2021-01-31-accounts

Registered number: 03006258 Charity number: 1044931

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JANUARY 2021

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

CONTENTS

	Page
Reference and Administrative Details of the Charity, its Trustees and Advisers	1
Trustees' Report	2 -5
Independent Examiner’s Report	6
Statement of Financial Activities	7
Balance Sheet	8
Notes to the Financial Statements	9 - 23

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2021

Trustees

Mr Greville Worthington, Chair[2] (appointed 1 December 2020) Professor Alistair Fitter[2] (resigned 30 August 2020) The Hon. Nicholas Howard[1] Mrs Jane Ingham[1] Dr Alan Suggett[2] Mr Richard Barley[3] Mr Tony Kirkham[3 ] (Retired July 2021) Mrs J Willison[3] Professor Nicola Spence[3] Mr Michael Sturge[2] Mrs Victoria Howard[1] Dr Helen Crews[2] Mr Christopher Bridge[2] Professor Sue Hartley[3]

• 1 Castle Howard Estate Ltd representative

• 2 Independent representative

3 Royal Botanic Gardens Kew representative

Company registered number

03006258

Charity registered number

1044931

Registered office

The Estate Office, Castle Howard, York, YO60 7DA

Company secretary

Mr Michael Sturge

Chair

Mr Greville Worthington

Independent examiner

Jane Marshall FCA DChA, BHP LLP, Rievaulx House, 1 St Mary's Court, Blossom Street, York, YO24 1AH

Bankers

CafCash, 25 Kings Hill Avenue, West Malling, Kent, ME19 4JQ

Solicitors

Crombie Wilkinson, Forsyth House, 3 Market Pl, Malton, YO17 7LP.

Page 1

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2021

The Trustees present their report and the financial statements of the charity for the year ended 31 January 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

Since the charity qualifies as small under section 383, the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Director's Report) Regulations 2013 is not required.

Objectives and Activities

a. Policies and objectives

The Trust was founded in 1997. Its prime purpose is the curation of its extensive botanical collections for the purpose of dendrology, botanical science, education and conservation. In 2017 a Strategic Plan 2018-22 was adopted that sets out the vision for the Trust’s work and activities over a five year period. It states that:

Our mission is to grow the widest possible range of trees for conservation, for education, for people and for inspiration.

The mission is encapsulated in our motto: Inspiration, Education, Conservation.

Our vision is to be one of the finest collections of temperate trees set in a rich and attractive landscape.

The collection in the Yorkshire Arboretum and the garden in Ray Wood is overseen by the Director. In 2020-21 the collection was maintained by two full time Operations Team employees with assistance from numerous volunteers. Plant records were maintained by the Science, Education and Records Officer, also with significant volunteer assistance.

The Trust maintains an electronic catalogue of its collection, which is available to search online in conjunction with an interactive map.

Further information on the Trust can be found at www.yorkshirearboretum.org.

Achievements and performance

a. Financial review

Income for the year totalled £675,749 (2020 £480,411), after expenditure of £360,924 (2020 £389,932) the surplus before revaluations was £314,825 (2020 £90,479), after gains/(losses) on investments of (£2,807) (2020 £74,129) there was an overall surplus for the year of £312,018 (2020 £164,608), resulting in total funds carried forward of £1,720,431 (2020: £1,408,413). Unrestricted funds carried forward were £1,501,233 (2020: £1,048,643). Restricted funds carried forward were £87,041 (2020: £219,756). Endowment funds carried forward were £132,157 (2020: £140,014).

Page 2

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2021

Achievements and performance - continued

b. Achievements and performance

In 2020-21 the Trust continued to manage and improve the grounds and collection in both the arboretum and Ray Wood. The coronavirus pandemic restricted activities for a period in the first half of 2020, and several members of staff were placed on furlough for periods of varying length. Sadly, necessary economies led to the post of Operations Assistant being made redundant in August, and the post of Education Officer was made redundant and replaced by a new position of Education Outreach Officer, also in August.

