2024-08-31-accounts

Trustees’ Annual Report for the period

From 01-09-2023 Period start date To 31-08-2024 Period end date

Charity name: The Friends of Moulsham Junior School

Charity registration number: 1044556

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	We organise events throughout the school year to raise funds in order to enhance the school life of our pupils.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Fun events on the school grounds, these include a school disco, colour run, inflatables day and fireworks display.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
		N/A
	Para 1.38
Policy on grant making
		N/A
	Para 1.38
Policy on social investment
including program related
investment
		N/A
	Para 1.38
Contribution made by
volunteers
		N/A
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We have 2 main achievements, which have continued from last year. Firstly we have organised events for the students and their families and members of the local community to enjoy in a safe and secure environment. They focus on fun and family. They bring members of the school community together to enjoy events that may not be available locally, we have ensured these events are affordable and therefore accessible for every family in the school community. We did this by keeping our entry fees low and offering free tickets when asked. Secondly we used these events to raise funds for Moulsham Junior School. We discussed with the children and the headteacher and other staff members how they would like these funds to be spent and distributed within the school. We again offered a free disco and hoodies for the year 6 leavers, which gave those children a lasting final memory of their time at primary school, with their friends. In a safe environment. Again our spending and fundraising efforts were hampered by a lack of volunteers.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We ended the period with £19,992 in the bank and we spent nearly £40,000 during the period, some of this was on holding events but a lot of this was on items for the school. We believe a sum of around £15,000 is the minimum we need for yearly activities so to have nearly £20,000 at year end is a good position to be in. It represents healthy spending on enhancing the students lives and a good amount of money raised.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held for paying upfront fees on future events. I.E. deposits for the fireworks company, payment of inflatable company, payment of colour dye for colour run etc. We also hold reserve as savings towards larger projects at the school. Moving forward over the following years we have decided to hold larger reserves/savings so we can buy the school a larger gift. The school have asked for a £10,000 donation this year towards activity huts.
Amount of reserves held	Para 1.22	£19,992
Reasons for holding zero reserves	Para 1.22	We would aim to never have zero reserve funds
Details of fund materially in deficit	Para 1.24	Not in deficit
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Currently no uncertainties, we will continue to rely on tickets sales for funds and this will always be subject to encouraging parents and families to attend events.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Ticket sales at events, we also have some income from tuck shops and pitch donations from vendors at events
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	Lack of volunteers to organise events, very hard to have good succession planning because most parents only engage with the school for a four year period.

We also struggle with disengaged families who offer little help in organising events and only purchase tickets for events at the last minute, making planning for numbers difficult. Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted when the organisation was formed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	New trustees are appointed annually at the general meeting. Existing trustees remain in post unless they decide to leave. We aim to replace trustees if their children leave the school, as soon as possible. This is becoming harder and harder.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	The Friends of Moulsham Junior School
Other name the charity uses	FOMS
Registered charity number	1044556
Charity’s principal address	Moulsham Junior School, Princes Road, Chelmsford, Essex CM2 9DG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Amy Buttling- Poulton	Treasurer	21 October 2023
	Natasha Loates	Chair	21 October 2023
	Susan Parton	Secretary	21 October 2023

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Amy Buttling-Poulton Full name(s) Amy Ann Buttling-Poulton Position (eg Secretary, Treasurer Chair, etc) Date 25/01/2025

