## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||01|04|2020||31|03|2021| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1044752 1[st] Worthing Scout Group |1044752|1044752| |---|---| ||| |
Scout Hut|| |48 High Street|| |Worthing, West Sussex|| |**Postcode**|**BN11 1NL**| **Charity's principal address** ## **Names of the charity trustees who manage the charity** |1
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8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Lisa Woollard|Treasurer||| ||Mrs Julie Moss|Scout GroupLeader||| ||Mrs Sarah
Humphries|Assistant Scout
GroupLeader||| ||Mr Gerald Telfer|||| ||Rebecca Daly|Secretary||| ||Emma Moss|||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** **Section B Structure, governance and management** March **2012** **TAR** 1 ## **Description of the charity’s trusts** The Group's governing documents are those of the The Scout Type of governing document Association. They consist of a Royal Charter, which in turn gives authority (eg. trust deed, constitution) to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. - (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 2 independent representatives, Secretary and Treasurer together with the Group Scout Leaders, individual section leaders and parent’s representation and meets every 2 months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property. The raising of funds and the administration of Group finance. The insurance of persons, property, and equipment; Group public occasions. Assisting in the recruitment of leaders and other adult support. Appointing any sub committees that may be required. Appointing Group Administrators and Advisors other than those who are elected ## **Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. March **2012** **TAR** 2 Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a section or the group as whole then there would have to be a contraction, consolidation, or closure of a section. In the worst-case scenario, the complete closure of the Group. **Section C Objectives and activities** The objectives of the group are as a unit of the Scout Association. **Summary of the objects of the charity set out in its governing document** The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social, and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based **Summary of the main** on the Scout Promise and Law and guided by adult leadership. **activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** - You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • policy programme related investment; - • contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance (a) Building X sections with total number of young people = Y **Beavers** Wednesday Night – Denton Colony, 14 young people & 3 adult volunteers & 1 young leader Thursday Night – Splash Colony, 16 young people & 4 Leaders, 1 Young leaders **Cubs** Monday Night- Warwick Pack, 16 Cubs, 4 leaders ,1 young leader Tuesday Night-Steyne Pack, 27 Cubs, 5 leaders, 1 young leaders **Scouts** Thursday Night: 21 young people & 3 adult volunteers Friday Night: 28 young people, 1 young leader, 3 adult volunteers **(a)** Holding Z camps or site events at the following locations:..... **Scout Sections** Camps & Events Online Camp (District Event), Virtual Camp. This weekend Camp was a joint activity between Worthing Scouts and Worthing Guides An evening at Furzefield Scout Campsite, developing their proficiency with using knives, axes and saws Autumn Camp, a weekend camp alongside 1[st] Findon Valley AGM – 2021 Programme During the year, the Scouts have worked both online and Face to Face (when permitted) towards the Chief Scout’s Gold Award along with a range of Activity and Challenge badges whilst gaining skills for life. We have seen a significant number stay in scouting once they reach the age of 14 by moving on to the linked Explorer Scout units. **Beavers Both Colonies Events** Several Hikes- When permitted Beaver Fun Afternoon- Celebrating 35 years of Beaver Scouting Backwoods cooking -An afternoon/eve of Backwoods cooking and Campfire songs at a local Scout Camp site (a) Building X sections with total number of young people = Y **Summary of the main achievements of the charity Beavers during the year** Wednesday Night – Denton Colony, 14 young people & 3 adult - volunteers & 1 young leader Thursday Night – Splash Colony, 16 young people & 4 Leaders, 1 Young leaders **Cubs** Monday Night- Warwick Pack, 16 Cubs, 4 leaders ,1 young leader Tuesday Night-Steyne Pack, 27 Cubs, 5 leaders, 1 young leaders **Scouts** Thursday Night: 21 young people & 3 adult volunteers Friday Night: 28 young people, 1 young leader, 3 adult volunteers **(a)** Holding Z camps or site events at the following locations:..... March **2012** **TAR** 4 Section D Achievements and performance Shark Trust – The Great Egg case Hunt, Searching for Shark egg cases on local beach and reporting findings AGM - 2021 Bronze Award- Unfortunately we were unable to hold our annual award ceremony due to Covid restrictions but 7 Beavers were presented with a certificate and woggle after achieving he highest badge available in this section, either virtually or Face to Face ## **Cubs-Both Packs** Cubs Academy Awards – A Virtual award ceremony, where Cubs Made their own short films and showed them to the other Cubs. Around the world in 24hrs – A district Virtual Camp Backwoods cooking – at a local Scout Campsite Shark Trust – The Great Egg case Hunt, Searching for Shark egg cases on local beach and reporting findings Worthing District Cubs 105[th] Birthday Virtual Camp Help in the community project – Cubs decorated plant pots, planted flowers and donated to local nursing home to brighten up visitor areas ## **Silver Awards** We were unable to hold our annual awards ceremony with district but through Face to Face and Virtual sessions 9 Siver Awards were gained, with many more nearly there. 