Volunteering was suspended for lockdown periods in spring and winter, but volunteers continued to make a huge contribution to the maintenance of the site and collection, working exceptionally hard to catch up in the second half of the year. By the end of the season the arboretum looked as good as ever, and was visited by a record number of visitors (c . 32,000). A survey of trees for the Tree Register of Britain and Ireland measured many specimens and found numerous North Yorkshire and some national champions.

Most events and activities were cancelled due to the pandemic, though some outdoor activities went ahead under coronavirus restrictions. Careful regimes for maximising the safety of staff and visitors were implemented, and a review of Health and Safety arrangements was carried out. A safeguarding course was attended by key staff and volunteers in February, and a new safeguarding policy and guidelines were developed and approved by trustees later in the year.

Construction of the Peter Sowerby Building, home of the Tree Health Centre, was commenced in January 2020 by Hobson & Porter Ltd, with SALT Architects as project managers. Mathew Harrison led the project for the Trust. The pandemic caused delays and difficulties for the construction process, but the building was effectively complete by January 2021. Preparatory work for the delivery of courses on tree health subjects was commenced in autumn 2020. The Trustees are very grateful to the many Trusts and individuals who made generous donations to the building works.

The Red Squirrel project was postponed until 2021 due to the challenges imposed by the pandemic. Research was carried out on site by the Animal and Plant Health Agency into feeding preferences of Grey Squirrels during the winter 2020-21.

Completing a notable term of nine years as Chair of the Trust, Professor Alastair Fitter stood down in August 2020, and was succeeded by Greville Worthington.

c. Plans for future periods

During 2021-22 the main thrust of effort is to launch the Tree Health Training program and Red Squirrels projects, both expected to contribute to Trust revenue as well as delivering a strong educational message.

A governance review is taking place in 2021 and a new strategic plan will be prepared during 2022-23.

Page 3

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2021

Achievements and performance - continued

d. Investment policy and performance

The charity's Investment policy has two components:

i) funds which may be required for expenditure within the next three years are held in deposit instruments which may be realised at short notice without capital loss; and

ii) funds which are held for the medium to long term in a balanced portfolio of equities and bonds which seeks to achieve capital growth without undue risk, and also to provide a sustainable income to support the Arboretum's operating costs.

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.

b. Reserves policy

In 2020 the Trustees embarked on a programme of improvements to the Arboretum which is likely to utilise a significant proportion of the existing free reserves. The Trustees' objective is that free reserves should not fall below the level of one year's recurrent expenditure which, on the basis of current expenditure levels, gives a minimum level of required reserves of approximately £350,000, although they are prepared to accept a short term reduction to this sum whilst fund raising campaigns take place. At the year end, the free reserves of the charity equated to £342,609 (2020: £454,092).

Covid 19

As a result of the Covid 19 pandemic the Arboretum remained closed in the current year until 17 May 2021 when it reopened in accordance with Government guidelines. Since that date, income from admissions and membership has exceeded the level of previous years. The Trustees do not, therefore, anticipate that the pandemic will have a material impact on the Arboretum’s financial position.

Structure, governance and management

a. Constitution

The charity is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association in June 1997

The charity is constituted under a Memorandum of Association dated June 1997 and is a registered charity number 1044931.

The principal object of the charity is the curation of its extensive botanical collections for the purposes of dendrology, botanical science, education and conservation.

Page 4

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2021

b. Method of appointment or election of Trustees

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association. Rights of nomination exist for an independent Chair and equal numbers of Trustees as between Castle Howard Estate Ltd and the Royal Botanic Gardens, Kew. Three Trustees have been appointed by each and six Trustees are independent of those bodies and have been appointed by the Trustees.

c. Policies adopted for the induction and training of Trustees

New Trustees are given a tour of the Arboretum and meet with staff. They also meet with the Chair of Trustees. They receive papers such as the business plan, budget and latest annual accounts, together with the charity's Memorandum and Articles of Association.

d. Public benefit

The Castle Howard Arboretum Trust continues to maintain and extend its nationally important hardy wood reference collections using primarily wild source material as a complement to the National Collections at the Royal Botanic Gardens, Kew and Wakehurst Place and other collections in the UK. In doing so it also makes these collections available to the public, and visitor numbers are growing year on year.

