REGISTERED CHARITY NUMBER: 1044378 Report of the Trustees and Unaudlted Flnanclal Statements for the Year Ended 31 March 2025 for Westerhope & Dlstrlct Communlty Association S&W Audit Partners Limited 17 Queens Lane Newcastle upon Tyne Tyne and Wear NEI IRN
Westerhope & Dlstrict Communlty Association Contents of the Financlal Statements for the Year Ended 31 March 2025 Page Report of the Trustees Independent Examlner's Report Statement of Financlal Actlvlties Balance Sheet Notes to the Flnanclal Statements 7 to 12 Detalled Statement of Flnanclal Actlvltles 13
Westerhope & District Community Association Report of the Trustee5 for the Year Ended 31 March 2025 The trustees present their report with the financial ststements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) {effective l January 2019). The Assoelatlon The Association manages a Community Centre within nine acres of parkland In Westerhope, Newcastle upon Tyne. The facilities include a Communlty Centre wlth a hall, meeting room, lounges, snooker room and associated servlces, a bowling pavillon wlth changlng rooms, a bowling green, and a multi games area (MUGA). The parkland includes a chlldren, play area and open grassland for public enjoyment and is now directly managed by the local authorlty. The Community Centre and parkland Is owned by the local authority and the Centre leased to the Assoclation. The current lease expired in July 2018. The Association continue5 running the Centre as a 'tenant in situ, while dlscussions with the Councll continue regarding the term5 of a new lease. The Aswclation has successfully managed these facllities slnce 1977. OBJECTIVES AND ACTIVITIES Objectives and alms The objectives of the Assoclatlon Is to offer resldents of Westerhope and adjolnlng areas a place to meet socially and enjoy a wlde range of actlvltles Including education, sport, fitne55, leisu and health servlces. Slgnificant activities Actlvltles avallable Include: A soclal club Llne, modern and sequence danclng Zumba classes Craft groups Art Group Outdoor bowls Badmlnton Snooker Football (Managed by Newcastle City Councll) Fllness classes Chlldren'5 Dance Group WI The Centre offers rooms for hlre to resldents, buslnesses and other t)odles and Is popular for chlldren and adult partles and other functlons. Publlc beneflt Membership Is available, wlthout restrictlon, to any person wlshlng to enjoy our facS1Sties. An annual membership charge of £5,00 Is made and an activlty charge of about £3.00 per 5esslon. It 15 our alm to keep charges at an affordable level so no Individual Is excluded because of flnanclal clrcumstances. Prlvate hlrers pay rental charges and actlvlty fees are set by them. Volunteers The charlty Is very Involved In the cornmunlty and relles on voluntary help. The volunteers asslst wlth the runnlng of the centre, enabling longer opening hours and lower staff costs than would otherwise be the case. ACHIEVEMENT AND PERFORMANCE Charltable actlvitles The Centre Is a popular venue for publlc consultation5 ensuring good communlcatlon wlth the general publlc on key matters affecting the area. The Assoclation has successfully maintained servlces throughout the year and have hosted many publlc events keeplng the Centre at the heart of the communlty. The Assoclatlon works closely with schools, churches and other activlty provlders. This year the charity had 220 (2024.. 230) members where their membership entitled them to acce55 the actlvltles run by the centre. Addltionally, some 580 individuals attend regular activilies led by hlrers, such as Zumba and keep fit. These numbers exclude casual use of the centre by private hirers. Centenary Year August 2025 marks the centenary of the Centre. To celebrate, the Association has undertaken significant upgradlng of facilities including refurbishing the bowling green and the lounges using a crowdfunding scheme and a postcode lottery grant. The Trustees are particularly thankful to North of Tyne Combined Authority and the P05tcode Community Trust for their generous support enabling these major upgrades to take place. Page I
Westerhope & Dlstrlct Community Association Report of the Trustees for the Year Ended 31 March 2025 FINANCIAL REVIEW Financlal position At the year end the assoclation held unrestricted reserves of £129,357 which the Trustees believe to be an appropriate amount to fund future requirements. The Association does not make grants to external bodle5 but does, from time to tlmei give small donatlons for activities whlch support the aims of the charity. FINANCIAL REVIEW Prinelpal funding sources The Associatlon 15 funded ma5nly by Its own activities but enjoys Some local authorlty grant ald for speclfic purposes. It Is expected that the Association wlll benefit next year from grants made by companles carrylng out housln9 development nearby. The Assoclation is responsible for the runnlng costs of the Centre, Including utllities, furnlshlng and decoratlon and