Trustees Annual Re
ort
For the period:
I" April 2024 to 31st March 2025
For
2nd Malvern Scout Grou
Scouts
Registered Charity Number:
1044413
Address:
2nd Malvern Scout Group.
Spring Lane,
Malvern,
Worcestershire.
WR14 IAJ.
Website: www.2ndmalvernscouts.or
Trustees: As detailed with the Charity Commission
Group Lead Volunteer:
Ben Johnstone
Chair:
Peter Reeve
Treasurer:
Verena Steventon
Trustee Board Member:
Mike Wood
Trustee Board Member:
Marilyn Wood
Administrator:
Joanna Reeve
The Annual General Meeting IAGMI for the previous year was conducted on 10th July 2024 which detalled
the election of Trustees labovel to the Trustees Board of 2nd Malvern Scout Group. The constitution of the
Scout Association was adopted by the Group and quorums agreed upon. No other trust deed or articles of
association were discussed or voted on.
A copy of the AGM minutes is attached to this document.
The AGM for the current year shall proed on the 2ndof July 2025. During this AGM all Trustees shall be
confirmed in their current roles or elected, the constitution for the charity shall be re-adopted and the
quorum details verified and voted upon.
The Annual Financial Report shall also be considered, and an independent accounts examiner appointed for
the coming year.
2nd Malvern Scout Group is part of the UK Scout Association but Is a charity in its own right. We adopt the
constitution of the Scout Association and follow the rules of the Assoclation. We have the same aim5 and
principles a5 those detailed in the Associations "Policy, Organisation & Rules" documentation.
Our main purpose is to actively engage and support young people in their personal development,
empowering them to make a positive contribution to society.
TtU8t&8sAmu81 Report 2024- 25
Pag81 of4
2rA M8lvetn S
Our method of development of young people takes place when the young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are dolng and have fun take part in activities indoors and outdoors learn by doing share in spiritua5 reflectlon take responsibility and make choices undertake new and challenging activities make and live by their Promise. As Scouts we are guided by these values: Integrity- We act wlth Integrity; we are honest, trustworthy and loyal. Respect- We have self-re5pect and respect for others. Care - We support others and take care of the world in which we live. Bellef - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference- we co-operate with others and make friends. The 2nd Malvern Scout Group is a well-established Scout Group within "The Malvems" District. The Group is situated in a purpose-built headquarters building within the town of Malvern. There are currently over 70 young members varying in ages from 6 to 14. The Group 31so has a partnership agreement with Beacon Explorer unit, who share our premises, who have young people from 14to 18 years of age. There are over 20 volunteer leader5 and helpers varying in age from 18 to early 70s. The Group currently has one 8eaver Colony16 to 8 yearsl, one Cub Pack18 to IOYI years), two Scout Troop5 110/12 to 14/1 i years) and is partnered with Beacon Explorer Unit. All the scouting sectlons are overseen by the Group Lead Volunteer IGLVI who has the responsibility for ensuring that all operational activitieslscouting activities) that the adult volunteers deliver are safe and comply with the Scout Association policies and rules. The Trustee Board oversees the governance of the Scout Group ensurlng that the volunteers and young people have the resources that they require, that the facilities that they use are safe and that adequate funding is in place to run the Scout Group. They also assist the Group Lead Volunteer in ensuring that adequate training in Safety, Safeguarding, GDPR and 1st Aid is received by adult volunteers, to ensure all activities undertaken by the young people are done in a safe and secure environment. All members of the Trustees Board must also undertake adequate training to ensure they understand the role of the board and the roles of the individual members. All the training received is documented by the Scout Association. During this reporting period the Scout Association implemented further changes to the structure of the Scout Group. All the recommended changes have now been incorporated into the Group. The Trustee Board and the Group Leadership Team are now operating under the new rules and guidelines laid down in the updated version of the Spring 2025 Scout Association Policy Organisation & Rules IPORI. The new Scout Association digital system has also come online during this year and new learning facilities and tools are being explored by our adult volunteers. Tru5teesAnnu81 Report 2024- 25 Page 2 of4 2" Mal¥etn *outGroup (Charily Nurnber 10444131
