2020-07-31-accounts - Oxenhope Under Fives

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 08 2019 To 31 07 2020

Section A Reference and administration details

Charity name OXENHOPE UNDER FIVES Other names charity is known by OXENHOPE PRE-SCHOOL Registered charity number (if any) 1044244 Charity's principal address PO BOX 433

OXENHOPE COMMUNITY CENTRE CROSS LANE, OXENHOPE, KEIGHLEY Postcode BD22 9LH

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body)
Trustee name Office (if any)
year entitled to appoint trustee (if any)
1 Laura Cockroft Chairperson
2 Tony Neary Treasurer
3 Charlotte Gill Secretary
4 Tamsin Foxon
5 Laura Duckworth
6 Hilary Ellis
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10
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12
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14
15
16
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20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Clare Wild – Oxenhope Under Fives Manager

Section B Structure, governance and management

Description of the charity’s trusts

Pre-School Learning Alliance Model Pre-School Constitution Type of governing document (eg. trust deed, constitution) Charitable Association How the charity is constituted (eg. trust, association, company)

Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting (AGM) usually held in October or November time. (eg. appointed by, elected by)

In the event of a death or resignation of an elected trustee, the vacancy shall be filled until the next AGM by a member appointed by the committee. If additional expertise or trustees are required they may be appointed between AGM’s.

Parents wishing to join the committee between AGM’s may approach current members and offer their services.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

March 2012

TAR

The objective of Oxenhope Pre-School is to provide a pre-school setting to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of children through community groups and by: Summary of the objects of (a) offering appropriate play facilities, together with the opportunity for the charity set out in its parents to take responsibility for and to become involved in the activities governing document of such groups. (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area.

Oxenhope Pre-School is a long standing and well-respected community group within the village of Oxenhope, Keighley, which we believe has enhanced the quality of life and education of children and their parents. We do this through encouraging and supporting a broad array of learning and development to help prepare children for their transition to primary school.

In managing the pre-school, the trustees consider the Charity Commission guidance on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Oxenhope Pre-School provides the local community with affordable fees for childcare in a central village location.

Our pre-school is welcoming and an inclusive environment who welcomes all children and their families. We value children’s individual needs and work hard to meet these.

During 2019 – 2020 we employed five part time staff who were all from the local area.

Additional details of objectives and activities (Optional information)

March 2012

TAR

We had no volunteers during the 2019 – 2020 year.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Autumn – Summary of the main We held a stay and play in October 2019 where our children and their achievements of the charity families could attend to learn all about the benefits of messy play. The during the year children enjoyed lots of physical play activities such as using real tools and extensive trips to the local areas such as the park, Rose Garden and nature areas. Our AGM took place on 12[th] November, 2019 at 8pm.

Spring –

We closed pre-school on 23[rd] March 2020 due to COVID-19. Due to national restrictions, we remained closed as none of our families needed us to provide childcare. We provided weekly fun sessions outdoors for our families where children took part in treasure hunts, sports days etc. We encouraged children to learn at home and shared information with parents about how they can support this on social media. We kept in touch will all families over the phone for safeguarding and welfare reasons.

Summer –

Closed due to COVID. Information as above. The trustees of the charity met, restrictions permitting, outdoors whilst adhering to social distancing guidelines to discuss plans moving forward. It was decided that the setting would remain closed till September 2020.

Main Fundraising Events –

Christmas Fair held on Saturday 30[th] November, 2019 – raised £1007.00

Grants –

Other –

We raised £64.00 for Crackerjacks Children’s Trust by holding a sponsored pyjama week.

We raised £57.96 for Macmillan Cancer Support in September 2019. We raised £18 for Children in Need. Donations made by various people & businesses –

Parents and carers kindly donated prizes for our Christmas Fair tombolas and raffles. Businesses who made donations included MW Tree Services, Bradford City FC, Waggon & Horses Inn, Keighley Worth Valley Railway, Soul Tree Yoga, Turtle Tots, The Dog & Gun Public House ,Cobbles & Clay, Baby College, Robertshaw’s Farm Shop, Pennine Plus, Caterpillar Catering. Food was donated from the Co-op Oxenhope and Morrisons.