for the purchase of any capital items for which grant aid is not available. The local authorlty Is responsible for structural repalr and malntenance. The Assoclatlon Is grateful to The Spacehlve projett whlch granted £26,265 to the Centre In July 2024 to allow Improvements to be carrled out on the bowllng green dltches. Detalls of each of these fundlng sources can be found on page5 1 l and 12. The recelpt of thls fundlng enables the charlty to meet Its charltable objectlve to advan educatlon and lelsure tlme or Inhabltants wlthin the communlty. Reserves pollcy It Is the pollcy of the charlty to malntain unrestrlcted funds at a level which covers a reasonable expendlture perlod, The charlty has Increased Its reserves pollcy to now cover at least six months expendlture. The level of unrestrlcted reserves held at the year end Is consldered sufflclent to comply with the reserve5 pollcy and to allow some future Investment on projects SLsch as energy savlng Initlatlves where grants are not available or are Insufficlent to cover the full project costs. At 31 March 2025 the charlty held free reserves of £93,510 (2024: £101,641}. STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng document The charity Is controlled by Its governlng document, a deed of trust and constltutes an unlncorporated charlty. Reerultment and appolntment of new trustees Trustees are elected from members of the Association from nomlnatlons made In advance of the AGM. The Trust Deed sets out arrangements for the reslgnatlon, election and re-electlon of members as Trustees. Oryanlsatlonal structure The board of trustees adminlster the charity, where they meet regularly. A Chlef Executlve 15 appointed by the trustees to manage day to day operatlons of the charlty. To facilltate effectlve operation, the Chief Executlve has delegated authority* Wlthin terms of delegatlon approved by the trustees, for operational matters including finance, employment and advancement of educatlon and leisure time of Inhabltants wlthln the communlty related activltles. Xnductlon and trainlng of new trustees New trustee5 undergo an Inductlon to brief them on: their legal obllgatlons under charlty law; the Charlty Comm1551on on public benefll; Inform them of the content of the trust deed; the committee and declslon making processes; the business plan. and recent financial Performan of the charity, Key management remuneration The trustees consider the board of trustees as comprfslng of the key management personnel of the charity in charge of dlrectingi controlling and operatlng the charity. All trustees give their time freely and no trustee remuneration was paid In the year. Risk management The trustees have a risk management strategy which comprises: an annual review of the principal risks and uncertainties that the charlty may face; the establishment of policies, systems and prOdureS to mitigate those risks identified in the annual review,. and the implementation of procedures designed to minlmise or manage any potential impact on the charity should those risks materialise. This work has Identified that financlal sustainability is the major financial risk for the charlty. A key element in the Page 2
Westerhope & District Community Association Report of the Trustees for the Year Ended 31 March 2025 management of financial risk is a regular review of available liquid funds to settle debts as they fall due, regular lialson with the bank, and active management of debtor and creditor balan5 to ensu sufflclent worklng capltal by the charity. Attentlon has also been focussed on non-financial risks from fire. health and safety and management. These rlsks are managed by ensurlng accreditation is up to date, having robust policies in place, and regular awarene55 training for staff in operational areas. REFERENCE AND ADMINISTRATIVE DETAILS Reglstered Charlty number 1044378 Principal address Hillhead Road Westerhope Newcastle upon Tyne NE5 INE Trustees Mr D Armstrong Chief Executlve Mr A Bell Mrs P A Bell Mr K Burn Mr R Mccall Mr D Hodgson Independent ExamSner Craig Henderson ACCA S&W Audit Partners Llmlted 17 Queens Lane Newcastle upon Tyne Tyne and Wear NEI IRN Bankers Bank of Scotland PIC 45-5 1 Grey Street Newcastle Upon Tyne Tyne and Wear NEI 6EE Approved by order of the board of trustees on and slgned on Its behalf by.. r D Armstrong - Trustee Page 3
