Kibworth Grammar School Hall (Kibworth Community Hub) Annual General Meeting 13 March 2024 ## Chairman’s Report The last year has seen us furthering our ambition to become a community hub and, although the name of the charity remains Kibworth Grammar School Hall, we are now becoming known as Kibworth Community Hub. As we further our ambitions to merge with the library, we will be seeking to change the name of the charity. We are pleased to announce that over the past year, we have received £260,000 from Section 106 monies and, a further £30,000 from the Weston Family Trust. Further applications are on-going and we hope that work on the first phase, the new library building will be able to commence shortly. Although this has taken longer than we would have liked, this is partly due to the delay in the allocation of the 106 monies. Financial conditions remain challenging for us, mostly due to the high cost of gas and electricity, the hall is well used and we have had some new groups joining us over the last year, however, there are still some empty time slots, mostly during the day, that we are seeking to fill. We are also seeking to do some extra fund-raising activities over the coming year. The hall has a number of regular activities, these include Qi Gong, yoga, Pilates, dance classes, W.I. and U3A, amongst others. We also host Last Minute Theatre Company and Kibworth Theatre Company/Main Street Theatre Company and they continue to produce a number of very successful productions. We regularly host children’s parties and, there are very few weekends that go by without such an event taking place. We also provide office facilities for the Beauchamp and Harcourt Parish Councils and the Local Co-ordination Team. Over the coming year we aim to increase the use of the hall and provide more facilities for the community, as well as finally move the library in. Over the past year, we were sad to lose Pat Malpass from the trustees, Pat had been a trustee for many years and has provided sterling service. However, we were pleased to be able to co-opt Shone Atkin as a trustee. I would like to thank the work of my fellow trustees, who continue to work hard to make the hall a success. I would also like to thank our employees, Kelly Knibbs, Alison Gibbins and Eric Wilde, who often work above and beyond the call of duty. Finally, I would like to thank Dave Birch, who has acted as our minute secretary over the past few years. Dave has decided to step down from this role and we wish him well for the future. KIBWORTH GRAMMAR SCHOOL HALL Charity No 1044822 BALANCE SHEEf- 31st DECEMBER 2023 2023 TOTAL 2022 TOTAL Notes FIXED ASSErs Furniture and equipment 6,816 3,758 CURRENT ASSETS Cash at bank and in hand Short term deposits Debtors 27,961 20,625 15,148 3,059 38.832 2.061 30.022 CREDITORS Amounts falling due within one year 1335 27,687 2,661 36,171 NET CURRENT ASSErs NET ASSErs 34.503 39,929 FUNDS OF THE CHARITY Unrestricted funds Restricted funds 30,454 4,049 34.503 31,929 8,000 39,929... Approved by the Trustees on Mrmw rn- Chairperson Mrs G Hulley- Treasurer The notes on pages 2 to 4 form part of these accounts. Page I KIBWORTH GRAMMARSCHOOL HALL Charity No 1044822 NOTES TO THE ACCOUNTS- 31st DECEMBER 2023 Accountin olicies Basis of accounting These accounts have been prepared on an accruals basi5. Recognition of incoming resources. Booking fee income is included when receivable Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resouces. (a) (b) Ana is of incomin resources 2023 2022 {al Voluntary income Donations Activities for generating funds Booking fees Grants received Restricted grants Other (unrestricted) 297 383 Ibl 35,496 31,081 (c) 439 10,000 2,667 12,667 439 (d) Investment income Interest received 234 22 Anal sis of resources ex Governance costs ended {a) Administration Insurance Telephones Refuse collection Postage and stationery Cleaning materials Performing Rights Society Professional Fee5 Advertising Refreshments Computer expenses Pest Control Rent Sundries Window cleaning Website Training Bank charges Community event grants Bad Debts written off 2,985 1.335 921 507 979 334 1,060 2,711 1,254 764 252 467 364 2,958 19 14 327 480 245 75 220 50 106 178 481 129 10,176 10,113 Page 2 KIBWORTH GRAMMAR SCHOOL HALL Charity No 1044822 NOTES TO THE ACCOUNTS (continued)- 31st DECEMBER 2023 2023 2022 (b} Employment costs Sa laries Pension Costs 19,076 397 19N73 17,508 365 17,873 (c) Electricity. Gas and Water Electricity Gas Water 3,109 6.492 521 10.122 2,337 559 590 3,486 (d) EquTpment