REGISTERED CHARITY NUMBER: 1044378 Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2024 for Westerhope & Dlstrlct Community Association Haines Watts Newcastle Limited Chartered Accountants 17 Queens Lane Newcastle upon Tyne Tyne and Wear NEI IRN
Westerhope & District Community Association Contents of the Flnanclal Statements for the Year Ended 31 March 2024 Page Report of the Trustees Independent Examlner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 7 to 12 Detailed Statement of Financial Activities 13
Westertiope & District Community Associatlon Report of the Trustees for the Year Ended 31 March 2024 The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reportlng by Charities.. Statement of Recommended Practice applicable to charitles preparing their accounts in accordance with the Financial Reportlng Standard applicable in the UK and Republlc of Ireland (FRS 102) {effective l January 2019). The Association The Association manages a Community Centre within nine acres of parkland in Westerhope, Newcastle upon Tyne. The facilities include a Community Centre with a hall, meeting room, lounges, snooker room and associated services, a bowling pavilion with changing rooms for footballers, a bowling green, football pitches and a multi games area (MUGA). The parkland includes a children, play area and open grassland for public enjoyment and is now direttly managed by the local authority. The Community Centre and parkland is owned by the local authority and the Centre leased to the Association. The current lease expired in July 2018. The A55ociation continues running the Centre as a 'tenant in situ, while discussions Wlth the Council continue regardlng the terms of a new lease. The Association has successfully managed these facilities since 1977. OBJECTIVES AND ACTIVITIES Objectives and aims The objectives of the Association is to offer residents of Westerhope and adjoining areas a place to meet socially and enjoy a wide range of activities including education, sport, fitness, leisure and health services. Significant activities Activities available include.. A social club Line, modern and sequence dancing Zumba classes Craft groups Art Group Outdoor bowls Badminton Snooker Football (Managed by Newcastle City Council) Fitness classes Children's Dance Group The Centre hosts WI and a whippet racing club. The Centre offer5 rooms for hire to residents. busine55e5 and other bodles and is popular for children and adult parties and other function5. Publlc benefjt Membership is available, without restriction, to any person wishing to enjoy our facilities. An annual membership charge of £5.00 is made and an activity charge of about £3.00 per session. It is our aim to keep charges at an affordable level so no individual is excluded because of financial circumstances. Private hirers pay rental charges and activity fees are set by them. Volunteers The charity Is very involved in the community and relies on voluntary help. The volunteers asslst with the running of the centre. enabling longer opening hours and lower staff costs than would otherwise be the case. ACHIEVEMENT AND PERFORMANCE Charitable activities The Centre is a popular venue for public consultations ensurlng good cornmunication with the general publlc on key matters affecting the area. The Associatlon has successfully maintained serViS throughout the year and have hosted many public events keeping the Centre at the heart of the community. The Association work5 closely with schools, churches and other activity providers. This year the charity had 230 (2023.. 209) members where their membership entitled them to access the attivSties run by the centre. Additionally. some 580 indlviduals attend regular activities led by hirer5, such as Zumba and keep fit. These numbers exclude casual use of the centre by private hirers. Pa9e I
Westerhope & District Community Association Report of the Trustees for the Year Ended 31 March 2024 FINANCIAL REVIEW Financial position At the year end the association held unrestricted reserves of £108,224 which the Trustees believe to be an appropriate amount to fund future requirements. The Association does not make grants to external bodies but does, from time to time, give small donation5 for activities which support the aims of the charity. Principal funding sources The Association is funded mainly by its own activities but enjoys some local authority grant aid for specific purposes. It Is expected that the Assoclation will benefit next year from grants made by companies carrying out houslng development nearby. Additionally, the Centre has been rLtnning a Crowdfunding project, the receipts from which will be used for refurbishing our bowling green during 2024. The Association is responsible for the running costs of the Centre, including utilities, furnishing and decoration and for the purchase of any capital items for which grant aid is not available. The local authority Is responsible for structural repair and maintenance. The Association 15 grateful to The Postcode Community Trust who granted an unrestricted £20,000 to the Centre in March 2024. Details of each of these funding sources can be found on pages 11 and 12. The receipt of this funding enable5 the charity to meet its charitsble objective to advan education and lelsure time of inhabitants within the community. Reserves pollcy It is the policy of the charity to maintain unrestricted funds at a level which covers a reasonable expenditure period. The charity has increased its reserves policy to now cover at least six months expenditure. The level of unrestricted reserves held at the year end is considered sufficient to comply with the reserves policy and to allow some future investment on projerts such as energy Saving initiatives where