2021 has again been a most difficult year for Scouting, Leaders have gone above and beyond providing Virtual and Face to Face Scouting. They have hand delivered resources to individuals, and devised a programme mainly of outdoor activities to try and reduce the transmission of Covid March **2012** **TAR** 5 ## **Section E Financial review** Reserves Policy **Brief statement of the charity’s policy on reserves** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £35,682 The Group held reserves of approximately £54,892 against this at year end. This is above the level required for operating expenses. However this can be explained by as we still have ongoing building repairs and Internal works needs doing as these were not done due to Covid **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); ## **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Lisa Woollard **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 16/01/22 March **2012** **TAR** 6 Independent examinerfs reportto the trustees ofworthing Distrirtscout Coundl I reporton the accounts ofthe Trustfor the year ended 31st Marrh 2021. which are set outon pages I to 2. Respecdve respollsibiilties oftrnstees and examiner The charlty's rrustee5 are responsible forthe preparation ofthe accountL The charitys trustee5 conslder that an audit 15 not required forthis year undersection 144(2J otthe Charitie5 Act 2011 (the 2011 Act) and rhat an independent examlnation is needed. It is my responslbilityto- examlne the accounts under Section 145 ofthe 2011 Act to follow the ProCed￿reS laid down in the seneral D5rections given by the commission under sertion 145[5JCb) of the 2011 Act to Strate whether parttcularmatters have come to my attention Basis of independentexaminerfs report Myexamin3tion was carried out in accordance with the general Directlons ￿Ven by the Charity Commission. An examlnation includes a review of the accountingrecords kept by the ehariry and a comparison of the accounts presented with those r￿rds. It also includes consideration pf any unusual items ordisclosures ib) the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all rhe evidence that would be requlred In an auditand consequently no opinion is given as to whether rhe accounts present a'trne and fair view, and the report Ss limlted to those matters set out In the next statEmenL sratemenL Independent exam5nerfs statement In connection wlth my examinatton. no matter has come to myattention.. (1] whl¢h give5 me reasonable cause to believe thatin any material respect the requlrements: to keep accounting records in accordan￿ with sectlon 130 of the 2011 Actand to prepare accounts whlch accord wlth the accounting records and complywith the accounting accounting requirements ofthe 2011 Act have not been met or (Z) to which. in my opinion, attention should be drawn in order to enable a proper understandlng of the accounts to be reached Name: Wayne Solomon Address.. 87 Northcourt Road Worthing West Sussex BN147 DU Date.. 12th October 2021 1 st Worthing Scout Group ChaTity Number 1044752 Receipts and Payments Accounts For The Year Ended 31st March 2021 Unrestricted F￿d$ Restricted Funds Total Funds 3110312021 Total Funds 3110312020 Re¢elpts Mgmbershl Subscri Fundraisin Activitie5 income Swul Sho Commission Donatw)ns Giftaid Bank Interest Miscellaneous Cash recei Gas Income Grants Income ions 11.118 14.364 353) 14.506 101 2,366 2.050 17 66 104 19,907 Sub total Asset and investment sales. ete Total receipts 32.7 Payments Premises Cost ActivitEs ex ense5 Fundraisin Ex enses Admlnislralion Ex enses Sections ActNilKgS Refreshments Purchase of Bad es Purchase of Unifom15 Scout Assocation Membershi Bulane Gas Cam in Donation5 Grant 7.778 500 3,423 11.929 259 391 421 2,776 39 1,032 333 6,444 97 971 772 5.352 ui ment 98 40 180 27,645 Sub total Assfrt and Investment purchases. etc Total paymgnts Nel ofreGelpls/(payments) Transforn between funds Cash funds last year end Cash funds tths yearend 15.190 63 364 33471 Page 1 Balance Sheet 1 st Worthing Scout Group As at 31 March 2021 Cash Basis Ae¢ount 31 Mar 2021 Current A5S9ts Cash ai bank and In hand 181 Wodhing Scout hJnLI 151 Worfhing scout9r¢up 151 worthlng $¢oul saving¥ Petty Cash Pety Cash D8nlo Petty Cash Friday ScoLts Pety Cash s￿aSh Petty Gash Steyr Petty Cash Seout Asso¢¢iK)n Irwe5trnenlJ Totsl Cash at bank and In hand Aeeounts Receiva￿e 7.919 41.976 110 130 120 120 130 54.892 26S 54,892 35 301 Total CurrentAs8e Creditors: amounts falling due withÉn one year HistDric31 Pljustment Toial Crodltors: amounts fa115ng within on*year 30.382 30.382 30,302 Net Curr•nt Assels Li#JllMos 24.510 Total Assets less Curr8nl Uabllwes Net A55ets Ca ital and ReseNes Current Year E8miry5 Retained Eamrys Total Capltal and Reserws 17A85 6.659 24244 17.851 6,e559 24,510 1st Worthing Scout Group Charity Number 1044752 Statement of Assets and Liabilities As At 31st March 2021 Unrestricted Funds Reslricted Funds Total Funds 3110312019 Details HSBC Bank account Scouts AsSoc￿tion Investment HSBC Savin Ac¢ounl Cash in hand HSBC Fundraisln Acc Pe Cash Denton Cash Splash Cash Si ne Pe Cash Wanmck Pe Cash Thursda Petty Cash Friday Total cash fvnds Cash Funds 7,555 3,527 41.976 364 6,249 3,527 25,959 855 110 130 120 120 855 110 130 12D 120 138 130 7.342 130 54.528 364 Unrestrfcted Funds Restrided Funds Total Funds Details Other monetary assets FuThJs to whiGh asset bek•n Current value tional Detslls Investment assots onal Funds lo which asset belon General General General Current value onal Cost (o tional) Detsils Land and Buildin Scoutin ui ment Vehicles Assets rotsined lor the charity's own use Funds to whlch asset belon Current value Ilonal Details Liabilities optionall Page 2