We seek to ensure the scientific integrity of the records and to encourage the wider use of the collection for science and conservation and to develop its educational and information services. The outdoor education programme to extend the use of the arboretum by schools and to share the experience of such environmental education with a wide range of other users has been particularly successful.

This report was approved by the Trustees and signed on their behalf by:

Michael W Sturge Michael W Sturge (Jan 28, 2022 08:50 GMT)

……………………………………… Mr Michael Sturge Trustee

Date: 28 January 2022

Page 5

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 JANUARY 2021

Independent Examiner's Report to the Trustees of Castle Howard Arboretum Trust (the 'charity')

I report to the charity Trustees on my examination of the accounts of the company for the year ended 31 January 2021.

Responsibilities and Basis of Report

As the charity trustees of the company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

………………………………………

Jane Marshall FCA, DChA

Date:

28-Jan-2022

BHP LLP

Chartered Accountants Rievaulx House 1 St Mary's Court Blossom Street York YO24 1AH

Page 6

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (incorporating the income and expenditure account) FOR THE YEAR ENDED 31 JANUARY 2021

Note Income and endowments from: Donations and legacies 2 Charitable activities 3 Investments 4 Other income 5 Total income and endowments Expenditure on: Raising funds 6 Charitable activities 7,10 Total expenditure 8 Net income/(expenditure) before investment gains/(losses) Net gains/(losses) on investments Net income / (expenditure) before transfers Transfers between Funds 17 Net income / (expenditure) before other recognised gains and losses - Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward	Unrestricted funds 2021 £ 87,020 78,925 9,078 27,152 202,175		Restricted funds 2021 £ 473,546 - - -	Endowment funds 2021 £ - - - -		Total funds 2021 £ 560,566 78,925 9,078 27,152	Total funds 2020 £ 391,457 71,413 17,206 335
			473,546	-		675,721	480,411
	4,029 284,621		- 71,973	- -		4,029 356,594	4,791 385,141
	288,650		71,973	-		360,623	389,932
	(86,475) 5,050		401,573	- (7,857)		315,098 (2,807)	90,479 74,129
	(81,425) 534,288		401,573 (534,288)	(7,857) -		312,291 -	164,608 -
	452,863 452,863 1,048,643		(132,715) (132,715) 219,756	(7,857) (7,857) 140,014		312,291 312,291 1,408,413	164,608 164,608 1,243,805
	1,501,506		87,041	132,157		1,720,704	1,408,413

The notes on pages 9 to 23 form part of these financial statements.

Page 7

CASTLE HOWARD ARBORETUM TRUST

REGISTERED NUMBER: 03006258

(A Company Limited by Guarantee)

BALANCE SHEET AS AT 31 JANUARY 2021

Note Fixed assets Tangible assets 13 Investments 14 Current assets Debtors 15 Cash at bank and in hand Creditors:amounts falling due within one year 16 Net current assets Net assets Charity Funds Endowment funds 17 Restricted funds 17 Unrestricted funds 17 Total funds	£ 66,951 191,075	2021 £ 1,158,625 319,630	£ 288,780 236,464	2020 £ 594,551 322,437
		1,478,255 242,449		916,988 491,425
	258,026 (15,577)		525,244 (33,819)
		1,720,704		1,408,413
		132,157 87,041 1,501,506		140,014 219,756 1,048,643
		1,720,704		1,408,413

The charity's financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

For the financial year ending 31 January 2021, the Trustees consider that the charity is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the charity to obtain an audit for the year in question in accordance with section 476 of the Act.

