2025-03-31-accounts

INGLEBY BARWICK COMMUNITY HALL

Registered Charity no 1044973

TRUSTEES’ ANNUAL REPORT

April 2023 – March 2024

NAMES OF TRUSTEES

Jenny Rutland, Chair, 37 Cennon Grove, Ingleby Barwick, TS17 5DB

Jean Kirby, Vice Chair, 36 Fountains Avenue, Ingleby Barwick, TS17 0TX. Sandra Raines, Treasurer, 34 Felbrigg Lane, Ingleby Barwick, TS17 0XT

Michelle Fryer, Payroll, 16 Wensleydale Grove, Ingleby Barwick, TS17 0QQ

David Raines, Maintenance, 34 Felbrigg Lane, Ingleby Barwick, TS17 0XT

Ted Strike, Councillor, 32 Surrey Terrace, Billingham, TS23 4AQ.

Jen Hornby, User Group Girls Allowed, 35 Felbrigg Lane, Ingleby Barwick, TS17 0XT

Sheila Waites, User Group Bizzi Hands, 40 Stonebridge Crescent, I.B. TS17 5AZ

SOURCES OF ADVICE AND SUPPORT

Ingleby Barwick Town Council

Stockton on Tees Borough Council

Tees Valley Village Hall Network

Action with Communities in Rural England

GOVERNANCE

Ingleby Barwick Community Hall was established as a charity by Trust Deed dated 4[th] August 1993.

The Community Hall was constructed by Yarmside Holdings Limited as a purposebuilt community hall and transferred to Ingelby Barwick Town Council (formerly Parish Council) under the conditions of the Trust Deed. No rent is paid but the Trustees are responsible for keeping the building in a good state of repair.

APPOINTMENT OF TRUSTEES

The trust governs the appointment of Trustees and the management of the charity. The Town Council of Ingleby Barwick are the Custodian Trustees of the Community Hall. The Committee of Management consists of:

Three elected members

One co-opted member

Three members of the Town Council

Four user group representative members

POLICIES AND PROCEDURES

To guide the Management Committee in exercising its duty of care to members, employees and users of the hall, the following policy statements have been adopted:

1. A Guide to Safeguarding Vulnerable Users

2. CCTV Policy

3. Conflict of Interests of Loyalty Policy (Trustees)

4. Complaints Policy

5. Drugs Policy /statement

6. Environmental Policy

7. Equality and Diversity Policy Statement

8. Financial Policy Statement

9. GDPR Policy

10. 10.Hall Hiring Policy Statement

11. 11.Health and Safety Policy

12. 12.Premises Age Verification Policy

13. 13.Recruitment Policy

14. 14.Reimbursement Policy

15. 15.Salary Policy

16. 16.Sickness Policy and Procedure

17. 17.Website Policy Statement

Policies are reviewed regularly and new ones written in order to reflect changes required in the management of the Community Hall. Hire charges and caretakers’ salaries are reviewed annually.

HIRING AGREEMENTS

Use of the Community Hall is subject to a Hiring Agreement which must be signed by the hirer when booking. The hiring agreement sets out the dates and times of hire, hire charge, conditions of hire and identifies the responsibilities of each part to the agreement.

LICENCES

The Community Hall has a premises Licence no. 048292 (not including alcohol) and is registered with Stockton Borough Council. The hall has a joint licence from PRS and PPL for the playing of live and recorded music.

INSURANCE

The Community Hall is insured with Access Insurance Company. Building insurance £125,000, Public Liability £5,000,000, Employers Liability £10,000,000, Loss of Income £33,000.

The management committee recognises that it is under a legal obligation to protect the building, its users and employees through adequate and appropriate insurance.

BUILDING ISSUES

The mains electrical installation, together with portable electrical appliances, are checked annually by a company with qualified personnel. The whole building undergoes a five year electrical check.

Fire Risk and General Risk assessments are carried out and updated annually by the Committee as required by law.

Firefighting appliances are inspected annually under contract with the supplier.

The Committee ensures other maintenance checks are carried out regularly.

CCTV is installed both outside the hall and in the entrance.

OBJECTIVES OF THE CHARITY

Provision of a community hall for the benefit of the residents of Ingleby Barwick without distinction of gender, sexual orientation, age, disability, nationality, race, political, religious or other opinions.

Use of the community hall for meetings, lectures, and classes or other forms of recreation and leisure time occupation in the interest of social welfare and with the object of improving the social conditions of the lives of the residents.

The Trustees consider these objectives to be consistent with the Charity Commission guidance on providing for the public benefit as show in the list of activities pursued this year.

PRINCIPAL ACTIVITIES IN PURSUIT OF OBJECTIVES

The Community Hall is in use every day of the week for a variety of activities for all age groups including Clubbercise, Army Cadets, Girl Guides, Rainbows, Art Group, Bridge Group, Over 50’s Social Group, Craft Groups, Page2Stage, Barwick Widowed/Divorced Social Group, Aspire Judo, Boro Soccer School, Girls Allowed, Pilates, Line Dancing, Yoga, Music Bugs, Little Flowers Babay and Toddler Group, Tai Chi, Slimming World and Vaccination Centre.