Independent Examiner's Report to the Trustees of Westerhope & District Community Association Independent examiner's report to the trustees of Westerhope & District Community Association I report to the charity trustees on my examination of the accounts of Westerhope & District Community Associatlon (the Trust) for the year ended 31 March 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordan wlth the requirements of the Charities Art 2011 ('the ACV). report in respect of my examlnatlon of the Trust's accounts carried out under Section 145 of the Act and In carrylng out my examlnation I have followed all appllcable Directions given by the Charity Commlsslon under Sectlon 145{5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirni that no materlal matters have come to my attention In connectlon wlth the examlnation givlng me cause to believe that in any material respect: accountlng records were not kept In sPeCt of the Trust as required by Sectlon 130 of the Act,. or the accounts do not accord with those records- or the accounts do not comply with the appllcable requirements concernlng the form and content of accounts set out In the Charities (Accounts and Reports) Regulation5 2008 other than any requirement that the accounts glve a true and falr vlew whlch 15 not a matter consldered as part of an Independent examlnatlon. I have no concerns and have come across no other matters In connection with the examlnatlon to whlch attentlon should be drawn In thls report In order to enable a proper understandlng of the accounts to be reached. Cralg Henderson ACCA S&W Audlt Partners Llmlted 17 Queens Lane Newcastle upon Tyne Tyne and Wear NEI IRN Date: Page 4
Westerhope & District Community Associatlon Statement of Financial Activities for the Year Ended 31 March 2025 2025 Total funds 2024 Total funds Unrestritted funds Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 6,993 26,265 33,258 6,839 Charitable actlvltles To advance education and lelsure time of Inhabltants within the community 64,201 200 64.401 83,934 Investment income 508 508 306 Total EXPENDITURE ON Charltable actlvities To advance education and lelsure tlme of Inhabitants wlthin the communlty 200 NET INCOME/(EXPENDITURE} Transfers between funds {5, 132) 26,265 26 265) 21,133 23,830 14 Net movement In funds 21,133 21,133 23,830 RECONCILIATION OF FUNDS Total funds brought forward 108,224 108,224 84,394 TOTAL FUNDS CARRIED FORWARD 129 357 129 357 108 224 The notes form part of these financial statements Page 5
Westerhope & District Community Association Balance Sheet 31 March 2025 2025 Total funds 2024 Total funds Unrestricted funds Restricted funds Notes FIXED ASSETS Tangible assets li 35.847 35,847 6,583 CURRENT ASSETS Debtors Cash at bank and in hand 12 13,065 13,065 11,507 107 341 109,327 109,327 118,848 CREDITORS Amounts falling due wlthln one year 13 (15,817) (15,817) (17,207) NET CURRENT ASSETS 101 641 TOTAL ASSETS LESS CURRENT LIABILITIES 129,357 129,357 108,224 NET ASSETS 129 357 129 357 108 224 FUNDS Unrestrlcted funds 14 129 357 108 224 TOTAL FUNDS 129 357 108 224 ThebL flnanclal statements. were approved by the Board of Trustee5 and authorlsed for Issue on .....<.u....).#%... and were slgned on its behalf by: r D Armstrong Tr MrA stee The notes fomi part of these financial statements Page 6
Westerhope & District Communlty Assoclation Notes to the Flnanclal Statements for the Year Ended 31 March 2025 STATUTORY INFORMATION Westerhope and Dlstrlct Community Association is an unincorporated charity, gIStered In England and Wales. The charity's reglstered number and principal address can be found in the Report of the Trustees. ACCOUNTING POLICIES Basis of preparlng the financial statements The financial statements of the charity, which 15 a public benefit entily under FRS 102, have been prepared in accordance with the Charities 50RP {FRS 102) 'Accounting and Reportlng by Charities.. Statement of Recommended Practice applicable to charities preparlng thelr accounts in accordance with the Financial Reporting Standard applicable In the UK and Republic of Ireland IFRS 102> leffectlve l January 20191,, Financial Reporting Standard 102 The Flnancial Reporting Standard applicable in the UK and Republic of Ireland, and the Charltles Act 2011. The financial statemer)ts have been prepared under the hlstorical cost convention. The flnanclal statements are presented In Sterllng £ and rounded to the nearest £. Golng concern The trustees have prepared the financlal statements on the golng concern basés and contlnue to monltor the Impact of Increaslng energy costs The trustees have already installed energy efficient equlpment and wlll contlnue to Install further equlpment to help with thI5.The trustees are not aware of any other uncertainties about the charlty's ablllty to contlnue as a going concern. Income All income Is recognlsed once the charlty has entltlement to the Income, there 15 5ufflclent cert3lnty or recelpt and so It 15 probable that the Income wlll be recelved, and the amount of Income recelvable can be measured reliably. Income from grants, Includlng capltal grants, Is Included wlthln Income when communlcatlon has been received In wrltlng of both the amount and the period to whlch they relate. In the event that the grant was received In advance of the period to which It relates, the grant is therefore deferred and Included In wlthln credltors. When the grants are lor a partlcular restrlcted purpose, thls Income Is Included In Incomlng resources of restrlcted funds when recelvable. Income