grants are not available or are insufficient to cover the full project costs. At 31 March 2024 the charity held free reserves of £101,641 (2023: £78,517). STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by it5 governing docurnent, a deed of trust and constitute5 an unincorporated charity. Recruitment and appolntment of new trustees Trustees are elected from members of the AsSOCl3tion from nominations made in advance of the AGM. The Trust Deed sets out arrangements for the resignation, election and re-election of members as Trustees. Oryanisatlonal structure The board of trustee5 administer the charityi where they meet regularly. A Chief Executive is appolnted by the trustees to manage day to day operations of the charity. To facilitate effective operation, the Chief Executive has delegated authorlty, within terms of delegation approved by the trustees, for operational matters including flnance, employment and advancement of education and leisure tirne of inhabitants within the community related activities. Induction and training of new trustees New trustee5 undergo an induction to brief them on.. their legal obligations under charity law,. the Charity Commission on public benefit,. Inform them of the content of the trust deed. the committee and decision making processes. the business plan; and recent rinancial performance of the charlty. Key management remuneration The trustees consider the board of trustees as comprising of the key management personnel of the charity in charge of directing* controlling and operating the charity. All trustees give their time freely and no trustee remuneration wa5 paid in the year. Page 2
Westerhope & District Community Associatlon Report of the Trustees for the Year Ended 31 March 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Risk management The trustees have a risk management strategy which comprises.. an annual review of the principal risks and uncertainties that the charity may face- the establishment of policies, systems and procedures to mitigate those risks identified in the annual review; and the implementatlon of procedures designed to minimise or manage any potential impact on the charity should those risks materialise. This work has identified that financial sustainability is the major financial risk for the charity. A key element in the management of financial risk Is a regular review of available liquid funds to settle debts as they fall due, regular Ilaison with the bank, and active management of debtor and creditor balances to ensure sufficient working capital by the charity. Attention has also been focu55ed on non-financial risks from fire, health and safety and management. These risks are managed by ensuring accreditation is UP to date, having robust policies in place, and regular awareness training for staff in operational areas. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1044378 Prlncipal address Hillhead Road We5terhope Newcastle upon Tyne NE5 INE Trustees Mr W J Taylor Life President (deceased 5.2.24) Mr D Armstrong Chief Executive Mr A Bell Mrs P A Bell Mr K Burn Mr R Mccall Mr D Hodgson Independent Examiner Craig Henderson ACCA Haines Watts Newcastle Limlted Chartered Accountants 17 Queens Lane Newcastle upon Tyne Tyne and Wear NEI IRN Bankers Bank of Scotland PIC 45-51 Grey Street Newcastle Upon Tyne Tyne and Wear NEI 6EE Approved by order of the board of trustees on and sl9ned on Its behalf by.. r D Armstrong Trustee Page 3
Independent Examiner's Report to the Trustees of Westerhope & Dlstrict Community Association Independent examiner's report to the trustees of Westerhope & District Community Association I report to the charity trustees on my examination of the accounts of Westerhope & District Community Association (the Trust) for the year ended 31 March 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparatlon of the accounts in accordance with the requirements of the Charitles Act 2011 ('the Act,). I report in re5pett of my examination of the Trust's accounts carried out under Settion 145 of the Act and in carrylng out my examinatlon I have followed all applicable D1ctIonS given by the Charity Commission under Sectlon 145(5){b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention In connectlon with the examination giving me cause to believe that in any material respect- accounting records were not kept in respert of the Trust as required by Section 130 of the Act; or the accounts do not accord with those records,. or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examlnation. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Craig Henderson ACCA Haines Watts Newcastle Limited Chartered Accountant5 17 Queen5 Lane Newcastle upon Tyne Tyne and Wear NEI IRN Date.. Page 4
Westerhope & Distrlct Community Associatlon Statement of Flnancial Activities for the Year Ended 31 March 2024 2024 Total funds 2023 Total funds Unrestricted funds Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 6,839 6,839 7,013 Charitable actlvities To advance education and leisure time of Inhabitants wlthln the community 83,934 83,934 56,501 Investment income 306 306 189 Total EXPENDITURE ON Charitable activities To advan education and leisure time of inhabitants within the community NET INCOME 23.830 23.830 11,039 RECONCILIATION OF FUNDS Total funds brought forward 84,394 84.394 73,355 TOTAL FUNDS CARRIED FORWARD 108 224 108 224 The notes form part of these financial Statements Page 5