The Community Hall is also available for hire for private functions including parties for all ages, wedding and anniversary parties and is sometimes used for Charity fund raising and Craft Fairs/The hall is used, as required as a polling station.

The Community Hall Management also meet regularly in the hall.

FUNDING STRATEGY

It is the strategy of the Trustees to manage the revenue budget on a selffinancing basis. The contributions made by hirers of the hall are set up to achieve this.

RESERVE POLICY

The Charity has £11,016.00i in the bank as unrestricted reserves at the year end. This cash is available for planned expenditure in relation to building maintenance or urgent furniture or equipment replacement, Cash would also be available for unforeseen expenditure. It is the Trustees’ policy to maintain adequate reserves.

VOLOUNTEERS’ EFFORT

Management costs are kept to a minimum through the use of volunteers who manage the hall, which amounts to over 600 hours per month,

EMPLOYEES

Three part time caretakers are employed to make sure the hall is cleaned daily and everything is kept fully maintained to the highest standard. All these employees are invited to attend the management meetings and give a caretakers’ report.

2023/2024 UPDATE AND ACHIEVEMENTS

After losing income both during lockdown and due to users not returning after the Covid lockdowns, we have gained some new hirers – Tai Chi, Yoga and Slimming World. Party bookings and Vaccination Clinic bookings have also helped to increase our income and we are now managing to increase our bank balance and have repaid the £2,000.00 borrowed from the deposit account. There were no major repairs or refurbishments during the year.

FUTURE PLANS

The hall will continue to be hired by the Pharmacy on occasional weekends as required as a Vaccination Centre. Enquiries are still coming in for more long-term users, and we hope to have some signed up in the next couple of months.

The Trustees declare that they have approved the Trustee’s Report above.

Signed on behalf of the Charity’s trustees

Signature

Full Name Jennifer Rutland Position Chair

Date

INGLEBY BARWICK COMMUNITY HALL ACCOUNTS 2024-2025

CODE	CATEGORY	TOTALS
1.3	Income - regular groups	£ 31,481.22
1.4	Income - private partes	£ 2,375.50
1.5	Income - vaccinaton clinics	£ 3,422.01
	Income receipts	£ 37,278.73
40.1	Building - electricity	£ 8,078.79
40.2	Building - insurance	£ 424.47
40.3	Building - water/sewerage	£ 1,612.25
40.4	Building - repairs/maintenance	£ 1,725.11
40.5	Building - cleaning consumables	£ 1,006.97
40.7	Building - waste disposal	£ -
40.9	Building - decoraton	£ -
50.1	Building - grounds maintenance	£ 700.00
50.2	Building - environmental issues	£ -
50.3	Building - equipment replacement	£ 5.10
50.4	Building - new assets for hall/kitchen	£ -
50.5	Building - major refurbishment	£ -
60.1	Employees - net pay	£ 14,562.10
60.4	Employees - contract cleaners	£ -
	Direct charitable expenditure	£ 28,114.79
1.5	Income - regular group refunds	£ -
1.6	Income - private partes refunds	£ -
30.1	Administraton - audit fee	£ 125.00
30.2	Administraton - website	£ 252.16
30.3	Administraton - TVVHN membership fee	£ 15.00
30.4	Administraton - PRS/PPL fee	£ 135.61
30.5	Administraton - registraton fees	£ 35.00
40.6	Building - nappy/sanitary disposal	£ 1,590.76
40.8	Building - legionella testng	£ 360.00
60.2	Employees - HMRC tax + nic	£ 377.40
60.3	Employees - pension	£ 714.72
70.1	Ofce Expenses - postage	£ 12.40
70.2	Ofce Expenses - statonery	£ 43.65
70.3	Ofce Expenses - telephones	£ 90.00
70.4	Ofce Expenses - other expenses	£ -
	Transfer to deposit account	£ 2,000.00
	Other expenditure	£ 5,751.70
	Net proft/loss	£ 3,412.24
Signed	J. Rutland 02/05/2025
Signed	S. Raines 01/05/2025

Independent Examlners Report l (Gordon Fletcher, CMIIA) have reported on the accounts of the Ingleby Barwick Community Hall for the financial year ending 31•1 March 2025 This report is in respect of an examination carried out under section 43 of the Chanties Act 1993 and in accordance wth the directions given by the Charity Commissioners under section 43(7)(b). The examination includes a review of the aC￿)UntIng records kept by the trustees, including a review of the accounts and making such enquines as are necessary for the purpose of this report. Based on my examination. I can confirm that no material matters have come to my attentson in connectson with the examination which gives me cause to believe that in, any matenal respect. the accounting records were not kept in accordance with section 130 of the Charities Act" or the accounts did not accord with the accounknng records; or the accounts did not comply with the applicable reqUire￿￿nIS conceming the form and content of accounts set out in the Chanties (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examinats"on. No other matter has come to my attention, and the remaining accounts presented do accord with the accounting requirements of the Chanties act 1993. The Trustees are responsible for maintaining proper accounting records, which disdose with reasonable accuracy the financial position of the Charity. This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued March 2005) Gordon Fletcher (C.M.l.l.A) Independent Auditor Date:27th May 2025