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← Kirckman Concert Society Limited

2024-08-31-accounts

Charity Registration No. 1044438

Company Registration No. 754916 (England and Wales)

KIRCKMAN CONCERT SOCIETY LIMITED

TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2024

KIRCKMAN CONCERT SOCIETY LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Andrew West
Richard Steele
Carole Presland
Elizabeth Menzies
Timothy Lowe
Nigel Wilkinson
Secretary Elizabeth Menzies
Charity number 1044438
Company number 754916
Principal address PO Box 405
UMBERLEIGH
EX32 2HY
Registered office The White House
Wick Green
Denchworth Road
Grove
Oxfordshire OX12 0AR
Accountants ACE Accounting
The White House
Wick Green
Denchworth Road
Grove
Oxfordshire OX12 0AR

2

KIRCKMAN CONCERT SOCIETY LIMITED

CONTENTS

Page
Trustees’ report 4
Independent Examiner’s report 7
Statement of financial activities 8
Balance sheet 9
Notes to the accounts 10 - 13

3

KIRCKMAN CONCERT SOCIETY LIMITED

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2024

The Trustees present their report and accounts for the year ended 31 August 2024.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Structure, governance and management

The charity is a limited company with issued share capital. The charity is governed by its rules set out in its Memorandum and Articles of Association. There have been no changes in the body of trustees during this financial year. When vacancies do occur, a short list of potential candidates is drawn up and interviewed. If required, a vote is taken to ensure the most suitable candidate is selected to fill the vacancy.

The directors’ interests in the shares of the company were as stated below:

Andrew West Richard Steele Carole Presland Elizabeth Menzies Timothy Lowe Nigel Wilkinson

Each of the Trustee Directors has one share in the company.

The Trustees and the Directors of the Company set out the general policy of the charity. They are also responsible for the day-to-day administration and operations of the fund.

The Trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Music Director

Andrew West has continued with the role of Music Director for the current year, and the other trustees are grateful to him for supporting the charity in this way.

Objectives and activities

The principal objectives of the charity remain the advancement and encouragement of the Arts to include drama, ballet, music, singing, literature, sculpture and painting.

4

KIRCKMAN CONCERT SOCIETY LIMITED

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2024

Achievements and performance

The year included the promotion of five high profile concerts by Kirckman artists at Kings Place in London and nine additional co-promoted concerts outside London with music clubs, music societies and arts festivals. These out-ofLondon concerts took place throughout the United Kingdom. The trustees were also very pleased to provide financial support during the year for two Video and CD recording projects by Kirckman artists and for the commissioning of a significant premiere for string quartet by an outstanding young British composer.

The trustees arranged a successful round of annual auditions for young artists in Manchester and London in Spring 2024.

Ensuring our work delivers our objectives

The trustees review their objectives and activities regularly throughout each year in addition to the annual review at the AGM. The AGM review considers what the charity has achieved in the previous twelve months, the success of its activities and the benefits it has brought to the participants. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our objectives and activities.

Plans for the future

The major event in the financial year under review was the charity’s 60th anniversary concert held at Leighton House in London in October 2023. This was a significant success, and the accompanying publicity has helped to raise the charity’s profile as a strong supporter of outstanding young musicians.

The charity now promotes its artistic concerts and projects under the name ‘Kirckman Concerts’. This is a change of emphasis which has made it easier to market its events, notably at Kings Place where increased audience attendance at concerts has been particularly encouraging. Over the last two years the trustees have additionally introduced project support as an additional way to support the Society’s artists in their attempts to build and nurture their professional careers at a time of declining public funding.

The extension of the charity’s programme through the funding of related musical projects by award winners will continue alongside concerts in 2025.

How our activities deliver public benefit

By promoting young artists and providing them with a platform both at a major London venue and at prestigious regional series, the charity enables young artists of exceptional talent to perform to wider audiences than they would otherwise be able to do. The artists’ performances at these events boost their public profile and frequently result in invitations to perform elsewhere. This ensures that more people have access to the high standards of excellence at Kirckman concerts.