The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf, by:

Michael W Sturge

Michael W Sturge (Jan 28, 2022 08:50 GMT)

………………………………………

Mr Michael Sturge (Trustee & Treasurer) Date: 28 January 2022

The notes on pages 9 to 23 form part of these financial statements.

Page 8

CASTLE HOWARD ARBORETUM TRUST (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021

1. Accounting Policies

1.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

Castle Howard Arboretum Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

1.2 Company status

The charity is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.

1.3 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Endowment funds represent those assets which must be held permanently by the charity. Income arising on the endowment funds can be used in accordance with the objects of the charity and is included as unrestricted income. Any capital gains or losses arising on the investments form part of the fund. Investment management charges and legal advice relating to the fund are charged against the fund.

Investment income, gains and losses are allocated to the appropriate fund.

1.4 Income

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Grants received in relations to the government Coronavirus Job Retention Scheme (Furlough) have been recognised within other income. The grant is accounted for on the accruals basis once the related payroll return has been submitted.

Page 9

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

1. Accounting Policies – continued

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated to the applicable expenditure headings.

Irrecoverable VAT is charged against the expenditure heading for which it was incurred.

Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

Charitable activities and Governance costs are costs incurred on the charity's educational operations, including support costs and costs relating to the governance of the charity apportioned to charitable activities.

1.6 Tangible fixed assets and depreciation

All fixed assets are initially recorded at cost.

Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Long-term leasehold property	-	50 years
Plant and machinery	-	5 years
Office/Workshop	-	50 years
Tree Health Centre	-	50 years
Other	-	3 years

1.7 Heritage Assets

An independent Charitable Trust was formed in June 1997 by joint agreement between Castle Howard and the Royal Botanic Gardens Kew to oversee the curation of the extensive collections of woody plants held in both the Arboretum and in the woodland garden of Ray Wood at Castle Howard which is situated within the Howardian Hills Area of Outstanding Natural Beauty.

Trust holds a 99 year lease dated 23rd June 1997 with regards to the Arboretum and a licence to manage Ray Wood.

Trustees consider the plant collection has inestimable value for environmental conservation, scientific research, education and also public enjoyment. To value these assets would not only involve very considerable expense but conventional valuations would, in certain cases, lack sufficient reliability. Even if reliable valuations could be obtained, the Trustees consider that the cost would be wholly disproportionate to any likely benefit to the Trust or to other users of the accounts. Accordingly the Trust does not recognise heritage assets on its Balance Sheet and no value is placed on these assets.

Maintenance and curation costs:

These are charged and reported in the accounts under Charitable Activities by fund type in the year they are incurred.

Further information is given in Note 22 in the accounts.

Page 10

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

1. Accounting Policies – continued

1.8 Investments

Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless fair value cannot be measured reliability in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and shown in the heading ‘Gains/(losses) on investments’ in the Statement of Financial Activities.

1.9 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.10 Cash at Bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.11 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.

1.12 Employee benefits

The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the year.

When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.

1.13 Critical accounting estimates and areas of judgment

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Page 11

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

2. Income from donations and legacies

Wespelaar Donations Gift Aid Peter Sowerby Foundation (THC) Open gardens sponsorship Prince of Wales Grant Gift aid by subsidiary IDS Grant Tree Adoptions LEP – Local Growth Fund (THC) HLF Membership Total 2020	Unrestricted funds 2021 £ 13,617 - - - 15,070 10,000 9,500 - - 38,833	Restricted funds 2021 £ 15,850 88,575 - 108,869 - - - - - 260,252 - -	Endowment funds 2021 £ - - - - - - - - - - - -	Total funds 2021 £ 15,850 102,192 - 108,869 - - 15,070 10,000 9,500 260,252 - 38,833	Total funds 2020 £ 15,000 45,672 11,133 91,131 500 147,804 20,887 10,000 10,750 3,051 360 35,169 _____- 391,457
	87,020 115,233	473,546	-	560,566
		276,224	-	391,457

