Registered number.. 03006258 Charity number: 1044931 CASTLE HOWARD ARBORETUM TRUST (A Company Llmited by Guarantee) ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025
CAsfLE HOWARD ARBORETUM TRUST (A Company Limited by Guarantee) CONTENTS Page Reference and Administrative Details of the Charity. its Trustees and Advisers Trustees, Report Independent Examiner's Report Statement of Financial Attivities Balance Sheet Statement of Cash Flows io Notes to the Financial Statements 11-25
CASTLE HOWARD ARBORETUM TRUST IA Company Llmited by Guarantee) TRUSTEES, REPORT FOR THE YEAR ENDED 31 JANUARY 2025 Trustees Mr Greville Worthington. Chair The Hon. Nicholas Howard Mr5 Jane Ingham (Ftetired 24104120241 Mrsjulia Willison Profe550r Nicola Spence Mr Michael Sturge IRetired 25103120251 Mrs Victoria Howard Dr Helen Crews Mr Christopher Bridge (Retir 01106120251 Mr Richard Barley (Retired 25103120251 Mr Alan Suggett (Retired 241041241 Professor lan Graham Mr John Wood IAppoiDted 24104120241 Company registered number 03006258 Charity re8iStered number 1044931 Reglstered office The Estate Office, Castle Howard, York. Y060 7DA Company secretary Mr Michael Stur8e Chair Mr Greville Worthington Independent examiner Mr G Baragwanath FCA C & GB Associates 37-39 Westgate, Thirsk Y07 IQR Bankers Cafcash. 25 Kings Hill Avenue, West Malling, Kent. ME19 4JQ Sollcitors Crombie Wilkinson, Forsyth House, 3 Market Pl, Malton, Y017 7LP. Page I
CASTLE HOWARD ARBORETUM TRUST {A Company Limited by Guarantee) TRUSTEES, REPORT FOR THE YEAR ENDED 31 JANUARY 2025 The Trustees present their report and the financial statements of the charity for the year ended 31 January 2025. The trustees have adopted the provisions of the Statement of Recommended Practice ISORPI "Accounting and Reporting by Charities" (FR5 1021 in preparing the annual report and financial statements of the charity. The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charit¢s governing document, the Charities Act 2011 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019. Since the charity qualifies as small under section 383, the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Director's Report) Regulations 2013 is not required. Objertlves andActlvitie5 a. Policies and objectives The Trust was founded in 1997. Its prime purpose is the curation of its extensive botanical collertions for the purpose of dendrology, botanical science, education and conservation. In 2017 8 Strategic Plan 2018-22 was adopted that sets out the vision for the Trust's work and activities over a five year period. It states that.. Our mission is to grow the widest possible range of trees for conservation. for education, for people and for inspiration. The mission is encapsulated in our motto.. Inspiration, Education, Conservation. Our vision is to be one of the finest collections of temperate trees set in a rich and attractive landscape. A new Strategic Plan is being developed. The tree collection in the Yorkshire Arboretum and the garden in Ray Wood is overseen by the Director. In 2023-24 the collection was maintained by two full time Operations Team employees and a part-time Plant Records Officer. The Trust maintains an elertronic catalogue of its collection, which is available to search online in conjunction with an interactive map. Further information on the Trust can be found at www. orkshirearboretum.or Achlevements und performonce a. Flnancial review Income for the year totalled £590,28912024 £535,913), after expenditure of £523,45512024'. £515,463) the surplus before revaluations was £66,83412024: £20,450), after gainslllossesl on investments of £4,07812024: 1£3,81611 there was an overall surplus for the year of £70,91212024: £16,634I, resulting in total funds carried forward of £1,753,29512024.' £1,682,383). Unrestricted funds carried forward were £1,738,29512024-. £1,531,200). Restricted funds carried forward were £15.00012024: £13,750). Endowment fL*nds carried forward were £nil12024: £137,433). Page 2