from subscrlptlon Income Is Included when the membershlps are renewed. Interest on funds held on deposlt Is Included when recelvable and the amount can be measured rellably by the charlty,. thls Is normally upon notification of the Interest paid or payable by the bank. Expenditure and Irrecoverable vat Expenditure is recognlsed once there is a legal or constructlve obllgatlon to make a payment to a thlrd partyi It is probable that settlement wlll be required and the amount of the obllgallon can be measured reliably. Expendlture Is classified under the following actlvlty headlngs: Expenditure on charltable activltles Includes the costs of runnlng the community centre to enable the advancement of education and leisure tlme of Inhabltants wlthin the communlty to further the purposes of the charity and their assoclated support costs. Irrecoverable VAT Is charged as a cost agalnst the actlvlty for whlch the expendlture was Incurred. Allocatlon of support and governance costs Support Costs have been differentiated between governan and other support costs. Governance costs comprise all c05t5 Involvlng the publlc accountablllly of the charity and its compliance with regulatlon and good practice. These costs Include costs related to independent examlnatlon and legal fees. Governance costs and 5UPPOrt costs relatlng to charltable activities have all been allocated on a dlrect cost basis. Tangible fixed assets Depreclation Is provided at the following annual rates In order to write off each asset over Its estimated useful Fixtures and fittings 20% on cost Tangible fixed a55ets are stated at cost le55 depreciation and impalmient losses. Taxatlon The charity Is exempt from tax on Its charitable activities. Fund accounting Unrestricted funds can be used ir) accordance with the charitable objertives at the discretion of the trustees. Page 7 continued...
Westerhope & Distrlct Community Assoclatlon Notes to the Financial Statements - continued for the Year Ended 31 March 2025 ACCOUNTING POLICIES- continued Fund accountlng Restricted funds can only be used for particular restricted purpose5 Wlthin the objects of the charlty. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanatlon of the nature and purpose of each fund 15 included In the note5 to the financial statements. Penslon costs and other post-retirement beneflts The charlty operates a defined contribution pension scheme. Contributions payable to the charlty's penslon scheme are charged to the Statement of Financial Activities in the period to which they relate. Flnanclal Instruments The charity only has financlal assets and Ilabllltles of a kind that quallfy as baslc flnanclal Instruments. Baslc financlal instruments are Inltlally recogn15ed at transattlon value and subsequently measured at thelr settlement value. Impalrment of assets At each reporting date fixecl a55et5 are revlewed to determine whether there Is any Indication that those assets have suffered an Impalrment 1055. If there Is an Indication of possible Impalrment. the recoverable amount of any affected asset is estlmated and compared with Its carrylng amount. If estimated recoverable amount Is lower, the carrying amount Is reduced to its estlmated recoverable amount, and an impalrment loss Is recognlsed Immedlately In the statement of financlal activities. DONATIONS AND LEGACIES 2025 2024 Donatlon5 Relmbursement of overheads Subscrlptions 26,265 6,000 993 6,000 839 INVESTMENT INCOME 2025 2024 Deposlt account Interest 508 306 INCOME FROM CHARITABLE ACTIVITIES 2025 2024 ActivSty To advance education and leisure tlme of InhabStant5 Wlthin the community To advance educatlon and leisure tlme of Inhabltants within the communlty Assoclatlon's Income 64,201 58,536 Grants-others 200 Page 8 continued...
Westerhope & District Community Assoclatlon Notes to the Financlal Statements - continued for the Year Ended 31 March 2025 CHARITABLE ACTIVITXES COSTS Support costs (see note 7) Direct Costs Totals To advance education and lelsure time of Inhabitants within the community SUPPORT COSTS Governance C05t5 To advance educatlon and lelsure tlme of Inhabitants within the community Included In governan costs is Independent Examlner's remuneratlon of £1,813 (2024 - £1,400). Support costs, Included In the above, are as follows: 2025 To advance education and lelsure tlme or Inhabltants within the communlty 2024 Total actlvltles Accountancy and legal fees TRUSTEES, REMUNERATION AND BENEFITS There We no trustees, remuneratlon or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. Trustees, expenses There We no trustees. expenses pald for the year ended 31 March 2025 nor for the year ended 31 March 2024, STAFF COSTS 2025 2024 Wages and salarie5 Social security COStS Other pen51on costs 15,300 893 272 13,279 576 211 The average monthly number of employee5 during the year was as follow5: 2025 2024 Admlnlstratlon No employees received emoluments In excess of £60,000. Page 9 continued...
