## **The Crockham Hill Village Hall Trust**
**Trustees’ report and financial statements**
**For the year ended 31 March 2022**
**Registered charity number 1044489**
## **The Crockham Hill Village Hall Trust**
Trustees’ report and financial statements
|_Contents_|_Page_||
|---|---|---|
|Trustees’ report|3|- 4|
|Statement of Trustees’ responsibilities||5|
|Independent Examiner’s report||6|
|Statement of Financial Activities||7|
|Balance sheet||8|
|Notes to the financial statements|9|- 13|
Page 2 of 13
## **The Crockham Hill Village Hall Trust**
The Trustees present their annual report and the financial statements for the year ended 31 March 2022.
## **Establishment of the Trust**
The Trust is a registered charity, no. 1044489, and was constituted by deed on 17 February 1995.
## **Principal Purpose and Objective**
The principal purpose and objective of the Trust is to provide a village hall facility and to make it available for hire by local residents within the immediate area of benefit and for hire generally by the public at large.
## **Chairman of Trustees Statement**
The financial results for the year ended 31st March 2022 are in stark contrast to the preceding year. Hiring income increased by 162% offset by a 53% reduction in grant income and a £7,000 increase in expenditure.
The operating surplus of £11,708 increases our available unrestricted funds to £82,278.
The overflow car park repairs and resurfacing have not taken place due to a number of delays involving planning permissions, without which we could not proceed and thereby missing the timetable of the summer school holidays to carry out the work. As a result temporary repairs were made to keep the surface safe to use but at a cost of £2,000. It is by no means certain that the work will proceed in the 2022 summer holidays. This is due to legal delays which affected the Primary School’s Charitable Trust’s ability to fund a share of the future repair costs for both car parks and KCC’s inability to confirm its share of the overall repair costs. This is because these are not yet known due the paucity of contractors interested in the works and those that are having full order books or offering uncompetitive prices. The project cost will increase as compared to the £48,000 stated in my 2021 statement, probably by as much as £10,000 with a commensurate increase in the proportion of the total to be met by the Trustees.
The Hall is now showing its age. Double glazing is failing, surrounding trees and bushes need major surgery or felling due to ash die back and the interior, especially the toilets, is tired. The good news is that we have the funds to undertake prioritized maintenance and will be doing so over the course of the next year.
## **Financial Performance and Reserves**
The financial performance and movements on the Trust’s funds for the year ended 31 March 2022 are set out in the attached statement of financial activities on page [7].
The result in relation to incoming and outgoing resources on the General Fund was a net operating surplus before depreciation of £10,958 [2021 £1,423].
The car park maintenance fund is £8,917, (2021 - £7,917) and the Hall cyclical maintenance fund £20,000, (2021 - £18,000). Both of these funds will be used for their intended purpose during the forthcoming year and will be replenished as far as possible from the General Reserve.
The year end balance on the General Fund was £62,278 (2021 - £53,831).
## **Independent Examiner**
Mrs Marnie Woodward FCMA has kindly consented to continue to act as the independent examiner of the Trust’s accounts.