CASTLE HOWARD ARBORETUM TRUST (A Company Limited by Guarantee) TRUSTEES, REPORT FOR THE YEAR ENDED 31 JANUARY 2025 Achievements and performance- contlnued b. Achievements and performance In 2024-25 the Trust continued to manage and improve the grounds and collection in both the Yorkshire Arboretum and Ray Wood and pursued an active programme of education for all a8es. Visitor numbers held steady. and membership recruitment and retention were good. The Tree Health Centre has started to thrive, and a wide range of work has been completed working with several partners across the sector. This has included delivering projects for Biosecurity Pest Risk Analysis. National Biosurveillance Network and International Plant Sentinel Network. A research project was undertaken to establish the 5Ultability of using virtual reality to train people in the industry about pests and diseases and tree health. This proved extremely successful, and funding is being sought to take this project through to development. Formal training in the Tree Health Centre is delivered to plant health inspectors at the Animal and Plant Health Authority and a range of informal activities were delivered for visitors concentrating around various citizen science initiatives. Volunteering effort remained strong, with Ivoluntaryl Volunteer Coordinators being a great assistance. Volunteering covers all aspects of the Trust's activities, from furniture renovation to administration. but is especially important in the curatorial side of our work. School visits have grown to pre-pandemic levels despite our Education Officer being employed for only one day a week. A restricted donation to help cover the costs of the coach hire for the schools assisted in bringinE schools to the arboretum from areas who might not have been able to afford to visit previously. During the year we welcomed a number of professional colleagues to the arboretum. The Fellows of The RHS had a tour of the arboretum, the EPPO panel visited, and the UK Squirrel Accord held its AGM here. The Director continued to work one day/week on the International Dendrology Society's Trees and Shrubs Online, making reliable information on woody plants available worldwide until his departure at the end of September. A number of art exhibitions were held. Art classes and nature walks were well attended, and garden talks were given in person and virtually. Curatorial notes After a very wet spring, a mild summer and autumn the trees and shrubs in the collection showed steady growth, though wet ground made some curatorial tasks difficult early in the year. A mixed winter allowed a range of activities to continue across the arboretum. To prevent an outbreak of Phytophthora ramorum within the arboretum the larch in Paddock Wood will be felled over the next 5 years. This was started during the winter. Whilst the felling continues a plan will be created for the new planting through that area. Sata pond and the Dew Pond underwent restoration work over the winter to encourage Great Crested Newts and other species to return to the area. This work will be monitored over the next few years. c. Plans for future periods A new Chief Operating Officer was appointed and started in April 2024. This has allowed for a con501idation of various areas of work and the ongoing development of a future strategy. Dr John Grimshaw, the Director of the arboretum for the previous 12 years departed in early Autumn and time will now be taken to explore the role and operating model of the trust 8oin8 forward before an appointment is made. Page 3
CASTLE HOWARD ARBOREfuM TRUST (A Company Llmited by Guarantee) TRUSTEES. REPORT FOR THE YEAR ENDED 31 JANUARY 2025 d. Investment policy and performance The charity's Investment policy has two components.. il funds which may be required for expenditure within the next three years are held in deposit instruments which may be realised at short notice without capital loss- and ill funds which are held for the medium to long term in a balanced portfolio of equities and bonds which seeks to achieve capital growth without undue risk, and also to provide a sustainable income to support the Arboretum's operating costs. Financial review a. Golng concern After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this re350n, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies. b. Reserves policy This has two components: A minimum balance of unrestricted cash at bank and in hand of £125,000 as at 31 January of each year to ensure sufficient liquid resources to fund the operational and working capital cycle of the institution for the subsequent 12 months. As at 31 January 2025. unrestricted cash at bank and in hand equated to £304,104 {2024.' £67,537). Unrestricted funds of £175,000, at any given point in time, to ensure sufficient liquid or near liquid assets are readily available to be utilised (subject to Board consent) to sustain the institution through any notable operational disruption for an anticipated minimum duration of at least 6 months to allow for appropriate remedial actions to be executed over this period. Unrestricted funds will be exclusively defined in this context as the sum total of: unrestricted cash in hand in excess of £125,000, unrestricted fixed asset investments, creditors due within one year, and 50% of debtors (excluding any amounts owed by group undertakingsl. As at 31 January 2025, unrestricted funds (matching the above definition) equated to £211,57512024- £58,755) Page 4