Westerhope & Dlstrict Community Association Notes to the Financial Statements - contlnued for the Year Ended 31 March 2025 io. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds Restricted funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 6,839 6,839 Charitable activities To advance education and lelsure time of Inhabitants within the community 83,934 83,934 Investment income 306 306 Total EXPENDITURE ON Charitable actlvltles To advance educatlon and leisure tlme of Inhabitants wlthln the community NET INCOME 23,830 23,830 RECONCILZATION OF FUNDS Total funds brought forward 84,394 84,394 TOTAL FUNDS CARRIED FORWARD 108 224 108 224 ii. TANGIBLE FIXED ASSETS Flxtures and flttings COST At l Aprll 2024 Addltions Dlsposals 21,818 34,323 At 31 March 2025 DEPRECIATION At l April 2024 Charge for year Eliminated on dlsposal 15,235 5,059 At 31 March 2025 NET BOOK VALUE At 31 March 2025 At 31 March 2024 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade debtors VAT account Prepayments 7.915 4,224 926 7,560 3,131 816 Page 10 continued...
Westerhope & District Communlty Association Notes to the Financial Statements- contlnued for the Year Ended 31 March 2025 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Taxatlon and soclal security other creditors 134 401 14. MOVEMENT IN FUNDS Net movement In funds Transfers between funds At 31.3.25 At 1.4.24 Unrestricted funds General fund Designated Fund The Postcode Communlty Trust 47,608 40.616 (640) 508 37,861 84,829 41,124 11 596) 108,224 (5,132) 26,265 129,357 Restrlcted fund$ Spacehlve 26,265 (26,265) TOTAL FUNDS 108 224 129 357 Net movement In funds, Included In the above a as follows: Incomlng resour$ Resources expended Movement In funds Unrestricted funds General fund Deslgnated Fund The Postcode Communlty Trust 71,194 508 (71,834) (6401 508 71,702 (76,834) {5, 132) Restrlcted funds WERC Spacehlve 200 (200} TOTAL FUNDS 77 0341 Comparatlves for movement In funds Net movement In funds At 31.3.24 At 1.4.23 Unrestrlcted funds General fund Designated Fund The Postcode Communlty Trust 44,083 40,311 3,525 305 47,608 40,616 108 224 TOTAL FUNDS 108 224 Page 11 continued...
Westerhope & District Community Association Notes to the Financial Statements - continued for the Year Ended 31 March 2025 14. MOVEMENT IN FUNDS - continued Comparative net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement In funds Unrestricted funds General fund Designated Fund The Postcode Communlty Trust 70,774 305 (67,249) 3,525 305 67 249) TOTAL FUNDS 67 249) The unrestrlcted fund represents the free funds of the charity, whlch are not deslgnated for partlcular purposes. The charlty has fund5 Invested In a National Savlngs and Investment account and thls Is shown as an unrestrlcted de51gnated fund wlthln the accounts. The major restrlcted funds as detailed above relate to the followlng actlvltles carrled out by the charlty'.- -WE These funds are used to purchase plants for flower beds In the nelghbourhth)d. Thls was a crowd fundlng project for Improvements to the bowling green whlch was undertaken durlng the year. 15. RELATED PARTY DISCLOSURES There were no related party transactlons for the year ended 31 March 202S. Page 12
Westerhope & District Community Association Detailed Statement of FlnancFal Actlvities for the Year Ended 31 March 2025 2025 2024 INCOME AND ENDOWMENTS Donations and legacles Donations Relmbursement of overheads Subscriptions 26,265 6,000 993 6,000 839 33,258 6,839 Investment income Deposlt account interest 508 306 Charitable activltles Association's Income Grants-others 64,201 200 58,536 Total Incomlng resources 98,167 91,079 EXPENDITURE Charltable actlvltles Wages Soclal securlty Pensions Water rates Insurance Llght and heat Telephone and Internet Postage and statlonery Sundrles Repairs and renewals Purchase OF equipment Treatment to bowllng green WERC Llcences Legal and professlonal fees Webslte costs Cleanlng Donatlons Pledges to Spacehlve Rent of equlpment Flxtures and flttlngs 15,300 893 272 1,953 246 18,049 1,262 142 74 8,371 13,279 576 211 2,101 335 24,272 1,220 291 72 3,534 2,660 2,738 200 857 1,180 580 9,785 1,278 9,300 420 491 1,151 451 9,204 814 371 75,221 65,849 Support costs Governance costs Accountancy and legal fees Total resources expended Net Income This page does not form part of the statutory financial Statements Page 13