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**The Crockham Hill Village Hall Trust**
## **Trustees**
The Trust’s constitution provides for the appointment of a committee of eight Trustees, comprising three elected members and five representative members. The elected members are elected at the annual general meeting of the Trust and the representative members are appointed by each of the five local organisations specified in the Trust’s constitution. The management committee may appoint up to three further, co-opted members. The Trustees who held appointment during the year were as follows:
## **Elected Trustees**
Neil Marshall
## **Representative Trustees**
Crockham Hill (C.E.) (Controlled) Primary School - Crockham Hill Players Society (‘CHIPS’) - Mo Tobin Crockham Hill W.I. - Judy Newton Holy Trinity Parochial Church Council - June Davies Westerham Parish Council - Deborah Coen Leah Loughlin Nick Naismith Alan Wesley (Chairman) Trust Secretary - Deborah Coen Trust Treasurer - Neil Marshall Hall Manager - Clive Folkard
## **Co-opted Trustees**
## **Officers**
## **Bankers**
CAF Bank Limited Kings Hill West Malling Kent ME19 4TA
## **Independent Examiner**
Mrs Marnie Woodward FCMA The Old Forge Smiths Lane Crockham Hill Kent TN8 6RH
## **Principal address of the Trust**
Crockham Hill Village Hall Church Road Crockham Hill Kent TN8 6RP
**Alan Wesley**
_Chairman_
_**20 July 2022**_
Page 4 of 13
## **The Crockham Hill Village Hall Trust**
Trustees’ responsibilities in relation to the financial statements
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations and the provisions of the trust deed. The trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on _**20 July 2022**_ and signed on their behalf by:
**Alan Wesley** _Chairman_
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**The Crockham Hill Village Hall Trust**
## **Independent Examiner’s Report**
## **Independent Examiner’s Report to the Trustees of The Crockham Hill Village Hall Trust**
I report on the accounts of the Trust for the year ended 31 March 2022, which are set out on pages 7 to 13.
## _**Respective responsibilities of Trustees and Examiners**_
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act
- to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act
- to state whether particular matters have come to my attention
## _**Basis of Independent Examiner’s report**_
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
## _**Independent Examiner’s statements**_
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
##
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Mrs Marnie Woodward FCMA**
## **Chartered Management Accountant**
**The Old Forge Smiths Lane Crockham Hill Edenbridge Kent TN8 6RH**
## _**03 October 2022**_
Page 6 of 13
## **The Crockham Hill Village Hall Trust**
Statement of Financial Activities _for the year ended 31 March 2022_
**----- Start of picture text -----**
General Restricted Designated Funds Total Funds Total Funds
Fund Funds 2022 2021
Fixed Assets Other
Fund
Income and expenditure
Notes
Incoming resources
Donations (gross) £4,711 £0 £0 £0 £4,711 £10,000
Hall hirings £35,199 £0 £0 £0 £35,199 £13,415
Maintenance Contribution £0 £750 £0 £0 £750 £1,000
Fund raising £0 £0 £0 £0 £0 £0
Interest receivable 2 £107 £0 £0 £0 £107 £168
Total incoming resources £40,017 £750 £0 £0 £40,767 £24,583
Resources expended
Hall running and redecoration expenses
3 £29,059 £0 £0 £0 £29,059 £22,160
Net operating surplus before depreciation
£10,958 £750 £0 £0 £11,708 £2,423
Depreciation 5 £0 £0 £14,828 £0 £14,828 £15,146
Net incoming/outgoing resources before transfers £10,958 £750 (£14,828) £0 (£3,120) (£12,723)
Gain / (loss) on investment (£261) £0 £0 £0 (£261) £32
Transfer from General Fund (£2,250) £250 £0 £2,000 £0 £0
Net movement in funds £8,447 £1,000 (£14,828) £2,000 (£3,381) (£12,691)
Fund balances brought forward at 1 April 2021 £53,831 £7,917 £446,402 £18,000 £526,150 £538,841
Fund balances carried forward at 31 March 2022 £62,278 £8,917 £431,574 £20,000 £522,769 £526,150
**----- End of picture text -----**
Notes:
a) There was no other recognised income or expenditure other than that reflected in the above statement.
b) The notes on pages 9-13 form part of these financial statements.
