## **Trustees’ Annual Report for the period** From **1 January 2020** Period start date To **31 December 2020** Period end date Charity name: **THE ILFORD COUNTY HIGH SCHOOL OAKFIELD TRUST** Charity registration number: **1044454** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The advancement of the education of the**
**public and in particular but not so as to**
**limit the generality of the foregoing the**
**provision of playing fields and**
**recreational facilities for the pupils and**
**former pupils of Ilford County High**
**School For Boys.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Provision of leases to playing fields and**
**recreational facilities. Provision of grants**
**to support the same, e.g. for the playing**
**of amateur sports by adults and children.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes, the trustees have regard to Charities**
**Commission guidance.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Grants are made to support capital
Para 1.38 investment in conjunction with, as far as
Policy on grant making possible, other third parties. In extreme
circumstances, such as the Covid
pandemic, grants are awarded for
running expenses.
Para 1.38 Investment is in support of Organisations
Policy on social investment running and maintaining the playing of
including program related amateur sports at Oakfield Playing Fields,
investment Redbridge.
Not applicable
Contribution made by Para 1.38
volunteers
Other
**----- End of picture text -----**
## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The maintenance and development of
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||**The maintenance and development of**| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Oakfield Playing fields used for sporting**
**activity. Grants made for capital**
**investment into long-term improvement**
**of the cricket squares and specific grants**
**made to continue financial viability**
**during the Covid pandemic. Objectives**
**achieved by the continued playing of**
**amateur sports and the on-going viability**
**of supported Organisations.**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The finances have had a flow through of**
**support during the Covid pandemic.**
**Funds for capital investment remain.**
**Total funds at 31.12.20 stood at £52,350,**
**an increase of £3,263 during the year.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A restricted fund is maintained which is**
**only available for the acquisition of**
**capital assets.**| |Amount of reserves held|Para 1.22|**Restricted reserves at 31.12.20 were**
**£47,759. Unrestricted reserves stood at**
**£4,591.**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Memorandum and Articles of Association**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Company limited by guarantee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Persons may apply to be Members.**
**Trustees are elected, re-elected or their**
**co-option confirmed, by members at the**
**Annual General Meeting.**| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Ilford County High School Oakfield Trust (ICHSOT)
Other name the charity uses
Registered charity number 1044454
Charity’s principal address 96 Queenborough Gdns, Ilford, IG2 6YB
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Alan MacKenzie Chair
2 John Rogers Treasurer
3 Tom Barton Secretary
4 Anthony Money
5 Edward Lennard
6 John Baxter
7 Des Waters
8 Chris Nutt
9
10
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved |**Director name**||| |---|---|---| |Alan MacKenzie|John Baxter|| |John Rogers|Des Waters|| |Tom Barton|Chris Nutt|| |Anthony Money||| |Edward Lennard||| |||| Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole year
None