In addition to delivering benefits for our artists, the charity also delivers benefits for promoters (often small) and benefits to local areas/communities by subsidising performances of Kirckman artists at festivals/music clubs around the country.

5

KIRCKMAN CONCERT SOCIETY LIMITED

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2024

Equal opportunities

The charity is opposed to all forms of discrimination and strives to ensure that no-one involved with the organisation experiences unfair or unlawful discrimination.

Financial review

The Administrator manages the day-to-day operational finances of the charity under the supervision and direction of the Hon Treasurer. The investments continue to be managed by CCLA Investment Management. The charity’s finances and internal financial controls are discussed as a regular agenda item at all meetings of the trustees.

The charity's accounts show a higher loss for the year on current income and expenditure of £40,736 primarily due to the costs required for the Anniversary concert and the financing of a greater number of concerts and projects during this financial year. The value of its total funds at the balance sheet date shows a small rise over the year of £15,355.

The Buffer Fund, initially set at £30,000 in March 2023, has assisted the charity in managing its variable monthly cashflow and provided the required funding to mount increased musical activity in short periods of time without impacting on its overall investment policy on a monthly basis. The money is moved as required to the Buffer Fund from the charity’s overall investment fund managed by CCLA Investment Management.

The Trustees continue to maintain a reserve fund set initially at £10,000 to provide protection for the charity’s longterm commitments against unforeseen events such as the cancellation of a scheduled concert resulting in no income being received to offset the costs of setting up the concert. This reserve fund is in a separate account from the funds in the current account.

The restricted funds total £595 as they represent the value of an instrument specifically donated to the charity.

Structure, Governance and Management

There have been no changes in the body of trustees during this financial year. When vacancies do occur, a short list of potential candidates is drawn up and interviewed. If required, a vote is taken to ensure the most suitable candidate is selected to fill the vacancy.

RHE Steele

RHE Steele (Feb 4, 2025 16:36 GMT)

R H E Steele

Trustee

Dated: 04/02/2025

6

KIRCKMAN CONCERT SOCIETY LIMITED

REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES ON THE UNAUDITED ACCOUNTS OF KIRCKMAN CONCERT SOCIETY LIMITED

I report on the accounts of the Trust for the year ended 31 August 2024 which are set out on pages 8 to 13.

Respective responsibilities of Trustees and Examiner

As the charity’s Trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of S144 of the Charities Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under S145(5)(b) of the Act, whether particular matters have come to my attention.

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and as a result, I do not express an audit opinion on the view given by the accounts.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that, in any material respect, the requirements:

  2. a. to keep accounting records in accordance with S130 of the Act; and

  3. b. to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

John Hill (FMAAT) ACE Accounting The White House Denchworth Road Grove Oxfordshire OX12 0AR

7

KIRCKMAN CONCERT SOCIETY LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024

Income and Endowments from:
Donations and legacies
Charitable Activities
Investments
Total
Expenditure on:
Charitable activities
Advertising, printing and publicity
Hall hire
Management and administration
Artists’ concert costs and expenses
Artists’ project costs and expenses
Governance costs
Total
Net surplus for the year/
Net movement in funds
Fund balances at 01/09/2023
Transfer between funds for the
year
Net gains/(losses) for the year
Total Fund carried forward		 Unrestricted
Restricted
Endowment
Funds
Funds
Funds
£
£
£
900
8,602
21,682
31,184
4,950
36,684
17,806
8,525
3,000
955
71,920
- 40,736
40,114
595
708,908
45,000
-
45,000
56,090		 Total
Total
2024
2023
£
£
900
645
8,602
926
21,682
21,824
31,184
23,395
4,950
3,199
36,684
11,334
17,806
13,531
8,525
6,370
3,000
10,081
955
910
71,920
45,425
-
40,736
-
22,030