3. Charitable activities

Charitable activities
Arboretum - entrance fees Education - income Events and other income Tree Health Centre training Total 2020	Unrestricted funds 2021 £ 78,060 708 157 -		Restricted funds 2021 £ - - - -	Endowment funds 2021 £ - - - -		Total funds 2021 £ 78,060 708 157 -	Total funds 2020 £ 56,795 9,062 5,556 -
	78,925		-	-		78,925	71,413
	71,413		-	-		71,413

Page 12

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

4. Investments

Investment income (listed investments) Interest on Loan Investment income (cash) Total 2020	Unrestricted funds 2021 £ 8,245 625 208	Restricted funds 2021 £ - - -	Endowment funds 2021 £ - - -	Total funds 2021 £ 8,245 625 208	Total funds 2020 £ 16,383 625 198 17,206
	9,078	-	-	9,078
	17,206	-	-	17,206

5. Other income

Miscellaneous income HMRC Job Retention Scheme Total 2020	Unrestricted funds 2021 £ - 27,152	Restricted funds 2021 £ - -	Endowment funds 2021 £ - -	Total funds 2021 £ - 27,152	Total funds 2020 £ 335
	27,152	-	-	27,152	335
	335	-	-	335

6. Raising funds

Raising funds
Donations, fundraising, grants & membership costs Total 2020	Unrestricted funds 2021 £ 4,029	Restricted funds 2021 £ -	Endowment funds 2021 £ -	Total funds 2021 £ 4,029	Total funds 2020 £ 4,791
	4,791	-	-	4,791

Page 13

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

7. Analysis of expenditure on charitable activities

Arboretum Ray Wood Education Visitor Centre Total 2020	Unrestricted funds 2021 £ 198,149 8,052 17,969 59,347 283,517 348,324	Restricted funds 2021 £ 64,627 7,346 - - 71,793 35,207	Endowment funds 2021 £ - - - -	Total funds 2021 £ 262,776 15,398 17,969 59,347	Total funds 2020 £ 275,301 10,557 28,597 69,076
			-	355,490	383,531
			-	383,531

8. Analysis of Expenditure by expenditure type

Expenditure on raising voluntary income Costs of raising funds Arboretum Ray Wood Education Visitor Centre Charitable activities Expenditure on governance Total 2020	Staff costs 2021 £ -	Depreciation 2021 £ -	Other costs 2021 £ 4,029	Total 2021 £ 4,029	Total 2020 £ 4,791
	-	-	4,029	4,029	4,791
	168,174 13,939 16,205 24,883	26,647 - - -	67,955 1,459 1,764 34,464	262,776 15,398 17,969 59,347	275,301 10,557 28,597 69,076
	223,201	26,647	105,642 1,104	355,490	383,531
	-	-		1,104	1,610
	223,201	26,647	110,775	360,623	389,932
	237,054	31,824	121,054	389,932

Page 14

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

9. Analysis of expenditure by activities

Analysis of expenditure by activities
Arboretum Ray Wood Education Visitor Centre Total 2020 Analysis of support costs Wages and salaries Postage and stationery Computer support, equipment and software Health and safety Bank charges Insurance Bookkeeping, payroll and accountancy Legal and professional fees Staff training Travel and expenses Marketing costs	Activities undertaken directly 2021 £ 216,315 13,939 16,266 38,635	Support costs 2021 £ 46,461 1,459 1,703 20,712		Total 2021 £ 262,776 15,398 17,969 59,347 355,490		Total 2020 £ 275,301 10,557 28,597 69,076
	286,259	70,335				383,531
	301,612	81,917		383,531		Total funds 2020 £ 37,582 3,854 8,025 1,700 2,665 4,684 4,665 126 4,296 4,167 10,153 81,917
		Unrestricted funds 2021 £ 35,688 2,167 3,886 3,399 4,522 3,431 1,695 7,462 984 1,059 6,042		Total funds 2021 £ 35,688 2,167 3,886 3,399 4,522 3,431 1,695 7,462 984 1,059 6,042
		70,335		70,335

