## **Trustees’ Annual Report for the period** ## **From 01-09-2021 Period start date To 31-08-2022 Period end date** ## **Charity name: The Friends of Moulsham Junior School** ## **Charity registration number: 1044556** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**We organise events throughout the**
**school year to raise funds in order to**
**enhance the school life of our pupils.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Fun events on the school grounds,**
**these include a school disco, colour**
**run, inflatables day and fireworks**
**display.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We have had regard to the guidance**
**issued by the Charity Commission on**
**public benefit.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We have 2 main achievements.**
**Firstly we have organised events for the**
**students and their families and**
**members of the local community to**
**enjoy in a safe and secure environment.**
**They focus on fun and family. They**
**bring members of the school**
**community together to enjoy events that**
**may not be available locally, we have**
**ensured these events are affordable and**
**therefore accessible for every family in**
**the school community. We did this by**
**keeping our entry fees low and offering**
**free tickets when asked.**
**Secondly we used these events to raise**
**funds for Moulsham Junior School. We**
**discussed with the children how they**
**would like these funds to be spent and**
**distributed within the school.**
**Unfortunately our efforts here were**
**muted by a lack of volunteers but we**
**still offered a free disco for the year 6**
**leavers, which gave those children a**
**lasting final memory of their time at**
**primary school, with their friends. In a**
**safe environment**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We ended the period with £34,583 in the**
**bank, this we believe is the most ever**
**held in the account. Whilst the accounts**
**look healthy in terms of cash held. This**
**means that we have not spent enough**
**on goods and services for the school,**
**which is disappointing. A large amount**
**of these funds came from a fireworks**
**event held towards the end of COVID**
**restrictions, we do not anticipate**
**numbers at the fireworks event being**
**this high at future displays.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held for paying upfront**
**fees on future events. I.E. deposits for**
**the fireworks company, payment of**
**inflatable company, payment of colour**
**dye for colour run etc.**
**We also hold reserve as savings**
**towards larger projects at the school.**
**Moving forward over the following years**
**we have decided to hold larger**
**reserves/savings so we can buy the**
**school a larger gift. This is likely to be a**
**shade sail for the school playground.**
**We will require around £15,000 in**
**reserves each year to cover event fees**
**upfront. We will then save towards the**
**bigger items, we estimate the shade sail**
**will cost around £20,000.**| |Amount of reserves held|Para 1.22|**£34,583**| |Reasons for holding zero
reserves|Para 1.22|**We would aim to never have zero**
**reserve funds**| |Details of fund materially in
deficit|Para 1.24|**Not in deficit**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Currently no uncertainties, we will**
**continue to rely on tickets sales for**
**funds and this will always be subject to**
**encouraging parents and families to**
**attend events.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Ticket sales at events, we also have**
**some income from tuck shops pitch**
**fees from vendors at events**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |||**Lack of volunteers to organise events,**
**very hard to havegood succession**| |A description of the principal
risks facing the charity|Para 1.46|**planning because most parents only**
**engage with the school for a four year**
**period.**| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution adopted when the**
**organisation was formed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**New trustees are appointed annually at**
**the general meeting. Existing trustees**
**remain in post unless they decide to**
**leave. We aim to replace trustees if their**
**children leave the school, as soon as**
**possible.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The Friends of Moulsham Junior School| |---|---| |Other name the charity uses|FOMS| |Registered charity number|1044556| |Charity’s principal address|Moulsham Junior School, Princes Road, Chelmsford, Essex
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Amy Buttling-