CASTLE HOWARD ARBORETUM TRUST (A Company Llmlted by Guarantee) TRUSTEES. REPORT FOR THE YEAR ENDED 31 JANUARY 2025 Structure* governance 17nd monogement Constitution The charity is registered as a charitable company limited by guarantee and was set up by a Memorandtlm of Association injune 1997 The charity is constituted under a Memorandum of Association dated June 1997 and is a registered charity number 1044931. The principal object of the charity is the curation of its extensive botanical collections for the purposes of dendrology, botanical science, education and conservation. b. Method of appointment or election of Trustees The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association. Rights of nomination exist for an independent Chair and equal numbers of Trustees as between Castle Howard Estate Ltd and the Royal Botanic Gardens, Kew. Three Trustees have been appointed by each and six Trustees are independent of those bodies and have been appointed by the Trustees. c. Policies adopted for the induction and training of Trustees New Trustees are given a tour of the Arboretum and meet with staff. They also meet with the Chair of Trustees. They receive papers such as the business plan, budget and latest annual accounts, together with the charity's Memorandum and Articles of Association. d. Public benefit The Castle Howard Arboretum Trust continues to maintain and extend its nationally important hardy wood reference collections using primarily wild source material as a complement to the National Collertions at the Royal Botanic Gardens, Kew and Wakehurst and other collections in the UK. In doing so it also makes these collections available to the public, and visitor numbers are growing year on year. We seek to ensure the scientific integrity of the records and to encourage the wider use of the collection for science and conservation and to develop its educational and information services. The outdoor education programme to extend the use of the arboretum by schools and to share the experience of such environmental education with a wide range of other users has been particularly successful. This report was approved by the Trustees and signed on their behalf by.. L" L L Mr Greville Worthington Trustee and Chair Date: Pa8e 5
CASTLE HOWARD ARBORETUM TRUST IA Company Llmited by Guarantee) INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 JANUARY 2025 Independent Examlner's Report to the Trustees of Castle Howard Arboretum Trust (the 'charity'} I report to the charity Trustees on my examination of the accounts of the charitable company for the year ended 31 January 2024. Responsibilities and Basis of Report As the charity trustees of the company land its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Act'l. Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's accounts carried out under section 145 of the Charities Act 20111'the 2011 Act'l. In carrying out my ex2mination I have followed the Directions given by the Charity Commi55ion under section 1451511bl of the 2011 Art. Independent Examiner's Statement Since the charity's gross income exceeded E250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am a member of ICAEW, which is one of the listed bodies. I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination givlng me cause to believe.. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or the accounts do not accord with those records- or the accounts do not comply with the accounting requirement5 of section 396 of the 2006 Att Other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination,. or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the account5 to be reached. Guy Baragwafiath FCA C&GB Associates 37-39 Westgate Thirsk North Yorkshire Y07 IQR Date-. Page 6