10. Governance costs

Independent examination fee Trustees' expenses refunded Total 2020	Unrestricted funds 2021 £ 1,350 (246)	Restricted funds 2021 £ - -	Endowment funds 2021 £ - -	Total funds 2021 £ 1,350 (246)	Total funds 2020 £ 1,350 260
	1,104	-	-	1,104	1,610
	1,610			1,610

Page 15

CASTLE HOWARD ARBORETUM TRUST (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

11. Net income/(expenditure)

This is stated after charging:

Depreciation of tangible fixed assets: - owned by the charity Independent examination	2021 £ 26,647 1,350	2020 £ 31,824 1,350

During the year, no Trustees received any remuneration (2020- £NIL).

During the year, no Trustees received any benefits in kind (2020 - £NIL).

1 Trustees’ expenses returned during the year amounted to £246 (2020: 1 Trustees’ expenses reimbursed £260).

12. Staff costs

Staff costs were as follows:

Wages and salaries Social security costs Other pension costs	2021 £ 237,733 13,276 9,802	2020 £ 244,341 19,132 8,465
	260,811	271,938

The above costs include £37,610 (2020: £34,884) which was included in capital additions in relation to the building of the Tree Health Centre, leaving a net staff cost of £223,201 (2020: £237,054) in the cost of raising funds (note 8).

The average monthly number of employees was as follows:

2021	2020
No.	No.
12	13

No employee received remuneration amounting to more than £60,000 in either year.

Redundancy or termination payments which are included as an expense within wages and salaries above amounted to £3,663 (2020: £nil).

Page 16

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

13. Tangible fixed assets

Tangible fixed assets
Cost At 1 February 2020 Additions At 31 January 2021 Depreciation At 1 February 2020 Charge for the year At 31 January 2021 At 31 January 2021 At 31 January 2020	Long-term leasehold property £ 366,868 13,752	Plant and machinery £ 206,350 6,361		Office / Workshop £ 182,485 287		Tree Health Centre £ 118,910 569,945		Other £ 2,168 375	Total £ 876,781 590,720
	380,620	212,711		182,772		688,855		2,543	1,467,501 282,230 26,647
	96,429 9,403	169,127 13,860		16,674 3,384		- -		-
	105,832	182,986		20,058		-		-	308,877 1,158,625 594,551
	274,788	29,725		162,714		688,855		2,543
	270,439	37,223		165,810		118,910		2,168

Page 17

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

14. Fixed asset investments

14. Fixed asset investments
Listed securities Shares in group undertakings Total £ £ £ 322,436 1 322,437 - (2,807) - (2,807) 319.629 1 319,630 218,622 1 218,623 Holding Market value At 1 February 2020 Disposals Revaluations At 31 January 2021 Historical cost Subsidiary undertakings The following were subsidiary undertakings of the company: Name The Arboretum Trust Trading Company Limited 100% The aggregate of the share capital and reserves as at 31 January 2021 and of the profit or loss for the year ended on that date for the subsidiary undertakings were as follows: Name Aggregate of share capital and reserves Profit/(loss) £ £ The Arboretum Trust Trading Company Limited 1 14,004 15. Debtors 2021 2020 £ £ Trade debtors - 762 Amounts owed by group undertakings 32,905 31,284 Proceeds from sale of investments - 240,000 Other debtors 30,156 - Prepayments and accrued income 3,890 16,734 66,951 288,780	Listed securities £ 322,436 (2,807)		Shares in group undertakings £ 1 - -		Total £ 322,437 (2,807)
	319.629		1		319,630
	218,622		1		218,623
		2021 £ - 32,905 - 30,156 3,890		2020 £ 762 31,284 240,000 - 16,734
		66,951		288,780

Amounts owed by group undertakings includes £27,437 (2020 : £26,813) which is due in more than 1 year.