Page 7 of 13
**The Crockham Hill Village Hall Trust**
## Balance sheet
_as at 31 March 2022_
|**Fixed assets**
Tangible fixed assets
5
**Current assets**
Debtors and prepayments
6
Investment
7
Deposit
8
Cash at bank
**Current liabilities**
Creditors: amounts falling due within one year
9
**Net current assets**
**Total net assets**
**Funds**
Restricted Funds
10
- Car park maintenance fund
Unrestricted
- General fund
- Fixed assets fund
11
- Other designated funds
11
**Balance carried forward**
Notes|**£431,574**
£446,402
**£4,521**
£4,373
**£6,274**
£6,440
**£75,007**
£65,527
**£6,478**
£5,608
**£92,280**
£81,948
**£1,085**
£2,200
**£91,195**
£79,748
**£522,769**
£526,150
**£8,917**
£7,917
**£62,278**
£53,831
**£431,574**
£446,402
**£20,000**
£18,000
**£522,769**
£526,150
**2022**
2021|
|---|---|
**Approved by the Trustees on** _**TBC**_ **and signed on their behalf by:**
**Alan Wesley** _Chairman_
**Neil Marshall** _Trustee_
The notes on pages 9-13 form part of these financial statements.
Page 8 of 13
**The Crockham Hill Village Hall Trust**
## Notes
_forming part of the financial statements_
## **1 Accounting policies**
The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the Trust’s financial statements.
## _**Basis of preparation**_
The financial statements have been prepared in accordance with the Statement of Recommended Practice
“Accounting and Reporting by Charities” (SORP 2005) and other applicable accounting standards under the historical cost accounting convention. The Trust is exempt under Financial Reporting Standard No. 1 from the requirement to prepare a cashflow statement.
The Trust’s objects are to establish and manage a village hall. The Trustees make the Hall available to individuals and group undertakings at a fair rental rate in order to recover the establishment and administration costs. It is on this basis that the financial statements have been prepared on a going concern basis.
## _**Donations receivable**_
Donations made to the Trust as gifts or under deeds of covenant are accounted for in the period in which they have been received or become receivable. Donations received as gift aid payments include an element of Gift Aid recovered at the 20% basic rate of tax.
## _**Fixed assets and depreciation**_
Fixed assets representing the Hall and related fixtures and fittings are recorded at cost. Freehold land which has been donated is recorded at nominal value. Professional fees have been capitalised where appropriate.
In the year ended 31 March 2022 depreciation has been provided as follows:
Freehold buildings 2% on cost Fixtures and fittings 15% on cost
## _**Investments**_
Investments are stated at market value as of the balance sheet date. The Statement of Financial Activities includes the net gains and losses arising on revaluations and disposals throughout the year.
## _**Taxation**_
The Trust is a registered charity under the Charities Act 1993 and is not assessable to taxation on its activities.
Page 9 of 13
## **The Crockham Hill Village Hall Trust**
Notes _(continued)_
**2 Interest Receivable**
|CAF Bank Limited
M&G Charibond
**ll running expenses**
Insurance
Electricity
Rates and water rates
Cleaning and supplies
Repairs and maintenance
Gardening
Hall licences
Website Costs
Miscellaneous expenses
Hall manager’s fees
**Total**|**2022**
2021
**£12**
£32
**£95**
£136
**£107**
£168
**2022**
2021
**£1,309**
£1,678
**£4,738**
£2,200
**£253**
£812
**£4,900**
£3,086
**£9,518**
£8,760
**£429**
£780
**£1,423**
£570
**£361**
£397
**£2,128**
£69
**£4,000**
£3,808
**£29,059**
£22,160|
|---|---|
## **3 Hall running expenses**
## **4 Payments to Trustees and connected persons**
In the year ended 31 March 2022, £695 in respect of costs incurred on the Trust’s behalf during the year were reimbursed to a Trustee (2021 - £158).