CASTLE HOWARD ARBORETUM TRUST IA Company Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES {incorporating the Income and expenditure account) FOR THE YEAR ENDED 31 JANUARY 2025 Unrestrirted funds Restricted funds 2025 Endowment funds 2025 Total funds 2025 Total funds 2024 2025 Note Income and endowments from: Donations and legacies Charitable activities Investments Other income 329,371 209,891 18,537 31,243 360,614 209,891 18,537 329,777 194,308 11,828 Total income and endowments 289 535 913 Expenditure on: Raising funds Charitable activities 3.363 515 092 3,363 520 092 6,102 509 361 10,7 Total expenditure 518 455 523 55 515 463 Net Income/lexpendlture) before investment galns/llosse5) Net 8ains/lllossesl on investments Net incomel{expenditure before transfers 40,591 26,243 66,834 20,450 44,669 26.243 70,912 16,634 Transfers between Funds Net {incomellexpenditure) before other recogni5ed galns and losses 18 137 33 207.095 1,250 1137,433) 70,912 16,634 - Net movement In fund5 207,095 1,250 {137,433} 70,912 16,634 Reconciliation of funds: Total funds brought forward 1531200 137 33 1682 383 1665 749 Total funds carried forward The notes on pages 10 to 25 form part of these financial statements. Page 7
CASfLE HOWARD ARBORETUM TRUST (A Company Llmited by Guarantee) REGISTERED NUMBER: 03(K16258 BALANCE SHEEr AS AT 31 JANUARY 2025 2025 2024 Note Flxed assets Tangible assets 13 1,338,098 1,332,919 Investments 14 196 079 1,400,823 1,528,998 Current assets Debtors 15 86,428 144,401 Cash at bank and in hand 405,532 225,688 Creditors: amounts falling due within one year 16 40 24 Net current (Ilabilities)/ assets Credltors: amounts falling dL*e after more than one year 17 Net assets Charity Funds Endowment funds 18 137,433 Restricted funds Is 15.000 13,750 Unrestritted funds 18 1738 295 1531200 Totsl funds Page 8
CASTLE HOWARD ARBORETUM TRUST IA Company Llmited by Guarantee) REGISTERED NUMBER: 03006258 BALANCE SHEET AS AT 31 JANUARY 2025 The charity's financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The Trustees consider that the charity is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 20061"the Att l and members have not required the charity to obtain an audit for the year in question in accordance with section 476 of the Act. The Trustees acknowledge their responsibilitie5 for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. The financial statements were approved and authorised for issue by the Trustees and signed on their behalf, by.. Mr Greville Worthington (Trustee & Chairl Date.. The notes on pages 10 to 25 form part of these financial statemer)ts. Page 9
CAsfLE HOWARD ARBOREfuM TRUST {A Company Limited by Guarantee) STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 JANUARY 2025 2025 2024 Note Cash flows from operating actlvlties Net cash used in operating activities 24 125 824 Cash flows from investing actlvities Dividends and interest Purchase of fixed assets Proceeds from sale of investments 18,537 (43,977) 137 33 11,828 17,6851 150,000 Net cash provlded byl{used Inl investing activities 111993 154 143 Change in Cash and cash equlvalents in the year 237,817 72,638 Cash and cash equivalents brought forward Cash and cash equlvalents carried forward 25 Page 10
CASTLE HOWARD ARBORETUM TRUST IA Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 (CONTINUED) Accounting Pollcles 1.1 Bosis of preparatlon offinanclalstatements The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (Ffts 1021, the Charities Act 2011, the Companie5 Act 2006 and UK Generally Accepted Accounting Practice. Castle Howard Arboretum Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transartion value unless otherwise stated in the relevant accounting policv. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £. The company has taken advantage ofthe exemption under sertion 399 of the Companies Act 2006 not to prepare consolidated accounts, on the basis that the group of which this is the parent qualifies as a Small group. The financi31 statements present information about the company as an individual entity and not about its group. 1.2 Company statu5 The charity is a company limited by guarantee. The members of the company are the Trustees named on page l. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. 1.3 Fund accountlng General funds are unrestricted fund5 which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purpose5. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Endowment funds represent those assets which must be held permanently by the charity. Income arising on the endowment funds can be used in accordance with the objects of the charity and is included as unrestricted income. Any capital gains or losses arising on the investments form part of the fund. Investment management charges and legal advice relating to the fund are charged against the fund. Investment income, gains and losses are allocated to the appropriate fund. 1.4 Income All income is recognised once the charity has entitlement to the income, it is probable that the income will be received, and the amount of income receivable can be measured reliablv. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation, Page 11