Page 18

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

16. Creditors: Amounts falling due within one year

Creditors: Amounts falling due within one year
Trade creditors Other taxation and social security (see below) Other creditors Accruals and deferred income Other taxation and social security PAYE/NI VAT	2021 £ 7,218 5,369 1,635 1,355	2020 £ 18,384 12,454 1,630 1,351 33,819 2020 £ 5,001 7,453
	15,577
	2021 £ 5,369 -
	5,369	12,454

Page 19

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

17. Statement of funds

Statement of funds - current year

Statement of funds -	current year
General Funds Endowment funds Howard Fund Howick Fund Restricted funds Tree Health Centre Capital Tree Heath Centre Business Red Squirrel Project Grey Squirrel Project Ray Wood Arborist Grant Total of funds	Balance at 1 February 2020 £ 1,048,643	Income £ 202,175	Expenditure £ (288,650)		Transfers in/out £ 534,288	Gains/ (Losses) £ 5,050	Balance at 31 January 2021 £ 1,501,506 126,273 5,884 132,157 (1,111) 41,393 36,211 9,697 - 850 87,041 1,720,704
	134,130 5,884	- -	- -		- -	(7,857) -
	140,014	-	-		-	(7,857)
	75,481 73,533 36,211 27,185 7,346	457,696 - - - - 15,850	- (32,140) - (17,488) (7,346) (15,000)		(534,288) -	- -
	219,756	473,546	(71,973)		(534,288)	-
	1,408,413	675,721	(360,623)		-	(2,807)

Endowment funds

The Howard Fund is capital given to provide income from interest to support the maintenance of the collections. The Howick Fund is capital given to provide income for the maintenance of the botanical collections

Restricted funds

Tree Health Centre Capital represents monies raised for the Tree Health Centre Project. Tree Health Centre Business monies raised for the running of the Tree Health Centre. Red Squirrel Project represents monies raised for a capital red squirrel project. Grey Squirrel Project represents monies raised for a Grey Squirrel Research Project. Arborist represents monies raised for carrying out arboreal works to the collection.

Ray Wood represents monies given for the curation and maintenance of the internationally renowned collection of Flora of Ray Wood, Castle Howard.

A transfer from restricted to unrestricted in the year is in relation to completion of capital projects for use towards the objectives of the charity.

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CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

17. Statement of funds – continued

Statement of funds - prior year

Statement of funds - prior year	prior year
Balance at 1 February 2019 £ General Funds 931,362 Endowment funds Howard Fund 127,801 Howick Fund 5,884 133,685 Restricted funds Propagation Unit 25,766 Tree Health Centre Capital 41,356 Tree Health Centre Business - Red Squirrel Project - Grey Squirrel Project - Ray Wood 16,678 Workshop 93,367 Arborist - Tree Health Training 1,591 178,758 Total of funds 1,243,805 Summary of funds - current year Balance at 1 February 2020 £ General funds 1,048,643 Endowment funds 144,014 Restricted funds 219,756 1,408,413	Balance at 1 February 2019 £ 931,362		Income £ 204,187		Expenditure £ (354,725) - - - - - (369) (740) (9,766) (9,332) - (15,000) - (35,207)	Transfers in/out £ 200,019		Gains/ (Losses) £ 67,800		Balance at 31 January 2020 £ 1,048,643 134,130 5,884 140,014 25,766 75,481 73,533 36,211 27,185 7,346 - - 219,756 1,408,413 Balance at 31 January 2021 £ 1,501,506 132,157 87,041 1,720,704
	127,801 5,884		- -			- -		6,329 -
	133,685		-			-		6,329)
			- 113,420 73,902 36,951 36,951 - - 15,000 -			(25,766) (79,295) - (93,627) (1,591)		- - - - -
	178,758		276,3224			(200,019)		-
	1,243,805		480,411		(389,932)	-		74,129
	current year Balance at 1 February 2020 £ 1,048,643 144,014 219,756 1,408,413		Income £ 202,175 - 473,546		Expenditure £ (288,650) - (71,973)	Transfers in/out £ 534,288 - (534,288) -		Gains/ (Losses) £ 5,050 (7,857) -
			675,721		(360,623)			(2,807)