==> picture [500 x 713] intentionally omitted <==

----- Start of picture text -----
Friends of Moulsham Junior School 1044556
Receipts and payments accounts
01.09.23 30.08.24
For the period from To CC16a
Section A Receipts and payments
Unrestricted Restricted Endowment
funds funds funds Total funds Last year
to the nearest
£ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Relating to previou 173 - - 173 -
Fireworks 12014 - - 12,014 -
Disco 2787 - - 2,787 -
Colour Run 3903 - - 3,903 -
Inflatables 5258 - - 5,258 -
Y6 Disco 0 - - - -
Relating to followin 3368 - - 3,368 -
Sub total
(Gross
income for
AR) 27,503 - - 27,503 -
A2 Asset and
investment
sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total
receipts 27,503 - - 27,503 -
A3 Payments
Relating to previou 1461 - - 1,461 -
Fireworks 7404 - - 7,404 -
Disco 1498 - - 1,498 -
Colour Run 2355 - - 2,355 -
Inflatables 4018 - - 4,018 -
Y6 Disco 5107.76 - - 5,108 -
Misc 735 - - 735 -
Relating to followin 188 - - 188 -
School Items/Trip 17,000 17,000
Gifts 80 80
Christmas 398 398
Prof 153 - - 153 -
Sub total 40,398 - - 40,398 -
A4 Asset and
investment
purchases,
(see table)
- - - -
- - - -
Sub total - - - -
otal payments 40,398 - - 40,398 -
ts/(payments) [-] 12,895 - - - 12,895 -
A5 Transfers between funds - - - -
A6 Cash funds 32887 - - 32,887 -
this year end 19,992 - - 19,992 -
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

Categories	Details			Unrestricted funds Restricted funds Endowment funds
B1 Cash funds	Bank balance at 30/08/24 Total cash funds SS			to nearest £ to nearest £ to nearest £ 19992 - -- - -- - -- - -- - -- - -- - -- - 19,992- - -- - -- BEE
	(agree balances with receipts and payments account(s))			OK OK OK
				Unrestricted funds Restricted funds Endowment funds
B2 Other monetary assets	Details —			to nearest £ to nearest £ to nearest £ - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- ~~=~~
B3 Investment assets	Details Fund to which asset belongs Cost (optional) Current value (optional) - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- =S=58655
B4 Assets retained for the charity’s own use	Details the charity’s ==			Fund to which asset belongs Cost (optional) Current value (optional) - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- 5568
B5 Liabilities Signed by one or two trustees on behalf of all the trustees	Details Fund to which liability relates Amount due (optional) When due (optional) - -- - -- - -- - -- - -- Signature Print Name Date of approval SSE86

Independent examiner's report on the accounts

Section A Independent Examiner’s Report ~~Ps~~	Section A Independent Examiner’s Report ~~Ps~~	Section A Independent Examiner’s Report ~~Ps~~
	Report to the trustees/ members of	Charity Name The Friends of Moulsham School
	On accounts for the year	31/08/2024 Charity no 1044556
	ended	(if any)
	Set out on pages	1,2,3,4
		(remember to include the page numbers of additional sheets)
		I report to the trustees on my examination of the accounts of the above
		charity (“the Trust”) for the year ended31 / 08 / 2024.
	Responsibilities and	As the charity trustees of the Trust, you are responsible for the preparation
	basis of report	of the accounts in accordance with the requirements of the Charities Act
		2011 (“the Act”).
		I report in respect of my examination of the Trust’s accounts carried out
		under section 145 of the 2011 Act and in carrying out my examination, I
		have followed the applicable Directions given by the Charity Commission
		under section 145(5)(b) of the Act.
	Independent	I have completed my examination. I confirm that no material matters have
	examiner's statement	come to my attention (other than that disclosed below *) in connection with
		the examination which gives me cause to believe that in, any material
		respect:
		● accounting records were not kept in accordance with section 130 of
		the Act or
		● the accounts do not accord with the accounting records
		I have no concerns and have come across no other matters in connection
		with the examination to which attention should be drawn in order to enable
		a proper understanding of the accounts to be reached.
		*Please delete the words in the brackets if they do not apply.

Signed: Date: 21st Jan 2025 ~~(ouilo | Cti«;~~ Name: Leanda Daddow ~~_O™—OCOCOCOCOCOCSCSC“‘(NSNSNCNCSd~~

1

October 2018

IER

Relevant professional MICB qualification(s) or body Member Institute of Certified Bookkeepers (if any):

Address: Suite 8 Tower House New Portreath Road, Redruth, TR16 4QL

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

2

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

There has been a significant improvement on tracking the finances for the charity and this can be seen in the reduction in missing paperwork. Records are being received with minimal queries needing to be made.

3

October 2018

IER