CASTLE HOWARD ARBORETUM TRUST (A Company Limited by Guarantee} NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 (CONTINUED) A¢countlng Policies- continued 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated to the applicable expenditure headings. Irrecoverable VAT is charged against the expenditure heading for which it was incurred. Cost5 of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds. Charitable activities and Governance costs are costs incurred on the charity's educational operations, including support costs and costs relating to the governance of the charity apportioned to charitable artivities. 1.6 Tongiblefixed ossets and depreciatiTon All fixed assets are initially recorded at C05t. Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases.. Long-term leasehold property Plant and machinery Officelworkshop Tree Health Centre Red squirrel enclosure 20- 50 years 5 years 50 years 50 years 25 years Assets under the course of construction are not depreciated. 1.7 Herltoge Assets An independent Charitable Trust was formed in June 1997 by joint agreement between Castle Howard and the Royal Botanic Gardens Kew to oversee the curation of the extensive collections of woody plant5 held in both the Arboretum and in the woodland garden of Ray Wood at Castle Howard which 15 Sltvated within the Howardian Hills Area of Outstanding Natural Beauty. The Trust holds a 99-year lease dated 23rd June 1997 with regards to the Arboretum and a licence to manage Ray Wood. Trustees consider the plant collection has inestimable value for environmental conservation, scientific research, education and public enjoyment. To value these assets would not only involve very considerable expense but conventional valuations would, in certain cases, lack sufficient reliability. Even if reliable valuations could be obtained, the Trustees consider that the cost would be wholly disproportionate to any likely benefit to the Trust or to other users of the accounts. Accordingly. the Trust does not recognise heritage assets on its Balance Sheet and no value is placed on these assets. Maintenance and curation costs.. These are charged and reported in the accounts undef Charitable Activities by fund type in thè year tliey are incurred. Further information is given in the accounts. Page 12
CASTLE HOWARD ARBORFfuM TRUST IA Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 (CONTINUED) Accountlng Policies- continued 1.8 Investments Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless falr value cannot be measured reliability in which case it is measured at Cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and shown in the heading 'Gains/llosses) on investments, in the Statement of Financial Activities. 1.9 Debtors Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 1.10 Cash ot Bank and in hand Cash at bank and in hand includes cash and short term highly liquid investments with a Short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 1.11 Liabilities and provision5 Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts requ ired to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discoLJnt rate that reflects the risks specific to the liability- The unwinding of the discount is recognised within interest payable and similar charges. 1.12 Employee beneAIts The charity operates a defined contribution pension scheme, and the pension charge represents the amounts payable by the charity to the fund in respect of the year. When employees have rendered service to the charity. short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service. 1.13 Critlcol accountlng estimates and oreas ofiudgment In the application of the charity's accounting policies, the trustees are required to make judgement5, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. Page 13
CASTLE HOWARD ARBORETUM TRUST {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 (CONTINUED) Income from donations and legacies Unrestrirted funds 2025 Restrirted funds 2025 Endowment funds 2025 Total funds 2025 Total funds 2024 Donations Donation from trading subsidiary Gift Aid IDSGrant Tree Adoptions Memorials Squirrel adoptions and donations Membership 101,211 21,819 68.041 ii,ioo 37,700 34,993 136.204 21.819 64,291 10,800 37,700 140,366 3,527 67,530 12,000 26,525 5,838 4,139 13,750) 6,736 6,736 Total 2024 Charitable activities Unrestricted funds Restrlrted funds Endowment fund5 Total funds Total funds 2025 2025 2025 2025 2024 Arboretum - entrance fees Education income Events and other income Tree Health Cetre Income 144,642 6,965 14,218 44,066 144.642 6,965 14,218 44,066 149,810 6,132 20.375 17,991 Total 2024 Page 14