No major projects to the HQ building or the outside areas were undertaken during the reporting period, however general maintenance was carried out both inside and out to keep the facillties fresh and functional. Future major projects under consideration are installing solar panels and batteries to supplement the electricity supply, to make the running of the HQ more 5UStainable and reducing our arbon footprint. In the same vein the Trustee Board is also investigating the viability of heat source pumps to replace the existing gas boiler and installing tran51ucent panels in the roof of existing veranda to boost light levels entering the building and reducing the time the lights are required to be on. Small project5 have gone ahead, such a5 installing a large insect hotel area under the boundary trees to encourage insects and other wildlife and this also help5 minimise the weeds in these areas. A "weed" barrier was also installed along a boundary fence to minimise the ingress of weeds from adlacent properties whlch also helps to keep the raised beds of vegetables accessible. Our bottom boundary fence was replaced with a stronger wooden fence with a portion of the fence made strong enough to support a traverse wall which may be installed as part of a future projett. The lighting both inside and outside the HQ is monitored regularly and any failures are replaced with LED versions of lighting to move towards a more sust31nable and energy efficient lighting system. The outside areas produce a lot of green and brown waste from the vegetable areas, tree5 and shrubs, and grassed areas. All this "waste" is composted. We also recycle food waste in our wormery. All of these are composted during the year and the resulting compost used on the raised beds ft)r future vegetable and plant growth. Recyclable items are sorted on a regular basis by volunteers and recycled at a loc31 facility, all other (non- recyclable) waste is disposed of every two weeks by the local council. The Trustee Board monitor the ftnances of the Group throughout the year with the Treasurer delivering financial report at each quarterly meeting. The finances of the group are still in a strong posirion, even with the ever-increasing energy costs. The Board has ensured that adequate funds are maintained and are available as an "emergency fund" to ensure the Group can function in extreme events. The Annv31 Financial Report may be viewed in a separate document and shall also be available in hard copy attheAGM. The scouting activities are planned and implemented by the dedicated team of adult volunteers, led by the Group Lead Volunteer IGLVI. Their professionalism and enthusiasm continue to deliver a fantsstic, educational and fun program for the young people of the Group. The scouting activities undertaken by the Beaver, Cub & Scout sections were many and varied and included summer camps & weekend camps at various locations, sleep overs at the HQ, hikes on the Malvern Hills and surroundlng areas, water activities, Jamboree of the Internet, pioneering and many, many more exciting and fun activities. The young people also work hard on scouting and other activities to gain badges and have made their leaders proud by achieving many badges and awards. As a Group we have also got together at our annual campfire and lirework display and with other members of the District at the St George's Day parade in Malvern. The team of adult volunteers is also backed up by parents offering a5515tance with certain outdoor and off- site activities. All occasional helpers must agree to undertake a Scout Association DBS check and going forward will also agree to Safety and Safeguarding training. This help is gratefully received and greatly appreciated by the adult leaders and the Group and a huge thank you goes out to all those who have helped during the past year. TiusteesAnnual Rèport 2024- 25 P8oe3014 tser Scout Group ICh8rity Number 10444131