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** Description of the assets **None** held in this capacity Name and objects of the **None** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 8Iqna￿r•(*j F￿1 n•n•(•) Po•lUon109 S•cr4t•ry, c1￿1T, *) Chalr 1031101 **REGISTERED COMPANY NUMBER: 03017248 (England and Wales) REGISTERED CHARITY NUMBER: 1044454** ## Report of the Trustees and Financial Statements for the Year Ended 31 December 2020 for The Ilford County High School Oakfield Trust Nordens The Retreat 406 Roding Lane South Woodford Green Essex IG8 8EY The Ilford County High School Oakfield Trust Contents of the Financial Statements for the Year Ended 31 December 2020 ||Page| |---|---| |Report of the Trustees|1 to 3| |Independent Examiner's Report|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes to the Financial Statements|7 to 11| |Detailed Statement of Financial Activities|12| The Ilford County High School Oakfield Trust Report of the Trustees for the Year Ended 31 December 2020 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The objectives of the charity are the advancement of the education of the public and in particular, but not so as to limit the generality of the foregoing, the provision of playing fields and recreational facilities for the pupils and former pupils of the Ilford County High School for Boys. In setting our objectives and planning our activities the trustees have given careful consideration to the Charity Commission general guidance on public benefit and in particular to its supplementary public benefit guidance on advancing education and facilities for sport and re-creation. ## **Significant activities** The main activity is the provision of playing fields for the use of local cricket and football clubs. Currently a number of such clubs and a local school use the grounds throughout each week, thus giving hundreds of people of all age groups the opportunity of playing their sport on good quality grass surfaces. The charity also provides financial assistance to projects falling within its objectives. ## **Volunteers** Volunteers played no part in achieving the charity's objectives. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** In April the company received a £25,000 grant from the government to help mitigate the adverse impact caused by the Covid-19 pandemic. ICHSOT subsequently granted £25,000 to the Old Parkonians Association which, under operational agreements, manages the pavilion and playing fields (with all their associated costs) on behalf of ICHSOT. ## **Internal and external factors** The charity is dependent upon the generosity of the public and the former pupils of the Ilford County High School for its income. ## **FINANCIAL REVIEW** ## **Principal funding sources** The funding of the charity is largely by means of donations received. ## **Reserves policy** Any excess of income over expenditure is added to the existing reserves, which other than for day-to-day running expenses, is only available for the acquisition or creation of capital assets, provided the donor stipulates it goes into the restricted fund. ## **FUTURE PLANS** There are none planned over normal activities. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Page 1 The Ilford County High School Oakfield Trust Report of the Trustees for the Year Ended 31 December 2020 ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees** The Board of trustees is a self-appointing body. New trustees are appointed if the number of trustees fall below the minimum required under the Articles of Association. Under these circumstances existing trustees will be invited to nominate trustees prior to the AGM advising members at the AGM of the retiring trustees. ## **Organisational structure** The Board of trustees is responsible for ensuring that the current legislation and rules of the charity are complied with. ## **Wider network** It is a very small charity and is not part of any network. ## **Related parties** During the year no trustees or other person related to the charity had any personal interest in any contract or transaction entered in to by the charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** 03017248 (England and Wales) ## **Registered Charity number** 1044454 ## **Registered office** 96 Queenborough Gardens Ilford Essex IG2 6YB ## **Trustees** T Barton J Baxter E Lennard A MacKenzie A J Money C Nutt J Rogers D Waters ## **Independent Examiner** Panayiota Viglas ACCA Nordens The Retreat 406 Roding Lane South Woodford Green Essex IG8 8EY Page 2 The Ilford County High School Oakfield Trust Report of the Trustees for the Year Ended 31 December 2020 Approved by order of the board of trustees on 28[th] March 2021 and signed on its behalf by: ........................................................................ A MacKenzie - Trustee Page 3 Independent Examiner's Report to the Trustees of The Ilford County High School Oakfield Trust ## **Independent examiner's report to the trustees of The Ilford County High School Oakfield Trust ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Panayiota Viglas ACCA Nordens The Retreat 406 Roding Lane South Woodford Green Essex IG8 8EY Date: ............................................. Page 4 The Ilford County High School Oakfield Trust ## Statement of Financial Activities for the Year Ended 31 December 2020 |||||**31.12.20**|**31.12.19**| |---|---|---|---|---|---| |||**Unrestricted**|**Restricted**|**Total**|**Total**| |||**fund**|**funds**|**funds**|**funds**| ||**Notes**|**£**|**£**|**£**|**£**| |**INCOME AND ENDOWMENTS FROM**|||||| |Donations and grants||**27,739**|**-**|**27,739**|2,715| |Investment income|2|**2**|**86**|**88**|130| |**Total**||**27,741**|**86**|**27,827**|2,845| |**EXPENDITURE ON**|||||| |**Charitable activities**|||||| |Donations||**25,000**|**-**|**25,000**|2,000| |Other||**(436)**|**-**|**(436)**|5,829| |**Total**||**24,564**|**-**|**24,564**|7,829| |**NET INCOME/(EXPENDITURE)**||**3,177**|**86**|**3,263**|(4,984)| |**RECONCILIATION OF FUNDS**|||||| |**Total funds brought forward**||**1,414**|**47,673**|**49,087**|54,071| |**TOTAL FUNDS CARRIED FORWARD**||**4,591**|**47,759**|**52,350**|49,087| The notes form part of these financial statements Page 5 The Ilford County High School Oakfield Trust ## Balance Sheet ## 31 December 2020 ||||||**31.12.20**|**31.12.19**| |---|---|---|---|---|---|---| |||**Unrestricted**|**Restricted**||**Total**|**Total**| |||**fund**|**funds**||**funds**|**funds**| ||**Notes**|**£**|**£**||**£**|**£**| |**CURRENT ASSETS**||||||| |Cash at bank||**7,891**|**47,759**||**55,650**|52,387| |**CREDITORS**||||||| |Amounts falling due within one year|5|**(3,300)**||**-**|**(3,300)**|(3,300)| |**NET CURRENT ASSETS**||**4,591**|**47,759**||**52,350**|49,087| |**TOTAL ASSETS LESS CURRENT LIABILITIES**||**4,591**|**47,759**||**52,350**|49,087| |**NET ASSETS**||**4,591**|**47,759**||**52,350**|49,087| |**FUNDS**|6|||||| |Unrestricted funds|||||**4,591**|1,414| |Restricted funds|||||**47,759**|47,673| |**TOTAL FUNDS**|||||**52,350**|49,087| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020. The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006. - The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 28[th] March 2021 and were signed on its behalf by: ............................................. A MacKenzie - Trustee The notes form part of these financial statements Page 6 The Ilford County High School Oakfield Trust Notes to the Financial Statements for the Year Ended 31 December 2020 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Allocation and apportionment of costs** All costs are allocated between the expenditure categories of the Statement of Financial Activities on basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are allocated on a basis consistent with the use of resources. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. INVESTMENT INCOME** |**INVESTMENT INCOME**|||| |---|---|---|---| ||**31.12.20**||**31.12.19**| ||**£**||**£**| |Deposit account interest - restricted||**86**|113| |Deposit account interest - unrestricted||**2**|17| |||**88**|130| continued... Page 7 The Ilford County High School Oakfield Trust Notes to the Financial Statements - continued for the Year Ended 31 December 2020 ## **3. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019. ## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** |**Unrestricted**
**Restricted**
**fund**
**funds**
**£**
**£**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2,715
-
Investment income
17
113
**Total**
2,732
113
**EXPENDITURE ON**
**Charitable activities**
Donations
2,000
-
Other
5,829
-
**Total**
7,829
-
**NET INCOME/(EXPENDITURE)**
(5,097)
113
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
6,511
47,560
**TOTAL FUNDS CARRIED FORWARD**
1,414
47,673|**Total**
**funds**
**£**
2,715
130
2,845
2,000
5,829
7,829
(4,984)
54,071