CASTLE HOWARD ARBORETUM TRUST {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 (CONTINUED) Investments Unrestricted funds 2025 Restricted funds 2025 Endowment funds 2025 Total funds 2025 Total funds 2024 Investment income Ilisted investments) Interest on Loan Investment income Icashl 9,333 IAoo 7,804 9,333 1,400 7,804 9,601 1,600 627 Total 2024 Other income Unrestritted funds 2025 Restricted funds 2025 Endowment funds 2025 Total funds 2025 Total funds 2024 Miscellaneous income 1,247 1.247 Total 2024 Ralsing funds Unrestricted funds 2025 Restricted funds 2025 Endowment funds 2025 Total funds 2025 Total funds 2024 Donations, fundraising, grants & membership costs Total 2024 Page 15
CASTLE HOWARD ARBORETUM TRUST {A Company Limited by Guarantee} NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 ICONTINUEDI Analysis of expenditure on charitable actlvities Unrestricted funds 2025 Restricted funds 2025 Endowment funds 2025 Total funds 2025 Total funds 2024 Arboretum Ray Wood Education Visitor Centre Red Squirrels Tree Health Centre 237,652 11,281 13,346 149,191 18,911 237,652 11,281 18,346 149,191 18,911 244,961 9,661 14,253 142,174 10,949 5,000 515,592 1,500 5.000 520,592 1,500 507,810 1,551 Governance Costs Total 2024 Analysls of Expendlture by expenditure type Staff costs Depreciatlon 2025 Other costs 2025 Total 2025 Total 2024 2025 Expenditure on raising voluntary income 3,363 3,363 6,102 Costs of mising fvnds Arboretum Ray Wood Education Visitor Centre Red Squirrels Tree Health Centre 156,222 7,396 74,034 2,681 6.819 71,934 15,226 17,622 237,652 11,281 18,346 149,191 18,911 85,211 244,961 9,661 14,253 142,174 10,949 85,812 11,527 67,031 10,226 3,685 17,489 50,100 Charituble octlvities 293 480 188 316 520 592 507 810 Expendlture on governance 1,51JO 1,500 1,551 Total 2024 Page 16
CASTLE HOWARD ARBORETUM TRUST (A Company Llmlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 {CONTINUED} Analysis of expendlture by activities Aclivities undertaken dirertly Support costs 2025 2025 Total 2025 Total 2024 Arboretum Ray Wood Education Red Squirrels Visitor Centre Tree Health Centre 153,636 84,016 3,737 7,349 3A19 55,789 24,506 237,652 11,281 18,346 18,911 149,191 85,211 244,961 9,661 14,253 10,948 142,174 85,813 10,997 15.492 93A02 60.705 Total 2024 Analysis of support costs Unrestritted funds 2025 Total funds 2025 Total funds 2024 Wages and salaries Postage and statioriery Computer support, equipment and software Health and safety 72,803 942 12.541 72A03 942 12,541 9457 2,993 8,202 Fili 3,400 8.269 12,730 32,810 250 1.604 2,256 28,329 2,882 3,400 8,269 12,730 32,810 250 1.604 2,256 28,329 2,882 3,701 10,042 8.682 11.682 8,536 450 7,182 15,539 17,796) Bank charges Insurance Bookkeeping, payroll and accountancy Legal and professional fees Staff training Travel and expenses Marketing costs Other Page 17
CASTLE HOWARD ARBORETUM TRUST (A Company Limited by Guarantee) NOTES TO THE FINANCIALSTATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 {CONTINUED) io. Governance costs Unrestrirted funds 2025 Restricted funds 2025 Endowment funds 2025 Total funds 2025 Total funds 2024 Independent examination fee Trustees, expenses 1,500 1,500 1,450 ioi Total 2024 ii. Net incomellexpenditure) This is stated after charging: 2025 2025 Depreciation of tangible fixed assets.. - owned by the charity Independent examination 38,796 41.251 During the year, no Trustees received any remuneration12024- £NILI. During the year, no Trustees received any benefits in kind12024 - £NILI. During the year, no Trustee received reimbursement of expenses12024-£1011. Iz. stsff costs Staff costs were as follows: 2025 2024 Wages and salaries Social security costs Other pension costs 254,959 16,478 10.216 295,583 17,773 12,230 The above costs include £NiS which was included in capital additions in relation to the building of the Red Squirrel Enclosure12024.' £3.0001. The average monthly number of employees was as follows: 2025 2024 No. No. 13 13 No employee received remuneration amounting to more than £60,000 in either year. Page 18
