2024-03-31-accounts - 43rd Saxlingham Nethergate Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report

For the period

For the period
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Secton A	Reference and administraton details
Charity Name Other names the charity is known by Registered charity number (if any) HQ Registraton Number Charity’s principal address
					43rdSaxlingham Nethergate								Scout and Guide Group



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					2		3		5	3

					The Scout and Guide Headquarters
					Church Hill, Saxlingham Nethergate, Norwich
					Norfolk
					Postcode										N		R	1	5	1	T	D

Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for wholeyear
Dane Grundy	GroupChair
Michelle Bates	Secretary
Chris Kemp	Treasurer
Kim Greenshields-Scriven	GroupGuide Leader
Chris Backhouse	GroupScout Leader
Rosemary Tooms	Guide Leader
Simon Woodward	Assistant GroupScout Leader
Bridget Keeble	Guide Leader
Helen Pye	Brownie Leader
Caroline Wolfe	Beaver Leader
Andy Skitt	Assistant Scout Leader

Names and addresses of advisors (optional information, but encouraged as best practice)

Type of advisor Name Address

Secton B Structure, governance, and management	Secton B Structure, governance, and management
Descripton of the charity’s trusts Type of governing document (e.g. trust deed, consttuton) How the charity is consttuted (e.g. trust, associaton, company. Trustee selecton methods (e.g. appointed by, elected by)
	The Group's governing documents are those of the The Scout Associaton and Girlguiding UK. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Associaton and The Policy, Organisaton and Rules of The Scout Associaton and GirlguidingUK.

	The Group is a trust established under its rules which are common to all Scouts and Guides.

	The Trustees are appointed in accordance with the Policy, Organisaton and Rules of The Scout Associaton and GirlguidingUK.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additonal
informaton, where relevant, about:
Policies and procedures adopted for:
a) The inducton and training of
trustees;
b) Trustee consideraton of major
risks and the systems and
procedures to manage them

The Group is managed by the Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
and Guide Group which is an educatonal charity. As
charity trustees they are responsible for complying with
legislaton applicable to charites. This includes the
registraton, keeping proper accounts and making returns
to the Charity Commission as appropriate.
The Board consists of 3 independent representatves,
Chair, Treasurer and Secretary together with the Group
Scout and Guide Leaders, individual secton/unit leaders
(if opted to take on the responsibility) and parent’s
representaton and meets every 4 months.
Members of the Trustees Board complete 'Essental
Informaton' training within the frst 5 months of joining
the board.
This Trustee Board exists to support the Group Scout and
Guide Leaders in meetng the responsibilites of their
appointments and is responsible for:
-
The maintenance of Group property;
-
The raising of funds and the administraton of Group
fnance;
-
The insurance of persons, property and equipment;
-
Group public occasions;
-
Assistng in the recruitment of leaders and other
adult support;

Section B Structure, governance, and management (continued)

Appointing any sub committees that may be required; - Appointing Group Administrators and Advisors other than those who are elected.

Risk and Internal Control The Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout and Guide Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters, and members. The Group through the annual fees contributes to the Scout Association and Girlguiding UK national accident insurance policy. Risk Assessments are undertaken before all activities. Income from fund raising is virtually non - existent. The Group is therefore primarily reliant upon income from subscriptions. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustees Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section/unit or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section /unit or the group as whole then there would have to be a contraction, consolidation or closure of a section/unit. In

Section B Structure, governance, and management (continued)

the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and activities

Summary of the objectves of the
charity set out in its governing
document

The Purpose of Scoutng
Scoutng exists to actvely engage and support young
people in their personal development,
empowering them to make a positve contributon to
society.
The Values of Scoutng
As Scouts we are guided by these values:
Integrity- We act with integrity; we are honest,
trustworthy and loyal.
Respect- We have self-respect and respect for others.
Care- We support others and take care of the world in
which we live.
Belief- We explore our faiths, beliefs and at udes.
Co-operaton- We make a positve diference; we co-
operate with others and make friends.
The Scout Method
Scoutng takes place when young people, in
partnership with adults, work together based on the
values of Scoutng and:
- enjoy what they are doing and have fun
- take part in actvites indoors and outdoors
- learn by doing
- take responsibility and make choices
- undertake new and challenging actvites
- make and live by their Promise.
The Girlguiding Mission statement
Through fun, friendship, challenge and adventure we
empower girls to fnd their voice, inspiring them to
discover the best in themselves and to make a positve
diference in their community.
As Rainbows, Brownies, Guides and Rangers, we fre
their imaginatons through challenges and adventures
for allpersonalites and abilites,from 4 to 18years

Section C Objectives and activities (continued)

Public beneft statement

-
We give girls a space just for them
-
We give girls somewhere they can talk openly
about what afects them and get support from
other girls.
-
Girls speak, then we listen and act
-
We listen to what girls tell us, and this guides what
we ofer.
-
At Girlguiding, we give all girls an equal sense of
belonging.
-
Girls with additonal needs are always included in
guiding.
We invite all members to make their promise to 'be
true to themselves and develop their own beliefs.
We welcome girls from every faith – and no faith.
We do this by working together in small groups,
encouraging self-government and decision making
using a balanced and varied programme, including
challenge, whilst caring for the individual and sharing a
commitment to a common standard.