49,087| |---|---| continued... Page 8 The Ilford County High School Oakfield Trust Notes to the Financial Statements - continued for the Year Ended 31 December 2020 |**5.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||| |---|---|---|---|---| ||||**31.12.20**|**31.12.19**| ||||**£**|**£**| ||Accrued expenses||**3,300**|3,300| |**6.**|**MOVEMENT IN FUNDS**|||| ||||**Net**|| ||||**movement**|**At**| |||**At 1.1.20**|**in funds**|**31.12.20**| |||**£**|**£**|**£**| ||**Unrestricted funds**|||| ||General fund|**1,414**|**3,177**|**4,591**| ||**Restricted funds**|||| ||Capital assets fund|**47,673**|**86**|**47,759**| ||**TOTAL FUNDS**|**49,087**|**3,263**|**52,350**| ||Net movement in funds, included in the above are as follows:|||| |||**Incoming**|**Resources**|**Movement**| |||**resources**|**expended**|**in funds**| |||**£**|**£**|**£**| ||**Unrestricted funds**|||| ||General fund|**27,741**|**(24,564)**|**3,177**| ||**Restricted funds**|||| ||Capital assets fund|**86**|**-**|**86**| ||**TOTAL FUNDS**|**27,827**|**(24,564)**|**3,263**| ||**Comparatives for movement in funds**|||| ||||**Net**|| ||||**movement**|**At**| |||**At 1.1.19**|**in funds**|**31.12.19**| |||**£**|**£**|**£**| ||**Unrestricted funds**|||| ||General fund|6,511|(5,097)|1,414| ||**Restricted funds**|||| ||Capital assets fund|47,560|113|47,673| ||**TOTAL FUNDS**|54,071|(4,984)|49,087| continued... Page 9 The Ilford County High School Oakfield Trust Notes to the Financial Statements - continued for the Year Ended 31 December 2020 ## **6. MOVEMENT IN FUNDS - continued** Comparative net movement in funds, included in the above are as follows: ||**Incoming**|**Resources**|**Movement**| |---|---|---|---| ||**resources**|**expended**|**in funds**| ||**£**|**£**|**£**| |**Unrestricted funds**|||| |General fund|2,732|(7,829)|(5,097)| |**Restricted funds**|||| |Capital assets fund|113|-|113| |**TOTAL FUNDS**|2,845|(7,829)|(4,984)| A current year 12 months and prior year 12 months combined position is as follows: ||||**Net**|| |---|---|---|---|---| ||||**movement**|**At**| ||**At 1.1.19**||**in funds**|**31.12.20**| |||**£**|**£**|**£**| |**Unrestricted funds**||||| |General fund||6,511|(1,920)|4,591| |**Restricted funds**||||| |Capital assets fund||47,560|199|47,759| |**TOTAL FUNDS**||54,071|(1,721)|52,350| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||**Incoming**|**Resources**|**Movement**| |---|---|---|---| ||**resources**|**expended**|**in funds**| ||**£**|**£**|**£**| |**Unrestricted funds**|||| |General fund|30,473|(32,393)|(1,920)| |**Restricted funds**|||| |Capital assets fund|199|-|199| |**TOTAL FUNDS**|30,672|(32,393)|(1,721)| The restricted fund comprises the original donation received from Mr Ben Davies of £60,000 and subsequent restricted donations received (net of grants made in accordance with these restrictions), abated by relevant costs relating to capital assets. The use of this fund is restricted to the acquisition or creation of capital assets. continued... Page 10 The Ilford County High School Oakfield Trust Notes to the Financial Statements - continued for the Year Ended 31 December 2020 ## **7. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 December 2020. Page 11 The Ilford County High School Oakfield Trust |Detailed Statement of Financial Activities||| |---|---|---| |for the Year Ended 31 December 2020||| ||**31.12.20**|**31.12.19**| ||**£**|**£**| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Donations|**2,739**|2,715| |Grants|**25,000**|-| ||**27,739**|2,715| |**Investment income**||| |Deposit account interest - restricted|**86**|113| |Deposit account interest - unrestricted|**2**|17| ||**88**|130| |**Total incoming resources**|**27,827**|2,845| |**EXPENDITURE**||| |**Support costs**||| |**Management**||| |Trustees liability insurance|**271**|271| |**Finance**||| |Bank charges (net refund)|**(1,226)**|71| |**Other**||| |Rates|**219**|2,187| |Donations and grants|**25,000**|2,000| |Legal|**-**|3,000| ||**25,219**|7,187| |**Governance costs**||| |Accountancy fees|**300**|300| |Total resources expended|**24,564**|7,829| |**Net income/(expenditure)**|**3,263**|(4,984)| This page does not form part of the statutory financial statements Page 12