Section E Financial review

March 2012

TAR

Brief statement of the charity’s policy on reserves

The pre-school aims to hold sufficient reserves to maintain effective ongoing operation and a surplus to cater for any unexpected events.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

Subscription fees and the NEF are the principal sources of funding for the pre-school.

Oxenhope Pre-School’s main source of income during 2019/2020 were as follows:

NEF Funding – Fees from parents –

During 2019/2020 our main expenditures were as follows:

investment policy and Wages –
objectives including any Rent – ethical investment policy Equipment -
adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Tony Neary Full name(s) Laura Cockroft Position (eg Secretary, Chair, Chairperson Treasurer etc) Date

March 2012

TAR

CHARITY COMMISSION FOR ElAND AND WAIES Independent examinerfs report on the accounts Section A Independent Examiner's Report members of eÉ On accounts for the year ended Charlty no (if any) Set out on pages I report to the tnjstees on my examination of the accounts of the above charity (Ihe TNsn year led Responslbllltles and basls of report As the charity's trustees, you are responsible for the preparation of th8 accounts in accordan with the requirements of the Charities Act 2011 (tthe Act'i. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Art and in carying out my examination, I have followed all the applicable Dire¢tions given by the Charity Commission under section 145(5)Ib) of the Acl. Independent examiners statement qua ie mem Icable. I have completed my examlnalion. I confimi that no material matters have come to my attention in connection with the examination (tittB# I.) which gives me cAuse to believe th in. any material respect." the accounting records were not kept in accordance with Section 130 of the Charities Act., or the accounts did not accord with the accountlng records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set oul in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper undérstanding o the accounts lo be reached. . Please delete the wonY8 in the bCkel8 rfthey do not apply. Date: er name of Slgned: 2eJZ Name: MhrtK - Relevant professional quallflcatlon(s) or l)ody IER Oct 2018

(If any): Addrèss.. Section B Disclosuro Only complete rf the examiner needs to highlight material rnatters of conGern (seè CC32. Independent examination of charity accounts.. directions and guidance for examiners). Give here brfef detalls of any Items that the examinerwishes to dlsclose. IER Oct 2018

Oxenhope PreschooJ- 1044244 Recelpts and Payments A¢¢ount Year Ending 31 July 2020 Openln8 Balan¢¢s £33.283.51 £3,3.87 £41.549.24 £280.68 £78.414.30 Atcount Current Savings Reserve Cèsh in Hand Closlng Balances Dlfferentes £45,955.07 £12,671.56 £3,309.16 £8.29 £41,616.45 £67.21 £85.33 1£195.351 £90.966.01 £12,551.71 2020 Reclepts Feeslparent/carer) Fees (vouchers) Fees INEF) FundraisiWDonatrons Grants & Other Bank Inte$$t 2020 £10.276.53 £O.i]o £65,432.00 £3,670.50 £4,984.44 £75.50 Payments Salaries Rent Equipment Consumables Food & Drlnk Office Cost Other Surplus for year 2020 £63,299.99 £2,144.C £1,403.24 £1.286.74 £255.78 £3,798.74 £1,366.40 £12,551.71 £84,438.97 £86,106.60 FundralsinE Spooky Dlsco Xmas falr Easter Disco Bunny Hop Snack Donations 90's NoBht Unrform Other £0.00 £950.95 £0. £0.00 £310.89 £0.00 £234.00 £2,174.66 Surplus brought forward £78,414.30 Surplus for year £12.551.71 Surplus carried fokward £90,966.01 Cash in current account £45,955.07 Cash in savings account £3.309.16 Cash in reserve account £41,616.45 Cash in hand £85.33 £3,670.50 £90,966.01 Grants & Other Univeristy Monev CO-OP Payroll Refund Job Retention £0.00 £0.00 £0.00 £4.984.44 £4,984.44