The Group meets the Charity Commission's public
beneft criteria under both the advancement of
educaton and the advancement of citzenship or
communitydevelopment headings.

Secton D Achievements and performance	Secton D Achievements and performance
Summary of the main achievements of the charity during the year
	The Girlguiding units and Scoutng sectons hold weekly meetngs, residentals, camps and events providing a safe space foryoung people in our community.

Section E Financial Review

Brief statement of the charity’s policy on reserves Quantfy and explain any designatons Details of any funds materially in defcit	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and possible fundraising activities fall short.

	The Group held reserves of approximately £20,000 at the year end. This is above the level required for operatng expenses. These reserves are to undertake emergencyrepairs to the HQ,if required.
	None

Section E Financial Review (continued)

Further financial review details (optional Principal source of funds is via Subscriptions information)

Investment Policy

You may choose to include additional information, where relevant, about:

The charity’s principal sources of funds (including any fundraising;
- How expenditure has supported the key objectives of the charity;

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Investment policy and objectives

Section F Other optional information

Section G

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

----- Start of picture text -----
Signature(s)
Dane Grundy Kim Greenshields- Chris Backhouse
Full name(s) Scriven
Position (e.g. Group Chair Group Guide Leader Group Scout Leader
Secretary, Chair)
----- End of picture text -----

Date 1 5 0 5 2 4

Registered Charity Number: 1044426 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR 43RD SAXLINGHAM NETHERGATE SCOUT AND GUIDE GROUP <> vandijk ACCOUNTANTS

43RD SAXLINGHAM NETHERGATE SCOUT AND GUIDE GROUP Charity Number: 1044426 RECEIPTS AND PAYMENTS ACCOUNT For the year to 31 March 2024 2024 2023 Receipts Membership fees Property rent income Gift aid Unrestrirted Restricted Total funds Last year 9,530 842 15,368 504 15,368 504 I.IXJ6 16.181 669 1.006 16.181 669 1,304 10,952 317 Activities Interest Total Receipts 33.728 33,728 22,945 Payments HQ costs Section costs 6.165 3.238 3.981 19,579 8.268 60 6.165 3.238 3.981 19,579 8.268 60 8,193 2,027 3,214 5,129 7,346 77 Group costs Activities Membership fees Bank charges Total Payments 41,291 41,291 25,986 Surplus/(deficitl for the year 17,5631 17,5631 13,0411

43RD SAXLINGHAM NETHERGATE SCOUT AND GUIDE GROUP Charity Number: 1044426 CASH FUNDS At 31 March 2024 2024 2023 Cash funds Unrestricted Restricted Total funds Last year CAF account 14,298 12.641 2.095 43 14.298 12,641 2.095 43 22,450 12,055 2,092 43 CCLA account Expense account Cash account Balance carried forward 29,077 29.077 36,640 Movement During Year Unrestricted Restricted Total funds Last year CAF account 18.1521 586 18.1521 586 15,3481 210 CCLA account Expense account Cash account 2,092 Net Movement 17.5631 17.5631 13,0411 Summary movement Cash b/f Net movement in year Cash funds 36.640 7.563 Cash c/f 29,077

43RD SAXLINGHAM NETHERGATE SCOUT AND GUIDE GROUP Charity Number: 1044426 STATEMENT OF NON CASH ASSETS AND LIABILITIES At 31 March 2024 2024 2023 Closing Assets and liabilities Unrestricted Restricted Total funds Last year Group HQ (Fixed asset) Accountancy Note I 369.349 {420) 369.349 14201 352,803 Note 2 Balance carried forward 368,929 368,929 352,803 Note l Group HQ The Group HQfixed asset is valued each year per insurance Note 2 Accruals Accruals reflects the annual accountancy charge for independent review The financial statements were approved by the trustees and signed on its behalf by: Christopher Rae Treasurer 16 September 2024

INDEPENDENT EXAMINER'S REPORT TO THE TRUSfEES OF 43RD SAXLINGHAM NETHERGATE SCOUT AND GUIDE GROUP Charity Number: 1044426 I report on the accounts of the 43rd Saxlingham Nethergate Scout and Guide Group for the year to 31 March 2024 which are set out on pages 2 and 3. Responsibilities and basis of report The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 I'the Charities Act") and that an independent examination is needed. It is my responsibility to= examine the accounts under section 145 of the Charities Act to fol low the procedure laid down in the general Directions given by the Charity Commission under section 14515llbl of the Charities Act to state whether particular matters have come to my attention My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those record5. It also include5 consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trLJStees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matter5 set out in the statement below. Independent examiner's statement In connection with my examination, no matter ha5 come to my attention which gives me cause to believe that, in any material respect= the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting records- or the accounts did not comply with the applicable requirement5 concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the account5 give a true and fair" view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J van Dijk FMAAT van Dijk Accountants Limited 11 Trinity Street Bungay Suffolk NR35 IEH 16 September 2024