Page 10 of 13
**The Crockham Hill Village Hall Trust**
## Notes _(continued)_
**5 Tangible fixed assets**
|**Cost at 1 April 2021**
**Additions in year**
**Disposals in year**
**Cost at 31 March 2022**
**Accumulated depreciation**
**At 1 April 2021**
**Charge for the year**
**Disposals in year**
**Depreciation at 31 March 2022**
**Net book values**
**At 31 March 2022**
**At 31 March 2021**
**ebtors and prepayments**
Hall hirings receivable
Insurance prepaid
Licenses and Subscriptions
Repairs and Maintenance
Electricity
Water
Hall running expenses
Other
**Total**|**Freehold**
**Land and**
**Buildings**
**Fixtures**
**and**
**Fittings**
**£694,720**
**£106,564**
**£0**
**£0**
**£0**
**£0**
**£694,720**
**£106,564**
**£250,721**
**£104,161**
**£13,894**
**£934**
**£0**
**£0**
**£264,615**
**£105,095**
**£430,105**
**£1,469**
£443,999
£2,403
**2022**
2021
**£1,160**
£2,427
**£1,337**
£1,264
**£201**
£14
**£179**
£206
**£83**
£0
**£241**
£17
**£570**
£444
**£750**
£0
**£4,521**
£4,373|**Total**
**£801,284**
**£0**
**£0**
**£801,284**
**£354,882**
**£14,828**
**£0**
**£369,710**
**£431,574**
£446,402|
|---|---|---|
**6 Debtors and prepayments**
Page 11 of 13
**The Crockham Hill Village Hall Trust**
**7 Investment**
## Notes _(continued)_
M&G Charibond Fixed Income Fund Accumulation shares.
**----- Start of picture text -----**
2022 2021
Opening market value £6,440 £6,272
Additions - -
Income reinvested £95 £136
- -
Disposals / withdrawals
Unrealised Gain / (loss) (£261) £32
Closing market value £6,274 £6,440
**----- End of picture text -----**
## **8 Deposit**
A call deposit account is maintained with CAF Bank Limited, a recognised bank under the Banking Act 1987 and a subsidiary undertaking of the Charities Aid Foundation. The balance outstanding on the account is pooled with other funds in the London money market and earns interest on a daily basis.
## **9 Creditors**
|**_Amounts falling due within one year_**
Prepaid Hall hiring charges
Electricity
Water rates
Hall Manager's Fees
Cleaning and supplies
**Total**|**2022**
2021
**£1,085**
£580
**£0**
£231
**£0**
£74
**£0**
£1,000
**£0**
£315
**£1,085**
£2,200|
|---|---|
## **10 Restricted funds**
|Car Park Maintenance Fund
**Total**|**Balance**
**Balance**
**01-Apr-21**
**Incoming**
**Outgoing**
**Transfers**
**from/to**
**General**
**Fund**
**31-Mar-22**
**£7,917**
**£750**
**£0**
**£250**
**£8,917**
**£7,917**
**£750**
**£0**
**£250**
**£8,917**
**Movement in Resources:**|
|---|---|
A Car Park Maintenance Fund was established for the purposes of maintaining the overflow car park. Contributions were made during the year by Crockham Hill Primary School (75%) and the Village Hall Trust (25%).
Page 12 of 13
**The Crockham Hill Village Hall Trust**
**12 Building expenditure commitments**
## Notes _(continued)_
## **11 Other designated funds**
|Fixed Asset Fund
Cyclical maintenance reserve
**Total**|**Balance**
**Balance**
**01-Apr-21**
**Incoming**
**Outgoing**
**31-Mar-22**
**£446,402**
**£0**
**(£14,828)**
**£431,574**
**£18,000**
**£2,000**
**£0**
**£20,000**
**£464,402**
**£2,000**
**(£14,828)**
**£451,574**
**Movement in Resources:**|
|---|---|
A Fixed Assets Fund has been provided out of the General Fund to recognise the net value of fixed assets which cannot easily be turned into cash to cover operating expenses or to fund an operating deficit. The value of the fund is adjusted each year to reflect additions to fixed assets and depreciation.
A reserve of £20,000 (2021 - £18,000) has been provided out of the General Fund for redecoration and maintenance of the Hall on a cyclical basis. An appropriate adjustment to the reserve is made in each financial year of the Hall’s operation and reflected in the respective financial statements.
No building expenditure has been contracted for that has not been provided in these financial statements.
##
No remuneration is payable to the independent examiner (2021 – nil).
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