and Repairs Repairs and maintenance 1,291 1.291 2,881 2,881 (e) Depreciation 893 663 Total governance costs 41.892 35,079 Debtors Amounts due from hirers Prepayments 1,943 118 2.061 2,938 121 3,059 Page 3 KIBWORTH GRAMMAR SCHOOL HALL Charity No 1044822 NOTES TO THE ACCOUNTS (continued)- 31st DECEMBER 2023 2023 2022 Creditors- Amountsfalling due within one year Accruals 2,335 2,335 2,661 2,661 Fixed Assets Com ui TOTAL Net Book Value at 31 December 2022 Additions in year Depreciation charge Net Book Value at 31 December 2023 3.758 3,951 893 6,816 3,758 3,951 893 6,816 Transartions with trustees During the year the following expenses were re-imbursed: £232 (2022- £75) to Mr M Wyburn £96 (2022 - £97) to Mr A Dawes £481 (2022- £0) to Mrs G Hulley 12022- £177> to Mr D Birch Page 4 Independent Examiner's Report to the trustees of the Kibworth Grammar School Hall I report to the trustees on my examination of the accounts of the above charity ("the Tru5t"I for the year ended 31 December 2023, which are Set out on pages I to 4. Responsiblltles and basis of report As the charitys trustees. you are responsible for the preparation of the account5 in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b} of the Act. Independent examlnerfs ststement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the atcounting record5 were not kept in accordance wrth section 130 of the Charities Act; or the accounts did not accord with the accounting records: or the accounts did not comply with the applicable requirements Con￿rning the form and content of accounts set out in the Charities (Accounts and Reports) Regulattons 2W8 other than any requirement that the accounts gtve a 'true and fair, viewwhich is not a matterconsidered as part of an independent examination. I have no concerns and have come across no other matter5 in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the account5 to be reached. Signed Peter Anderson FCCA Ireland & Company Limited 10 Station Street Kibworth Beauchamp Le]￿Ster LE8 OLN Date: Pa£e 5 KIBWORTH GRAMMAR SCHOOL HALL Charity No 1044822 sTATEmE￿r OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31stDECEMBER 2023 Restricted Unrestricted Funds Funds 2023 TOTAL 2022 TOTAL Notes INCOMING RESOURSES Voluntary income Activities for generating Funds Grants received 2(a) 2{b) 21c) 297 35,496 297 35.496 439 383 31,081 12,667 439 Investment income 21dl 234 234 22 Total Incoming resources 439 36,027 36,466 44,153 RESOURCES EXPENDED Cost of generating funds Governance costs 439 41.453 41.892 35,079 Net income / (expenditure) (5,4261 15,426) 9,074 Transfer between funds (3.9511 3,951 Net movement in funds (3.951) {1,475) (5,426) 9,074 Total funds brought forward 31,929 39,929 30,855 Total funds carried forward 4,049 30,454 34.503 39,929 The notes on pages 2 to 4 forni part of these accounts Page 6 Independent Examiner's Report to the trustses of the Klbworth Grammar Sthool Hall I report to the Lrnstees on my exomln3tion of the accounts of the alh)vt charity f￿he Tiusv,) for the ye3r endéd 31 Docernber 2023. whith are set out pa8es I lo 4. Responglblitie5 and basis of report A5 th¥ charlty's trustees. you ue reswpnsiblc for the prep3ral•on of the account5 in accordancp. with the requirernents of the Charities Act ZOII ("the Art I feport in resped of my examinati￿ of the Trusfs accounts carried undLY SC(iion 14S of the 2011 Act and in carryin£ out my examination. I have followed all the applicabka. t)iredions given by the Charity Comrnisslon under 5ertiw 14515){b) ot the Act. Indeydent examlnovs stst•Trent I have corn￿￿ed my examination. I c(Jn.Irm that maierlalinai&ors have come LO my attention in COr￿e￿il￿ with examinatiDn which 8lveS me Giuse to beh.eve that In. any m4lterial respect: the attouniing records were not kept in a￿dance with sect￿ 130 of the Chorities kt: or the attounts did not accord wilh the accountin8 re¢tsrds: Of the acc(>unts did not compfy with the applicablé requirements c(xKernlng tho r￿n and content of accounts set bn -Ihe Charities (Attounts and Repc¥ts) Re8ulatioft% 21X)8 other than any requirement that the accounts 8ive a 'true and faie Vie￿ whith is not a matter ￿nSIdered as part ol an IrK1epend￿t examlnation. I have fKJ concerns and have COMÉ atross no other matters in connection with the examin*ion to whith aitention shoujd.be driiwn In th is report in order to enable a pcopcr understan(fing of the accounts to be reathed. Si8nLYI Peter Andtfson FCCA Ireland & Company LimilL 10 Station Street Kibwoyth BLduchamp Leicester LE8 OLN Date: