## 25[th] Warrington East (St Wilfrid’s, Grappenhall) Scout Group Trustees’ Annual Report for the year ended 31 March, 2022 ## **Reference and administration details TRUSTEES:** District Commissioner/Acting Group Scout Leader Chair: Treasurer: Secretary: Asst Cub Scout Leader (Mon) Cub Scout Leader (Weds) Mrs L Grady Mr M Farini Dr. U. Veltkamp Mrs Carrie Yaxley Mrs. M. Cooper Mr. Richard Stockton Nominated and elected members Mr John Franks Miss Kim Ravenscroft Mr Andy Green Ms Cheryl Robinson Group Registration Number with the Scout Association – 20820 Charity Registration Number – 1044630 ## **Structure, Governance and Management** The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the By- Laws of the Association and the Policy, Organisation and Rules of the Scout Association. The Group is a trust established under its rules, which are common to all Scouts. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. The Group is managed by the Executive Committee. Committee members are “Charity Trustees” of the Scout Group, an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, Assistant Group Scout Leader, leaders who request membership prior to the annual general meeting, and parental representation. The committee meets every month apart from August The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: - ⚫ The maintenance of Group property - ⚫ The administration of Group finance - ⚫ The raising of Group funds - ⚫ To maintain insurance of property and equipment - ⚫ Assisting with the recruitment of leaders and other adult support. - ⚫ Appointing any sub committees that may be required - ⚫ Appointing Group Administrators and advisors other than those who were elected - ⚫ Chairmanship of the Land Management Committee ## **Objectives and Activities** The Objectives of the Group are to provide activities for young people in accordance with the aims of the Scout Association. The Aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. ## **Financial Policy** All monies and assets are the responsibility of the Group Trustees and maintained under the guidance of the Group Treasurer and the Group Executive Committee, The Treasurer is responsible for maintaining records of all income and expenditure and in accordance with Scout Association policy to place funds not required for immediate use in an approved account that maintains a greater level of interest. All standing charges, utility payments, insurance, capitation fees, maintenance, equipment, leader training etc are paid for out of this central fund. A concession exists for sections to hold bank accounts in the name of the Group for easy management of their general running costs and to hold money paid towards camps and activities that should be financially self-supporting. Such accounts are held in the name of the Group and no monies are held in private accounts in accordance with the Policy, Rules and Organisation of the Scout Association and requirements of the Charities Commission. ## **Reserves** The Trustees deem it necessary to maintain a reserve fund in case of unforeseen expenditure or future development over and above that required for the day to day running expenses. It is recognised that this needs to be kept at a reasonable level taking into account current building costs etc. in order to maintain the Scout Centre and Grounds to a good standard. ## **Financial Review** All monetary commitments have been paid for the year 2021/22 and the standing financial policy of the Group has once again been achieved. ## **The Group Executive Committee previously identified the following areas that they believe could be a potential risk to the Group. These areas of potential risk are regularly reviewed and acted on according to prevailing circumstances.** - ⚫ **Damage to the building, property and equipment.** The Group regularly engages in maintenance to keep the property and land to a good standard. There is also sufficient buildings and contents insurance in place to mitigate against permanent loss. In the event of such loss the Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre, other Scout Groups and the District Scout Council. - ⚫ **Injury to leaders, helpers, supporters and members.** Risk assessments are under constant review by the leadership and the Group Executive Committee to minimize exposure to potential accidents. The Group, through payment of an annual capitation fee (collected as part of the monthly subscription fees) contributes to the national insurance policy maintained by the Scout Association. Additional insurance is arranged if and when it is deemed appropriate. - ⚫ **Reduced Income from Fund Raising.** The Group relies upon income generated from subscriptions and fundraising. The Executive Committee is aware of costs and maintain a balance between the sources of income and expenditure. If the level of money raised proved insufficient to cover the Groups overheads this would be countered by an increase in subscription payments. Parents are therefore requested to assist and support the Groups fundraising events in order to maintain membership fees at as lower level as possible and to make Scouting affordable to everyone - ⚫ **Reduction or Loss of Leaders.