Page 21

CASTLE HOWARD ARBORETUM TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

Summary of funds - prior year

General funds Endowment funds Restricted funds	Balance at 1 February 2019 £ 931,362 133,685 178,758	Income £ 204,187 - 276,224	Expenditure £ (354,725) - (35,207)	Transfers in/out £ 200,019 - (200,019)	Gains/ (Losses) £ 67,800 6,329 -	Balance at 31 January 2020 £ 1,048,643 144,014 219,756 1,408,413
	1,243,805	480,411	(389,932)	-	(74,129)

18. Analysis of net assets between funds

Analysis of net assets between funds - current year

Tangible fixed assets Fixed asset investments Current assets Creditors due within one year	Unrestricted funds 2021 £ 1,158,625 193,357 165,101 (15,577)	Restricted funds 2021 £ - - 87,041 -	Endowment funds 2021 £ - 126,273 5,884 -	Total funds 2021 £ 1,158,625 319,630 258,026 (15,577) 1,720,704
	1,501,506	87,041	132,157

Analysis of net assets between funds - prior year

Tangible fixed assets Fixed asset investments Current assets Creditors due within one year	Unrestricted funds 2020 £ 594,551 188,306 299,605 (33,819)	Restricted funds 2020 £ - - 219,756 -	Endowment funds 2020 £ - 134,131 5,883 -	Total funds 2020 £ 594,551 322,437 525,244 (33,819) 1,408,413
	1,048,643	219,756	140,014

19. Capital commitments

At 31 January 2021 the charity had capital commitments as follows: Contracted for but not provided in these financial statements	2021 £ 86,300	2020 £ 704,192

Page 22

CASTLE HOWARD ARBORETUM TRUST (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021

20. Pension commitments

The charity operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £9,802 (2020: £8,465). Contributions totalling £1,635 (2020: £1,629) were payable to the fund at the balance sheet date and are included in creditors.

21. Related party transactions

The charity has a 100% subsidiary, The Arboretum Trust Trading Company Limited, which gift aids its surplus of £15,070 (2020: £20,887) to the Trust.

Amounts due from The Arboretum Trust Trading Company Limited of £32,905 (2020: £31,284), are included within creditors. The amount includes a loan due from the subsidiary company of £25,000 plus interest of £2,437, which is due for repayment on 30 June 2026. Interest is charged on this loan at 2% per annum above base rate.

During the year, donations made by individual Trustees totalled £5,500 (2020: £5,500).

22. Heritage assets

The Trust's plant holdings are found on two sites. Yorkshire Arboretum opened to the public for the first time in 1999 as part of the celebration of Castle Howard's tercentenary year although planting of the new Arboretum began in 1975, instigated by the shared vision of the late Lord Howard and Dr James Russell. It was James Russell's talented plantmanship and extraordinary planting design that was brought to bear on the creation of the present Arboretum. In the 120 acre Arboretum, a native flora of species-rich grassland nestle beneath exotic trees gathered from around the temperate world, providing a landscape that is unique in both style and substance.

The land at Ray Wood covers 40 acres and contains a collection of rhododendrons, some 500 species and 300 important hybrids along with many other rare shrubs and trees, among them other members of the family Ericaceae, such as Vaccinium and Gaultheria and considerable collections of genera such as Sorbus, Magnolia, Rose and Acer. Many of the plants such as Rhododendron Thomsonii, along with other rhododendrons from the Sino Himalaya are of historic importance. The collection also includes plants gathered by many great plant collectors, for example, Hooker, Wilson, Farrer, Purdom, Rock and Kingdon-Ward.

An education programme offers a range of activities for school and community groups, families, and all visitors in general.

.

Page 23