Poulton|Treasurer|21 October 2023|| ||Natasha Loates|Chair|21 October 2023|| ||Susan Parton|Secretary|21 October 2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _Amy Buttling-Poulton_ **Full name(s)** Amy Ann Buttling-Poulton **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 27/04/2024 CHARITY COMMISSION FOR ENGLAND AND WALES The Frlonds of Moulsham Junlor School 1044556 Receipts and payments accounts CC16a For the perlod from 0912021 3110812022 Unrestricted funds to the rnaresl Endowment funds to the nearest £ Total funds Restricted funds Last year to the nearest £ to the nearest £ to the nearest £ A1 Recei ts STRIPE FUNDFUISING INCOME CASH DEPOSIT AUG Y6 DISCO ICE CREAMS Hoodies Comission Pitch Fees CASHDEPOSIT MAR onsorshi FIre￿)rkS Calerers Firew)rks Tickets Info from charit comission website 19,313 2,293 20 116 69 1,030 200 848 5.167 19,313 2.293 20 116 69 1.030 200 5.167 4. 360 Sub total(Gross income forAR) A2 Asset and investment sales, see table 29,056 29,OS6 4,360 Sub total Total receipts 29,056 29.056 4.360 A3Pa ments Stripe Fees Pnnted Merchandise Leavers event Colour Run cosls First Aid Course ParenlKind Christmas ￿'SCO FIre￿rkS Scouts Donations Cash Floats PTA rrember gift Iterrts bought by parents Info f rom charit cornission website AfTK>unt cash aid to unknown ex School Cbnations 835 835 1.015 4.374 1298 115 128 170 1098 150 1,200 1,015 4, 374 2,298 115 128 170 2.098 150 1,200 45 126 126 4,390 enses 547 500 547 500 Sub total 13.601 13.601 4,390 A4 Asset and investment putchases, (see table) Sub total Totalpayments 13,601 13,601 4.390 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 15,455 15,455 30 19,209 19.209 34.664 34,664 30 CCXX R1 accounts (SS) 0510412024 at,the',end o.f:th e perio.d Unrestrlcted funds to rnarost £ Restricted funds Endowment funds to nearest £ ateciori Dr4t¢iils to rnare8t £ B1 Cash funds Slrlpe 51 Bank 34,613 Total cash funds 34,664 (wee baar￿aS wlth r￿elp1S arKJ payments xcaml(s)) Unrestricted funds to nearest £ Restricted funds Endowment funds to r*arest £ Details to nèarest £ B2 Other monetary assets Fund to which asset belor Details Cost (opti orAI) Current val (opti onal) B3 Investment assets Fund to whlch asset belorys Current value (opti onal ) Details Cost (opti¢xBI) B4 Assets retained for the charity's own use Fund to whlch Ilabillty relates Amount due end (Optio￿1> Details BS Liabilities Signed by one or two trustees on behaff of all the tnjstees Signature Print Name Date of approval OL4 CCXX R2 accounts (SS) 0510412024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl rnembers of The Friends of Moulsham School On a¢¢ount$ for the year ended 3110812022 Charlty no {if any) 1044556 Set out on pages 1.2.3.4 ram8rnbBr to indiJd* th8 DaOB numbonk of additinnxl Ahfiotsl I report lo the Iruslees on my examination of the accounts of the above charity (Ihe Trust") for the year ended 3110812022. Responsibilities and As the charity Iruslees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("Ihe Acl"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. I have completed my examination. I confimi that no material matters have come lo my attention lolher than that disclosed below ') in connection with Ihe examination which gives me cause lo believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wth the accounting records Independent examlnerfs statement I havè no concems and have come across no other matters in connèction with Ihe examination lo which allenlion should be drawn in order to enable a proper understanding of the accounts lo be reached. Please delele the words in the brackets if they do not apply. Signed: Date: 19" April 2024 Name: Leanda Daddow Relevant professional qualificationlsl or body lif any): MICB Member Institute of Certified Bookkeepers Address: Suite 8 Tower House New Port￿ath Road. Redruth, TR16 4QL IER October 2018 Section B Disclosure Only complete rf the examiner needs lo highlight matters of con￿r￿ {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. Due to a change in trustees, there were some queries that were unable to be confimed 100°/o. bul with correspondence be￿een current trustee and previous trustees they have managed to clear these up. I would advise a better track of cash spending. and any repayment of expenses are tracked using an expense form so that when queries are raised they are easily evidenced. IER October 2018