** The Group is entirely reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of leaders to an unacceptable level the Group Scout Leader, together with the Group Executive Committee would try to recruit others from parents and supporters. If none were forthcoming there would have to be a contraction, consolidation or even closure of that section. In the worst case (and unlikely) scenario that closure of the Group became necessary all monies, assets etc. would become the responsibility of Warrington East District Scout Council and the Scout Association. - ⚫ **Reduction or Loss of Members:** The Group provides activities for all young people between 6 and 14 and offers shared facilities for the District run an Explorer Scout section for those aged between 14 and 18. If there was a reduction in membership of a particular section to an unviable level this may result in the closure of that section. ## **2021/22 Annual Review** - ⚫ Building Maintenance – the buildings and grounds were maintained, with regard to all health and safety requirements ie electrical, gas annual checks. - ⚫ Risks are continually assessed, in terms of building, campsite and activities. Any actions resulting from these risk assessments are fully discussed at regular meetings of the Group Executive Committee. Insurance is maintained for buildings, equipment and liability through the Unity Insurance. - ⚫ All expenditure has been budgeted for and there are sufficient funds to pay for planned improvements next year whilst holding a reserve in case of unforeseen expenditure. Fundraising has recommenced following the Covid-19 pandemic and Grant applications have been made with the aim of improving the building heating system in due course. - ⚫ The Group still maintains its position of having very healthy youth membership having re-opened a second Beaver colony. This success is entirely due to the time and commitment given by the leadership team and our thanks must go out to them for a job well done. The activities undertaken and the achievements of our young people are illustrated in the annual review by each of our section leaders. Lisa Grady District Commissioner/Acting Group Scout Leader Mike Farini Group Chairman Receipts and Payment Accounts for the year from the 1 April 2021 to the 31 Maich 2022 31" of Marth 2022 Unrestricted Funds R￿ipts Payments 29895.65 28&)8.73 SuWuslDefKit for the year 1￿.92 25th Warrington East (St Wilfrid's Grappenhall) Scout Group Statement of Assets and Liabilities at March 31 st 2022 Cash Funds 28.820.84 26.752. 67.39 55.641.09 sh Floals otal Cash Furwts OlherA5sets Total OtherAssets Liabilibes Total LHbililies Totsl UnreslJithd Funds 55.641.09 Non Monetary Assets for Charitys own use by the Group and other Warmgton ScoLrt GriMJPS CL¥[Nn￿ uY(xws wthich pay fees for using the facilities. Financial responsibility for Ihe larwj is slwd betsveen the Group. value of £273,444. Tr Gr(wp also holds equiw* fix￿￿eS ￿rrffI￿Te whhth currentty insured frjr £10,275. Contingent liabilibes and future obligations appToved by the truslee5 and signed their behaff Mlke F*1Th￿Ch IC6J7.3Z 0.00 qrp317.32 15823.69 4X¢.fyJ 15825.69 iiiiiiii 27Q. Camp 4fj￿.7l 1XI)ts Q613.59 Z01Q. 7179.n ID 31133 313.33 ￿￿0.00 &413. 3311 zr 00 ojx) 204 zr178. 27￿.￿) on Fees 5820.00 58.30 133.57 14. 158&0B 1585.08 1￿0.00 956478 200.00 744. 1W.DD t560.00 221.5 1415. 141S. HQ 1*.84 107.37 lQ74.75 137.16 7B.11 255.22 132.80 31 41X). 24171_ 400.00 23B08.73 Z41Z. 241n. 241&97 40n.OD 28806.73 siwiÈÈÉÈÈÉÉÈ 24171. 271n. 241& 28aUB 73 29895.65 4075. 147SI -185 30 147.91 -18520 39.$40.71 2717 19TJ.81 7J87.09 54554.17 151&54 IA97 7201.79 S%641. GrLWP Exec Scouts Total 2D21 15.813.45 1,514.81 1M75.32 7.139.95 Cash 61.84 67.39 28.734.1 1&67 26.75L.8fj ta5h Ftsrtds •tyoueThl IJWJ.58 7201.79 54641JlY Scouts 25th Warrington East (St Wilfrid's) Grappenhall ANNUAL ACCOUNTS 2021-2022 Independent Examiner's Report to the Trustees of the 25 Warrington (St Wilfrirts. Grappenhall) Scoirt Group Respectlve rgsponslbllltles of Trustees and Examlner As the charitys trustee5 you are responsible forthe prepar*ton ofthe actwnts. You ￿nSider that the audit requirement of Section 43{2) of the cl￿rItIeS Act 1993 {Ihe Ad} (h)es nol aFfAy. tt is my responsibilty to state. Section 43(7)(b) oftheArt wheihw parbcular matters have come to rny attention. Basis of Independent Examhwfs report Commissioners. An examination Ind￿ a re¥ivw of the accourthThJ records kept by the charity ￿K1 a comparison ofthe atcounts preS￿rted with those reccyds. It also irtludes conwderation of ary unusual items The prO￿ureS undertaken (k) not all the th* be required in an audil. and lo keep accounting reLX)rd5 in ac￿rdancE wilh Section 130 of the Charltes Act:and requirements of the Charilies Act arKJ 2. to ￿1th, in my opinion. attenti￿ sfKxrfd be drath￿ in to 8 prow understanding ofthe Qualtfieatton: .. ........... ..