There is, however, always a need for more adult leaders and helpers Wlthin the sections and I would encourage any parent, relative or friend to get involved in any way that they can. This also applies to the Trustee Board, and we would welcome new members to apply to the Board. By spreading the organisational tasks amongst more adult leaders, we could deliver even bigger and better activities ft)r the voung people of the Group. If you feel you would like to get involved in any role just speak to your section leader or contact the Group Lead Volunteer or Chair for more information. Contact details may be found on our website Iwww.2ndmalvernscouts.or As Chair I would like to take this opportunity to thank all the volunteers within the Group, who have given so much of their time and talents to assist in our aim to engage with and support young people in their personal development, empowering them to make a positive contribution to society. Looking at the young members of 2nd Malvern scout Group I feel we are continuing to make a large contribution to this aim. Chair Peter Reeve Dated.......,.02106125......... Group Lead Volunteer Ben Johnstone Dated..........02106125........ The above Trustees Annual Report was considered and accepted on behalf of the 2nd Malvern Scout Council at the Trustee Board meeting on the 2nd of June 2025 and signed to that effect by the above - Peter Reeve (Chairl and Ben Johnstone (Group Lead Volunteerl. TtleeSAnnua1 Report 2024- 25 Page4of4 2- MalvÈtn Scout Group (Chahly NumtÉr 10444131
2[nd] MALVERN GROUP SCOUT COUNCIL
Registered Charity Number: 1044413
Statement of Accounts Year ended 31 March 2025
| Current Year | Previous Year | ||
|---|---|---|---|
| 2025 | 2024 | ||
| Total | Total | ||
| Receipts - Income | £ | £ | |
| Subscriptions (Including Non Gift-Aid payments) | 10,468.16 | 12,077.83 | |
| Hall Hire | 2,619.00 | 2,142.00 | |
| Pathway Service Charge | 10,200.00 | 10,200.00 | |
| Sub Total (For PRS/PPL Consideration only) | 23,287.16 | 24,419.83 | |
| Interest Received (Cash Account) | 58.43 | 56.31 | |
| Interest Received (Gold Account) | 384.10 | 344.58 | |
| Gift Aid | 4,966.56 | 2,512.95 | |
| Grants | 0.00 | 0.00 | |
| Donations | 1,095.00 | 5.00 | |
| Fund Raising | 250.00 | 785.22 | |
| Camp & External Activity Fees | 7,479.87 | 6,223.19 | |
| Water (Repayments for incorrect payouts) | Water (Repayments for incorrect payouts) | 0.00 | 57.73 |
| Building Maintenance (Repayments for incorrect | 295.16 | 0.00 | |
| payouts) | |||
| External Maintenance (Contributions from Pathways) | External Maintenance (Contributions from Pathways) | 50.00 | 0.00 |
| PRS, PPL & TV Licence (Repayments for incorrect | PRS, PPL & TV Licence (Repayments for incorrect | 831.72 | 0.00 |
| payouts) | |||
| Intergroup Transfer between accounts (In) | Intergroup Transfer between accounts (In) | 156.70 | 0.00 |
| Sub Total | 15,567.54 | 9,984.98 | |
| Total Receipts | 38,854.70 | 34,404.81 |
Page 1 of 4 2[nd] Malvern Scout Group (Charity Number 1044413)
Annual Accounts Report 2024 - 25
2[nd] MALVERN GROUP SCOUT COUNCIL
Registered Charity Number: 1044413
Statement of Accounts
Year ended 31 March 2025
Outgoings – Group & Pathway
| Rent to MHDC | 250.00 | 250.00 | |
|---|---|---|---|
| Waste Disposal (Bin collections) | 131.75 | 0.00 | |
| Insurance | 3,030.70 | 3,661.12 | |
| Water | 831.04 | 878.13 | |
| Electricity | 1,746.00 | 5,160.79 | |
| Gas | 3,072.85 | 1,861.52 | |
| Telephone and Broadband | 993.55 | 918.96 | |
| Fire and Building Alarm | 405.60 | 522.00 | |
| Safety or Service Inspections | 323.70 | 214.32 | |
| Carpark Maintenance | 0.00 | 0.00 | |
| PRS, PPL & TV Licence | 1,242.26 | 330.64 | |
| Cleaning Charges | 2,088.49 | 1,431.49 | |
| Consumables (stationery, cleaning materials & toilet | 348.90 | 139.26 | |
| rolls) | |||
| Building Maintenance (light bulbs, paint & repairs) | 2,575.06 | 1,783.02 | |
| External Maintenance (fuel for mower, tools, site repairs) | 4,302.27 | 661.49 | |