CASTLE HOWARD ARBORETUM TRUST IA Company Limited byGuarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 {CONTINUED} 13. Tangible fixed assets Long-term leasehold property Plant and rnathinery Office / Wprkshop Tree Health Centre Red Squirrel endosure Total At l February 2024 Additions 382.550 14.529 221,556 29,448 182,772 874,441 92,129 1,753,448 43.977 At 31 January 2025 397,079 251,004 182,772 874A41 92,129 1,797,425 At l February 2024 Charge for the year 134,140 10,226 212,480 4,006 30,217 3,390 40.007 17rt89 3,685 3.685 420,529 38,796 At 31 January 2025 144,366 216A86 33,607 57.496 7.370 459?25 Net book v171ue At 31 Jar¢uary 2025 At 31 January 2024 14. Fixed asset investments Shares in group undertakings Listed securities Totsl Murket value At l February 2024 Proceeds of redemptionlsale in year Revaluations 196,078 {137,4331 196.079 (137,433) At 31 January 2025 72 Historical cost Page 19
CASTLE HOWARD ARBORum TRUST (A Company Llmited by Guarantee) NOTESTO THE FINANCIAL5TATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 {CONTINUED) Subsldlary undertoking5 The following were subsidiary undertakings ofthe company- Name Holding Arboretum Trust Trading Limited loo% The aggregate of the share capital and reserves as at 31 Jarkuary 2025 and of the profit or loss for the year ended on that date for the subsidiary undertakings were as follows.. Aggregate of share capitsl and reserves Name Profitllloss} Arboretum Trust Trading Limited li 15. Debtors 2025 2024 Trade debtors Amounts owed by group undertakings Prepayments and accrued income 2,251 65,289 18,888 10,059 44,025 90,317 Amounts owed by 8roup undertakings include É20,00012024.. £30.6631 which is due in more than I year, the terms of this loan are fully disclosed in note 22 to these Financial Statements. Page 20
CASTLE HOWARD ARBORETUM TRUST {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 {CONTINUED) 16. Credltors: Amounts falling duÉ within one year 2025 2024 Trade creditors HSBC Loan Other taxation and social security (see below) Other creditors Accruals and deferred income 13,675 9,750 13,343 1,695 2,361 11,548 9,512 13,957 7,349 7,713 Other taxation and Social security 2025 2024 PAY£/NI VAT 5.311 8.032 2,501 11,456 57 17. Creditors: Amounts falling due after one year 2025 2024 HSBC Loan 12,236 22,224 The HSBC Loan (which is a government guaranteed Business Bounce Back Facility) is repayable over a maximum of S vears commencing l April 2022, interest is charged on the loan. Page 21
CASTLE HOWARD ARBORETUM TRUST IA Company Limlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 (CONTINUED) 18. Statement of funds ststement of funds - current year Balance at I February 2024 Transfers Balance at 31 inlout Galnsl (Losses) January 2025 Income Expenditure General Funds Designated Fund - Howard Fund 1531200 559 518 55 24,993 62 137,433 26 137,433 1738 295 1531200 518 455 Endowmentfunds Howard Fund 137.433 {137A33) Restrlctedfvnds Education visits 13,750 6.250 {5.0001 15.000 Trampers Imobility vehicles) 24,993 124,993) Total of fund5 Endowment funds The Howard Fund was capital given to provide income from interest to support the maintenance of the collections. Thi5 has been transferred to General Funds followin8 acceptance by the Charity Commission in the year. Designated fund The trustees have designated the transfer of the Howard Fund from Endowment funds to ringfence the funds for future projerts. Restrirted funds Education visits represents monies to support school visits. Trampers (mobility vehicles) represents grant funding and donations received to allow for the purchase of 3 mobility scooters to improve access to the arboretum. Transfers out of restricted into unrestricted funds represents capital appea15 where capital expenditure has been incurred and there is no ongoing restriction in the underlying use of the assets. Page 22
CASTLE HOWARD ARBORETUM TRUST {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 (CONTINUED) 18. Statement of fund5- contlnued Statement of funds - prior year Balance at l February 2023 Transfers inlloutl Gains/ Balance at 31 (Losses) January 2024 Income Expenditure General Funds 1457 464 517 163 1531200 Endowmentfvnds Howard Fund Howick Fund 145,529 5,884 18,0961 137,433 15,8841 096 137 433 Restrictedfvnds Red Squirrel Project Education Shelter 36,872 20,000 136,8721 120,0001 Education visits 18,750 15,0001 13,750 Total of funds Summaryoffunds- current year Balance at I February 2024 Transfers in/lout) Gainsl Balance at 31 (Losses) January 2025 Income Expenditure General funds Endowment funds Restricted funds 1.531,200 137,433 13,750 559,046 1522,369) 24,993 4,078 1,531,200 137,433 15,000 31,243 15,0001 {24,9931 Summary of funds- prior year Balance at l February 2023 Transfers in/{out} Gainsl Balance at 31 (Losses) January 2024 Income Expenditure General funds Endowment funds Restricted funds 1,457,464 151,413 56,872 517,163 1510,4631 62,756 15,8841 156,8721 4,280 18,0561 1,531,200 137,443 13,750 18,750 15,0001 Page 23
