2021-03-31-accounts - 43rd Saxlingham Nethergate Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 0 3 1 0 3 2 1

Section A

Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address

Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details
43rd Saxlingham Nethergate Scout and Guide Group 1 0 4 4 4 2 6 2 3 5 3 4
The Scout and Guide Headquarters
Church Hill,Saxlingham Nethergate,Norwich
Norfolk
Postcode	N	R	1	5	1	T	D

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23	Trustee Name	Office (if any)	Dates acted if not for whole year
	Chris Laxton	Chair
	Carolyn Stevens	Secretary
	Chris Kemp	Treasurer
	Neil Smith	Vice Chair
	Stuart Riches	GroupScout Leader
	RosemaryTooms	GroupGuide Leader
	Simon Woodward	Scout Leader
	Chris Backhouse	Scout Leader
	Helen Arnold	Beaver Leader
	Bridget Keeble	Guide Leader
	Robert Kelf	GroupSupport
	Catherine Stone	GroupSupport
	Jamie McPherson	Explorer Leader

08 Trustees Annual Report

Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document The Group's governing documents are those of the The Scout and Girl Guide Associations. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout and Guide Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts and Guides. (e.g. trust, association, company) The Trustees are appointed in accordance with the Policy, Trustee selection methods Organisation and Rules of The Scout and Guide Associations. (e.g. appointed by, elected by)

Additional governance issues (optional information but encouraged as best practice)

Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:

The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
and Guide Group which is an educational charity. As charity
trustees they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout and Guide Leaders, individual section leaders (if opted
to take on the responsibility) and parent’s representation and
meets every 4 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout and Guide Leaders in meeting the
responsibilities of the appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.

08 Trustees Annual Report

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout and Guide Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout and Guide Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Income from fund raising is virtually non - existent. The Group is therefore primarily reliant upon income from subscriptions. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout and Guide Groups.
Similar reciprocal arrangements exist with these
organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
and Guide Associations national accident insurance policy.
Risk Assessments are undertaken before all activities.
Income from fund raising is virtually non - existent. The
Group is therefore primarily reliant upon income from
subscriptions. The group does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income. The Committee could raise the value of
subscriptions to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

08 Trustees Annual Report

Section C	Objectives and activities
Public benefit statement Summary of the objects of the charity set out in its governing document	The Purpose of Scouting and Guiding Scouting and Guiding exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting and Guiding As Scouts and Guides we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout and Guide Method Scouting and Guiding takes place when young people, in partnership with adults, work together based on the values of Scouting/Guiding and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Because of the restrictions of Covid 19 all sections/units have been surviving on virtual mainly weekly meeting via Zoom.

08 Trustees Annual Report

	Group's policyonreservesistohold
	tocontinuethecharitableactivitiesofthe
	incomeandpossible fundraising activities fallshort.
	Group held reservesofapproximately€20,000at
	end.Thisisabovethelevelrequiredforoperati
	.These reservesaretoundertake
	repairs totheHQ,ifrequired.
Quantifyand explainanydesignations
Details of anyfunds materiallyindeficit
Furtherfinancialreviewdetails (optional information)
You maychooseto include additi
information, whererelevant,
. the charity's principal sourcesof
(includingany fundraising)t	sourceoffundsisvia Subscriptions
.howexpenditurehassupported thekey
objectivesofthecharity;
.investmentpolicyand objectives
	The Group does not have sufficient fundstoinvestin
	investments.The Group has thereforeadopteda
	strategyto theinvestmentofits funds.Allfunds
	incashusingonlymainstreambanksor
F	Other
	Declaration

43rd Saxlingham Nethergate Scout and Guide Group Receipts and Payments Account

Year start date Year end date For the Charity Number: 1044426 year 1st April 2020 To 31st March 2021 from

Receipts and payments

2020/2021

Unrestricted funds

2019/2020 Unrestricted funds

Main Income

Main Income		£
Membership subscriptions		4,888
Property Rent income		197
Gift Aid		2,034
Activities		2,703
Donations/Grants		20,352
Sub total		30,174
Grants
Capital grant
Sub total		-
Fundraising
Capital Fund Raising
100 Club		-
Sub total		-
Investment income
Bank interest/Charges/Rewards/Repayments		14
Sub total		14

*Gross Income* *Total receipts*	30,188

	-

	30,188

Total Gross Income

Asset and investment sales, etc.

13,767 914 2,792 15,416 830 33,719

1,873 1,873 35,592 35,592

01/07/2021

06 Receipts Payments Assets Liabilities Corrected

43rd Saxlingham Nethergate Scout and Guide Group Receipts and Payments Account

Year start date Year end date For the year 1st April 2020 To 31st March 2021 from

		Year start date		Year end date
	For the
	year	1st April 2020	To	31st March 2021
	from
Receipts and payments

		Year start date		Year end date
	For the year from	1st April 2020	To	31st March 2021
Receipts and payments
Payments		2020/2021 Unrestricted funds £		2019/2020 Unrestricted funds £
HQ Costs		5,080		6,197
Section Costs		1,530		2,207
Group Costs		1,395		3,333
Activities		5,014		14,661
Membership Fees		4,914		5,485
Bank Charges/Bank Errors		69		2,569
100 Club
Donations/Grants		93		718
Sub total		18,095		35,170
Capital Expenditure		55		416
Sub total		55		416
*Total Gross Expenditure*		18,150		35,586

Asset and investment purchases, etc. *Total payments* *Net of receipts/(payments)* Cash funds last year end *Cash funds this year end*	-

	18,150

	12,038
	21,449
	33,487

35,586 6 21,443 21,449

01/07/2021

06 Receipts Payments Assets Liabilities Corrected