Westerhope & Distrlct Community Assoclatlon Balance Sheet 31 March 2024 2024 Total funds 2023 Total funds Unrestricted funds Restrlcted funds Notes FIXED ASSETS Tangible assets io 6.583 6,583 5,877 CURRENT ASSETS Debtors Cash at bank and in hand li 11,507 107 341 11,507 107 341 9,295 118,848 118,848 89,934 CREDITORS Amounts falling due wlthln one year 12 (17,207) (17,207) {11,417) NET CURRENT ASSETS 101 641 101 641 TOTAL ASSETS LESS CURRENT LIABILITIES 108,224 108,224 84,394 NET ASSETS 108 224 108 224 FUNDS Unrestricted funds 13 108 224 TOTAL FUNDS 108 224 The financial Statements were approved by the Board of Trustees and authorised for issue on and were signed on its behalf by: ..7.1.1.i..J L2.4........... D Armstrong Trustee Mr rustee The notes form part of these financial statements Page 6
Westerhope & District Community Association Notes to the Financial Statements for the Year Ended 31 March 2024 srATUTORY INFORMATION Westerhope and District Community Association is an unincorporated charity, registered In England and Wales. The charity's registered number and princlpal addre55 can be found in the Report of the Trustees. ACCOUNTING POLICIES Basls of preparing the financlal statements The financial statements of the charity, which is a public benefit entlty under FRS 102. have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reportlng Standard applicable in the UK and Republic of Ireland {FRS 102) (effective l January 20191,, Financial Reporting Standard 102 'The Financial Reporting standard applicable in the UK and Republlc of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical c05t conventlon. The financial statements are presented in Sterling £ and rounded to the nearest £. Going concern The trustee5 have prepared the financial Statements on the going concern basis and continue to monitor the impact of increasing energy costs The trustees have already installed energy efficient equipment and will continue to install further equipment to help with this.The trustees are not aware of any other uncertaintie5 about the charity's ability to continue as a golng concern. Income All income is recognised once the charity has entitlement to the income, there is sufficient certainty or receipt and so It is probable that the income will be received, and the amount of income receivable can be measured rellably. Income from grants, including capital grants, is included within income when communication has been received in writing of both the amount and the period to which they relate. In the event that the grant was received in advance of the period to which it relates, the grant is therefore deferred and included in within creditors. When the grants are for a particular restricted purpose, thi5 income is included in incoming resources of restricted funds when re1Vable. Income from subscriptlon income is included when the memberships are renewed. Interest on funds held on deposit is Included when receivable and the amount can be measured rellably by the charityl this is normally upon notification of the Interest paid or payable by the bank. Expenditure and irrecoverable vat Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it Is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditu is classified under the following attlvity headings: Expenditure on charitable activities includes the costs of running the community centre to enable the advancement of education and leisure time of Inhabitants within the community to further the purpose5 of the charity and their associated support Costs. Irrecoverable VAT Is charged as a c05t against the artivity for which the expendlture was incurred. Allocation of support and governance costs Support costs have been differentiated between governance and other support costs. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to independent examination and legal fees. Governan costs and support costs relating to charltable activities have all been allocated on a dI¢t cost ba51S. Tanglble fixed assets Depreclation is provided at the followlng annual rates in order to wrlte off each asset over its estimated useful life. Fixtures and fittings 200/0 on cost Tanglble fixed assets are stated at cost less depreciation and impalrment losses. Taxation The charity is exempt from tax on its charitable activities. Fund accountlng Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustee5. Page 7 continued...
Westerhope & Dlstrict Community Association Notes to the Financial Statements - continued for the Year Ended 31 March 2024 ACCOUNTING POLICIES- continued Fund accountlng Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial ststements. Penslon costs and other post-retirement benefits The charity operates a defined contribution pension scheme. Contributlons payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Flnanclal instruments The charity only has financial assets and Ilabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transattion value and subsequently measured at their settlement value. Imparrment of assets At each reporting date fixed assets are reviewed to determine whether there is any indication that those assets have suffered an impairment loss. If there is an indication of possible impairment, the recoverable amount of any affected a55et is estimated and compared with its carrying amount. If estimated recoverable amount is lower, the carrying amount is reduced to its estimated recoverable amount, and an impairment loss is recognised immediately in the Statement of financial activities. INVESTMENT INCOME 2024 2023 Dep051t account interest 306 189 INCOME FROM CHARITABLE AcfivITIES 2024 2023 Artivity To advance education and leisure time of inhabitants within the community To advance education and leisure time of inhabitants within the community Association's income 58,536 51,885 Grants-others Grants received, Included in the above. are as follows: 2024 2023 Newcastle City Council 400 CHARITABLE ACTIVITIES COSTS Support costs (see note 61 Dirett Costs Totsls To advance education and leisure time of inhabitants within the community Page 8 ontinued...