CASTLE HOWARD ARBORETUM TRUST IA Company Limited byGuarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 (CONTINUEDI 19. Analysis of net assets between funds Analysis of net assets between funds- current year Unrestricted funds 2025 Restrirted funds 2025 Endowment funds 2025 Total funds 2025 Tangible fixed assets Fixed asset investments Current assets Creditors due within one year Creditors due after one year 1,338,098 62,725 390,532 {40,824) {12,2361 1,338.098 62.725 405,532 (40,824) {12,236} 15,000 Analysls of net assets between funds- prlor year Unrestrlrted funds 2024 Restricted Endowment funds funds 2024 2024 Total funds 2024 Tangible fixed assets Fixed asset investments Current assets Creditors due within one year Creditors due after one year 1,332.919 58.646 211,938 150,079) {22,224) 1,332,919 196,079 225,688 {50,079) {22,224) 137,433 13,750 20. Capitsl cornmitments At 31 January 2025 the charity had capital commitments as follow5- 2025 2024 Contracted for but not provided in these financial statements 21. Pension commitments The charity operates a defined contributions pension scheme. The assets of the scheme are held Separately from those of the charity in an independently administered fund. The pension cost charge represents contribution5 payable by the charity to the fund and amounted to £10,21612024: £12,220). Contributions totalling £1,69512024: £7,349) were payable to the fund at the balance sheet date and are included in creditors. Pa8e 24
CASTLE HOWARD ARBORFfuM TRUST (A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 {CONTINUED} 22. Related party transactions The charity has a 100% subsidiary The Arboretum Trust Trading Company Limited which gift aids its surplus of £21,81912024.' £3,5271 to the Trust. Amounts due from The Arboretum Trust Trading Company Limited of £65,28912024: £44,025), are included within debtors. The amount includes a loan due from the subsidiary company of £20,000 which is due for repayment on 30 June 2026. Interest is charged on this loan at 2% per annum above base rate. During the year, donations made by individual Trustees totalled £12,10012024: £4,723). 23. Hertta8e assets The Trust's plant holdings are found on two sites. Yorkshire Arboretum opened to the public for the first time in 1999 as part of the celebration of Castle Howard's tercentenary year although planting of the new Arboretum began in 1975, instigated bythe shared vision of the late Lord Howard and Dr James Russell. It was James Ru55ell's talented plantmanship and extraordinary planting design that was brought to bear on the creation of the present Arboretum. In the 120-acre Arboretum, a native flora of species-rich grassland nestle beneath exotic trees gathered from around the temperate world, providing a landscape that is unique in both style 2nd substance. The land at Ray Wood covers 40 acres and contains a collection of rhododendrons, some 500 species and 300 important hybrids along with many other rare shrubs and trees, among them other members of the family Ericaceae, such as Vaccinium and Gaultheria and considerable collections of genera such as Sorbus, Magnolia, Rose and Acer. Many of the plants such as Rhododendron Thomsonii, along with other rhododendron5 from the Sino Himalaya are of historic importance. The collection also includes plants gathered by many great plant collector5, for example, Hooker, Wilson, Farrer, Purdom, Rock and Kingdon-ward. An education programme offers a range of activities for school and community groups, families, and all visitor5 in general. 24. Reconciliation of net movement in funds to net cash Ilow from operating activitles 2025 2024 Net incomellexpenditurel for the year las per Statement of financial activities) 70.912 16,634 Adjustment for: Depreciation IGainsl/losses on investments Dividends and interest Ilncreasel/decrease in debtors IDecreasel/increa5e in creditor5 under one year (Decrease) in creditors over one year 38.796 (4,0781 118.537) 57.972 {9,255) 41,250 3,816 111,828) 1107,7111 115,0761 Net cash Genen>ted/(used) in operating ortivities 25. Analysis of cash and cash equlvalents 2025 2024 Cash at bank and in hand Total Page 25
CASTLE HOWARD ARBOREfuM TRUST (A Company Llmited by Guarantee) NOTES TO THE FINANCIAL STATEMENT5 FOR THE YEAR ENDED 31 JANUARY 2025 (CONTINUED) Pa8e 26