| Bank Fees | 60.00 | 0.00 | |
| Sub Total | 21,402.17 | 17,812.74 | |
| Outgoings - 2nd Malvern Scout Group Only | |||
| Go Cardless Fees | 705.37 | 737.78 | |
| Scout Association Membership Fees | 4,478.40 | 4,581.60 | |
| Badges,Scarves & Uniforms | 1,223.02 | 247.60 | |
| Web Page, OSM & IT Fees | 420.22 | 288.68 | |
| Leader Training | 1.49 | 0.00 | |
| Equipment Expenditure | 401.59 | 495.93 | |
| Donations | 125.00 | 5.00 | |
| Fundraising Expenses | 0.00 | 138.13 | |
| Camp & External Activity Expenses | 6,996.48 | 10,729.12 | |
| Section Expenses (requested section funds - running costs) | Section Expenses (requested section funds - running costs) 250.91 |
386.96 | |
| Intergroup Transfer between accounts (Out) | Intergroup Transfer between accounts (Out) | 156.70 | 0.00 |
| Sub Total | 14,053.81 | 16,873.02 | |
| Total Payments | 35,455.98 | 34,685.76 | |
| Net Receipts / (Payments) for the Year 2024 - 2025 | Net Receipts / (Payments) for the Year 2024 - 2025 | 3,398.72 LS |
-280.95 |
| Balance b/fwd at 1 April 2024 | 42,567.54 | 42,848.49 | |
| Balance c/fwd at 31 March 2025 | 45,966.26 ~~——~~ |
42,567.54 ~~tttsi—i‘i‘CSCS~~ |
Page 2 of 4 2[nd] Malvern Scout Group (Charity Number 1044413)
Annual Accounts Report 2024 - 25
2[nd] MALVERN GROUP SCOUT COUNCIL
Registered Charity Number: 1044413
Statement of Accounts Year ended 31 March 2025
Assets Retained (Fixed Asset) Summary
HQ Building
Write Off over remainder of lease - 22 years from 1 April 2009
| Restricted | Unrestricted Total | Unrestricted Total | |
|---|---|---|---|
| Cost | |||
| 01-Apr-24 | 211,336.07 | 34,080.00 245,416.07 | 34,080.00 245,416.07 |
| Additions | 0.00 | 0.00 | 0.00 |
| 31 March 2025 | 211,336.07 | 34,080.00 245 | 080.00 245,416.07 |
| Depreciation | |||
| 1 April 2024 | 143,955.48 | 23,236.09 167,191.57 | 23,236.09 167,191.57 |
| Charge | 9,606.19 | 1,549.09 | 11,155.28 |
| 31 March 2025 | 153,561.67 | 24,785.18 178 | 785.18 178,346.85 |
| Written Down Value | 57,774.41 | 9,294.82 | 67,069.22 |
Page 3 of 4 2[nd] Malvern Scout Group (Charity Number 1044413)
Annual Accounts Report 2024 - 25
2[nd] MALVERN GROUP SCOUT COUNCIL
Registered Charity Number: 1044413
Statement of Accounts Year ended 31 March 2025
Statement of Assets & Liabilities As at 31 March 2025
Cash And Bank Accounts
| CAF (On Line) Gold Account 0009757 - Savings Account | 16,440.25 |
|---|---|
| CAF (On Line) Cash Account 00032605 - Day to day Account | 28,620.77 |
| Bank Current Accounts, Sections | |
| Scouts (Lloyds - On Line) 82415768 | 905.24 |
| Cash in hand, Sections and Group | |
| 45,966.26 ~~Lo~~ |
Assets Retained for the Charity's Own Use
HQ Building at Written Down Value
Represented by:
| General Fund | 45,966.26 |
|---|---|
| Designated Equipment Fund (If allocated in year) | 0.00 |
| 45,966.26 | |
| HQ Building Restricted Fund | 57,774.41 |
| HQ Building Unrestricted Fund | 9,294.82 |
| 67,069.22 | |
| 113,035.48 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 2nd June 2025 and signed on their behalf by:
Page 4 of 4 2[nd] Malvern Scout Group (Charity Number 1044413)
Annual Accounts Report 2024 - 25
nd Independent examiner's reporttothe twstees of 2 Malvern Group S¢ovt Council I report to the trustees on my examination of the accounts of the 2. Malvern Scout Group for the yearended 31" March 2025. Responsibilities and basls of report As the charity trustees of the Malvern Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the 2 Malvern Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examinatlon I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirmthat no material matters have cometo my attention in connection with the examination giving me cause to believe that in any material respect the account to not accord to those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accountsto be reached. I provide my statement without acceptance of any responsibility whatsoever and disclalm all liability to you. Any use you wish to make of the information is. therefore, entirely at your own risk. Signed-. Name.. Sarah MedcalfACA Registered with the Institute of Chartered Accountants in England and Wales Membership No.: 4401682 Address: 19Warren Close Churchdown Gloucester GL31JP Date: 28 May2025