borough Council National Mind National Lottery Community Trust Awards for All Southeastern Rail Tonbridge and Mallin9 Borough Council The Grocer's Charlty Kent County Council Members Fund Phillip and Connie Phillips Foundation Whitehead Monckton Creativ• Mlnd3 National Lottery Community Fund RC London and South East Règion Chtht Room Tunbridge Wells 8orough Council Sevenoaks Town Council ParentB and C•r•r$ Support Tunbrid9e Wells Borough Council Ch8nglng P•ce Sport England Grant M•n's Support Group Tonbridge and Malling Boro¢Jgh Council Counseulng Fast Track (Domestle Abuse) Tonbridge and Malling Borough Council Colyer Fergusson Charitable Trust St James's Place Charitable Fovndation Solac• Café Kent and Medway Integrated Care Board LGBTQIA+ Support Kent and Medway Suicide Prevention Sche Infra$tru¢ture Support Kent Community Fund Ac¢omrnodatlon Support Screvrfix FoLtndation 16.937 20.370 54.083 9,080 (10.375) (14,995) (44,603) (1.795) 6.562 5,375 9.480 7,285 8,058 18.754 5,000 4,000 2,500 1,250 (8,058) (9565) (5.000) (3.439) (25001 (1.250> 9,189 561 152.575 (123.265) 29290 5.000 2.500 (5,000) (2500) 11.630 (9228) 2,402 3,943 (3.943) 2.794 (2,794) 21.558 20.000 10,000 (21,558) 120.0001 (10.000) 39,182 (39.182) 8.126 (8,126) 46,345 (46,345) 3,800 (1,505) 2,295 Total rostrl¢t•d funds 467,485 (395.046) 72,439 Total funds 305,822 748,022 (767,409) 286,435 43 West Kent Mind (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 17 An8iyBls of mov•m•nt between fund$ - curr•nt y•ar (contd) Restricted funds above are earmarked for activities stipulated by the funder and used for the objective5 set by them. The initiatives included in the table above are: Children and Young People - working with local secondary schoo15 to deliver Mental Health Awareness training. Creative Minds - working with art15ts and across West Kent, to inspirè creativity and improve wellbeing. Chat Room - providing face to face and online group chat support group5. Parents and Carer5 Support - providing support 9roup5 for parents. carers. or trusted adult5. Changing Pace - supporting our community to run and èccess communal open spaces to improve mental wellbeing Men's Support Group -providing a support group to focus exclusively on men's mental health. Counselling Fast Track (DA) - providing UP to 24 weekly therapy sessions for anyone affected by dornestic abuse. Solace Café - providin9 Out of hours support to people experiencing mental health problems in April /May 2024. Infrastructure Support Fund - exploring thè challenges of staff recruitment and retention within small charities. LGBTQIA+ Support Fund - providing di5CU5sion groups and support for the local LGBTQIA+ community Accommodation Support - fund5 provided towards the decorative upkeep of the office. 17 Analysis of movement b8tw6en funds - prlar year Batance 1 April 2023 Gain5/ L055e5 Balance 31 March 2024 Income Expenditure Unrestrlrted funds Genaralfunds General fund 292.901 786,089 (776,2761 3,108 305.822 Restrictad funds Cr•atlve Mlnd¥ National Lottéry Community Fund RC London and South East Region Ch•ngin9 Pacè Sport En9iand Giant 91.451 (91.451) 2.668 (2.668) 94.119 (94.119) Total funds 292.901 880,208 1870,395) 3,108 305,822 West Kent Mind (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 18 Surnmary of funds - ¢urrent year Balance at l April 2024 Gains/ Balance at 31 Losses Mareh 2025 Income Expenditure Géneral fund5 Restricted funds 305.822 280.537 467.484 (372.363) (395.045) 213,996 71439 305,822 748,021 (767,408) 286,434 Summary of funds - prioryear Balance at 1 April 2023 Gains/ Losses Balance at 31 March 2024 Income Expenditure General funds Restricted funds 292,901 786,089 94.119 (776.276) (94.119) 3.108 305.822 292.901 880,208 (870,3951 3,108 305,822 19 Analysls of assets betwa•n funds - Current yèar General R•stflcted funds 2025 funds 2025 Ttstal funds 2025 Tangible fixed èssets Current assets Creditor5 due within one year 4.724 245.782 (36.510) 4724 373,641 (91.930) 127,859 (55.420) Total 213.996 72,439 286.435 Analysis of net assets between fund5 prior year General funds 2024 Restrirted fund5 2024 Total funds 2024 Tangible fixed assets Current assets Creditors due within one year Provisions 11,582 561.348 1254294) (12.814) 11.582 561,348 (254,2g4) (12,814) Totsl 305.822 305.822 45 West Kent Mind (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 20 Anaiytsls of eh*ng•s In net debt At1 April 2024 At 31 March 2025 Cash flow5 Cash at bank and in hand Cash deposlts between 3 and 12 month5 549.315 (320,901) 129.048 228.A1al 129,048 549,315 (191.853) 367,462 21 Related party trans•ctlon8 No trustee was paid any remuneration in respect of their role as a trustee of the charity (202£L. Nil). Donations from Trustees totalling £500 were received a5 pledges for the Big Give Campaign in the year. (2024 £1.250) A donation of £1,000 was received from Bracher5 LLP towards the increased costs of utilities in 2024. There wa5 no equivalent donation in 2025. A partner of Brachers LLP wa5 a Trustee until October 2024. Fees totaLiin9 £2.350 were paid to Rachel Burns Counselling between April 2024 and March 2025 in respect of supervision work. Rachel Burns was a Trustee until January 2025 (2024 £2.500). Controlling party There is no ultimate controlling party.