749,617
787,443



56,090
-
15,796
44,378
595
719,999
764,972
749,617

8

KIRCKMAN CONCERT SOCIETY LIMITED

BALANCE SHEET AS AT 31 AUGUST 2024

Notes
Fixed assets
Investments
8
Current assets
Debtors
9
Cash at bank and in hand
Creditors: amounts falling due
within one year
10
Net current assets
Total assets less current
liabilities
Share capital
Called up share capital
11
Income funds
12
Restricted funds
Endowment funds
Unrestricted funds		 2024
£
719,999
0
45,936
45,936
-955
44,981
764,979
7
595
719,999
44,378
764,979		 2023
£
708,908
11,268
31,658
42,926
-2,210
40,716
749,624
7
595
708,908
40,114
749,624		 2023
£
708,908
11,268
31,658
42,926
-2,210
40,716
749,624
7
595
708,908
40,114
749,624
45,936
-955		 42,926
-2,210
749,624
7
595
708,908
40,114
749,624

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.

For the year ended 31 August 2024, the company was entitled to exemption from audit under section 477(2) of the Companies Act 2006. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for:

RHE Steele

E A Menzies

E A Menzies (Feb 5, 2025 13:17 GMT)

RHE Steele (Feb 4, 2025 16:36 GMT) R H E Steele E A Menzies Trustee Trustee Approved by Trustees on

04/02/2025

9

KIRCKMAN CONCERT SOCIETY LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

1 Accounting policies

1.1 Basis of preparation

The accounts have been prepared under the historical cost convention.

The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, “Charity reporting and accounting”, issued in March 2015 and the Companies Act 2006.

1.2 Incoming resources

Income in the year represents funds raised from general donations as well as income from ticket sales and from investments. These are credited to the income and expenditure account on a receipts basis.

1.3 Accumulated funds

Restricted funds are subject to specific conditions by donors as to how they may be used.

2
Donations and legacies
Donations and legacies
3
Charitable Activities
Ticket sales
4
Investment income
Dividends received
Interest receivable		 2024
900
8,602
20,137
1,545
21,682		 2023
645
926
21,084
740
21,824

10

KIRCKMAN CONCERT SOCIETY LIMITED

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024

5
Expenditure on:
Charitable activities
Advertising, printing and publicity
Activities undertaken directly
Hall hire
Activities undertaken directly
Management and administration fees
Activities undertaken directly
Artists costs
Activities undertaken directly - Concerts
Activities undertaken directly - Projects
Governance costs		 2024
4,950
36,684
17,806
8,525
3,000
70,965
955
71,920		 2023
3,199
11,334
13,531
6,370
10,081
44,515
910
45,425

6 Trustees

The following trustee have received remuneration or benefits from the charity during the year:

Mr A J R West, (Music Director) 4,372 5,014
Elizabeth Menzies (Marketing services) 2,276 2,260

7 Employees

There were no employees during the year.

11

KIRCKMAN CONCERT SOCIETY LIMITED

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024

8
Tangible fixed assets
Investments
Cost
At 1 September 2023
Disposal
Revaluation
At 31 August 2024
Net book value
At 31 August 2024
At 31 August 2023		 443,008
-26,576
303,566
719,999
719,999
708,908

The charity's investment fund is invested in a collective fund, which is managed by professional fund managers; the underlying funds are invested in a mix of equities, bonds and property.

9
Debtors
Trade debtors
Other debtors
10
Creditors: amounts falling due within one
year
Accruals		 2024
0
0
0
955		 2023
0
11,268
11,268
2,210

12

KIRCKMAN CONCERT SOCIETY LIMITED

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024

11 Share capital

Authorised
100 shares of £1 each
Allotted, called up and fully paid
7 shares of £1 each
One share is held in treasury for reissue at a later date.
12
Analysis of net assets between funds		 100
7
100
7
Fund balances at 31 August 2024
are represented by:
Current assets
Creditors: amounts falling due within one year
Investments, at cost
Revaluation reserve
Restricted funds represent the following:
Value of musical instruments		 Unrestricted
Funds
45,334
-955		 Restricted
Endowment
Funds
Funds
£
595
-
416,432
-
303,566		 Total
Funds
£
45,929
-955
416,432
303,566
44,379 595
719,999		 764,972
2024
595
595		 2023
595
595

13