Westerhope & District Community Association Notes to the Financial Statements - continued for the Year Ended 31 March 2024 SUPPORT COSTS Governance costs To advance education and leisure time of inhabitants withln the community Included in governan costs Is Independent Examiner's remuneratlon of £1,400 {2023 - £1,300). Support costs, Included in the above, are as follows.. 2024 To advance education and leisure time of inhabitants within the community 2023 Total activities Accountancy and legal fees TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. Trustees. expenses There were no trustees, expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. STAFF COSTS 2024 2023 Wages and salarie5 Social security costs Other pension costs 13,279 576 211 11,521 351 158 The average monthly number of employees during the year was a5 follows: 2024 2023 Admlnlstration No employees received emoluments in excess of £60,000. Page 9 continued...
Westerhope & District Community Associatlon Notes to the Financial Statements - continued for the Year Ended 31 March 2024 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestritted funds Restritted fund5 Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 7,013 7,013 Charitable activities To advance education and leisure time of inhabitants within the community 55,801 700 56,501 Investment income 189 189 Total 700 EXPENDITURE ON Charitable activities To advance education and leisure time of inhabitants within the community 825 NET INCOME/(EXPENDITURE) 11,164 (125) 11,039 RECONCILIATION OF FUNDS Total funds brought forward 73,230 125 73,355 TOTAL FUNDS CARRIED FORWARD io. TANGIBLE FIXED ASSETS Fixtures and rittings COST At l April 2023 Additions 19,034 At 31 March 2024 DEPRECIATION At l April 2023 Charye for year 13,157 At 31 March 2024 NET BOOK VALUE At 31 March 2024 At 31 March 2023 Page 10 continued...
Westerhope & District Community Association Notes to the Financial Statements - continued for the Year Ended 31 March 2024 ii. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade debtors VAT account Prepayments 7,560 3,131 816 7,693 483 12. CREDrroRS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Taxation and social security Other creditors 401 55 13. MOVEMENT IN FUNDS Net rnovement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund Designated Fund The Postcode Community Trust 44,083 40.311 3,525 305 47,608 40,616 108 224 TOTAL FUNDS 108 224 Net movement in funds, included in the above are as follow5: Incoming resource5 Resources expended Movement in funds Unrestricted funds General fund Designated Fund The P05tcode Community Trust 70,774 305 (67,249) 3,525 305 67 249) TOTAL FUNDS 67 249) Comparatives for movement in funds Net movement in funds Trallsfers between fund5 At 31.3.23 At 1.4.22 Unrestrlcted funds General fund Designated Fund 53,108 10.975 189 (20,000) 44,083 73,230 11,164 84,394 Restrlcted funds WERC 125 (125) TOTAL FUNDS Page 11 continued...
Westerhope & Dlstrict Community Association Notes to the Financial Statements - contlnued for the Year Ended 31 March 2024 13. MOVEMENT IN FUNDS - continued Comparative net movement In funds, included in the above are as follows- Incoming resource5 Resources expended Movement in funds Unrestrlcted funds General fund Designated Fund 62,814 189 {51,839) 10,975 189 63,003 Restricted funds WERC {51,839) 11,164 700 (825) (1251 TOTAL FUNDS 52 664) The unrestricted fund repsents the free funds of the charity, which a not designated for partlcular purposes. The charity has funds invested in a National Savings and Investment account and this is shown as an unrestricted designated fund within the accounts. The major restricted funds as detailed above relate to the following attivities carrled out by the charity:_ Newca le Ci Councll - WERC These funds are used to purchase plants for flower beds in the neighbourhood. 14. RELATED PARTY DISCLOSURES There were no related party transartions for the year ended 31 March 2024. Page 12
Westerhope & District Community Association Detailed Statement of Financial Activities for the Year Ended 31 March 2024 2024 2023 INCOME AND ENDOWMENTS Donations and legacies Reimbursement of overheads Subscriptions 6,000 839 6,000 6,839 7,013 Investment Income Deposit account interest 306 189 Charitable activities Association's income Grants-others 58,536 51,885 Total incoming resources 91.079 63,703 EXPENDITURE Charitable activities Wages Social security Pensions Water rates Insurance Light and heat Telephone and internet Postage and stationery Sundries Repairs and renewals Purchase of equipment Treatment to bowling green WERC cences Legal and professional fees Web51te c05tS Cleaning Donations Rent of equlpment Fixtures and fittings Loss on sale of tangible fixed assets 13,279 576 211 2,101 335 24,272 1,220 291 72 3,534 2,660 2,738 11,521 351 158 2.595 528 20,239 1,009 167 271 3,103 4.216 825 599 994 494 1,454 398 69 2,181 192 491 1,151 451 9,204 814 371 2,078 65.849 51,364 Support Costs Governance costs Accountancy and legal fees Total resources expended Net income This page does not form part of the statutory flnancial statements Page 13